ITB_Tech_Specs_Vacuum_Truck_High-Pressure_Jetting_Truck_and_Disposal_Services_04-17-2025.docx
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- Solicitation number
- 25-P-00232
- Issued by
- Hillsborough County, Florida
About this file
This is an Invitation to Bid (ITB) technical specification document for vacuum truck, high-pressure jetting truck, and disposal services issued by the Department of Solid Waste & Environmental Program Management for the City of Tampa. The contract is for a one-year term with three potential one-year renewals, covering services including leachate removal, liquid and solid waste collection from wash troughs, oil/water separators, and catch basins. The bid includes estimated quantities of 140 regular hours and 32 overtime hours for vacuum trucks, support technicians, and high-pressure jetting trucks, with additional emergency response time allocations. Bidders must have a minimum of three years of similar service experience, provide detailed employee qualifications, submit references, and list equipment and disposal facilities.
Pricing is structured on an hourly rate per truck/crew basis, with differentiated rates for regular and emergency response times. The specifications require a 4-hour minimum job payment, mandate compliance with OSHA confined space entry standards, and specify that the contractor provides all necessary equipment and personal protective gear. Bidders must have a bag house filtration system and cannot use temporary employment agency workers. Regular business hours are defined as Monday through Friday, 7:00 AM to 4:00 PM, with emergency rates applying after 4:00 PM and on weekends and holidays. The contractor is responsible for proper disposal of collected materials at licensed facilities and must provide waste disposal receipts and manifests to the City.
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Text version
TECHNICAL SPECIFICATIONS FOR
VACUUM TRUCK, HIGH-PRESSURE JETTING TRUCK, AND DISPOSAL SERVICES FOR
THE DEPARTMENT OF SOLID WASTE & ENVIRONMENTAL PROGRAM MANAGEMENT
1. BIDDER SUBMITTAL AND QUALIFICATIONS
1.1. Bidder shall have been in the business of providing similar services of this award for a minimum of three years, submit proof in your bid.
1.2. Bidder shall supply with their bid a list of the employees, including years of experience and any licenses, who will be assigned to perform the services detailed in this bid document.
1.3. Bidder shall submit with the bid, References which include the following information. Must submit at least three firms for which the Bidder has provided similar services within the last two years:
• Name of Firm and Address
• Point of Contact Person including Telephone Number
• Description of Service including Start and Completion Dates
1.4. A list of equipment that is to be used in the execution of the work detailed herein. This information shall be sufficient for the City representative to determine the suitability of the equipment to accomplish the work described herein. The City representative reserves the right to inspect the Awardee’s place of business to ensure adequacy in these aforementioned items prior to the start of the award resulting from this specification.
1.5. List of disposal facilities planned to be utilized during the award period.
Bidder that does not meet these requirements and/or does not submit the abovementioned information in their bid response package may not be considered.
2. SPECIAL CONDITIONS
2.1. Pricing will be based on an hourly rate per truck/crew. Some of our facilities have areas classified as confined space and contractors must adhere to OSHA’s standard for confined spaces. (29 CFR 1910.146) contains the requirements for practices and procedures to protect employees in general industry from the hazards of entering permit spaces. All jobs shall be paid at a 4-hour minimum.
When performing confined space entry tasks, the vendor must provide all personal protective equipment and personnel for completion of tasks.
2.2. The Awardee shall provide all parts, equipment, tools, labor materials, and appurtenances required to complete each task. The City of Tampa shall not be charged for consumables. Consumables are defined as common materials required to complete a task that costs less than $100. Some examples of consumables are tape, PPE equipment, miscellaneous hardware, and lubricants.
2.3. The Awardee shall not use employees of any temporary help-type employment agency to supplement his workforce for any reason.
2.4. The Awardee must have a bag house filtration system capable of removing dust up to PM10 when vacuuming dry materials.
2.5. Regular business rate is considered Monday through Friday from 7:00 AM to 4:00 PM. The Awardee shall respond within 24 hours after notification by a City representative.
2.6. Emergency rate is considered Monday through Friday after 4:00 PM and to include weekends and holidays. The Awardee shall respond within 2 hours after notification by a City representative of an emergency.
2.7. The City may have an emergency during regular business hours, where the Awardee must respond within 2 hours after notification by City representative of an emergency. Although it is during normal working hours, the Awardee shall be compensated for emergency rate due to the required response time.
3. DISPOSAL
3.1. Collect and remove leachate material from each requested location.
3.2. All leachate collected from each service will become the responsibility of the Awardee’s collection truck to dispose of at a licensed disposal facility in accordance with all federal, state and local regulations.
3.3. Contractor will utilize vacuum truck, and driver to remove liquids and solids from wash troughs, oil/water separator, and/or catch basins.
3.4. Provide City with copies of all waste disposal receipts and manifests.
3.5. To utilize working hours efficiently, the Awardee shall only dump liquids and debris when the collection truck is full, or at the end of the requested service, whichever comes first.
4. AWARD PERIOD
1 YR WITH QTY-3 1-YR RENEWALS
5. BID RESPONSE ***1 Year Totals = 12 Services for Wash Rack + 2 TS Services
| Item # |
| Description |
| Unit Price* |
(per hour)
| Estimated Quantity |
| Total |
Vacuum Truck w/Operator
| 1 |
| Hourly Rate |
(Regular Response Time/24 hr)
| $________ |
| 140 Hours |
| $_______________ |
| 2 |
| OT Rate |
(Regular Response Time/24 hr)
| $________ |
| 32 Hours |
| $_______________ |
| 3 |
| Hourly Rate |
(Emergency Response Time/2 hr)
| $________ |
| 16 Hours |
| $_______________ |
| 4 |
| OT Rate |
(Emergency Response Time/2 hr)
| $________ |
| 8 Hours |
| $_______________ |
Support Technician
| 5 |
| Hourly Rate |
(Regular Response Time/24 hr)
| $________ |
| 140 Hours |
| $_______________ |
| 6 |
| OT Rate |
(Regular Response Time/24 hr)
| $________ |
| 32 Hours |
| $_______________ |
| 7 |
| Hourly Rate |
(Emergency Response Time/2 hr)
| $________ |
| 16 Hours |
| $_______________ |
| 8 |
| OT Rate |
(Emergency Response Time/2 hr)
| $________ |
| 8 Hours |
| $_______________ |
High-Pressure Jetting Truck
| 9 |
| Hourly Rate |
(Regular Response Time/24 hr)
| $________ |
| 48 Hours |
| $_______________ |
| 10 |
| OT Rate |
(Regular Response Time/24 hr)
| $________ |
| 24 Hours |
| $_______________ |
| 11 |
| Hourly Rate |
(Emergency Response Time/2 hr)
| $________ |
| 16 Hours |
| $_______________ |
| 12 |
| OT Rate |
(Emergency Response Time/2 hr)
| $________ |
| 8 Hours |
| $_______________ |
Supplies
| 13 |
| Vacuum Flex Hose, 6” Dia, 100’ Rolls |
| $________ |
| 14 Each |
| $_______________ |
| 14 |
| Hard Pipe, 6” Dia, 20’ Sections |
| $________ |
| 14 Each |
| $_______________ |
| 15 |
| Support Truck for Crew & Equipment (Daily Rate) |
| $________ |
| 14 Each |
| $_______________ |
Disposal
| 16 |
| Disposal Cost |
| $________ |
| 140 tons |
| $_______________ |
| 17 |
| Transportation Cost (Per Load) |
| $________ |
| 14 loads |
| $_______________ |
| TOTAL |
| $_______________ |
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