ITB-S-60300-00003176-Serological Assay Test Kits.pdf
PDF 605 KB Posted
- Attached to
- 212180 Bill Reigel Park Phase 2 Site Improvments
- Solicitation number
- S-KS0043-00003174
- Issued by
- Marion County, Oregon
About this file
This Invitation to Bid (ITB) is issued by the State of Oregon Department of Agriculture to establish a Price Agreement for serological assay test kits to support the Animal Health and Identification program's testing and referral services for veterinarians. The agency seeks a single supplier capable of providing all serological assays with ready-to-use controls requiring no dilution, assays that do not require an incubator, and USDA-licensed products readable at 450-650 nm absorbance using a spectrophotometer. The supplier must also maintain an available representative to address laboratory questions. The ITB was issued on May 25, 2022, with a closing deadline of June 8, 2022, at 3:00 PM Pacific Time. Questions and clarifications were due by June 1, 2022, with answers provided by June 2, 2022. The Notice of Intent to Award was anticipated for June 30, 2022, and Price Agreement execution for approximately July 6, 2022. The initial contract term is three years with an option to renew up to ten years. Required delivery is within two days of order placement, though the agency has no estimate of purchase volumes.
Award will be made to the lowest responsible bidder whose bid substantially complies with all requirements using the competitive sealed bidding method. Oregon supplies and services receive a 5% price preference for bid calculation purposes under ORS 279A.128, and reciprocal preferences apply to out-of-state bidders. Recycled materials preferences apply when comparing bids. Bidders must submit required forms including the Bid Cover Sheet, Bid Submittal Form, COBID Certification/Outreach Plan, and Responsibility Inquiry. Prior to award, the successful bidder must provide proof of insurance and an unexpired Pay Equity Compliance Certificate from the Oregon Department of Administrative Services. Bidders must certify they have policies and practices preventing sexual harassment, sexual assault, and discrimination against protected class members. All bids become public record unless the ITB is cancelled prior to closing.
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Text version
ITB S-60300-00003176-Serological Assay Test Kits
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 1 of 12
STATE OF OREGON
COVER PAGE
AGRICULTURE
SEROLOGICAL ASSAY TEST KITS
Invitation to Bid (ITB) Price Agreement
ITB NUMBER S-60300-00003176
Date of Issue: 05/25/2022
Closing: 06/08/2022, Time 3:00 PM (Pacific)
| Single | Point | of | Contact | (SPC): | Heather | Hawes, | Procurement | & |
| Contract | Specialist |
| Address: | 635 | Capitol | St. | NE. | Suite | 100 |
| City, | State, | Zip: | Salem, | OR. | 97301 | |
| Phone | (voice): | 503-986-4581 | ||||
| Phone | (fax): | 503-986-4746 | ||||
| E-mail: | heather.hawes@oda.oregon.gov |
| The | State | of | Oregon | promotes | equal | opportunity | for | all | individuals | without | regard | to | age, | color, | disability, |
| marital | status, | national | origin, | race, | religion | or | creed, | sex | or | gender, | sexual | orientation, | or | veteran | status. |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 2 of 12
TABLE OF CONTENTS
ITB NUMBER S-60300-00003176
| SECTION | 1: GENERAL | INFORMATION | ........................................................................................................ | 4 | |
| 1.1 SUMMARY | OVERVIEW | .................................................................................................................................................................................... | 4 | ||
| 1.2 SPECIFICATIONS | ................................................................................................................................................................................................ | 4 | |||
| 1.3 SCHEDULE | OF | EVENTS | ................................................................................................................................................................................... | 4 | |
| 1.4 DEFINITION | OF | TERMS | .................................................................................................................................................................................. | 5 | |
| 1.5 SINGLE | POINT | OF | CONTACT | ....................................................................................................................................................................... | 5 |
| SECTION | 2: ITB | PROCESS | ................................................................................................................................ | 5 |
| 2.1 PROCUREMENT | AUTHORITY | ..................................................................................................................................................................... | 5 | |
| 2.2 PROCUREMENT | METHOD | ............................................................................................................................................................................ | 5 | |
| 2.3 RESERVED | .............................................................................................................................................................................................................. | 5 | ||
| 2.4 OREGONBUYS | ...................................................................................................................................................................................................... | 5 | ||
| 2.5 QUESTIONS | AND | CLARIFICATIONS | ........................................................................................................................................................ | 6 |
| 2.6 RESERVED | .............................................................................................................................................................................................................. | 6 | ||
| 2.7 ADDENDUM | ........................................................................................................................................................................................................... | 6 | ||
| 2.8 PROTEST | OF | ADDENDUM | ............................................................................................................................................................................ | 6 |
| SECTION | 3: INSTRUCTIONS | TO | PROSPECTIVE | BIDDERS | .................................................................. | 7 |
| 3.1 ACCEPTANCE | PERIOD | .................................................................................................................................................................................... | 7 | |||
| 3.2 BID | SUBMISSION | REQUIREMENTS | (GENERAL) | ............................................................................................................................. | 7 | |
| 3.3 BID | REQUIREMENTS | (PASS/FAIL) | ......................................................................................................................................................... | 8 |
| SECTION | 4: BID | REVIEW | METHODOLOGY | ............................................................................................... | 8 |
| 4.1 RESPONSIVENESS | DETERMINATION | ................................................................................................................................................... | 8 | ||
| 4.2 RESPONSIBILITY | DETERMINATION | ...................................................................................................................................................... | 9 | ||
| 4.3 COST | COMPARISON | .......................................................................................................................................................................................... | 9 | ||
| 4.4 RESERVED | .............................................................................................................................................................................................................. | 9 | |||
| 4.5 PREFERENCES | ..................................................................................................................................................................................................... | 9 | |||
| 4.6 METHOD | OF | AWARD | ..................................................................................................................................................................................... | 10 |
| SECTION | 5: INTENT | TO | AWARD | ................................................................................................................... | 10 |
| 5.1 INTENT | TO | AWARD | NOTIFICATION | .................................................................................................................................................... | 10 |
| 5.2 RESERVED | ............................................................................................................................................................................................................ | 10 | |||
| 5.3 PAY | EQUITY | ......................................................................................................................................................................................................... | 10 | ||
| 5.4 NONDISCRIMINATION | IN | EMPLOYMENT | ........................................................................................................................................ | 10 | |
| 5.5 OTHER | REQUIRED | INFORMATION | ....................................................................................................................................................... | 11 |
SECTION 6: PRICE AGREEMENT EXECUTION
| SECTION | 7: ADDITIONAL | INFORMATION | ................................................................................................ | 11 | ||
| 7.1 GOVERNMENT | BODIES | ................................................................................................................................................................................ | 11 | |||
| 7.2 OWNERSHIP/PERMISSION | TO | USE | MATERIALS | ......................................................................................................................... | 11 | |
| 7.3 COST | OF | BIDDING | ............................................................................................................................................................................................ | 11 | ||
| 7.4 CANCELLATION | AND/OR | REJECTION | OF | BIDS/DAMAGES | ................................................................................................... | 12 |
| 7.5 RECYCLED | PRODUCTS | .................................................................................................................................................................................. | 12 |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 3 of 12
| LIST | OF | ATTACHMENTS | |||||
| ATTACHMENT | A | – | SAMPLE | PRICE | AGREEMENT | ||
| ATTACHMENT | B | – | BID | COVER | SHEET | ||
| ATTACHMENT | C | – | RESERVED | ||||
| ATTACHMENT | D | – | BID | SUBMITTAL | FORM | ||
| ATTACHMENT | E | – | COBID | CERTIFICATION | / | OUTREACH | PLAN |
| ATTACHMENT | F | – | RESPONSIBILITY | INQUIRY |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 4 of 12
| SECTION | 1: GENERAL | INFORMATION |
| 1.1 SUMMARY | OVERVIEW |
| The | State | of | Oregon, | acting | by | and | through | the | Department | of | Agriculture, | (“Agency”), | is | issuing |
| this | Invitation | to | Bid | (ITB) | to | establish | a | Price | Agreement | for | Goods. |
| The | major | goal | of | the | Animal | Health | and | Identification | program | is | to | enhance | economic | |
| production | of | livestock. |
| § The | Animal | Health | Laboratory | provides | testing | and | referral | services | for | ||||
| veterinarians | whose | clients | require | specialized | testing | not | normally | available | in | ||||
| routine | diagnostic | laboratories. | These | tests | often | are | required | by | either | state | |||
| or | federal | agencies | in | order | to | export | animals | to | other | countries. | The | purchase | |
| of | the | serological | assay | test | kits | is | needed | to | provide | these | services. |
| § Agency | has | no | estimate | of | the | volume | of | potential | purchases. | By | submitting | an | |
| Offer, | Bidder | agrees | to | supply | all | goods | and | services | ordered | during | the | term | of |
| any | awarded | Price | Agreement. |
| • Agency | anticipates | the | award | of | one | Price | Agreement | resulting | from | this | ITB. | ||||||
| • The | initial | term | is | anticipated | to | be | three | (3) | years | with | an | option | to | renew | up | to | ten |
| (10) | years. | |||||||||||
| • Required | delivery | date | for | the | goods: | Within | two | (2) | days | of | order | placement. |
1.2 SPECIFICATIONS
| • Supplier | must | be | able | to | provide | all | serological | assays. | ||||||
| • All | controls | for | all | tests | need | to | come | ready | to | use. | No | dilution | necessary. | |
| • No | assay | can | require | an | incubator | to | complete | any | run. | |||||
| • All | assays | need | to | be | read | at | 450 | – | 650 | nm | absorbance | using | a | spectrophotometer. |
| • All | assays | must | be | USDA | licensed. | |||||||||
| • Supplying | company | must | have | a | representative | available | by | the | lab | when | questions | arise. |
1.3 SCHEDULE OF EVENTS
| The | table | below | represents | a | tentative | schedule | of | events. | Agency | may | modify | these | dates | at | any |
| time, | with | appropriate | notice. | All | times | are | Pacific | Time | (PT). |
EVENT DATE TIME (Pacific Time)
| Questions | and | Clarifications | Due | 06/01/2022 | 12:00 PM |
| Answers | to | Questions | and | Clarifications | Due |
(approximate)
06/02/2022 3:00 PM
| Addenda | published | 06/03/2022 | 4:30 PM | |||||||||
| Closing | (Due | Date | and | time | to | submit | Bids | ) | See | cover | page | 3:00 PM |
| OREGONBUYS | Notice | of | Intent | to | Award |
(approximate)
06/30/2022 3:00 PM
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 5 of 12
Price Agreement Execution (approximate) 07/06/2022
Agency operating hours are:
| Monday | through | Friday | 8:00 | AM | to | 5:00 | PM, | Pacific | Time, | except | for | state | holidays | and | State |
| approved | closures, | including | those | for | inclement | weather. |
1.4 DEFINITION OF TERMS
| For | the | purposes | of | this | ITB, | unless | specifically | defined | in | this | ITB, | capitalized | words | have | the |
| meanings | provided | in | OAR | 125-246-0110. | These | definitions | do | not | apply | to | the | Proposed | Price | ||
| Agreement | attached | as | Attachment | A. |
1.4.1 GENERAL DEFINITIONS
| Capitalized | terms | not | specifically | defined | in | this | document | are | defined | in | OAR | 125-246-0110. | |||||
| “SPC” | means | the | Single | Point | of | Contact | listed | on | the | cover | page | of | this | ITB. | All | communications | |
| related | to | any | provisions | of | this | ITB | shall | be | directed | only | to | the | SPC | to | ensure | every | Bidder |
| receives | the | same | information. |
“Schedule of Events” means the specific time and dates events relating to this ITB will occur.
“Successful Bidder” means the person(s), organization(s) to which the award is made.
1.5 SINGLE POINT OF CONTACT
| All | questions, | requests | for | clarification, | and | protests | about | any | component | of | this | ITB, | including | the |
| technical | requirements, | contractual | requirements, | and | the | procurement | process | must | be | directed | ||||
| to | the | SPC | identified | on | the | cover | page | of | this | ITB. |
| SECTION | 2: ITB | PROCESS |
| 2.1 PROCUREMENT | AUTHORITY |
Agency is conducting this ITB pursuant to ORS 279A.050 and OAR 125-246-0170(3).
2.2 PROCUREMENT METHOD
| Agency | is | using | the | Competitive | Sealed | Bidding | method, | pursuant | to | ORS | 279B.055 | and | OAR | 125- |
| 247-0255, | and | may | use | any | available | optional | procedures. |
2.3 RESERVED
2.4 OREGONBUYS
| This | ITB, | including | all | Addenda, | attachments | and | exhibits | is | posted | on | the | Oregon | Procurement | ||
| Information | Network | (OREGONBUYS) | at | http://www.OREGONBUYS.oregon.gov. | ITB | documents | |||||||||
| will | not | be | mailed. | Parties | without | access | to | OREGONBUYS | may | download | copies | at | Agency | at | the |
| location | identified | on | the | cover | page | of | this | ITB. |
2.4.1 ALTERNATIVE ACCESSIBILITY TO ADDENDA, ATTACHMENTS, AND EXHIBITS
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 6 of 12
| If | an | exhibit, | attachment | or | Addendum | is | used, | but | cannot | be | viewed | or | downloaded | through |
| OREGONBUYS, | the | ITB | will | include | instructions | on | how | to | obtain | these | documents. |
2.4.2 OREGONBUYS ASSISTANCE
| Parties | needing | assistance | with | OREGONBUYS | may | contact | the | OREGONBUYS | Helpdesk | by |
| telephone | at | (503) | 373-1774 | or | by | at | info.OREGONBUYS@oregon.gov. |
2.4.3 OREGONBUYS REGISTRATION INFORMATION
| Current | and | correct | registration | information | is | the | sole | responsibility | of | the | registered | party. |
| Agency | accepts | no | responsibility | for | missing | or | incorrect | information. |
2.5 QUESTIONS AND CLARIFICATIONS
All questions and requests for clarification, related to this solicitation must:
| • Be | submitted | in | writing | to | the | SPC | identified | on | the | cover | page | of | this | ITB | by | email. |
| • Reference | the | ITB | # | S-60300-00003176 |
| § Identify | the | section | number | and | the | passage. | |||
| § Include | name | and | contact | information | of | party | submitting | question | or |
clarification.
• Be received by the due date for questions and clarifications identified in Section 1.3 of this ITB.
Questions by telephone are not accepted.
| Agency | will | respond | to | questions | and | requests | for | clarifications | through | OREGONBUYS. | In | its’ | sole | |||
| discretion, | Agency, | may | change | this | ITB | by | written | Addendum | and | post | to | OREGONBUYS. | ||||
| Clarifications, | corrections | or | changes | to | this | ITB | made | in | any | other | manner | are | not | binding | on | the |
State.
2.6 RESERVED
2.7 ADDENDUM
| Unless | otherwise | stated | in | the | ITB, | Agency | shall | post | any | Addendum | on | OREGONBUYS. | Addendum | ||
| are | incorporated | into | this | ITB | by | this | reference | and | can | be | viewed | and | downloaded | by | interested |
| parties | registered | in | OREGONBUYS, | unless | an | alternate | process | is | defined | in | Section | 2.4.2. | Bidder | is | |
| responsible | for | monitoring | OREGONBUYS | regularly | until | ITB | Closing. | Agency | is | not | responsible | for | |||
| sending | Addendum | to | any | prospective | Bidder. |
2.8 PROTEST OF ADDENDUM
| Unless | a | modified | deadline | is | set | forth | through | Addendum, | a | prospective | Bidder | may | submit | a | |||||
| protest | of | the | Addendum | by | the | close | of | the | next | business | day | after | the | issuance | of | the | Addendum, | ||
| or | no | later | than | the | due | date | for | Protests | of | ITB | identified | in | Section | 1.3 | of | this | ITB, | whichever | is |
| later. | Unless | otherwise | specified | in | the | Addendum, | a | protest | must | be | submitted | in | the | same | |||||
| manner | as | a | protest | of | the | ITB | under | Section | 2.6. |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 7 of 12
| SECTION | 3: INSTRUCTIONS | TO | PROSPECTIVE | BIDDERS |
| 3.1 ACCEPTANCE | PERIOD |
Bids are firm offers for a period of 120 calendar days from Closing.
3.2 BID SUBMISSION REQUIREMENTS (GENERAL)
3.2.1 BID FORMAT
| Bidder | shall | submit | its | bid | either | via | to | SPC | identified | on | the | cover | page | of | this | ITB | or | |
| electronically | through | OregonBuys. | ||||||||||||||||
| The | Bid | should | be | presented | in | a | format | corresponding | and | referencing | the | sections | contained | |||||
| in | Section | 3.3. | Responses | should | be | presented | in | the | same | order | and | identify | the | item | being |
addressed.
3.2.2 SUBMITTING BIDS
| Bidder | is | solely | responsible | for | ensuring | its | Bid | is | received | at | Agency | in | accordance | with | the |
| ITB | requirements, | by | closing, | at | the | location | specified | on | the | cover | page | of | this | ITB. | Agency |
| shall | not | be | responsible | for | any | delays | in | delivery. | Bids | submitted | by | facsimile | (fax) | will | be |
rejected.
| Agency | operating | hours | are | Monday | through | Friday | 8:00 | AM | to | 5:00 | PM, | Pacific | Time, | except |
| for | State | holidays | and | State | approved | closures. |
3.2.3 QUANTITY OF BIDS TO BE SUBMITTED
| One | Bid | with | original | signature, | and | all | required | documents | must | be | submitted | on | or | before |
| Closing | (date | and | time). |
3.2.4 BID MODIFICATION
| It | is | the | responsibility | of | the | Bidder | to | ensure | modified | Bids | are | submitted | before | the | Closing |
| date | and | time. |
A Bidder wishing to make modifications to a Bid already received by Agency must:
• Withdraw its Bid in order to make modifications and resubmit the Bid pursuant to Section 3.2.6.
| • All | modifications | made | to | a | Bid | must | be | made | in | ink | and | must | be | properly | initialed | by |
| Bidder’s | authorized | representative. |
| • Submit | modification(s), | in | writing, | on | Bidder’s | letterhead, | noting | the | specific | change(s) | to | |||||
| the | original | Bid | submission. | All | modifications | made | to | a | Bid | must | be | made | in | ink | and | must |
| be | properly | initialed | by | Bidder’s | authorized | representative. |
• Oral, electronic, facsimile or telephonic modifications will not be accepted.
3.2.5 BID WITHDRAWAL
| If | a | Bidder | wishes | to | withdraw | its | Bid, | the | Bidder | must | withdraw | its | Bid | prior | to | Closing | date |
| and | time. | The | Bidder | must | submit | a | written | notice | on | Bidder’s | letterhead | of | intent | to | withdraw |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 8 of 12
| its | Bid. | The | notice | must | identify | the | ITB | number, | be | signed | by | the | authorized | representative | |||||
| and | be | received | by | the | SPC | identified | on | the | cover | page | of | this | ITB | prior | to | the | Closing | date | and |
time.
3.2.6 LATE BIDS
Late bids will NOT be accepted or reviewed. Late Bids will not be returned to the respective Bidder.
3.3 BID REQUIREMENTS (PASS/FAIL)
| Bids | will | be | reviewed | on | a | Pass/Fail | basis. | Failure | to | provide | any | of | the | information | or | comply | with |
| any | of | the | requirements | in | this | section | 3.3 | and | its | subsections | MAY | be | considered | nonresponsive. | |||
| Agency | has | the | right | to | determine | if | Bids | substantially | meet | the | requirements | of | this | ITB. |
3.3.1 CLOSING
Bids must be submitted by Closing to be considered.
3.3.2 REQUIRED FORMS
Bidder must submit the following forms:
| • Attachment | B | – | Bid | Cover | Sheet | ||
| • Attachment | D | – | Bid | Submittal | Form | ||
| • Attachment | E | – | COBID | Certification | / | Outreach | Plan |
| • Attachment | F | – | Responsibility | Inquiry |
3.3.3 AUTHORIZED SIGNATURE
| The | Bid | must | be | signed | by | person(s) | legally | authorized | to | bind | the | Bidder | to | the | Bid | and | the |
| Price | Agreement | resulting | from | this | ITB. | Upon | request | by | Agency, | any | representative | ||||||
| submitting | a | Bid | on | behalf | of | the | Bidder | shall | provide | a | current | document | certifying | the | |||
| representative’s | authority | to | bind | the | Bidder. | Upon | request | of | Agency, | Bidder | shall | provide | a | ||||
| certified | copy | of | the | bylaws | or | resolution | of | the | board | of | directors | showing | the | authority | of | the | |
| officer | signing | the | Bid | to | execute | agreements | on | behalf | of | the | entity. |
3.3.4 RESERVED
3.3.5 RESERVED
3.3.6 BID REQUIREMENTS
Bidder must provide all information required in Attachment D of this ITB.
| SECTION | 4: BID | REVIEW | METHODOLOGY |
| 4.1 RESPONSIVENESS | DETERMINATION |
| A | Bid | received | prior | to | Closing | will | be | reviewed | to | determine | if | it | is | Responsive | to | all | ITB |
| requirements | including | compliance | with | Bids | Requirements | section. | If | the | Bid | is | unclear, | the | SPC |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 9 of 12
| may | request | clarification | from | Bidder. | However, | clarifications | may | not | be | used | to | rehabilitate | a | |
| non-Responsive | Bid. | If | the | SPC | finds | the | Bid | non-Responsive, | the | Bid | may | be | rejected, | however, |
| Agency | may | waive | mistakes | in | accordance | with | OAR | 125-247-0470. |
4.2 RESPONSIBILITY DETERMINATION
| Agency | will | determine | if | an | apparent | successful | Bidder | is | Responsible | prior | to | award | and |
| execution | of | the | Price | Agreement. | Bidder(s) | shall | submit | a | signed | Responsibility | Inquiry | form | |
| (Attachment | F) | with | Bid. |
At any time prior to award, Agency may reject a Bidder found to be not Responsible.
4.3 COST COMPARISON
| Agency | shall | award | the | Price | Agreement | to | the | lowest | Responsible | Bidder | whose | bid | substantially | ||
| complies | with | the | requirements | and | criteria | set | forth | in | this | Section. | If | the | ITB | authorizes | the |
| award | of | multiple | Price | Agreements, | Agency | shall | award | the | Price | Agreement | to | the | Responsible | ||
| Bidders | whose | Bids | substantially | comply | with | the | requirements | and | criteria | set | forth | in | the | ITB. |
4.4 RESERVED
4.5 PREFERENCES
4.5.1 OREGON SUPPLIES AND SERVICES
| Agency | prefers | Oregon | goods | and | services, | and | for | bid | calculation | purposes, | per | ORS | 279A.128, | |
| Agency | shall | subtract | 5% | from | the | price | for | any | Bidder | proposing | all | Goods | fabricated | or |
| processed | or | all | Services | performed | entirely | in | Oregon | before | calculating | the | price | score. |
4.5.2 RECIPROCAL PREFERENCE
| For | bid | calculation | purposes | per | OAR | 125-246-0310, | Agency | shall | add | a | percent | increase | to | |||
| each | out-of-state | Bidder’s | Bid | price | that | is | equal | to | the | percent | preference, | if | any, | given | to | a |
| Resident | Bidder | in | the | Bidder's | state. |
4.5.3 RECYCLED MATERIALS
| In | comparing | Goods | from | two | or | more | Bidders, | if | at | least | one | Bidder | offers | Goods | |
| manufactured | with | Recycled | Materials, | and | at | least | one | Bidder | does | not, | Agency | will | select | the | |
| Bidder | offering | Goods | manufactured | from | Recycled | Materials | if | each | of | the | conditions | specified | |||
| in | ORS | 279A.125 | (2) | exists | following | any | adjustments | made | to | the | price | of | the | Goods | according |
| to | any | applicable | reciprocal | preference. |
4.5.4 PUBLIC PRINTING
| Agency | shall, | for | the | purpose | of | evaluating | Bids, | apply | the | public | printing | preference | set | forth |
| in | ORS | 282.210. |
4.5.5 TIEBREAKERS
| Oregon | Supplies: | If | Agency | receives | Bids | identical | in | price, | fitness, | availability | and | quality | and |
| chooses | to | award | a | Price | Agreement, | Agency | shall | award | the | Price | Agreement | in | accordance |
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 10 of 12 with the procedures outlined in OAR 125-246-0300.
4.6 METHOD OF AWARD
4.6.1 GENERAL AWARD
| If | awarded, | Agency | must | award | the | Price | Agreement | to | the | Responsible | Bidder | submitting | the | |
| lowest, | Responsive | Bid. | Agency | may | award | by | item, | groups | of | items | or | the | entire | Offer |
| provided | such | Award | is | consistent | with | this | ITB | and | in | the | public | interest. |
| SECTION | 5: INTENT | TO | AWARD |
| 5.1 INTENT | TO | AWARD | NOTIFICATION |
| After | a | final | selection | is | made, | Agency | will | issue | a | notice | of | Intent | to | Award | on | OREGONBUYS. | Bid |
| files | are | public | records | and | available | for | review | at | Agency | by | appointment. |
5.2 RESERVED
5.3 PAY EQUITY
| If | selected | for | award | and | as | applicable, | Bidder | shall | submit | to | Agency | a | true | and | correct | copy | of | an |
| unexpired | Pay | Equity | Compliance | Certificate | issued | to | the | Bidder | by | the | Oregon | Department | of | |||||
| Administrative | Services. | See | https://www.oregon.gov/das/Procurement/Pages/Supplier.aspx | for |
requirements.
ORS 279B.110(2)(f) requires that Bidder provide this prior to execution of the Price Agreement.
| As | required | by | ORS | 279B.235, | Contractor | shall | comply | with | ORS | 652.220 | and | shall | not | |||
| discriminate | against | any | of | Contractor’s | employees | in | the | payment | of | wages | or | other | ||||
| compensation | for | work | of | comparable | character, | the | performance | of | which | requires | comparable | |||||
| skills, | or | pay | any | employee | at | a | rate | less | than | another | for | comparable | work, | based | on | an |
| employee’s | membership | in | a | protected | class. |
| Contractor | must | comply | with | ORS | 652.220 | as | amended | and | shall | not | unlawfully | discriminate | |||
| against | any | of | Contractor’s | employees | in | the | payment | of | wages | or | other | compensation | for | work | of |
| comparable | character | on | the | basis | of | an | employee’s | membership | in | a | protected | class. | “Protected | ||
| class” | means | a | group | of | persons | distinguished | by | race, | color, | religion, | sex, | sexual | orientation, | ||
| national | origin, | marital | status, | veteran | status, | disability | or | age. | Contractor’s | compliance | with | this | |||
| section | constitutes | a | material | element | of | this | Price | Agreement | and | a | failure | to | comply | constitutes | a |
| breach | that | entitles | Agency | to | terminate | this | Price | Agreement | for | cause. |
| Contractor | may | not | prohibit | any | of | Contractor’s | employees | from | discussing | the | employee’s | rate | of |
| wage, | salary, | benefits, | or | other | compensation | with | another | employee | or | another | person. | ||
| Contractor | may | not | retaliate | against | an | employee | who | discusses | the | employee’s | rate | of | wage, |
| salary, | benefits, | or | other | compensation | with | another | employee | or | another | person. |
5.4 NONDISCRIMINATION IN EMPLOYMENT
As a condition of receiving the award of a Price Agreement under this ITB Bidder must certify, in
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| accordance | with | ORS | 279A.112, | it | has | in | place | a | policy | and | practice | of | preventing | sexual | ||
| harassment, | sexual | assault, | and | discrimination | against | employees | who | are | members | of | a | protected | ||||
| class. | The | policy | and | practice | must | include | giving | employees | a | written | notice | of | a | policy | that | both |
| prohibits, | and | prescribes | disciplinary | measures | for, | conduct | constituting | sexual | harassment, | sexual | ||||||
| assault, | or | unlawful | discrimination. |
5.5 OTHER REQUIRED INFORMATION
5.5.1 INSURANCE
| Prior | to | award, | Bidder | shall | secure | and | demonstrate | to | Agency | proof | of | insurance | as | required |
| in | this | ITB. | Insurance | Requirements | are | found | in | Exhibit | C | of | Attachment | A. |
| SECTION | 6: PRICE | AGREEMENT | EXECUTION | ||||||||||||
| After | submission | of | the | required | information | and | insurances | identified | in | the | ITB | by | the | awardee | and |
| obtaining | all | requisite | approvals | required, | Agency | will | proceed | with | final | award. | The | Price | Agreement | ||
| attached | hereto | as | Attachment | A | is | not | negotiable. |
| Contractor | shall | not | commence | work | under | the | Price | Agreement | until | the | Price | Agreement | has | been |
| executed | and | the | Agency | has | provided | the | Contractor | with | the | Notice | to | Proceed. |
| SECTION | 7: ADDITIONAL | INFORMATION |
| 7.1 GOVERNMENT | BODIES |
| Under | ORS | Chapter | 190, | Agency | may | enter | into | an | agreement | with | another | government | body | for | |||||
| the | Goods | or | Services | that | are | the | subject | of | this | ITB. | Intergovernmental | agreements | are | not | |||||
| subject | to | the | Public | Contracting | Code. | If | Agency | receives | an | Offer | from | a | government | body, | |||||
| Agency | will | initially | review | the | Offer | according | to | the | same | criteria | set | forth | in | this | ITB. | Agency, | in | ||
| its | sole | discretion, | may | enter | into | an | ORS | Chapter | 190 | agreement | with | any | government | body | for | ||||
| the | Goods | or | Services, | or | any | portion | thereof | and | cancel | this | ITB | if | it | would | be | in | the | public | interest |
| as | determined | by | Agency. |
7.2 OWNERSHIP/PERMISSION TO USE MATERIALS
| Bids | submitted | in | response | to | this | ITB | become | the | property | of | Agency. | The | submission | of | a | Bid | in |
| response | to | this | ITB | grants | the | State | a | non-exclusive, | perpetual, | irrevocable, | royalty-free | license | for | ||||
| the | rights | to | copy, | distribute, | display, | prepare | derivative | works | of | and | transmit | the | Bid | solely | for | ||
| the | purpose | of | evaluating | the | Bid, | awarding | a | Price | Agreement, | or | as | otherwise | needed | to | |||
| administer | the | ITB | process, | and | to | fulfill | obligations | under | Oregon | Public | Records | Laws. | Bids, | ||||
| including | supporting | materials, | will | not | be | returned | to | Bidder | unless | Agency | cancels | this | ITB | prior | |||
| to | the | Closing | identified | in | Section | 1.3. |
7.3 COST OF BIDDING
| Bidders | must | pay | all | costs | of | bidding | including, | but | not | limited | to, | the | cost | to | prepare | and | submit |
| Bids, | samples | and | other | supporting | materials, | or | to | participate | in | demonstrations, | if | required | by | ||||
| this | ITB. |
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7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES
| Pursuant | to | ORS | 279B.100, | Agency | may | reject | any | or | all | Bids | in | whole | or | in | part, | and | may | cancel |
| this | ITB | at | any | time | when | the | rejection | or | cancellation | is | in | the | best | interest | of | the | State. | Agency, |
| the | State, | and | their | officers, | employees | and | agents | are | not | liable | to | any | Bidder | for | any | loss | or | |
| expense | caused | by | or | resulting | from | the | delay, | suspension, | or | cancellation | of | this | ITB, | or | rejection | |||
| of | any | or | all | Bids. | Unless | Agency | cancels | this | ITB | prior | to | the | Closing | identified | in | Section | 1.3, | all |
| Bids | will | become | part | of | the | public | record | without | obligation | to | Agency. |
7.5 RECYCLED PRODUCTS
| Contractors | shall | use | recyclable | products | to | the | maximum | extent | economically | feasible | in | the | |||
| performance | of | the | contract | services | or | work | set | forth | in | this | document | and | the | subsequent | Price |
| Agreement. | (ORS | 279B.055(2)(f), | ORS279B.225, | and | ORS279B.270-279B.280) |
File details come from the government source that posted it. Updated .