ITB _ St Marys Welcome Center Improvements.pdf

SOLICITATION OF BIDS

for

City of St Marys, GA.

PUBLIC WORKS DEPARTMENT

ST. MARYS Welcome Center New Concrete Porch Deck & Handicap Ramp

ST. MARYS WELCOME CENTER IMPROVEMENTS PROJECT

INVITATION FOR BID

ST. MARYS WELCOME CENTER IMPROVEMENTS

Bid Opening 2:00 PM EST, September 30, 2025

THE CITY OF ST. MARYS, GA PUBLIC WORKS DEPARTMENT is soliciting bids for the ST.

MARYS WELCOME CENTER IMPROVEMENTS as described below in the Scope of the Work.

Competitive sealed bids will be received at The City of St. Marys, 418 Osborne St. St. Marys, Ga. 31558 until, but no later than 2:00 PM EST, September 30, 2025, at which time said sealed bids will be publicly opened and vendor’s names and amounts bid will be read aloud. Bids received after the required time or in any other location other than the City of St. Marys will not be accepted. Neither faxed nor email submissions will be accepted.

A pre-bid field meeting will be held on September 11, 2025, at 10 AM EST. All bidders are encouraged to attend to fully understand intent and full scope of work.

Bids may be withdrawn by written request only if the request is received prior to the time and date set for the opening bids. Negligence on the part of the bidders in preparing his bid confers no right of withdrawal or modification of his bid after bid has been opened. No bid may be withdrawn for a period of ninety (90) days after the time and date of opening of bids.

One (1) original and two (2) copies of these bid documents must be submitted in a sealed envelope marked “ST. MARYS Welcome Center Improvements”. The name of the company or firm submitting a bid must be clearly marked on the front of the package. The bid package must be clearly labeled with the following information:

St. Marys Welcome Center Improvements Project Attn: Finance Department City of St. Marys 418 Osborne Street St. Marys, GA 31558

Work to be done:

The work to be done includes the removal and disposal of the existing entry deck and handicap ramp & related framing, decking & handrail features. The work shall also include all the work, efforts & activities required to construct a new CMU Stem Wall & Concrete Porch Deck and Concrete HC Ramp. The Contractor shall also be required to develop and submit the drawings, exhibits, & design data required to obtain the necessary building permits, in accordance with applicable State, County & City Building Code Requirements.

The selected contractor shall provide all labor, parts, materials and construction/installation activities required to provide a complete project, based upon design & construction work requested in this RFP. The contractor shall also include all temporary access, safety

The Contractor shall provide the necessary design & permit drawings, labor, construction equipment, fuel, materials, and any other items and/or appurtenances required for a successful and complete project. All Work shall conform to the Project Scope or Work, Concept Exhibits, and Notes, and comply with all applicable local, state and federal codes and regulations.

Contract time shall be 120 consecutive calendar days from the date of a Formal Notice to Proceed from the City of St. Marys

A more detailed scope of work is provided below under SCOPE OF WORK section.

Questions regarding this project may be directed in writing to the City of St. Marys Public Works Director, Bobby Marr, at 418 Osborne Street, St. Marys, Georgia, 31558 or email at bmarr@stmarysga.gov. Please keep all questions in a written or electronic format.

Copies of the project exhibits, concept details, and notes may be obtained from Sarah Lee in the City of St. Marys Finance Department located at 418 Osborne Street, St. Marys, Georgia, 31558.

Copies may also be requested via phone at 912-510-4045 or email at slee@stmarysga.gov. A street address, contact person, phone and fax number must be provided to ensure prompt delivery and notification of addenda.

All required Contract Documents and proof of meeting the City’s Insurance Requirements must be fully completed and executed by the Contractor and his/her Surety and submitted to the Owner on or before the issuance of Notice to Proceed.

No contract with the City of St. Marys, Georgia for work to be done shall be valid for any purpose unless the Contractor shall give a Bid Bond with good and sufficient surety payable to, in favor of, and for the protection of the City of St. Marys, Georgia. The Bid Bond shall be in the amount of not less than 5% of the total amount payable by the terms of the Contract. No bid shall be read aloud or considered if a proper Bid Bond has not been Submitted.

The City of St. Marys will select the bid that, in its sole discretion is the most responsive and responsible to the City. The City is not liable for any cost incurred by vendors in the preparation of this bid.

A cone of silence shall be in effect from the time of the solicitation advertisement until the project is awarded and the selected contractor is engaged in a contract with the City.

Unauthorized contact regarding this invitation to bid with staff or elected officials during this timeframe will result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of St. Marys. Vendors should rely only on written question responses and written statements from the city.

The City of St. Marys, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, handicap/disabled in consideration for an award.

The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise, pursuant to federal and state law.

INSTRUCTIONS TO BIDDERS

A. PURPOSE

1) The purpose of this Invitation for Bids is the procurement of a qualified Contractor to furnish and provide all equipment, materials, labor, and services necessary for the

ST. MARYS WELCOME CENTER IMPROVEMENTS PROJECT.

2) The scope of work is as defined above & below above.

EXPLANATION TO BIDDERS:

Any explanation regarding the meaning or interpretation of the contract, project manual, specifications, or any other contract documents must be requested in writing. No request for additional information will be allowed four (4) working days prior to the opening of the bids. Any such explanations or interpretations in response to the written request shall be made in the form of addenda to the documents and shall be furnished to all bidders, who shall acknowledge receipt of all addenda with their bid. Oral explanations and interpretations made prior to the bid opening shall not be binding.

B. BIDDERS' UNDERSTANDING:

Bidders should visit the work site to ascertain by inspection pertinent local conditions such as location, character and accessibility of the site, availability of facilities, location and character of existing work within or adjacent thereto, labor conditions, etc. Failure to comply with this requirement will not relieve the successful bidder of his obligations to carry out the scope of the resulting contract.

C. INVITATION TO BID REQUIREMENTS:

1) Security, equal to 5% of the amount the bid, shall be submitted with the Bid in the form of either a certified check, cashier's check, or bid bond. Bid bonds shall be issued from a company licensed to do business in Georgia and shall be signed or counter signed by a Georgia resident agent and shall have a proper Power of Attorney evidencing the authority of the individual signing the bond. Security deposited by unsuccessful bidders will be returned as soon as practical after the bid opening.

2) The Contractor must submit with his bid the completed and executed “Immigration and Security Form” and the “Affidavit Verifying Status for City Public Benefit Application”. (Forms include in the Bid Package).

D. PREPARATION OF BIDS:

1) Bids shall be submitted on the forms provided herein. These forms must be signed by the bidder or his authorized representative. Any corrections to entries made on bid forms should be initialized by the person signing the bid.

2) Bidders must quote on all items appearing on the bid forms, unless specific directions in the advertisement, on the Bid form, or in the special specifications allow for partial bids. Failure to quote on all items may disqualify the Bid at election of the City of St. Marys.

3) Alternative bids will not be considered unless specifically requested and listed in bid documents.

4) Bidders are advised that the City of St. Marys is intent on completing the construction of this project in a timely and orderly manner to minimize inconvenience to the public and to reduce the cost to the City for inspection and administrative expense. The provisions pertaining to the completion of the work and liquidated damages will be strictly enforced.

E. BIDS:

1) Bids containing reservations, conditions, omissions, unexplained erasures or alterations, items not required in the Bid, or irregularities of any kind, may be rejected by the City of St. Marys as being incomplete, nonresponsive and not qualified for consideration.

2) Each Bid shall indicate the full business name and address of the Bidder and shall be signed by him with the usual signature. It shall also set forth the type of business organization, i.e., corporation, partnership, individual owner.

3) A Bid submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

4) A Bid submitted by a Corporation shall be signed by the legal name of the Corporation, followed by the state of incorporation and the title designation of the Corporation in legal matters. The name of each person signing the Bid shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is licensed to do business in Georgia.

F. QUANTITIES OF BID ITEMS.

1) The quantities used on the Bid Form were calculated by the City of St. Marys Public Works Department and were calculated using computer generated area and cross sections data and field identified items and/or field measurements. The contractor will be required to work up to the listed quantities for construction and payment purposes unless an error in the calculations can be proven by the contractor.

G. INTERPRETATIONS:

1) Each Bidder(s) shall carefully examine the Contract Documents and all addenda or other revisions and thoroughly familiarize himself with the detailed requirements prior to submitting a Bid. Should a Bidder find discrepancies or ambiguities in, or omissions from Invitation to Bid Documents, or should he be in doubt as to their meaning, he/she shall at once, and, in any event not later than four (4) working days prior to the bid due date, notify the City of St. Marys who will send written addenda to all proposers. The City of St. Marys will not be responsible for any oral instructions. All addenda sent to bidders will become a part of the Contract Documents. No allowance will be made after Bids are received for oversight by Bidder.

2) Where a discrepancy occurs between the prices quoted in words and/or numbers, the lowest figure quoted shall take precedence and govern in determining final costs or award of contract.

3) In case of error in the extension of prices, the units propose prices shall govern.

H. RECEIPT OF BIDS:

1) Bids must be submitted as directed in the Invitation to Bid.

2) Bids shall be submitted prior to the time fixed in the Invitation to Bid. Bids received after the time so indicated shall be returned unopened.

I. WITHDRAWAL OF BIDS:

Bids may be withdrawn at any time prior to opening upon written or telegraphic request of the Proposer. Negligence on the part of the Bidder in the preparation of its bid shall not be grounds for modification or withdrawal of a bid after the time set for Bid opening.

J. PRESENCE OF BIDDERS AT OPENINGS:

At the time and place fixed for opening the bids, the total bid amount of all bids will be made public for the information of all bidders and other interested parties, who may be present in person or by representative.

K. ONE BID RECEIVED:

In the event only one Bid is received, the City of St. Marys will reserve the right to accept the Bid or to re-advertise and re-bid the project.

L. AWARD OF CONTRACT:

1) The City of St. Marys reserves the right to accept or reject any and/or all bids received, to waive irregularities and informalities in this Invitation to Bid, and to make award in any manner deemed in the best interest of the City of St. Marys and to re-advertise pursuant to federal and state law.

2) Any Bidder that contacts elected officials or staff directly or indirectly for the purpose of influencing the selection process prior to a contract award shall be immediately disqualified and removed from consideration.

3) The contract award is determined by Mayor and Council at their regularly scheduled Council Meeting. Staff will make a recommendation for award and present the bid results. Council makes the final decision. Vendors should not rely on verbal suggestions from staff as to who will be awarded.

M. CONTRACT, BONDS, AND INSURANCE:

1) The bidder to whom award is made shall enter into a written contract with the City of St. Marys within the time specified in the Bid Documents.

2) No contract with the City of St. Marys, Georgia for work to be done shall be valid for any purpose unless the Contractor shall give a Performance Bond with good and sufficient surety payable to, in favor of and for the protection of the City of St. Marys, Georgia. Sample Performance Bond is included in this packaged.

Performance Bond Requirements The Performance Bond shall be in the amount of at least the total amount payable by the terms of the Contract.

Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Georgia.

Attestation for the corporation must be by the corporate officer; for a partnership by another partner; for an individual by a notary with the corporate seal.

3) No contract with the City of St. Marys, Georgia for work to be done shall be valid for any purpose unless the Contractor shall give a Payment Bond with good and sufficient surety payable to the City of St. Marys, Georgia for the use and protection of all sub-contractors and all persons supplying labor, materials, machinery, and equipment in the prosecution of the work provided for in the Contract. Sample Payment Bond is included in this package.

Payment Bond Requirements The Payment Bond shall be in the amount of at least the total amount payable by the terms of the Contract.

Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Georgia.

Attestation for the corporation must be by the corporate officer; for a partnership by another partner; for an individual by a notary with the corporate seal.

4) The Contractor shall secure and maintain such insurance policies as required listing the City of St. Marys as additional insured.

Insurance Requirements The successful Respondent shall have and maintain in full force and effect for the duration of this agreement, insurance protecting against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City’s Attorney to form and content.

Minimum Limits of Insurance

Contractor shall maintain insurance policies with coverage and limits no less than:

i. Commercial General Liability of $1,000,000 (one million dollars) per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom.

ii. Commercial Automobile Liability (owned, non-owned, hired) of $1,000,000 (one million dollars) per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom.

iii. Workers’ Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident or disease.

Self-Insured Retentions

Any self-insured retentions must be declared to and approved by the City so that the City may ensure the financial solvency of the Contractor. Insurance is to be placed with insurers with an A. M. Best rating of no less than A-VII.

Contractor shall furnish the City with certificates of insurance prior to the start of work.

5) CHANGE ORDERS: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City of St.

Marys. The contract will be required to notify the City within 48 hours of any discovered changes of conditions that may result in a change to scope, cost or schedule impact.

N. HOLD-HARMLESS AND INDEMNIFICATION CLAUSE

The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this agreement. The Contractor shall bear all losses and damages directly and indirectly resulting to it on account of the performance or character of the work rendered pursuant to this agreement. Contractor shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers, agents, Owner’s lender, Architect and Architect’s consultants, agents, and employees (hereinafter referred to as the “Owner Parties”) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to, attorney’s fees and costs of defense (hereinafter “Liabilities”) which may be the result of willful, negligent or tortious conduct arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. This indemnity obligation does not include liabilities caused by or resulting from the sole negligence of the Owner or Owner Parties.

Such obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the Owner or Owner Parties by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Owner and Owner Parties shall survive expiration or termination of this Agreement provided that the claims are based upon or arise out of actions that occurred during the performance of this agreement.

O. POWER OF ATTORNEY:

A Power of Attorney, or other satisfactory evidence of the authority of the officer signing in behalf of the Corporation, shall be furnished for the City of St. Marys’ records.

P. LOCAL VENDOR PREFERENCE:

Local Vendor means a bidder or offeror which operates and maintains a brick and mortar business, i.e. a physical business address, within the city limits of the City of St. Marys, has a current business license, has paid in full all real and personal taxes owed the City, and is considered a vendor in good standing with the City and has or can obtain an active vendor status.

A local vendor may receive an opportunity to match for purchases, bids, proposal or contracts over $1,000 and less than $50,000. The local vendor may be given an opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 5% of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price proposal, including all other terms, quality, services and conditions, then the local vendor shall be awarded the contract.

In the event the price proposal of more than one local vendor is within 5% of the lowest overall price proposal of a non-local vendor, the local vendor with the lowest proposal will be given the first opportunity to match the lowest overall price proposal. If this local vendor declines to match the price proposal, then the local vendor with the next lowest bid within 5% will be given the opportunity to match the lowest proposal. This process will continue with all local vendors having proposal within 5% of the lowest overall bid by a non-local vendor.

Exemptions. This provision does not apply to public works construction projects or road projects pursuant to the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).

SCOPE OF WORK

The scope of work includes the removal and disposal of existing entry deck and handicap ramp & related framing, decking & handrail features. The scope of work shall also include all work required to construct a new CMU Stem Wall & Concrete Porch Deck and Concrete HC Ramp.

The Contractor shall also be required to develop and submit the drawings, exhibits, & design data required to obtain the necessary building permits, in accordance with applicable State, County & City building code requirements. Concept details are provided as “Intent of Project” however design calculations and drawings shall be responsibility of Bidder.

The selected contractor shall provide all labor, parts, materials and construction/installation activities required to provide a complete project, based upon design & construction work requested in this ITB. The contractor shall also include all temporary access, safety barriers/barricades and existing sidewalk closed signage required to perform the construction activities.

Note: A 30-day notice of intent to start construction work is required in order for the Welcome Center Manager to accommodate operational activities during construction activities.

The New Concrete HC Ramp shall be finished with cut safety grooves for a non-skid surface.

The grooves shall be 1/4" deep x 1/4" wide x 2” apart on center. These parallel line grooves shall be created with concrete finishing tool designed to provide the expected finish.

The New Concrete Entry Deck shall receive a Medium Broom Finish. This finish shall be achieved using a horsehair or nylon broom designed for the specific purpose of creating grooves that enhance traction without being overly aggressive.

New Handrail shall meet applicable ADA, Building Code & Industry Standards and replicate the existing handrail and post/column design features. All handrail and post/column exterior components shall be Trex, Timber Tech, AZEK or approved equal.

The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits and any other means of construction necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated.

The Contractor shall coordinate with City Staff during life of project, including virtual and/or in person weekly progress meetings

The Contractor shall perform pre-construction site visit to take pictures and video to document existing conditions, including building exterior, adjacent sidewalks.

The Contractor shall develop a complete set of construction details, exhibits and/or drawings as required to obtain a building permit for complete project.

The Contractor shall develop project specifications / shop drawings and/or manufacturer cut sheets for all handrail construction.

The Contractor shall coordinate with City Staff to select final materials and colors for the project features, including stucco finish/color, handrail components and column/post components, and metal handrail.

The New Concrete HC Ramp shall be finished with cut safety grooves for a non-skid surface.

The grooves shall be 1/4" deep x 1/4" wide x 2” apart on center. These parallel line grooves shall be created with concrete finishing tool designed to provide the expected finish.

New Concrete Entry Deck shall receive a Medium Broom Finish. This finish shall be achieved using a horsehair or nylon broom designed for the specific purpose of creating grooves that enhance traction without being overly aggressive.

The contractor shall match the existing layout, dimensions and elevations of current porch deck, ramp and handrails.

All existing pavement that is required to be removed and replaced to achieve new construction shall be saw cut, removed, disposed of, and then replaced in kind to match existing look and finish.

Special Scope of Work Item: The contractor shall disconnect, reconnect and reroute roof gutter downspout drains as required to direct rain/storm water away from under new deck/foundation construction.

Contractor shall provide construction details and design data conforming to State of Georgia and City of St Marys building & construction regulations & standards, including the following:

Applicable State & Local Building Code Compliance

Applicable Coastal Construction & Wind Code Compliance

Project Submittal Requirements

The contractor must submit a construction schedule within 10 calendar days of a notice to proceed and be completed in 120 calendar days or less.

Manufacture cut sheets for all handrail components, including metal and composite type handrails.

Concrete mix data for concrete deck, ramp & filled CMU cells

Concrete reinforcing plan

Metal connectors for porch roof column to concrete deck / cmu /foundation connections

Notes:

The City reserves the right to add or remove items on this list during contract execution

The Contractor SHALL use attached Bid Sheet in Bid Submittal to City

GENERAL NOTES, REQUIREMENTS AND GENERAL

SPECIFICATIONS

1) It is the responsibility of the contractor to review and verify all dimensions and details prior to bidding and prior to proceeding with construction.

2) The work shall be executed in the best and most workmanlike manner by qualified and efficient workers, in strict conformity with the best standard practice.

3) It shall be the responsibility of the Contractor to prepare the existing building, ground, and overall location as necessary to perform the work. This includes but not limited to leveling, clearing the site of debris, maintaining walking, etc.

4) The Contractor shall rebuild the sidewalks as needed at the completion of the improvements if necessary.

5) The contractor shall provide manufacture cut sheets & general specification for all materials to be used/installed, including concrete mix design for floor & poured cmu cells, and mortar.

6) Reinforcement plan shall be submitted to indicate type, size and location of proposed concrete & cmu reinforcement to be installed.

7) Handrail, columns & posts are to match existing style, size, dimensions and shapes.

8) All work is to comply with current Federal, State & Local ADA regulations.

9) It shall be the responsibility of the Contractor to provide for traffic and pedestrian safety during all periods of Construction.

10) No streets shall be closed unless authorized by the Public Works Director.

11) The Contractor shall take precautions to protect all trees, shrubs, lawns, and mailboxes in the work area. Any damaged trees, shrubs, lawn areas, signs, hardscapes or mailboxes shall be replaced by the Contractor at no cost to the Owner.

12) Contractor shall be responsible for receiving, unloading, moving, storing, and protecting the materials and equipment delivered to the job site and will perform these functions with contractor's personnel. Coordinate laydown space with City Staff & Building Manager.

13) The site shall be kept free of waste and debris as the work progresses. The contractor shall be responsible for the proper disposal of all waste generated from this project. The site shall be cleaned and maintained in a neat & orderly manner on a daily basis. In the event of storm weather events, the Contractor shall secure all materials & equipment on the site to avoid risk of creating flying debris and/or damage to same.

14) A estimated project schedule shall be submitted within 10 Days after formal notice to proceed.

Bid Submittal Form

CITY OF ST MARYS

418 OSBORNE STREET

ST MARYS, GA 31558

DATE SUBMITTED:

Gentlemen:

Having carefully examined the ITB, Exhibits, Details & Notes, and other Contract Documents relating to the ST. MARYS WELCOME CENTER IMPROVEMENTS PROJECT, and Addendum No.(s) , and also having carefully inspected the premises and the conditions affecting the work, the undersigned hereby proposes and agrees to furnish all materials, labor, skill, equipment, tools, and other things of every kind and description specified, needed or used for the complete execution of all work covered by and in conformity with the ITB Documents, and other Contract Documents , and all Amendments and Addenda thereto, for the sums hereinafter stated.

The undersigned agrees to provide all labor, materials, and equipment necessary to perform the work described in the ITB, addenda, etc., all of which comprise the project work required, in accordance with the following bid schedule on the following pages:

BID SUMMARY

Total Construction Bid: $ The undersigned agrees that this Bid may not be revoked or withdrawn after the time is set for the opening of bids but shall remain open for acceptance for a period of ninety (90) calendar days following such time.

The contractor shall submit line-item bid on the attached Bid Sheet, provided as part of this ITB.

In case the bidder is given in writing by mail, telegraph, email or delivery the Notice of Acceptance of the Bid Proposal within ninety (90) days after the time for the opening of bids, the undersigned agrees to execute within ten (10) calendar days a Contract, (Form of Agreement between Contractor and Owner) for the work for the above-stated compensation and at the same time furnish and deliver to the Owner Certificate of Insurance, and Contractor Certification forms in accordance with the instruction bound in the Project Contract and Technical Specifications.

The undersigned agrees to commence actual physical work on the site with an adequate force and equipment within ten (10) calendar days from the date to be specified in the Notice to Proceed from the Owner and to complete the construction within 90 consecutive calendar days after Notice to Proceed. It is also agreed that 0 days are included in the specified contract time for adverse weather days as per Article of the Agreement.

The undersigned agrees that this Bid may not be revoked or withdrawn after the time is set for the opening of bids but shall remain open for acceptance for a period of ninety (90) calendar days following such time.

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards.

I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq., have not been violated and will not be violated in any respect.

This Bid Proposal is respectfully submitted by:

Bidder (Print Name)

Signature (Owner, Partner or Corp. Officer)

Address

Title Telephone Number

If Corporation, affix seal here (SEAL)

SPECIAL CONDITIONS OF THE CONTRACT

STATE OF GEORGIA

COUNTY OF CAMDEN

CONSTRUCTION CONTRACT

This CONTRACT made and entered into this day of , 2025, by and between the CITY

OF ST. MARYS, GEORGIA, a municipal corporation, hereinafter "Owner", and hereinafter "Contractor", WITNESSETH

That for and in consideration of the mutual covenants, obligations, and agreements contained herein, the sufficiency of which such consideration the parties hereby acknowledge by their execution hereof, it is hereby agreed as follows:

Contractor agrees to provide all labor and materials to construct in a good, workmanlike and substantial manner the

ST. MARYS WELCOME CENTER IMPROVEMENTS PROJECT HEREINAFTER called the "Project".

The work to be done under this Contract shall include all labor, materials, and equipment necessary to provide for the successful completion of the project as outlined in the Invitation for Bids.

The Work, more particularly, shall consist of:

The Contractor is to remove and dispose of existing entry deck and handicap ramp & related framing, decking

& handrail features. The scope of work shall also include creation of all drawings, exhibits, & design data required to obtain the necessary building permits, and show compliance with State of GA & City of St Marys

Building Code.

Contractor hereby acknowledges and admits that the description of work, exhibits & notes are sufficient for their intended use and purpose, and that work can be fully and successfully executed in accordance therewith, without any additional or extra work other than such as is necessarily implied therein, or to be inferred therefrom, upon a fair and liberal construction.

The Owner, without invalidating this Contract, may order extra work, or make changes in writing by altering, adding to or deducting from the work; the Contract sum being adjusted accordingly in one or more of the following ways as agreed upon by the parties hereto in writing before such work is begun:

(a) By estimate and acceptance in a lump sum; or

Volkert, Inc. Revised 10.2025 4 of 11

(b) By unit prices agreed upon; or

(c) By cost and percentage; or

(d) By cost and a fixed fee.

All provisions of this Contract shall apply to any changes, omissions, or extra work in a like manner and to the same extent as to work contracted for, and no changes, omissions or extra work shall annul or invalidate this Contract.

The unit price set forth on the Bid Schedule shall be the basis for the contract price. Payment at the unit price will be based on actual measured quantities in the Work, except where the unit is a lump sum, in which case payment will be based upon the lump sum price as stated.

The Owner shall pay the Contractor for the performance called for in this Contract, subject to additions and deductions as agreed upon in writing by the parties, the Not to Exceed Amount of which is to be paid as follows:

a) The Owner shall make partial payments monthly to the Contractor on the basis of a duly certified and approved estimate of work performed during the preceding calendar month, less 10% retainage, which is to be retained by the Owner until such time that all work has been completed and accepted by the

Owner.

The Contractor shall maintain such insurance as will protect him from claims under the Worker's

Compensation Act, and protect him and the Owner from claims for damages because of death, bodily injury or property damage which may arise from and during the operations under this Contract and shall furnish Owner evidence of such insurance.

The Project or work to be performed under this Contract shall be commenced on or before the day of

, 2025, and contract time for installation of the plants shall be TBD consecutive calendar days from the date of the Notice to Proceed which is the of , 2025. Owner is authorized to deduct out of payment which may be due or become due to Contractor as damages for non-completion of work within the time stipulated for its completion, or within such extensions of the completion time granted by

Owner in writing, the sum of $200 per day for each and every day beyond the stipulated date of completion and in view of the difficulties of estimating delay damages, the Contractor hereby agrees to the said amount as the liquidated damages that Owner will suffer by reason of such default by Contractor in timely performance and not by way of penalty. The parties agree that the owner would be damaged in ways difficult to calculate as a result of contractor's

Volkert, Inc. Revised 10.2025 5 of 11 failure to complete the project on time. The parties further agree that the liquidated damages set forth herein accurately reflect those damages and are not imposed as a penalty.

Contractor hereby assumes and shall take all responsibility for the work or Project, shall bear all losses resulting to him on account of the amount or character of the work, or from any unforeseen obstructions or difficulties which may be encountered, or because of site conditions or nature of the land and site in or upon which the work is to be performed is different from what was assumed or expected or on account of the weather, floods, windstorm or other causes.

If at any time there shall be evidence of any lien or claim for which, if established, the Owner may become liable and which is chargeable to Contractor, Owner shall have the right to retain out of any payment then due, or thereafter to become due, an amount sufficient to completely indemnify Owner against such lien or claim. After all payments are made, Contractor shall refund to owner any and all monies that Owner may be compelled to pay in discharging any lien or any such claim(s) made obligatory in consequence of Contractor's default.

No payment by Owner made under this Contract, shall be construed as an acceptance of defective work or improper materials.

Contractor shall indemnify and save harmless the Owner from all claims, demands, causes of action or suits of whatever nature arising out of the work to be performed by Contractor and its subcontractors under this Contract.

Contractor by his execution hereof hereby acknowledges and agrees that it has examined the drawings, plans, specifications, list of materials and Owner's Public Works Manual and Specifications, as amended, and has examined the Project or work site so as to be thoroughly familiar with all requirements of the Project or work to be performed.

If Contractor neglects to do work properly or fails to perform any provision of this Contract, including completing the Project within the specified time, or if Contractor fails to continue and prosecute its work for a period of 14 days, Owner after 5 days written notice to Contractor, may make good the deficiency and deduct the cost thereof from any remaining payment or payments due the Contractor, without prejudice to any other remedy Owner has, or

Owner at its option may terminate the Contract and hold Contractor liable for payments made to that time, take

Volkert, Inc. Revised 10.2025 6 of 11 possession of all materials, and finish the Project and work by such means as Owner may see fit, and if the unpaid balance of the Contract price exceeds the expense of completing the Project, such excess shall be adjusted between

Owner and Contractor but, if such expense exceeds the unpaid balance due to Contractor, Contractor shall be liable for the difference to the Owner.

In the event Contractor becomes bankrupt, or makes an assignment for the benefit of creditors, Owner shall have the right to terminate and cancel this Contract.

The Contractor agrees not to assign this Contract or any amount payable hereunder or to sublet the whole or substantially the whole of this Contract, except with prior written consent of the Owner. The Contractor also agrees upon request to disclose to the Owner the names of all persons with whom he has contracted or intends to contract or hereafter contracts, with respect to work or materials to be furnished in connection herewith. The Contractor shall keep the premises free from accumulation of waste materials and rubbish and at the completion of the work he shall remove from the premises all rubbish, implements and surplus materials.

This Contract contains the entire agreement between the parties and there are no collateral oral agreements or understandings. The parties hereby expressly acknowledge that they are not relying upon any representation or promise of the other, or of their respective agents or employees, except as may be expressly set forth herein. No subsequent agreement shall be effective to change, modify or terminate this Contract in whole or in part unless such is in writing and duly signed by the party against whom enforcement of such change, modification or termination is sought.

No delay or failure by a party to exercise any right under this Contract, and no partial or single exercise of that right, shall constitute a waiver of that or any other right, unless otherwise expressly provided herein.

This Contract shall be interpreted and construed in accordance with and governed by the laws of the State of

Georgia.

The terms, provisions, obligations and covenants contained in this Contract shall apply to inure to the benefits of and be binding upon the parties hereto and their respective heirs, assigns, successors in interest, and legal

Volkert, Inc. Revised 10.2025 7 of 11 representatives.

Any notice or other document to be provided shall be sufficiently given, provided or served hereunder to or on either party if sent by registered mail addressed as follows:

To Owner, at: 418 Osborne Street, St. Marys, Georgia 31558.

To the Contractor at:

This Contract may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

Contractor shall deliver to Owner, prior to commencement of work on the Project, an affidavit in compliance with O.C.G.A. § 13-10-91. Said affidavit will be attached to and included as part of this Contract. As a further condition of this Construction Contract, Contractor shall provide Owner with notice of the identity of any and all subcontractors hired or contracted with by contractor or any of its subcontractors to do work on this Project. The notice will include an affidavit from each subcontractor in compliance with O.C.G.A. § 13-10-91 and shall include the subcontractor's name, address, user identification number and date of subcontractor's authorization to use the federal work authorization program.

NONDISCRIMINATION

The Contractor warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, physical handicap, sex, age, or national origin.

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor"), agree as follows:

1. Compliance with Regulations

The Contractor shall comply with the Regulations relative to nondiscrimination in federally-assisted programs of the City of St. Marys (hereinafter referred to as City), Title 49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination

Volkert, Inc. Revised 10.2025 8 of 11

The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment

In all solicitations either, by competitive bidding or negotiations made by the Contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color, sex, or national origin.

4. Information and Reports

The Contractor shall provide all information and reports required by the regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the City to be pertinent to ascertain compliance with such

Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the

City, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance

In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the

City shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the Contractor under the contract until the Contractor complies; and/or

b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. Incorporation of Provisions

The Contractor shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontractor or procurement as the City may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the City enter into such litigation to protect the interests of the state and, in addition, the Contractor may request the United States

Volkert, Inc. Revised 10.2025 9 of 11 to enter into such litigation to protect the interests of the United States.

The Special Conditions of the Contract are meant to be viewed as a compliment to the above typical City of St Marys, GA. Contract. Should any discrepancy or ambiguity be noted, the Special Conditions below shall apply:

The terms, “Owner” and “City” shall be construed to mean The City of St. Marys. “Program Manager/Management (PM)” and “Owner’s Representative”, shall be construed to mean Volkert, Inc. Where General Conditions refer to owner; it shall be recognized to also include Owner’s Representative and/or Program Manager (PM) as per the owner/owner representative contract.

1. INTENT OF ITB and ASSOCIATED ITB EXHIBITS and ITB NOTES

A. Clarification of any conflict in or between ITB Documents shall be made only by written Addenda during the bid period and sent to all prospective Bidders. The Program Manager shall not be responsible for verbal answers regarding intent or meaning of the ITB Documents, or for any verbal instructions, by whomsoever made, prior to the award of a Contract.

2. SHOP DRAWINGS AND SUBMITTALS

A. All shop drawings and/or submittals shall be dated and numbered sequentially. A re-submittal shall be designated by adding an “R” to the original submittal number. Subsequent resubmittals shall also include the revision number (example: R2, R3, etc.)

B. Shop drawings and/or submittals not approved and stamped by the General Contractor shall be returned to the Contractor.

C. The Contractor shall email Copies of all Material Approval Submittals & Shop Drawings to the

Program Manager.

D. All shop drawings and/or submittals shall be submitted sufficiently in advance of construction requirements to allow checking, correcting, resubmitting, and rechecking. (A minimum of 2 weeks is requested)

E. Submittals marked “Approved As Noted” or “Approved as Corrected”, need not be resubmitted.

F. Submittals marked “Rejected” or “Revise and Resubmit” by the PM shall be resubmitted once corrections are complete.

5. REQUESTS FOR INFORMATION

A. Request for Information (RFI) shall be sequentially numbered and submitted to the PM via email.

B. The RFI shall contain sufficient, specific, information to provide the PM / City with a clear understanding of the item or concerns in question. The Contractor may include additional

Volkert, Inc. Revised 10.2025 10 of 11 information in the form of photographs, diagrams, or other pertinent documentation, to assist in the clarification of the RFI.

C. The PM shall provide an answer to the Contractor in the space provided on the RFI form. Should additional information be required for the Design Consultant response, that information shall be attached to the RFI form.

D. Failure to submit a written RFI to the City / PM may negate a Contractor’s claim for additional time or money should a Design Consultant fail to respond to an RFI in a timely manner.

6. PROGRESS SCHEDULE

A. A Project Schedule for Construction, as described below, shall be prepared and is the…