Purchasing and Inventory Department

1020 Industrial Parkway, McDonough, GA 30253 (678) 583-3690 • www.hcwa.com

INVITATION TO BID

21-0006

CONSTRUCTION SERVICES FOR 150’ MONOPOLE

1. BACKGROUND. The Henry County Water Authority, hereafter HCWA, seeks bids from highly qualified contractors to provide Construction Services to Build a 150’ Monopole for Radio Tower Read Water Meters.

2. PREBID QUESTIONS. Any questions regarding this ITB shall be directed in writing, uploaded using this link https://www.hcwa.com/about-us/procurementforms.cms, to Jeremy Sledge. Any verbal communications or communications with any person other than Jeremy Sledge is considered non-authoritative and is not binding on HCWA. Communications with parties other than Jeremy Sledge may result in a bid being deemed non-responsive and rejected.

HCWA will accept questions from potential bidders via https://www.hcwa.com/about-us/procurementforms.cms.

Deadline for questions is Sept. 28th 2021.

Questions received after this date may not be answered.

Direct all questions to Jeremy Sledge (using link https://www.hcwa.com/about-us/procurementforms.cms).

HCWA reserves the right to paraphrase, edit or summarize questions; to combine similar questions into a single question and to decline to answer questions deemed frivilous, irrelavant or otherwise not in HCWA’s best interest to answer.

All questions will be answered in the form of an addendum posted to the Georgia Procurement Registry and the HCWA website https://www.hcwa.com/about-us/itbs-and-rfps.cms.

3. SCHEDULE OF EVENTS.

ITB Advertisement – September 13th 2021 Deadline for Questions – September 28th 2021 Estimated release of Q&A addenda – October 4th 2021 Bid Opening – October 14th 2021 Estimated Notice of Award – November 19th 2021

4. PREBID CONFERENCE. A Prebid conference will not be scheduled.

https://www.hcwa.com/about-us/procurementforms.cms https://www.hcwa.com/about-us/procurementforms.cms https://www.hcwa.com/about-us/itbs-and-rfps.cms

5. STATEMENT OF WORK. The STATEMENT OF WORK is included with this ITB as Attachment 3. All bidders must carefully review the entire document. By submitting a bid, the bidder warrants and represents they have the equipment, manpower, expertise, experience, qualifications and licenses required to perform all services descripted in the statement of work.

Attachment 3 of this ITB shall become Exhibit A. of the Contract.

6. MATERIALS AND WORKMANSHIP. The bidder warrants that all materials and services furnished under a contract awarded from this ITB shall be of high quality and shall meet all specifications of this ITB.

Furthermore, they should meet any and all standards established by the industry or professional standards for these materials and services; and all standards required by applicable Federal, State or Local laws and regulations. All shall be of good quality and workmanship free from defects, fit for the purpose intended in this ITB and in conformance with the bid documents. All materials and services not conforming to these requirements, including substitutions not properly approved and/or authorized, may be considered defective, and shall be promptly repaired or replaced by the contractor at the contractor’s sole cost, upon the demand of HCWA. If required by HCWA, the contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.

7. FEES AND BID FORM. The bid form / fee schedule for this ITB is included with this ITB as Attachment 4 and shall become EXHIBIT B of the Contract.

All numbers must be filled in and the form must be signed. Where the form indicates extension of unit prices time estimated quantities all extension must be calculated and entered. Where the form indicates summation of prices, the summation must be calculated and entered.

Please carefully review for math errors. Errors in math are grounds to deem a bid non-responsive and reject the bid.

8. PERMITTING AND FEES. The contractor shall secure all permits required by Local laws and regulations including but not limited to, building, utility, and development permits or variances.

9. REFERENCES. Bidder must provide three (3) – five (5) references of work of similar scope and scale performed in the past three (3) – five (5) years. References must include the client name, address, phone number, email address, contact person, period services were provided and a brief description of the services. The reference form can be found as Attachment 5 and a sample client authorization letter is included as Attachment 6. Bidder should provide a client authorization letter, on the bidder’s letterhead, signed by the bidder, addressed to the client contact party.

10. SUBMISSION OF BIDS. Bidder must include the following:

Signed Bid Form Bid Bond List of References.

Client Authorization letter for each reference Contractors Affidavit Sponsor of Drug Free Workplace Copies of any applicable licenses or certificates

Bids must be submitted by: writing or on line. Bids are due:

October 14th 2021 by 2:00PM EST Henry Co Water Authority - Pavilion 1020 Industrial Parkway McDonough Georgia 30253

Late bids, or bids delivered to any other location or by any other method cannot be opened or considered.

It is the bidder’s responsibility to submit their bid on time, at the designated location or via the designated method. HCWA is not responsible for delays caused by USPS, a courier service, a package express service (UPS, Fed Ex), email / internet failures / outages, traffic, weather or any other cause.

11. BID BOND. A Bid Bond is required for this ITB. The Bid Bond must be written on the form provided as Attachment 7. to this ITB. Bid Bond must be issued by a company listed on the current U.S. Treasury Department Circular 570 and licensed to write surety insurance in the State of Georgia.

12. GEORGIA IMMIGRATION AND SECURITY COMPLIANCE ACT. O.C.G.A. §13-10-91(b)(1) requires all contracts, with state and local agencies, calling for physical performance of services or the agency’s property, valued more than $2,499.99 must incorporate Contractor Affidavit under O.C.G.A. § 13-10- 91(b)(1). By signing and having this affidavit notarized the bidder attests they participate in the U.S.

Department of Homeland Security’s E-Verify program. Further, the contractor must require all subcontractors to provide the same affidavit. If a bidder / contractor has ten (10) or fewer employees they must provide the affidavit; however, they are not required to participate in E-Verify.

The signed and notarized affidavit must be submitted with the bid.

The Contractor Affidavit is included as Attachment 8.

13. SPONSOR OF DRUG FREE WORKPLACE. Bidder should complete and submit Sponsor of Drug Free Workplace Certificate with their bid.

The Certificate is included as Attachment 9.

14. EVALUATION OF BIDS. HCWA intends to award a contract to the lowest responsible, responsive bidder meeting all specification of the bid. Determining which bids are responsible and responsive is solely at the discretion of HCWA. Factors may include but are not limited to references, experience, required licenses, required equipment and other factors determined important by HCWA.

It is HCWA’s policy not to award a contract to a firm we know to be in arrears for any fees, fines, taxes or penalties owed to HCWA, Henry County or any municipality in Henry County. By summiting a bid, the bidder represents they are not in arears to HCWA, Henry County or any municipality in Henry County.

If a bidder is awarded a contract and HCWA discovers the bidder is in arears, HCWA may cancel the contract and / or withhold payment and use any funds due to the bidder to settle the debt.

15. AWARD OF CONTRACT. Upon completion of the evaluation, determination bidder(s) are responsive and responsible and an award of a contract is in HCWA best interest HCWA will send a notice of award to the successful bidder. Upon receipt of the Notice of Award the contractor must execute the contract, provide a certificate of insurance, performance bonds and payment bonds within ten (10) calendar days.

16. PERFORMANCE AND PAYMENT BONDS. Performance and Payment bonds will be required with this contract. Performance and Payment bonds must be written on the forms provided as Attachment 10 (Performance Bond) and Attachment 11 (Payment Bond). All bonds must be issued by a company listed on the current U.S. Treasury Department Circular 570 and licensed to write surety insurance in the State of Georgia. By submitting a bid, the bidder represents they have the bonding capacity to provide any and all bonds required. Failure to provide bonds within ten (10) calendar days of the written Notice of Award is grounds to rescind the award, reject the bid, collect the bid bond and award to another bidder.

17. INSURANCE. HCWA’s insurance requirements are included as Attachment 12. Bidders must carefully review these requirements. If a bidder feels some of these requirements aren’t applicable to these services, the bidder must use the question and answer period to raise their objection. If HCWA determines the objection is valid and it is in HCWA’s best interest to do so, revised insurance requirements will be issued in an addendum. The bidder should review these requirements with their insurance agent and incorporate any costs into their bid. Once a Notice of Award is used the bidder must provide Certificate of Insurance showing HCWA as an additional insured.

18. MODEL CONTRACT. Included with this ITB is the Model Contract HCWA expects the successful bidder to execute within ten (10) calendar days of the Notice of Award. All bidders should carefully review the Model Contract prior to submitting a bid. If a bidder feels any provision in the Model Contract is unreasonable, irrelevant, out of date, or places an undue burden or cost on the bidder or HCWA the bidder must use the question and answer period to make any objection. If HCWA deems their objection is in best interest of HCWA, a revised Model Contract will be issued via addendum. By submitting a bid, the bidder agrees to execute the Model Contract as presented in this ITB or a subsequent addendum. If the successful bidder fails to execute the Model Contract with the allotted time HCWA reserves the right to reject their bid and award to the next bidder. If a bid bond or other security was required HCWA will exercise its rights to claim any such instrument of security. The Model Contract is included as Attachment 13.

19. DISCREPANCIES. Bidders are required to read this entire ITB (including the Contract, and specifications) in detail. HCWA has made every effort to prepare a complete and accurate set of documents.

Should a bidder find discrepancies in the plans and/or specifications or be in doubt as to the meaning or intent of any part thereof, the bidder shall request clarification from HCWA by email, not later than ten (10) working days prior to the bid opening. Any changes to the ITB that result from such a clarification request, will be communicated through an email addendum.

20. TERMS AND CONDITIONS OF THIS ITB AND RESERVATION OF RIGHTS.

All Responses and supporting materials as well as correspondence relating to this ITB become property of HCWA when received. Any proprietary information contained in the Response should be so indicated;

however, a general indication that the entire contents, or a major portion, of the Response is proprietary will not be honored. The following terms and conditions shall also apply:

A. All applicable Federal and State of Georgia laws, Henry County ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Bidders throughout and are incorporated herein.

B. Professionals requiring special licenses must be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

C. No Response shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is in arrears to HCWA with respect to any debt, (ii) is in default with respect to any obligation to HCWA, or (iii) is deemed irresponsible or unreliable by HCWA.

D. HCWA shall be able to request of the Bidders satisfactory evidence that they have the necessary financial resources to accomplish the requirements of the ITB.

E. From the date this ITB is issued until a firm is selected, Bidders are not allowed to communicate with any staff or officials of HCWA regarding this procurement, except at the direction of Jeremy Sledge Inventory Superviosr, Purchasing Agent or Jeff Allen, Purchasing Manager for HCWA and procurement agent in charge of this solicitation. Unless directed otherwise all communications should be written (email). Any unauthorized contact may disqualify the Bidder from further consideration. Contact information for the single point of contact is as follows:

Jeff Allen Purchasing and Inventory Manager or Jeremy Sledge Inventory Supervisor 1020 Industrial Parkway McDonough Georgia 30253

F. The costs for developing and delivering Responses to this ITB and any subsequent presentations of the Response as requested by HCWA are entirely the responsibility of the Bidder. HCWA is not liable for any expense incurred by the Bidder in the preparation and presentation of its Response.

G. While HCWA has every intention to make an award as a result of this solicitation, issuance of the ITB in no way constitutes a commitment by HCWA to award and execute a contract. Upon a determination such actions would be in its best interest, HCWA, in its sole discretion, reserves the right to:

• Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the ITB is cancelled, HCWA will not reimburse any Bidder for preparation of its Response. Responses may be returned upon request if unopened;

• Reject any or all Responses received, make a contract award based directly on the Responses received in the best interest of HCWA, in its sole discretion, or enter into further discussions with one or more Bidders;

• Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this ITB which would not have significant impact on any response;

• Make partial award or no award if it is in the best interest of HCWA to do so.

• Terminate any contract if HCWA determines adequate funds are not available.

• Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this ITB which would not have significant impact on any bid;

• Terminate any contract for cause or convenience.

21. ADDENDA AND ADDITIONAL INFORMATION. All bidders are encouraged to check https://www.hcwa.com/about-us/itbs-and-rfps.cms for updates and addenda. HCWA will make its best efforts to update companies who attended the pre-bid conference, if applicable, purchased plans, if applicable, submitted questions or have otherwise, in writing expressed interest in this ITB; however, it is the responsibility of any firm submitting a bid to check the above link(s) frequently.

22. ATTACHMENTS

1. State of Work (to become Exhibit A of the Contract)

2. Bid Form (to become Exhibit B of the Contract)

3. List of References.

4. Client Authorization Letter

5. Bid Bond

6. Performance Bond

7. Payment Bond

8. Georgia Immigration and Security Compliance Act (to become Exhibit C of the Contract)

9. Sponsor of Drug Free Workplace (to become Exhibit D of the Contract)

10. Insurance Requirements (to become Exhibit E of the Contract)

11. Model Contract.

https://www.hcwa.com/about-us/itbs-and-rfps.cms

ATTACHMENT 1.

STATEMENT OF WORK

The scope on the following _20__ pages will become Exhibit A of the Contract

Henry County Water Authority - MONOPOLE STATEMENT OF WORK

OWNER: Henry County Water Authority, Henry County, Georgia

Project: East Lake Monopole – Base Station

Date: July 26, 2021

Address: 1013 East Lake Drive, McDonough, Georgia 30252

Latitude: 33.50703367153995

Longitude: -84.1061469817471

Site Name: EAST LAKE MONOPOLE

Project Date: Desired Complete on or by April 30, 2022

Table of Contents

PROJECT LOCATION

SCOPE OF WORK

SITE DEVELOPMENT AND EROSION AND SEDIMENT CONTROLS

MONOPOLE WORK AND ENGINEERING

MONOPOLE TOWER

ELECTRICAL

NEW ELECTRICAL SERVICE

ELECTRICAL GROUNDING to Bus Bar

SENSUS M400 BASE STATION START UP BY CONTRACTOR

BASE STATION CABINET

SITE VISIT

SENSUS AMI EQUIPMENT

NOTICE TO PROCEED AND PROJECT SCHEDULE

SITE INSPECTION

FACILITY STARTUP & COMMISSIONING

TEST RESULTS

PERMITTING

DRAWINGS

ANTENNA

ANTENNA COAX

SUBMITTAL TABLE

PROPOSAL

SCHEDULE

BID ITEMS SCHEDULE ............................................................................... Error! Bookmark not defined.

Attachments: Soil Report ........................................................................ Error! Bookmark not defined.

PROJECT LOCATION

Coordinate access to the site with Henry County Water Authority:

Jeff Allen

SCOPE OF WORK

Monopole Construction: Furnish and install new 150ft Steel Monopole with pier or spread foundation. Install and put into operation Sensus AMI antenna and M400 Base Station to be provided by Kendall Supply, Inc. (only antenna and M400 unit furnished). Customer desires

Proposed 150 ft Monopole Tower

Sensus AMI Antenna to be mounted at top of pole height, secondary loading at 125 ft and third loading at 100 feet.

Electrical Construction: Contractor will furnish and install electric service from the new meter disconnect (to be installed by 3rd party under this contract allowance) to the electrical disconnect located beside the monopole. Furnish and install power for the M400 Base Station.

Install power to and install M400 and Power up. Furnish and install all site grounding for monopole and M400.

Communications Construction: Mount M400, install power and grounding and perform power up. Ground Base Station to tower. Run coax from M400 to top of tower. Install Commscope DB589-Y antenna. Perform sweep.

SITE DEVELOPMENT AND EROSION AND SEDIMENT CONTROLS

A. Henry County Water Authority as the “OWNER” owns and operates the property.

B. OWNER has selected a location on the existing property that is level and in a grass yard.

C. OWNER is responsible for any local County land disturbance permit if required.

D. Contractor is responsible for applying for building permit and paying for building permit if required by local county.

E. Contractor will be required to perform final site development landscape and grading finishes at completion of job and coordinating with OWNER.

F. Finish site will be provided by Contractor consisting of a 20 ft by 20 ft Graded Aggregate Base, 6 inches thick, topped with 2 inches of 57 stone gravel pad with Monopole at center of pad. Any disturbed areas outside of this pad the Contractor will finish grade to surrounding site grade then seed and straw and leave Erosion and Sediment Control (E&S) measures in best practice conditions.

MONOPOLE WORK AND ENGINEERING

A. The work shall consist of, but not be limited to, the following:

1. Design and Engineering for generation of project drawings of 150 ft monopole and all submittals required to process approval of engineering. Contractor can utilize a third-party engineer for pole design and engineering of foundation.

2. Procurement of a new 150 ft galvanized steel monopole tower.

3. Construction of monopole foundation.

4. Installation of monopole tower.

5. Pickup and delivery to project site of the base station cabinet and antenna at:

1020 Industrial Parkway, McDonough, Georgia 30253 between 7:30 am to 4:30 pm Monday through Friday.

6. Installation of electrical power and grounding work and base station.

7. Installation of antenna supports and brackets. The antenna only comes as the antenna shown herein with no mounting hardware.

8. Removal of trash and debris at site of construction including any left-over construction materials.

9. Any work as indicated on project drawings as Engineered by Contractor and as specified herein and/or work required to accomplish this project as pertaining to this SOW.

10. ENGINEERING: This Statement of Work does not include a basis for design on monopole and/or footing. The basis of design will be provided by Manufacturer of monopole or third-party Engineer as procured by the Contractor which will include: Foundation Design, Tower Elevation, Base Plate and Anchorage details, Fraction Reactions for Tower Foundation, Tower Grounding and Layout of grounding plan, antenna and coax grounding.

11. A Geotechnical Soil Boring report is included with this SOW as performed by Construction Material Services, Inc. dated June 11, 2021.

MONOPOLE TOWER

A. The tower design can be based on Rohn, Valmont, TransAmerica or a preapproved equal tower manufacturer. Contractor is permitted to provide an equal tower by a different manufacturer if approved by Kendall/OWNER.

B. Each shaft section shall be constant tapered hollow steel sections with slip joints.

C. All tower structural steel shall be low alloy hot-dip galvanized per ASTM A123. All tower hardware, including but not limited to, bolts, nuts, fasteners, and other hardware shall be hot- dip galvanized per ASTM A153. Mechanically galvanized hardware (ASTM B695) is not permitted. Touchup all scratches and other marks in the field after steel is erected using a compatible zinc rich paint or cold galvanizing color to match.

D. Tower loading will be based on ANSI/TIA-222-G-2 3-second gust basic wind speed: 90 mph radial ice: .75 inches with Classification of structure: class iii importance factor: 1.15

E. Exposure category: C topographic factor: 1 F. The antenna is to be placed at the top of the structure.

G. Owner desires to have (2) two additional mounting locations at 100ft and 125ft for future communications antennas i.e. 911, SCADA or other in addition to the Commscope OMNI antenna to be mounted at tip top of the pole (mounting points can be adjusted for the

(2) two additional locations based on structural design). Loads shall be calculated for Sector mounts at 125ft and standard array, omni, aperture and/or radar antennas at 100ft mount (calculate for at least 3). Provide hand holes for all 3 mounting locations. Final height of mounting points to be shown in approved Engineering drawings.

H.

I. Any wind force associated with proposed antenna or potential future antennas shall be computed using the most critical wind direction and antenna area.

J. Other ancillary items such as climbing hardware, safety climb cable and attachments, lightning protection, etc. shall be included in the wind loading of the tower.

K. The anchor bolts shall be properly designed in accordance with ANSI/TIA-222-G-2. for the purposes of design, the anchor bolts shall be designed for reactions 10 percent higher than calculated for the tower design. For the purposes of design, the anchor bolts shall be designed assuming that no grout is installed under the base plate. The anchor bolt design template shall be submitted as part of the tower design submittal. The foundations shall be designed for tower reactions 10 percent higher than calculated for tower design.

L. Tower accessories shall be provided by the tower manufacturer to allow installation prior to the galvanizing process and include, but not limited to, the following:

1. Hand holes with covers as shown on the project drawings

2. Special hand hole cover with riser for cable “entrance”

3. Attachment posts for ground bars

4. Attachment posts for safety climb

5. Climbing pegs

6. Lightning protection kit

7. Grounding kit (base tabs as a minimum)

M. Install all anchor bolts plumb and level and use anchor bolt template provided by manufacturer. Anchor bolt alignment is critical! Coat with oil and wrap all above grade anchor bolts with visqueen or tape.

M. The foundation materials shall meet or exceed the following criteria: concrete f’c = 3,000 psi at 28 days, reinforced steel ASTM B-160 grade 60, cement ASTM C 150 type 1 low-alkali content with a nao2 equivalent less than 0.5 percent.

N. Tower foundation shall be level but sloped to drain.

O. Tower installation shall not begin for at least 7 days to allow concrete to cure. Contractor shall provide test results and analysis that the concrete has developed 75% of compressive strength from materials testing laboratory prior to erection.

P. Tower shall be plumb and shall be checked with a surveyor’s transit from at least two opposing locations while crane is still on site.

Q. Tower installation shall be in accordance with OSHA 29 CFR 1926 and ANSI Z359, local codes, as prescribed in the tower erection plan and as per manufacturer’s recommendations.

ELECTRICAL

A. 3rd Party Electrical Contractor working under this contract under the supervision and direction of the Prime will acquire Electric permit for NEW power and at the completion of the project make transfer of service over to Henry County Water Authority.

B. 3rd Party Electrical Contractor will install new service wood pole, meter disconnect and service entrance conduit at the location of new service as directed by local power company and coordinate installation of new power with local power company.

C. Monopole Contractor will furnish and install underground electrical service line from the new service pole from the local Power Company to the power disconnect at the M400/monopole approximately 80 feet away. The Contractor will choose the path of least resistance in a straight line from meter base to pole pad.

D. The underground trenched line will be backfilled to prevent shrinkage and settling along the trench line.

E. Contractor will furnish and install a 60-amp meter disconnect at the meter base mounted to the new wood pole as well as a disconnect at the M400 Electrical Panel for the new steel monopole.

F. All electrical will be Siemens, Square D, GE, or approved equal. The 60amp panel at the pole will be furnished to allow for future breaker space.

G. The M400 will supplied by a dedicated 20-amp breaker.

H. The Contractor shall provide a site grounding plan along with the pole grounding.

NEW ELECTRICAL SERVICE

Proposed location of new

Steel Monopole

3rd Party Electrical Contractor responsible for permitting new power service.

Power pole located just outside the fence adjacent to Proposed Monopole location. This is probably where Power Company will drop new power service

3rd Party Electrical Contractor will furnish and install new wood pole outside fence and furnish and install new

Electric Meter Base with 60 amp Disconnect.

ELECTRICAL GROUNDING to Bus Bar

Sensus requires the above bus bar grounding in addition to the coax, cabinet rack and electrical service grounding.

SENSUS M400 BASE STATION START UP BY CONTRACTOR

1. Install Batteries (5) and

2. Install Battery Sensor to Negative Post left side adjacent to Battery Breaker (8)

3. Verify all Power and Grounding Connections are complete

4. Verify Grounding to Bus Bar is complete

5. Flip to on Main Control Power (4)

6. Flip to on Battery Breaker (7)

Outdoor M400 Base Stations

The Following are primary components of the M400

1. Radio transceiver – primary device

2. Duplexer

3. Rectifier aka battery charger

4. Main circuit breaker for incoming AC power

5. Batteries

6. Cooling fan for rectifier

7. Battery breaker

8. Battery sensor cable connected to negative post

BASE STATION CABINET

The Base Station is model M400 and comes as all in one unit with 2 – 12 volt batteries. The M400 runs off the battery and is equipped with a Cordex unit that acts as battery charge. There is a AC plug that is not wired from battery. See attached specification guide on M400 unit.

The M400 is mounted to 3 inch galvanized poles anchored 24 inch below grade in 12-inch diameter footing. The M400 is mounted to uni-strut with anchor bolt and nuts.

• M400 enclosure 22 in x 22 in x 9.68 in

• The M400 assembly is not to be installed more than 5 feet away from monopole face.

• The M400 comes equipped with integral GPS device.

• Please read and review the attached Sensus AQG-10007-02 M400B Cabinet Quick Start

Installation Guide

• The Contractor will be responsible for installing the M400 and equipment

• Furnish and install Bridge Kit from Monopole to M400 to support coax.

SITE VISIT

A. The contractor shall visit the site and familiarize itself with the scope of work as described herein this Statement of Work and all local conditions and laws and regulations that may in any manner affect the price, progress and performance of work, including any costs associated with it. The contractor shall also verify that the project can be constructed in accordance with the contract documents and notify Kendall Supply, Inc. and the OWNER representatives of any discrepancies or interferences that affect the work of this contract.

SENSUS AMI EQUIPMENT

A. The Monopole will function as a new vertical asset within OWNER’s existing Sensus AMI

FlexNet Fixed Base water meter reading system. The monopole will be installed with Antenna and Base Station.

B. OWNER will furnish the AMI equipment to be installed by Contractor as part of this SOW.

The equipment is specifically: Antenna 110 inch in length / 2inch nominal diameter and a ground mounted base station cabinet 36inch x 36inch NEMA Aluminum enclosure.

Coax, antenna mounting brackets, coax connectors, coax internal monopole hangers and straps, grounding, and all other appurtenances for installation of antenna and base station are to be furnished and installed by Contractor.

C. HENRY COUNTY requires the coax to be 1.25 inch in size for the project.

NOTICE TO PROCEED AND PROJECT SCHEDULE

A. Kendall and OWNER will not grant a notice to proceed to the contractor until all submittals, project and shop drawings and schedule have been received, reviewed, and approved. The contractor shall advise the owner's representative immediately of any schedule changes. The contractor shall adjust its work, as required, to coordinate with the Project installation team if the schedules overlap.

B. Project Installation Team will be representative from Kendall, OWNER and Contractor.

C. Kendall representative: Kendall will designate a representative. This person is the only contact point authorized to make any changes to the contract provisions or the plans and specifications. Any changes made by the contractor are at the contractor's responsibility and risk.

D. The contractor’s field representative: The contractor shall assign a field representative who is familiar with these specifications and will represent the contractor and have the authority to act for it and supervise all construction activities. The field representative shall be available when construction activities begin. The field representative shall be the primary point of contact for Kendall during the construction phase of the work.

E. Project Schedule: The Contractor shall provide as part of the construction submittal a project schedule showing the critical path items as well as other project steps that follow the path of construction and maintain this document throughout the duration to completion of the project.

F. Project meetings: The contractor shall conduct the initial (pre-construction) meeting (including all subcontractors) Kendall Supply, Inc and the OWNER’s representative within two weeks after award of the contract or notice to proceed. A safety meeting is also required as part of the pre-construction meeting, or a separate safety meeting (prior to commencement of work) can be held. Safety meeting minutes shall be documented.

G. Pay Request will be submitted by the Contractor to Kendall Supply, Inc. Pay Request will include a detail list of items completed and approved by OWNER and Kendall Supply, Inc.

The OWNER and Kendall Supply, Inc. will review Pay Request in a timely fashion and process for payment upon approval. Any pay request items that have not been approved under the submittal and/or testing process will not be considered for payment until approved.

SITE INSPECTION

A. The Contractor shall have the responsibility for arranging with Kendall/OWNER for an inspection prior to covering up any work that will be covered in finished condition. It is the Contractor's responsibility to manage the sequence of work and request the inspections in a timely manner. The Contractor shall not request an inspection unless all of the related work has been completed. Work shall not proceed to the next step until the previous step has been inspected and approved by the local inspectors and Kendall/OWNER representative. The presence of an OWNER or Kendall representative on the job site in no way relieves the Contractor of the associated responsibilities of the job.

Any work that does not meet the requirements of the contract documents shall be corrected or removed solely at the contractor’s expense.

B. Site Inspection “events” will be a required within submittal specifying stage of construction where a site inspection by Kendall, OWNER and/or third party is required.

C. The following information is included as a guide to the contractor to assist in determining the type and frequency of inspections.

1. excavation prior to rebar

2. excavation at rebar installation prior to concrete

3. any electrical trenches with wire / conduit installed before cover up

4. compaction tested, soil treated, vapor barrier placed, and essentially ready for concrete placement

5. grounding: to be made after the below ground Cad-weld connections have been completed, prior to covering up the trenches

6. electrical work within panels prior to panel installation

7. Grounding shall be inspected for proper connection types, tightness, workmanship, and conformance with the approved design. Any exothermic bonds that are deemed unsatisfactory shall be repaired by the vendor with new bonds, without claim.

8. As a general rule, the contractor shall provide advance notice to Kendall/OWNER for inspection of all work prior to concealment. The contractor has responsibilities relative to all types of inspections and is responsible for contacting all of the inspecting entities to determine its responsibilities. All of these inspecting entities have unique and separate responsibilities, one inspection from an entity will not substitute for an inspection from another entity.

9. The contractor is responsible to support Kendall, the OWNER and others during the startup and operation of the M400 by providing an electrician on site during the startup. Kendall and the OWNER will coordinate startup once contractor has completed installation, installed electrical power, antenna cabling, grounding and completed all testing.

FACILITY STARTUP & COMMISSIONING

A. The Contractor and/or subcontractors shall demonstrate that all systems and sub-systems installed under this Statement of Work, operate properly prior to the final acceptance inspection and shall provide the Operations and Maintenance manuals prior to final acceptance inspection. As a minimum, contractor shall test, record, and assist as necessary in the following:

1. Power up, turn on battery breaker. – Contractor

2. Modem installation – Kendall set IP address – Contractor install modem

3. FlexNet base station certification by installer – Kendall

4. Physical location and site antenna height and cabling - Contractor

5. Antenna system commissioning – receive/transmit frequency sweep –

Contractor

6. Base station site configuration sheet – Kendall

TEST RESULTS

A. The Contractor is required to submit the results of all tests required but not limited to this

Statement of Work and Project Submittals in order to complete the project and meet the requirements of all Local, State and Federal Regulatory Authorities. In general, the contractor shall submit the following test results:

1. Concrete compression test for all concrete work installation work

2. Slump test for concrete work

3. Grounding resistance test for grounding work

4. Antenna and cabling sweep test

PERMITTING

A. POWER: Contractor is responsible for installation of permanent power service.

B. FAA permitting and filing will be conducted and managed by the OWNER.

C. GDOT. Any required permitting for transportation of tower or monopole sections along

Georgia State Route highways or local county roads will be permitted and managed by the Contractor for the work under this project.

DRAWINGS

A. SITE PLAN – none is required for this scope of work.

B. Contractor is responsible for generating and furnishing Project Drawing(s) which will include but not limited to: Foundation concrete design (which shall depict size of foundation along with rebar design and all calculations), Monopole steel design (with ALL loading, wind, strength calculations), shop drawings for those required (see submittal ledger in SOW)

C. Contractor is responsible for final as-built drawings i.e. red lines from the project drawings. If OWNER wants final CAD AS-Built drawings the OWNER can request and pay for that provision at end of the project but Contractor doesn’t have to include in SOW at this time.

D. AS-BUILT The contractor shall keep up-to-date marked-up prints of the project drawings.

Upon completion of work at the site, the contractor shall review the completed as-built drawings, and ascertain that all data furnished on the as-built drawings is accurate and truly represents the work is actually installed. Markings indicating changes to the project drawings shall be in red or green and clearly visible. Two (2) sets of hard copy of as-built drawings shall be furnished to the Kendall project manager and OWNER at the completion of the project. These as-built drawings shall also show the following:

1. Modifications to site layout

2. Tower and antenna mounting

3. Cable runs

4. Grounding system layout

5. Underground electrical run

ANTENNA

ANTENNA COAX

SUBMITTAL TABLE

PROPOSAL

To arrange site visit contact Jeff Allen or Jeremy Sledge between the hours of 8am and 5pm Monday – Friday. https://www.hcwa.com/about-us/procurementforms.cms

1. Please provide proposal that fulfills the obligations of this Statement of Work in its entirety which shall include but not limited to:

a. Statement of Pole Manufacturer of choice

b. Last 3 completed projects in similar scope and size for reference

c. Lump Sum price for all items to complete the construction

d. Timeline of project from design to completion

e. Certificate of Liability and Workman Compensation Certificates

SCHEDULE

Item Days after Notice to Proceed with Design

Shop Drawings First Draft 30 Tower Drawing - Basis of Design 7 Shop Drawings Completed 7 Order Tower 1 Production of Tower 15 Construction 30

Total Contract Time

END OF DOCUMENT

ATTACHMENT 2.

BID FORM

The bid form on the following _1__ pages will become Exhibit B of the Contract

BID ITEMS SCHEDULE

Item Total 1 New Electrical Service $ 2 Electrical Civil for Monopole $ 3 Site Work and Foundation $ 4 Tower Material and Erection $

5 Base Station/Antenna Installation, coax, and materials. $

6 3rd Party Inspections (allowance) $ 5,000.00 7 3rd Party Install Power Service $ 7,000.00

8 Lump Sum $

*Please specify in your bid whether you are providing a spread foundation, bored foundation or both.

OWNER would like the option of either.

ATTACHMENT 3.

LIST OF REFERENCES

Complete the following form for 3 – 5 references from the past 3 – 5 years.

Complete the following form for 3 – 5 references from the past 3 – 5 years.

References (three - five) shall be provided identifying each client, a contact person and the client's mailing address and telephone number for similar projects done by the personnel to be involved in these projects. Preferably, one of the clients shall be a Georgia government agency.

Please use the form below. Please make addition copies for each reference. Additional sheets may be used to provide additional relevant information.

Company Name: _____________________________________________________________

Address: ____________________________________________________________________

City: ___________________ State: ___________________ Zip: _______________________

Contact Person: ______________________________________________________________

Email: ______________________________________________________________________

Telephone: __________________________________________________________________

When Work Was Performed: ____________________________________________________

Value of Project: ______________________________________________________________

Briefly Describe Scope of Work:

ATTACHMENT 4.

CLIENT AUTHORIZATION LETTER

A letter addressed to each reference on bidder’s letterhead must be included

Bidder Contact Name Bidder Company Name Address City, State Zip

Date

Client Contact Name Client Company Name Address City, State Zip

Dear Contact:

We are bidding on 150’ Monopole Radio Antennae at the Henry County Water Authority in McDonough, GA. As part of their bid evaluation process we’ve been asked to provide references from our past and current clients. We have provided your name and contact information to Henry County Water Authority.

If their representatives contact you, please freely and openly discuss our services and performance.

Sincerely

Bidder Contact Name Bidder Company Name

ATTACHMENT 5.

BID BOND

If a Bid Bond is required bidder must use this form

Henry County Water Authority Bid Bond – Rev. 2016

BID BOND

STATE OF GEORGIA

COUNTY OF HENRY

KNOW ALL MEN BY THESE PRESENTS, that we, _______________________________________, as [Insert Proper Name of Contractor]

Principal, and _______________________________________, as Surety, are held and firmly bound [Insert Proper Name of Surety] unto the HENRY COUNTY WATER AUTHORITY for the sum of ________________________________

[Insert Penal Sum in words and numerals]

Dollars ($_________________________) lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Proposal for construction of:

NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall within ten (10) days after receipt of confirmed contract documents execute a contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Owner and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to the Owner, each in an amount of one hundred percent (100%) of the total contract price, in form and with security satisfactory to the Owner, or in the event of the failure of the Contractor to execute and deliver the Contract Agreement and give said Performance and Payment Bonds, the Contractor shall pay the Owner the difference not to exceed the penalty hereof between the amount specified in said Proposal and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said Proposal, and execute the Special Assurance form, then this obligation shall be void;

otherwise, it shall be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

This bond is given pursuant to and in accordance with the provisions of O.C.G.A. § 36-10-1 et seq. and all the provisions of the law referring to this character of bond as set forth in said sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as it set out herein in full.

IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and said Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this _________ day of _________________, 20___.

Bid Bond – Rev. 2016

PRINCIPAL: SURETY:

(Typed Name) (Typed Name)

BY: __________________________(SEAL) BY: _______________________(SEAL)

(Signature) (Signature)

(Printed Name, Title, Address) (Printed Name, Title, Address)

ATTEST: ATTEST:

(Typed Name) (Typed Name)

BY: ___________________________(SEAL) BY: _______________________(SEAL)

(Signature) (Signature)

(Printed Name, Title, Address) (Printed Name, Title, Address)

Bid Bond (2016)

ATTACHMENT 6.

PERFORMANCE BOND

Performance Bond – Rev 2016

PERFORMANCE BOND (Contractor)

____________________________________________________________________, a corporation duly

[Insert Proper Name of Surety] organized and existing under the laws of the State of ________________, and duly authorized to issue bonds in the State of Georgia, as surety ("Surety"), and ____________________________________

______________________________________________________________________, as principal [Insert Proper Name of Contractor]

(“Contractor"), enters into, execute this bond ("Performance Bond"), and bind themselves, their heirs, executors, administrators, successors and assigns, both jointly and severally in favor of the Henry County Water Authority as obligee ("Owner"), in the penal sum of

__________________________________________________dollars ($____________________), [Insert Penal Sum in words and numerals] as of ________________________________.

[Insert Date of Construction Contract]

WHEREAS, the Contractor has executed a contract with the Owner of even date herewith

("Construction Contract") for construction of:

[Insert Description and Location of the Project]

(“Project”); and

WHEREAS, the Owner has required the Contractor to furnish this Performance Bond containing the terms and conditions set forth herein as a condition to executing the Construction Contract with the

Contractor;

NOW THEREFORE, the Surety and the Contractor, both jointly and severally, and for themselves, their heirs, administrators, executors and successors agree:

1.

The Construction Contract is hereby incorporated herein and by reference made a part hereof to the same extent and effect as though it were copied verbatim herein. The Surety and the Contractor are bound for the full performance of the Construction Contract, including, without exception, all of its terms and conditions, both express and implied.

2.

If the Contractor is in default of the Construction Contract and the Owner, by written notice to the

Contractor and the Surety, declares the Contractor to be in default and terminates the right of the

Contractor to proceed, the Surety shall thereupon give an unequivocal notice in writing to the Owner within 15 days after receipt of said notice as to which of the actions permitted to the Surety in Paragraph

3 it will take.

3.

Upon default and termination of the Contractor and notice to the Contractor and Surety as provided in Paragraph 2 above, the Surety shall, within 15 days, proceed to take one or, at its option, more than one of the following courses of action:

(A) Proceed itself, or through others acting on its behalf, to complete full performance of the

Construction Contract including, without limitation, correction of defective and nonconforming work performed by or on behalf of the Contractor. During such performance by the Surety, the Owner shall pay the Surety from its own funds only such sums as would have been due and payable to the Contractor in the absence of the default and termination.

(B) Applicable law permitting, and with the prior written consent of the Owner, obtain bids or proposals from contractors previously identified as being acceptable to the Owner, for full performance of the Construction Contract. The Surety shall furnish the Owner a copy of such bids or proposals upon receipt of same. The Surety shall promptly select, with the agreement of the Owner, the best responsive bid or proposal and shall promptly tender the contractor submitting it, together with a contract for fulfillment and completion of the Construction Contract executed by the completing contractor, to the

Owner for the Owner's execution. Upon execution by the Owner of the contract for fulfillment and completion of the Construction Contract, the completing contractor shall furnish to the Owner a performance bond and a separate payment bond, each in the form of those bonds previously furnished to the Owner for the Project by the Contractor. Each such bond shall be in the penal sum of the (1) fixed price for completion, (2) guaranteed maximum price for completion, or (3) estimated price for completion, whichever is applicable. The Owner shall pay the completing contractor from its own funds only such sums as would have been due and payable to the Contractor under the Construction Contract as and when they would have been due and payable to the Contractor in the absence of the default and termination. To the extent that the Owner is obligated to pay the completing contractor sums which would not have then been due and payable to the Contractor under the Construction Contract, the Surety shall provide the Owner with such sums in a sufficiently timely manner that the Owner can utilize such sums in making timely payment to the completing contractor; or,

(C) Take any and all other acts, if any, mutually agreed upon in writing by the Owner and the

Surety.

4.

In addition to those duties set forth hereinabove, the Surety shall promptly pay the Owner all loss, costs and expenses resulting from the Contractor’s default(s), including, without limitation, fees, expenses and costs for architects, engineers, consultants, testing, surveying and attorneys fees, court costs, expert witness fees, litigation expenses, liquidated or actual damages, as applicable, for delay in completion of the Project, and fees, expenses and costs incurred at the direction, request, or as a result of the acts or omissions of the Surety.

5.

In no event shall the Surety be obligated to the Owner hereunder for any sum in excess of the

Penal Sum. As used in this Performance Bond, the term “Penal Sum” means the amount stated as the penal sum in the preamble of this Performance Bond, as that amount may be adjusted from time to time pursuant to Paragraph 6 below.

6.

No agreement, modification, omission, addition, or change in or to the Construction Contract, change in work covered by the Construction Contract, or extension of time for the completion of…