STATE OF IDAHO

Idaho Transportation Department

Invitation To Bid

One Ton Truck Up Fitting

ITB Number: 1437

Table of Contents

Submittal Form B – Pricing/Fee Schedule

Attached in IPRO

Submittal Form C – Product Information Page 36

Section 1 Administrative Information and Overview

1.1 Purpose

The State of Idaho’s (“State”) Division of Purchasing (“DOP”), on behalf of the Idaho Transportation Department is issuing this Invitation to Bid (“ITB”) to solicit Bids from qualified and experienced firms (“Bidders”), that can One Ton Truck Up Fitting as described in this Invitation to Bid. The complete Specifications are provided in Exhibit 4.

1.2 Procurement Schedule

Deadline to submit questions:

Closing Date (deadline to submit Bid):

Public Opening Date:

The State will make every effort to adhere to the schedule below, but reserves the right, at its sole discretion, to adjust the schedule.

See IPRO Event Page See IPRO Event Page The following business day after closing November 16th @ 5:00 P.M MST

November 17th @ 10:30 A.M MST

1.3 ITB Lead

Name Title & Agency Email The individual listed below (referred to as “ITB Lead”) is responsible for the conduct of this procurement. From the issue date of this ITB, until a contract is awarded, or the ITB is cancelled, Bidders are prohibited from communicating with any State employee, Official, or Evaluators regarding this ITB or procurement.

Doug Buswell Contracting Officer Doug.buswell@itd.idaho.gov

1.4 Pre-Bid Conference

Link:

A non-mandatory pre-bid conference will be held to provide an overview of the ITB process, the scope of work, and submission requirements. While attendance is highly encouraged, it is not mandatory. The meeting will be conducted virtually, with the access link provided below. To inform the State of your planned interest and attendance, please complete and submit Exhibit 5 to the ITB Lead no later than October 23rd @ 5:00 PM, Mountain Time, 2026

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/2624768159700435?p=5AcmjNnoXFn7VLqO4b Meeting ID: 262 476 815 970 043 5 Passcode: nd6Lv2Zo

Need help? | System reference Dial in by phone +1 208-473-7075,,876252275# United States, Boise Find a local number Phone conference ID: 876 252 275# Join on a video conferencing device Tenant key: itdgov@m.webex.com Video ID: 113 593 921 8 More info For organizers: Meeting options | Reset dial-in PIN

A Microsoft Teams link will be provided to all interested participants who submit Exhibit 5 to the ITB Lead.

1.5 IPRO eProcurement System

This Solicitation is issued by the State via the State’s eProcurement system, IPRO. It is the Bidder’s responsibility to monitor IPRO for any updates or amendments.

1.6 Questions

The Bidder must review this entire ITB solicitation, including associated documents. All questions, requests for clarification, or other correspondence must be uploaded into the Q&A Forum section within IPRO. See Exhibit 6 for additional instructions. Questions must be submitted using the table provided within Exhibit 6.

1.7 Modifications and Exceptions to Requirements, Terms, and Conditions

1.7.1. Vendors are strongly encouraged to submit any proposed modifications to the requirements, terms, or conditions of the ITB on Exhibit 7 – Contract Modifications and Exceptions prior to the deadline to submit questions. Questions regarding these requirements must contain the following:

1.7.1.1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

1.7.1.2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

1.7.1.3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

1.7.2. In the event that a Bid contains modifications or exceptions to any Solicitation requirements, terms, or conditions which are not addressed during the question-and-answer period, they must be identified and submitted on Exhibit 7 - Modification and Exception Form and must contain the same information outlined in Section 1.8, below. The State will not consider any modifications or exceptions that are not identified specifically on Exhibit 7.

1.7.3. The State has sole discretion to determine if the modifications or exceptions submitted by a Bidder would result in a material change or otherwise threaten the integrity of the procurement process. See Idaho Terms and Conditions Background and Limitations. Pursuant to IDAPA 38.05.01.084.e, the State may only negotiate non-material modifications or exceptions. Modifications or exceptions which the State determines to be material, or which otherwise threaten the integrity of the procurement process, will not be accepted or negotiated. If the Bidder has conditioned its Bid on the State’s acceptance or negotiation of its proposed modifications or exceptions, and the modifications or exceptions are deemed material, the Bidder will be given the opportunity to retract the proposed modifications or exceptions from its Bid. Failure to do so will result in the Bidder’s Bid being found non-responsive, after which it will receive no further consideration.

1.7.4. Non-material modifications or exceptions may be discussed with the apparent successful Bidder, at the discretion of the State; however, the State shall have the right to reject any and all such modifications and/or exceptions, or to call an end to such discussions, and to instruct the Bidder to amend its Bid and remove the modifications and/or exceptions. Failure to do so may result in the State finding the Bid non-responsive.

1.7.5. Except as otherwise provided within the Solicitation, the State will not consider modifications or exceptions to the requirements, terms, or conditions which are proposed after the ITB Closing Date.

1.8 Amendments

The State may issue amendments to make changes to the ITB, or to respond to any questions. Amendments will be posted on IPRO. Bidders are responsible for monitoring IPRO for updates and amendments. All published amendments must become part of this ITB and must be considered by the Bidder in its Bid. Oral interpretations or clarifications of this ITB are not binding and should not be relied upon. Any verbal responses or informal communications from the State regarding this ITB are considered unofficial and will not be binding.

1.9 Authority

This procurement is conducted in accordance with IDAPA 38.05.01 and pursuant to Title 67, Chapter 92 of the Idaho Code.

Section 2 Format & Submission Requirements

2.1 Adherence to Requirements

The Bid must be submitted in accordance with the requirements set forth in this document. Any Bid that does not adhere to the requirements may be deemed non-responsive and rejected. The State reserves the right, in its sole discretion, to waive any minor informalities or immaterial non-compliance.

2.2 Deadline to Submit

All Bids are due at the date and time specified in the Procurement Schedule (Section 1.2). Late Bids must not be accepted or considered. The State must not be responsible for any technical issues, difficulties, or delays. Bidders are strongly encouraged to begin the process of submitting the Bid response far enough in advance of the Closing Date/Time to allow for resolution of any technical difficulties.

2.3 General Format Requirements

The Bid response must meet the following requirements:

2.3.1 The Bidder must not embed information, embed files, or embed any links within the Submittals.

2.3.2 The Bidder must not attach additional information to any Submittal Form (unless it has been explicitly requested). Any additional attachments submitted will not be considered in the evaluation process.

2.3.3 Cost information must only be contained within the Bid Schedule Submittal Form. No other document or Submittal Form may contain cost or pricing information.

2.4 Electronic Submission Instructions

The Bidder must submit the Bid as follows:

2.4.1 The Bid must be submitted electronically through IPRO powered by LUMA. The State will not accept Bids in any other manner (i.e. facsimile, email, or hardcopy submissions). All Bidders participating in this Solicitation must establish an account in the IPRO system, as it is necessary in order to process and/or award the resulting Contract(s). Establishing an account is free.

Please make sure that the entity profile under which the Bid is submitted in IPRO, is the same legal entity presented in the uploaded response materials. If there are any discrepancies, the entity information provided within Submittal Form A prevails.

2.4.2 The Bid must be submitted in the following forms:

* If applicable. Applies to Bids with trade secrets as discussed below.

2.4.3 All electronic files must be in Adobe PDF, Microsoft Word, or Microsoft Excel format as noted in the table above.

2.4.4 The Bid file(s) must not be password protected or locked in any way.

2.4.5 All submission materials must be submitted at the same time. If multiple submissions are received, only the latest timely submission will be considered.

2.4.6 Alternate Bids are not allowed.

2.4.7 Note: When submitting through IPRO, enter your Cost in IPRO as “$0.01”.

2.4.8 If your Bid contains trade secrets (see Section 2.5), submit an additional redacted version. This submittal must have 'Redacted' in the file name.

2.4.9 Bidders may offer multiple distinct products. A separate Submittal Form C must be submitted for each product using the file naming convention specified in Section 2.4.2. Failure to provide a complete Submittal Form C for every product offered may result in the Bid being deemed non-responsive with respect to any unaccompanied product(s).

2.5 Trade Secrets and Non-Public Information

The Idaho Public Records Act, Idaho Code title 74, chapter 1 (the “Act”) defines trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” The Act also defines other records that may be exempt from public disclosure.

In addition to marking each page of the document with a trade secret or other exemption notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

1.

1.1.1. Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” or “exempt from disclosure” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” or “exempt” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret” or “exempt from disclosure.”

1.1.2. Provide a separate document entitled “List of Redacted Trade Secret and Exempt Information” which provides a succinct list of all trade secret and exempt information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure and how the exempting the material complies with the Act.

1.1.3. Submit a redacted copy of any Bid response document (e.g. Scope of Work Response) with all trade secrets and exempt information removed or blacked out. The redacted copy must be submitted electronically in the Supplier Attachments section of IPRO, with the word “redacted” in the file name.

Section 3 Evaluation & Award Procedures

3.1 Mandatory Submission Requirements

All Bids will be reviewed on a "pass" or "fail" basis to ensure compliance with all mandatory submission requirements. Bids determined by the State, at its sole discretion, to be responsive in this regard will proceed to the evaluation process outlined in this Section. Bids that do not meet the mandatory submission requirements will be deemed non-responsive. Mandatory submission requirements include, but are not limited to, the following:

3.1.1 The Bid was submitted prior to the specified Closing Date and Time.

3.1.2 The Bid complies with the submission instructions detailed in Section 2.4.

3.1.3 The Bid includes a fully completed and signed Submittal Form A.

3.1.4 The Bid includes all required Submittal Forms.

3.1.5 The Bid includes a separate Submittal Form C for each distinct product offered, if applicable (see Section 2.4.9).

3.2 Clarification Discussions

The ITB Lead may, in the State’s sole discretion, perform clarification discussions with the Bidder(s) to verify and validate that the Bid will meet the needs of the Agency. At any time during this period, if it is discovered that the Bidder has not met a mandatory requirement or has failed to adequately respond to an item below, the State may find the Bidder non-responsive.

3.2.1. The Bidder may be required to provide documentation to demonstrate its responsibility. Failure to provide the requested documentation may result in the Bidder being deemed non-responsible. IDAPA 38.05.01.81

3.2.2. If requested, provide any additional documentation that may be requested, which may include a detailed project/work plan, testing and commissioning plan, training, change management plan, safety plan, staffing plan, operational plan, maintenance plans, warranties, bonding and insurance, background checks, etc.

3.2.3. The clarification discussion cannot materially alter the Bid. The State does not expect to negotiate any terms or conditions requested by the Bidder, unless they were submitted by the Bidder prior to the deadline for submitting questions (see Section 1.2), or they provide the State an opportunity to secure more advantageous terms or pricing.

3.3 Best-And-Final-Offer (BAFO)

The State reserves the right to request Best and Final Offers (BAFOs) from Bidders. If BAFOs are requested, the State will issue written instructions to the selected Bidders identifying the scope of the BAFO request and the deadline for submission. Bidders must not modify any aspect of their Bid except as specifically requested by the State. BAFO responses must be submitted in accordance with the instructions provided. Failure to submit a BAFO, if requested, may result in Bidder’s original Bid being considered as its final offer.

3.4 Manufacturer Brand Component Equivalency Evaluation

3.4.1. Bidders are encouraged to use the question period (Section 1.2) to seek clarification from the State regarding whether a specific product would satisfy the "or equal" standard defined in Exhibit 4, Section 1 prior to submitting a bid.

3.4.2. At the time of bid submission, Bidders must identify all offered products on Submittal Form C. For any product that differs from a named Manufacturer Brand Component in Exhibit 4, the Bidder must include an explanation of functional equivalence and supporting manufacturer documentation with its Submittal Form C.

3.4.3. ITD will evaluate all products identified on Submittal Form C against the specifications in Exhibit 4 following bid opening and prior to award. Products that do not meet the "or equal" standard to ITD's satisfaction may result in the bid being deemed non-responsive for the affected configuration. The State reserves the right to seek clarification from the Bidder per Section 3.2 during this evaluation.

3.5 Award

An award will be made to the lowest responsive and responsible Bidder based on the Combined Total Extended Cost Submittal Form B. Unit Prices must be provided for all four items; failure to provide a Unit Price for any line item may result in the Bid being deemed non-responsive. Estimated quantities are for bid comparison purposes only and do not constitute a guaranteed purchase commitment. Actual configurations and quantities will vary at ITD's discretion.

3.6 Resulting Contract

If the State awards a Contract from this solicitation, it will do so by issuing a Blanket Purchase Order (BPO) from the State's ERP system (Luma). The Contract will incorporate the Terms and Conditions, Exhibit 3 - General Requirements, Exhibit 4 - Specifications, Insurance Requirements, and any additional documents from the solicitation.

EXHIBIT 1

Definitions

EXHIBIT 2

Background Information

1. About The Department / Agency The Idaho Transportation Department (ITD) has a vision of enhancing quality of life through transportation. We are committed to improving the quality of life of people in the communities we serve by delivering on our mission of Your Safety. Your Mobility. Your Economic Opportunity.

ITD is responsible for operating and maintaining more than 12,300 lane miles and 1,830 bridges; 2,523 miles of Idaho Byways and 32 state backcountry airstrips. The state highway system includes 34 rest areas and 12 ports of entry. The Division of Motor Vehicles registers more than two million vehicles and trailers and is responsible for the credentials of more than a million drivers.

The Division of Purchasing (DOP), on behalf of ITD, manages procurement processes to acquire equipment and services that support these objectives in compliance with Idaho Code and IDAPA regulations.

2. Background Information ITD utilizes One Ton Truck Upfitting to support statewide highway maintenance, construction, and traffic control operations. These vehicles are critical work-zone safety assets designed to protect maintenance personnel and the traveling public during roadway activities.

3. Summary of Specifications ITD is preparing for its ongoing road maintenance and work-zone safety equipment needs. This procurement event addresses ITD’s requirements for the purchase of One Ton Truck Upfitting to support statewide highway maintenance and traffic control operations.

4. Objectives and Expectations The State of Idaho expects the successful Bidder to deliver the specified equipment by the required delivery date as stated in the General Requirements sections of this document.

EXHIBIT 3

General Requirements

The following provisions establish the contractual performance requirements applicable to the resulting contract. These requirements are mandatory and will be incorporated into the contract upon award. Bidders should carefully review each provision and ensure their bid reflects the ability to comply.

Note: In the event of conflict with the State's Standard Terms and Conditions, or other terms, conditions or requirements contained in this ITB, the following provisions will take precedence. In the event of conflict between the installation and workmanship standards in Exhibit 4 and the component manufacturer's installation instructions, the more stringent requirement applies unless the Exhibit 4 requirement would void the manufacturer's warranty, in which case the manufacturer's requirement governs and the Contractor must notify ITD in writing at or before the pre-build meeting.

1. Contract Term

1.1 This is a one-time purchase for six (6) up-fittings on ITD owned one-ton trucks.

2. Orders

2.1 Order will be placed by ITD via a Purchase Order (PO).

2.2 Within seventy-two (72) hours after receiving the PO from ITD, the Contractor must confirm receipt of the order. Within five (5) business days after receipt of the PO, the Contractor must provide ITD with a written estimated time of delivery (ETA). The Contractor may update the ETA in writing if conditions change materially, with supporting documentation. Failure to confirm orders or provide an ETA within the required timeframes may subject the Contractor to corrective actions, which may include a cure notice or default proceedings as provided in Section 1.4 of the State of Idaho Terms & Conditions.

3 Pre-Build Meeting

3.1 The Contractor must coordinate and conduct a pre-build meeting with ITD's Equipment Operations Manager, or designee, at the ITD Headquarters facility located at 3311 West State Street, Boise, ID 83703. The pre-build meeting may also be held as a Teams meeting. This meeting must be conducted within fourteen (14) calendar days after award of the Contract and prior to beginning the manufacturing process of the Truck. The purpose of this meeting is to review the requirements of the Contract, detailed specifications, component placement, and drawings. The following items, at minimum, must be finalized and documented in the pre-build meeting record:

3.2 Engineered design Drawing(s) of the Truck must be provided to ITD after its approval to proceed with the manufacturing process of the Truck. Drawing(s) must show structural design and placement of all installed components. Drawing(s) must be provided at the time of the pre-build meeting; Drawing(s) are not required with the bid submittal.

3.3 Pilot Inspection: Upon completion of the first truck, ITD will conduct a virtual inspection to verify compliance with specifications. The Contractor must provide reasonable access to the vehicle, supporting documentation, and personnel familiar with the build. Manufacturing of the remaining trucks must not begin until the inspection has been conducted and approved by ITD. ITD will provide inspection approval or a punch list of deficiencies within ten (10) business days after inspection.

4 Installation Requirements

4.1 Installation of all systems must be performed by an entity actively engaged in the installation of truck chassis equipment, including the installation, calibration, customization, diagnostic, and troubleshooting of all systems and associated auxiliary components, and authorized or certified by the equipment manufacturers to install and service the specified equipment. Where installation is performed by a subcontractor, the Contractor remains solely responsible for compliance with all requirements of this Contract. Approval of a subcontractor by the State or payment for subcontracted work does not relieve the Contractor of any obligation under this Contract.

4.2 All equipment, including standard and supplemental components, must be installed per the manufacturer's specifications and in compliance with the installation and workmanship standards in Exhibit 4, in a manner that promotes ease of maintenance, and must be serviced and ready for continuous operation at the time of delivery.

5 Warranty

5.1 Warranty period must commence on the date that the Trucks are accepted by ITD.

5.2 The Contractor is solely responsible for ensuring all installed equipment, is warranted against defects in material and workmanship for the minimum manufacturer’s periods. The term of the warranty will be no less than one (1) year, bumper to bumper on all installed equipment and labor. The Contractor may satisfy this requirement through the manufacturer's warranty, the Contractor's own warranty, or a combination of both, provided the total coverage meets the minimum manufacturer’s warranty period. Manufacturer warranties will remain in effect per their published warranty period.

5.3 Warranty must include all parts, labor, freight and travel to replace a defective warranted item. The Contractor must acknowledge receipt of each warranty claim in writing within three (3) business days after notice from ITD. The Contractor must commence warranty work within fourteen (14) calendar days after notice from ITD and must complete warranty work within thirty (30) calendar days after notice from ITD. Where parts required to complete warranty-work are documented as on backorder from the OEM at the time of notice or become so during performance, the thirty (30) day completion deadline will be extended by the documented duration of the OEM backorder plus five (5) business days. Contractor must submit written OEM documentation of the backorder to ITD within five (5) business days after Contractor learns of the backorder. Failure to provide such documentation within the required timeframe may result in denial of the extension at ITD's discretion.

5.4 For any warranty work, the Contractor may elect to authorize a dealer of its choice or authorize ITD to perform the necessary repairs in accordance with the manufacturer's standards. The Contractor must communicate its election in writing to ITD within five (5) business days after acknowledging receipt of the warranty claim under Section 5.3. If the Contractor fails to communicate an election within this period, ITD may proceed with repairs at the Contractor's expense in accordance with the manufacturer's standards, and the Contractor's reimbursement obligations under this Section apply. If the Contractor authorizes ITD to perform any warranty work: 1) it is the responsibility of the Contractor to guarantee that the work is completed in accordance with the manufacturer's standards at the expense of the Contractor, 2) completion of warranty repairs by ITD which are authorized by the Contractor will not adversely affect the warranty, and 3) the Contractor must reimburse ITD for the cost of the warranty repairs (parts, labor, and materials) within sixty (60) calendar days after receipt of ITD's itemized cost statement. If the Contractor disputes the cost, the Contractor must notify ITD in writing within thirty (30) calendar days after receipt of the cost statement identifying the specific items in dispute, and the parties must work in good faith to resolve the dispute. Undisputed amounts must be paid within the sixty (60) calendar day period.

6 Manuals

6.1 The Contractor must provide one (1) operator’s manuals, one (1) parts manuals, and one (1) service manuals with each Truck at the time of delivery in the following format(s).

6.2 Paper printed manuals (if available) must be bound or installed in a weatherproof binder. Boxed, shrink wrapped, or otherwise loose, unbound papers are not acceptable.

6.3 Electronic manuals must be electronic PDF copies provided via email, or free website download (hyperlink must be provided at or before delivery).

7 Pick Up and Delivery

7.1 Contractor is responsible for Pick Up and Delivery of ITD owned vehicles at the location stated below during operational hours of 8:00 am to 3:00 pm (Mountain Time), Monday – Thursday. No Pick Ups or Deliveries will be accepted outside of the assigned hours of operation, on weekends, or on State recognized holidays (https://idaho.gov/government/state-holidays/) unless prior written approval by the Contract Management Team (CMT) is approved.

7.2 Pick Up and Delivery Location:

Idaho Transportation Department 3311 West State St Boise, ID 83703

7.3 For Contractors with an installation facility within a twenty-five (25) mile radius of ITD, the Contractor may drive the units to and from the delivery location. All expenses related to transporting ITD vehicles, including risk in transit and fuel, are the responsibility of the Contractor and must be included in its fully burdened price. Contractor is not responsible for filling fuel tanks.

7.4 For the Contractor with an installation facility beyond twenty-five (25) mile radius of the delivery location, the Contractor must haul (not drive) all ITD vehicles. While in possession of ITD vehicles, the Contractor must store said vehicles in a locked and secure manner either inside a fenced parking area or inside the Contractor's facility.

7.5 Upon Delivery, all vehicles must be cleaned, exterior and exterior. (like new condition) Dirty vehicles will not be accepted. If vehicles are found in an unacceptable condition, the Contractor must re-clean and present the vehicle for delivery within three (3) business days after rejection.

7.6 The State of Idaho requires the successful Bidder to deliver the specified equipment within ninety (90) days after receipt of order (ARO) to the delivery location above. If the Contractor cannot meet the agreed-upon delivery timeline, the Contractor must notify ITD in writing as soon as practicable and, upon written mutual agreement with ITD, develop a revised delivery plan. The revised plan may include measures such as partial deliveries, adjusted sequencing, or an extended delivery schedule, and must be designed to minimize disruption to ITD's operations.

8 Installation and Acceptance

8.1. Acceptance of each Truck requires affirmative written notification from ITD to the Contractor. Acceptance will not occur automatically by passage of time. The automatic acceptance provision of Article 2.2.2 of the State Terms and Conditions does not apply to this Contract. The warranty period under Section 5 and the invoicing obligation under Section 9 both commence upon ITD's written acceptance of each Truck.

8.2. In the event that any specifications are not met, the Contractor must pick up, correct any discrepancies, and re-deliver within thirty (30) calendar days after written notification from ITD, at no additional cost to ITD.

8.3. If approved by ITD, the Contractor may correct discrepancies on-site at ITD’s location in lieu of a pick-up and return process.

8.4. Where a non-conformity affects more than three (3) Trucks delivered under a single PO, the corrective-action timeframe will be extended to sixty (60) calendar days, or such longer period as mutually agreed in writing, not to exceed ninety (90) calendar days, commensurate with the scope of the correction.

8.5. Latent Defects and Post‑Acceptance Nonconformance. Acceptance under Sections 8.1 through 8.4 does not relieve the Contractor of responsibility for defects, damage, malfunctions, or nonconformities that were not reasonably detectable at the time of delivery, inspection, or acceptance; or that are reasonably determined to have occurred during shipment or transit to ITD.

8.5.1 If ITD identifies any such latent defect or post‑acceptance nonconformance, ITD will provide written notice to the Contractor specifying the issue. Upon receipt of ITD’s notice, the Contractor shall, at no additional cost to ITD, promptly repair, replace, or otherwise correct the affected Truck within a timeframe mutually agreed in writing, commensurate with the nature and scope of the correction.

8.5.2 If the Contractor fails to complete corrective action within the agreed timeframe, ITD may exercise any remedy available under this Contract, including revocation of acceptance pursuant to Idaho Code section 28‑2‑608.

9 Billing Procedure- Invoice and Payment

9.1 Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below will be returned to the Contractor for correction and resubmission. Resubmitted invoices must be sent with a new invoice date, which will restart the timeline required for payment.

9.2 One (1) invoice per unit with the information listed must be submitted as follows:

9.2.1 Contractor Company & Contact Information;

9.2.2 Contract Name & Purchase Order Number (PO);

9.2.3 Invoice Number & Date;

9.2.4 Unit (license plate) number;

9.2.5 VIN (Vehicle Identification Number);

9.2.6 Mileage IN/OUT;

9.2.7 Complete itemization of work performed and parts used;

9.2.8 Total of invoice, minus taxes (ITD is tax exempt) and;

9.2.8.1 Invoice total must match the issued Purchase Order amount.

9.3 Invoices must be emailed to:

HQAP@itd.idaho.gov HQFLEET@itd.idaho.gov

9.4 ITD’s Contract Management Team (CMT). ITD’s CMT will review each invoice and dispute with the Contractor, if needed, prior to forwarding to ITD’s accounts payable to process the payment.

9.5 Payment will be made in accordance with Idaho Code 67-2302 https://legislature.idaho.gov/statutes after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Submittal Form B – Bid Schedule unless otherwise modified in an amendment to this Contract.

10 Insurance Requirements See Insurance Requirements on the Attachment Tab in LUMA

11 Additional Insurance Requirements The Contractor must provide Garage Keepers insurance that fully covers damage or theft of ITD property while it's in the Contractors care, custody, or control.

12 Records Maintenance Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

13 Compliance With Laws, Rules, Regulations Where applicable, all chassis components required lighting, brakes, and vehicle safety equipment must comply with FMVSS 49 CFR Part 571 and 49 CFR Part 393 as applicable to the vehicle class and configuration. In the event of conflict between these regulations and the specifications contained herein, the more stringent requirement applies. All traffic control equipment (attenuator, arrow board, changeable message board, and associated warning lights) must comply with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD), Part 6 - Temporary Traffic Control, as adopted by Idaho. The Contractor must comply with all applicable federal, state, and local laws, rules, regulations, and standards in effect at the time of delivery. All Trucks and installed equipment must meet or exceed applicable requirements at the time of delivery, including any amendments or updates effective prior to the delivery date. Applicable standards include, but are not limited to:

13.1 Federal Motor Vehicle Safety Standards (FMVSS) as promulgated by the National Highway Traffic Safety Administration (NHTSA) under 49 CFR Part 571, and 49 CFR Part 393 (Parts and Accessories Necessary for Safe Operation);

13.2 U.S. Department of Transportation (DOT) regulations applicable to commercial motor vehicles;

13.3 Occupational Safety and Health Administration (OSHA) standards applicable to workplace safety and equipment;

13.4 Idaho Transportation Department standards and specifications applicable to work-zone safety equipment; and

13.5 All other applicable federal and state standards for the manufacture, assembly, and delivery of the specified equipment.

13.6 Failure to comply with applicable laws, rules, and regulations may result in rejection of the equipment, corrective action at Contractor’s expense, or termination of the Contract.

14 Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

EXHIBIT 4

Scope of Work & Specifications

MANUFACTURER BRAND COMPONENTS – BRAND NAMES

Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in Section 1.2.

If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

This explanation must be declared during the question period of this event as stated in Exhibit 6 – Questions of this ITB. State acceptance will be in the form of an amendment.

1. ONE (1) TON TRUCK BODIES AND UPFITTING (Quantity 6) ITD provided truck models and installation type.

1.1. Item 1 – DISTRICT 1

1.1.1. Two (2) New 2026 Ford F350 4WD crew-cab and chassis, dual rear wheel (DRW), Diesel (ITD# T03090, T03091) Up Fitting to include: Stainless steel dump-body, liftgate, crane and toolbox;

1.1.2 One (1) New 2026 Ford F350 4WD crew-cab and chassis, dual rear wheel (DRW), Diesel (ITD# T03092) Up Fitting to include: Dump flatbed and toolbox;

1.1.3 One (1) New 2026 Ford F350 4WD crew-cab and chassis, single rear wheel (SRW), Gas (ITD# T03192) Up Fitting to include: Service body, liftgate and ladder rack with cab guard and;

1.2. Item 2 – DISTRICT 3

1.2.1. Two (2) New 2026 Ford F350 4WD crew-cab and chassis, DRW, Gas (ITD# T03881, T03882) Up Fitting to include: Stainless steel dump-body, liftgate and toolbox.

2. BASIC BUILD SPECIFICATIONS

The following basic build specifications apply to all truck up fittings unless otherwise identified.

2.1. HYDRAULICS

2.1.1. All hoses must be high pressure type;

2.1.2. All hoses must be routed in a manner to minimize rub points and bends. Hoses that will rub against metal during the operation of the bodies must be wrapped for protection;

2.1.3. All hoses must be routed to protect them from heat sources and enclosed whenever possible to protect them from damage;

2.1.4. Manufacturers recommended thread sealant must be used on all hydraulic connections. Teflon tape must not be used in the hydraulic system and shall not be accepted;

2.1.5. Hydraulic hoses must not be secured to any factory-installed chassis wiring, cables, hoses, or lines;

2.1.6. Hydraulic hoses must not be secured in the same bundle with any electrical wiring.

2.1.7. Hydraulic hoses must be routed independently;

2.1.8. Hoses must be supported and securely fastened to withstand snow and ice conditions;

2.1.9. Hydraulic components and fittings must be sealed during assembly to prevent system contamination and;

2.1.10. Hose interior must be cleaned prior to installation.

2.2. ELECTRICAL

2.2.1. All electrical components must be protected by resettable circuit breakers utilizing a dedicated panel. Panel must be a National Electrical Manufacturers Association (NEMA) 6P rated weatherproof box and located in a ground accessible area;

2.2.2. A power disconnect switch must be installed between the truck and the body (dump beds with hoists only);

2.2.3. Switch must be completely enclosed so as to not show any exposed terminals or bare wires and;

2.2.4. Switch must be located in an area so as to not interfere with any operation of the vehicle and within reach of the driver’s seat.

2.3. WIRING

2.3.1. Must not be spliced without utilizing weather pack connectors;

2.3.2. Must be securely fastened and located away from all pinch points;

2.3.3. Must be clamped and held in place using stainless steel rubber-insulated, bolt-on cushion clamps;

2.3.4. Passing through bulkheads must be protected with either rubber or neoprene bulkhead wire; protectors and/or body grommet type insert;

2.3.5. Must be run in chemical resistant looms and;

2.3.6. On vehicles that have bulkhead wiring, wires must be routed through a stainless-steel tube located between the cab and the body. Wires must be protected so as not to chafe on tubing and;

2.3.7. Must have wire identification every six (6) inches. Striped wire of assorted colors is acceptable.

2.4. CABLING

2.4.1. Must be of adequate size to handle the anticipated loads of all electrical components. All cabling must be uninterrupted and complete with no splices;

2.4.2. Terminal ends must be crimped, soldered to the cables and sealed with polyolefin heat shrink tubing. Scotch-Loc fasteners, crimp butt connectors, and wire nuts are not acceptable for any connection;

2.4.3. Cables must utilize buss bars when multiple connections are required. Stacking of cables on battery terminals is not permitted and will be rejected by ITD;

2.4.4. “Weather-pack” connections must be protected with dielectric grease and;

2.4.5. All electrical cabling to lamps must be stress relieved within six (6) inches of the lamp.

2.5. SWITCHES

2.5.1. OEM switches are to be used unless other arrangements are made with ITD. All switches must illuminate in the ON position and be sealed (weather tight). Switches must be labeled with a permanent placard.

2.6. FASTENERS

2.6.1. All threaded fastener components (bolts, washers, nuts) with a diameter designation greater than or equal to Society of Automotive Engineers (SAE) one half (1/2) inch must be grade eight (8). All nuts must be metal self-locking; lock washers are not acceptable. All bolts must be properly tightened/torqued according to manufacturer’s specification. Tightened bolts must show no less than three (3) threads past nut. All components must have grade identifier marks. All bolts and nuts must be zinc plated.

2.7. WELDING

2.7.1. All exterior joints and seams must be closed with full seam welding. Must be delivered free of weld burn (Wanding Process) and weld splatter and;

2.7.2. Liquid seam seal is not allowed.

2.8. HINGE POINTS

2.8.1. All hinge points with grease zerks must be lubricated prior to delivery.

3. SPECIFICATIONS APPLICABLE TO ITEMS 1.1.1, 1.2.1

3.1. STAINLESS STEEL DUMP BODY

3.1.1. Type – Must be low profile body design with fold down sides;

3.1.2. Size – Outside: Nominal one hundred eight (108) inch length x ninety-six (96) inch width, x twelve (12) inch inside height;

3.1.3. Rated Capacity – two and forty-five hundredths (2.45) yard nominal;

3.1.4. Body must be constructed of 201 No. 4 polished stainless steel and;

3.1.5. Understructure – Must be two (2) stage coating process, prime coated black and undercoated with automotive grade undercoating. (Black paint is not acceptable).

3.2. Body Construction

3.2.1. Underbody Construction – Must be built to withstand seven-thousand four hundred (7,400) pound load capacity;

3.2.2. Floor – Must be sixty-five thousand (65,000) pounds per square inch (PSI) tensile strength. Rear edge of floor must be reinforced to prohibit deflection;

3.2.3. Must be fabricated from a single sheet of three sixteenths (3/16) inch or seven (7) gauge AR 450 sheet steel;

3.2.4. Rear apron must be eight (8) inch high, full width design and fabricated with ten (10) gauge two 201 No. 4 polished stainless steel;

3.2.5. Must have interlocking understructure and longitudinal braces;

3.2.6. Cross members – Must be full width structural channel on twelve (12) inch centers and pass through longitudinal and;

3.2.7. One half (½) inch Stainless steel plate must be welded in place underneath floor (right rear) for crane support.

3.3. Front Headboard

3.3.1. Must be fabricated from ten (10 gauge) 201 No. 4 polished stainless-steel material and;

3.3.2. Must be a seamless one-piece design with double bend top rails.

3.4. Cab shield

3.4.1. Must be fabricated from ten (10 gauge) 201 No. 4 polished stainless-steel material;

3.4.2. Must have laser cut vertical slots extending across center of cab shield for rear viewing;

3.4.3. Side view mirror cutouts – Cab shield must follow truck chassis cab contour to allow for proper rearview sight ability using truck mirrors in the extended position and;

3.4.4. Height of front headboard and cab shield must provide a minimum of four (4) inch clearance between chassis cab roof and cab shield.

3.5. Sides

3.5.1. Must be drop down style (non-drop down) style will not be accepted), fourteen (14) inches tall maximum, fold down feature controlled by a single lever over center latch;

3.5.2. Lower rub rail must be sloped for self-cleaning purposes;

3.5.3. Top rail must be formed box construction;

3.5.4. Must be fabricated from twelve (12 gauge) polished stainless-steel;

3.5.5. Must have pin and cam latching system;

3.5.6. Torsion spring used must keep handle in the locked position when not in use;

3.5.7. Side must include three (3) greaseable hinges and;

3.5.8. The force required to operate sides must not exceed fifty (50) pounds.

3.6. Pillars Front/Rear

3.6.1. Must be dirt shedding design and;

3.6.2. Rear pillars must be boxed, smooth and full depth for strength

3.7. Tailgate (EXCEPT WHERE LIFTGATE IS SPECIFIED)

3.7.1. Must be dual function, quick-drop design;

3.7.2. The upper tailgate release lever must offset to curb side for operator safety;

3.7.3. The spring-loaded upper release mechanism must be recessed within the boxed top section of the tailgate to prevent damage during use;

3.7.4. Must be double-walled design with the inner panel;

3.7.5. Top and Bottom Rail must have formed box sections for added strength and rigidity;

3.7.6. Top box section must be dirt shedding design;

3.7.7. Tailgate Top Hinge Pins must be steel shaft and must have all grease zerks lubricated and easy access.

3.7.8. Lower latch pins – must have one (1) inch steel shaft;

3.7.9. Latch fingers –must be one (1) inch thick steel;

3.7.10. Tailgate lower release mechanism – must be grease zerks lubricated;

3.7.11. Spreader and drop Chains – must have an adjustable three-eighths (3/8) inch chain provided to hold the tailgate open for spreading aggregate material;

3.7.12. Tailgate must be the same height as the floor of the Dump Body when in open position;

3.7.13. Weight must not exceed one hundred (100) pounds and;

3.7.14. On trucks that require liftgates, the latches must be removed, and flat stainless-steel plates must be welded in place.

3.8. Body Finish

3.8.1. All stainless-steel surfaces must be deburred and free from sharp edges. (no exceptions)

3.9. Hoist

3.9.1. Type - Direct lift must be a full-length sub-frame meeting National Truck Equipment Association (NTEA) class C, type one (1) requirements. Scissor type hoist is acceptable if the offered hoist is designed for the provided truck with no modification or interference to chassis when empty or loaded;

3.9.2. Capacity must be eight (8) tons;

3.9.3. Single stage must have a double acting cylinder;

3.9.4. Cylinder shaft must be chromed or nitrated eighty-five thousand (85,000) PSI yield strength;

3.9.5. Maximum operating pressure must be three-thousand two-hundred fifty (3,250) PSI;

3.9.6. Sub-Frame Rails must be constructed from fifty thousand (50,000) PSI yield, sixty-five thousand (65,000) PSI tensile strength steel;

3.9.7. Must have greaseable hinges and pins;

3.9.8. Bed must have the capability to be safety pinned in the down position. The pins must be located on the front side of the bed, both right and left sides. Pins must be supplied by the Contractor and;

3.9.9. Must include a body prop to support body weight when empty.

3.10. Hydraulic System

3.10.1. Must be self-contained combination twelve (12) volts direct current (VDC) electric motor direct coupled to hydraulic pump with integral hydraulic reservoir and filter and;

3.10.2. Controls must be in cab, electronically operated stationary momentary “ON” rocker dashboard switch for hoist power up and down. (Installer must contact ITD prior to installation) Location must be made for easy reach of the operator. Additionally, a remote controller with a minimum of fifteen (15) feet cable must also be provided, wireless controller would also be acceptable.

3.11. Fuel Tank, Def Tank and (or) Def Fill Tube Guards

3.11.1. Fill tube guards must be supported and enclosed on three (3) sides, with the bottom open, extended from frame to even with dump body side. Fill tube guards must be made of stainless steel. The fill tubes must be protected from rear tires in the event of failure;

3.11.2. Fuel tubes must be angled up as high as possible to allow fuel to flow freely into tank without spillage;

3.11.3. On vehicles with multiple tanks, ALL tubes must be protected with guards;

3.11.4. Fuel cap must be attached to fill tube with factory supplied or similar lanyard;

3.11.5. Fuel and Def ports must be labeled with a hard placard and;

3.11.6. Def tank must be protected by an anti-sail type mud flap, mounted to the frame rail. (In front of curbside rear wheel)

3.12. Lights

3.12.1. Must meet all State of Idaho requirements and Federal Motor Vehicle Safety Standards (FMVSS) and;

3.12.2. Rear stop, turn, and taillights must have two (2) red, LED type, six (6)-inch oval, grommet mounted combination stop, turn, and taillight heads equipped with “weather-pack” electrical wiring connector for quick replacement.

3.12.3. Body must be…