ITB_SO2023_008 Handheld Mass Spectrometer.pdf

INVITATION TO BID

WHITFIELD COUNTY, GEORGIA

ITB#SO2023-008

One (1) Handheld Portable Mass Spectrometer

Date: October 18, 2023

Time: 2pm

BRIAN MCBRAYER

STAFF ACCOUNTANT

(706) 275-7504 / (706) 275-7501 fax

USE THIS FORM ONLY

ONLY BIDS SUBMITTED ON THIS FORM SHALL BE CONSIDERED

The Whitfield County Board of Commissioners will receive sealed bids until 2pm on Wednesday, October 18th, 2023, for One (1) Portable Mass Spectrometer for the Whitfield County Sheriff’s Office. Please note that Federal Funds are being expended for this purchase.

VENDOR REQUIREMENTS:

Vendor must have an active Unique Entity Identifier obtained from the System for Award Management.

Vendor must not be suspended or debarred from doing business with the federal government.

SPECIFICATIONS (MINIMUM REQUIREMENTS):

Handheld Portable Device that can be used in the field Must operate on field replaceable batteries Purpose for the identification of drugs/narcotics Must be able to analyze gas, vapor, solid, liquid, and aerosol samples The device must be able to maintain and store data analyzed/collected with the ability to transfer to external devices/software Must provide warranty and technical support for the user

TOTAL BID (to include freight costs) $__________________________

DELIVERY DATE ___________________________

(No later than 120 days)

Vendor UEI ____________________________

Bids shall be submitted in a sealed opaque envelope and shall be marked on the outside with the name of the submitting company, the ITB number, and the words “One (1) Handheld Portable Mass Spectrometer”. Any deviation from the requirements set forth for the labeling of the bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered.

Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or hand delivered to the County Finance Department on the 4th floor of the Wells Fargo Building at 201 S. Hamilton Street, Dalton GA. All bids shall be received on or before the above designated date and time.

Any bid received after this date and time shall not be accepted. Bids shall be typed or submitted in ink. Bids will be opened and read publicly. Bids are legal and binding upon the bidder when submitted.

Do not call with questions relating to this ITB. Refer to the County Website at http://www.whitfieldcountyga.com for bid details and any updates. All communication must be in writing or via email. Address email correspondence to Captain Paul Woods at Whitfield County Sheriff’s Office at pwoods@whitfieldcountyga.com. No verbal or written information which is obtained other than through this ITB or its addenda shall be binding on Whitfield County. No employee of Whitfield County is authorized to interpret any portion of this ITB or give any information as to the requirements of this ITB in addition to that contained in or amended to this written ITB document.

Bid Submittal Instructions:

One (1) original and two (2) copies must be submitted.

It is understood that this contract, if accepted by Whitfield County, is entered into solely for the convenience of the county and in no way precludes the county from obtaining like goods from other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such approval shall be made at the sole discretion of the Whitfield County Board of Commissioners and shall be conclusive.

Local Vendor Privilege

Because bids awarded to local vendors contribute to the Whitfield County tax base and promote the local economy, the Whitfield County Board of Commissioners has instituted a local vendor privilege as follows. To qualify as a local vendor, the following conditions have to be met:

1. The vendor has to have an established place of business within Whitfield County.

2. The vendor must have at least two (2) employees who have been working for six (6) months or longer before requesting a local vendor privilege.

All vendors who met these conditions and who wish to claim the local vendor privilege must complete the Affidavit of Eligibility available on the County web site. The local vendor privilege gives qualifying vendors, who are within 4% of the low bid, the opportunity to agree to match the low bid within 24 hours. If more than one local vendor meets the qualifications, the lowest local bidder will be given the first opportunity to agree to match the low bid. If they refuse, the next lowest bidder will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity.

Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest. Whitfield County shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of Whitfield County

We certify that our company meets the vendor requirements as specified above and our bid meets the minimum requirements as specified above, this ______ day of _____________ 2023.

AUTHORIZED SIGNATURE TITLE

PRINTED NAME OF SIGNATURE COMPANY

ADDRESS CITY / STATE / ZIP CODE

TELEPHONE NUMBER FAX NUMBER

E-MAIL ADDRESS: