INVITATION TO BID

BID CONTROL NUMBER ITB 260001

Rubrik Backup System and Services

Jackson County Board of Commissioners

Publish Date: February 23, 2026

Bid Opening Date & Time: March 9, 2026 at 10:00 am, local time pertaining

Questions Deadline Date & Time: March 3, 2026 at 5:00 pm

4965 Jackson Parkway

Jefferson, GA 30549

DATE: February 24, 2026

TO: Authorized Resellers

SUBJECT: Request for Bid for Jackson County Rubrik Backup System and Services Solution

INQUIRIES REGARDING REQUEST FOR BID SHOULD BE MADE IN WRITING BY

EMAIL TO PURCHASING, BIDOPPORTUNITIES@JACKSONCOUNTYGOV.COM,

OR BARRY PUCKETT, IT DIRECTOR, BPUCKETT@JACKSONCOUNTYGOV.COM

One (1) digital copy (thumb drive or email) of the Request for Bid must be submitted. Bids must be sealed, marked with the bidder’s name and address and Labeled: ITB 260001, “Jackson

County Rubrik System and Services” and delivered to:

Jackson County Board of Commissioners

Attention: Jennifer Scott, Purchasing

Jefferson, Georgia 30549

No later than March 9, 2026 at 10:00 AM EST.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706)367-6312 for more information. This service is in compliance with the American with Disabilities Act (ADA).

Jackson County reserves the right to reject any and all bid submittals, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of Jackson County.

mailto:bidopportunities@JACKSONCOUNTYGOV.COM mailto:BPUCKETT@JACKSONCOUNTYGOV.COM

1. NOTICE TO BIDDERS

Jackson County, Georgia (“County”), a political subdivision of the State of Georgia, hereby solicits sealed bids from qualified vendors to provide a comprehensive Rubrik Backup System and Services solution.

This procurement is conducted in accordance with:

• The Official Code of Georgia Annotated Title 50 Chapter 5, where applicable to local governments;

• Applicable provisions of the Georgia Procurement Manual;

• O.C.G.A. § 36-1-21 and other statutes governing county purchasing; and

• Jackson County purchasing policies and procedures.

The awarded vendor shall replace the County’s existing backup infrastructure currently utilizing

Veeam software and ExaGrid appliances with a consolidated data protection platform based entirely on Rubrik hardware and software technology.

2. PURPOSE

The purpose of this ITB is to modernize Jackson County’s backup and data protection architecture by:

• Enhancing ransomware resilience through immutable backups;

• Consolidating on-premises and cloud data protection under a single platform;

• Establishing a managed Backup System and Services model;

• Improving administrative efficiency and recovery capabilities;

• Provide Rubrik system administration training services

• Strengthening cybersecurity posture for County systems.

3. SCOPE OF WORK

The successful bidder shall provide all labor, hardware, software licensing, configuration, migration services, documentation, training, and ongoing support services required for implementation and operation.

3.1 On-Premises Backup Infrastructure

The vendor shall:

• Provide and install a physical Rubrik backup appliance at the County data center.

• Configure protection for virtual and physical workloads on-premise and in our Microsoft

365 GCC tenant.

• Implement immutable backup architecture.

• Migrate from the existing Veeam and ExaGrid environment.

• Provide encryption in transit and at rest.

• Configure role-based access controls and audit logging.

3.2 Microsoft 365 Data Protection

The vendor shall provide licensing and configuration to protect the County’s Microsoft 365 tenant, including:

• Exchange Online

• SharePoint Online

• OneDrive for Business

The solution must support:

• Automated scheduled backups and retention

• Granular item-level file and system restore

• Configure long-term retention policies

• Immutable storage

• Centralized management

4. MANAGED Backup System and Services

The solution shall include:

• SLA-backed technical support services

• Automated monthly reporting and health checks

• Coordinate annual disaster recovery testing

5. COOPERATIVE PURCHASING

Pursuant to O.C.G.A. § 36-1-21 and O.C.G.A. § 50-5-51(a)(6), Jackson County reserves the right to award this procurement through:

• A competitively solicited statewide contract administered by the Georgia Department of

Administrative Services (DOAS); and/or

• A cooperative purchasing agreement, including OMNIA Partners, where participation is authorized under Georgia law and County policy.

Vendors must:

• Identify any applicable Georgia statewide contract number.

• Identify any OMNIA cooperative contract number.

• Certify that pricing offered to Jackson County is equal to or better than cooperative contract pricing.

• Confirm eligibility for use by Georgia counties.

Jackson County reserves the right to verify contract eligibility and pricing.

6. VENDOR QUALIFICATIONS

Bidders must:

• Be an authorized Rubrik partner or reseller.

• Demonstrate experience implementing Rubrik solutions in local government environments.

• Be properly registered to conduct business in Georgia.

• Not be suspended or debarred under state or federal law.

7. PRICING REQUIREMENTS

Bidders shall provide firm, fixed pricing structured as follows:

• Hardware and license costs (model and capacity 90TB)

• Microsoft 365 GCC tenant licensing costs

• Implementation and migration services

• Annual maintenance and support

All pricing shall remain firm for ninety (90) days following bid opening.

8. TERM OF CONTRACT

The anticipated contract term shall be one (1) year with up to four (4) one-year renewal options, subject to:

• Annual budget appropriation by the Jackson County Board of Commissioners;

• Governing authority approval;

• Compliance with all applicable Georgia laws.

9. EVALUATION AND AWARD

Award shall be made to the lowest responsive,responsible, and fully qualified bidder meeting the requirements of this ITB and determined to be in the best interest of Jackson County.

Jackson County reserves the right to:

• Reject any or all bids;

• Waive informalities;

• Request clarification or additional documentation;

• Negotiate final pricing if permitted under law;

• Issue addenda as necessary.

10. COMPLIANCE REQUIREMENTS

The awarded vendor must comply with:

• Georgia Open Records Act (O.C.G.A. § 50-18-70 et seq.)

• Georgia Security and Immigration Compliance Act (O.C.G.A. § 13-10-91) including E-

Verify requirements

• Federal and State non-discrimination laws

• Jackson County cybersecurity policies

11. FUNDING CONTINGENCY

Any resulting contract shall be subject to annual appropriation of funds by the Jackson County

Board of Commissioners.

BID FORM

Amounts are to be shown in numbers only. Low bidder shall be determined on the basis of the TOTAL

BID PRICE. Furthermore, the Contractor shall be responsible for including all items required to perform the project as indicated on the plans and specifications and including all costs into the most appropriate unit prices, if not explicitly described in the payment paragraph of each section.

NOTES

*Individuals, firms and businesses seeking an award of a Jackson County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Manager named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the County. Violations will be reviewed by the Purchasing Department. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

Base bid = $_______________________________________________________

Completion time –

Alternates: if any (amount to be deducted or added to bid amount. Indicate add or deduct with a plus or minus).

Alternate #1 –

Alternate #2 -

Signed: _________________________________________________________________

Title: ___________________________________________________________________

Company Name: __________________________________________________________

Address: _________________________________________________________________

City, State, Zip: ___________________________________________________________

Phone number: ___________________________________________________________

Email: __________________________________________________________________

Contractor must acknowledge receipt of any addenda on either this form or by signing and returning a copy of the addenda with their bid package.

Illegal Immigration Reform and Enforcement Act of 2011

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. §13-10-91(b)(1)

The Jackson County Board of Commissioners and Contractor agree that compliance with the Illegal Immigration

Reform and Enforcement Act of 2011 are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the Jackson County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present and affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Employment Eligibility Verification User Identification Number

Date of Authorization to Use Federal Work Authorization Program

NAME OF CONTRACTOR

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________, _______, 20___ in ____________________ (City), _______ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____

Notary Public

My Commission Expires: __________________________________________________

This form must be returned with the bid package submitted.

The following pages include a sample contract that will become finalized based on selection by Jackson County Board of Commissioners. Please execute as part of your bid package submission

CONTRACT

This Agreement made and entered into this _____ Day of ___________ , Two Thousand and

Twenty Six, BETWEEN

The Owner: The Jackson County Board of Commissioners

Jackson County, Georgia

Jefferson, GA 30549

And the Contractor: _____________________________

(Co. Name & Address) _____________________________

PROJECT: 260001 Jackson County Rubrik Backup System and Services, Jackson County, GA

WITNESSETH: That said Contractor has agreed, and by these presents does agree, with the said

County, for the consideration herein mentioned and under the provisions of the Invitation To Bid

(ITB) as required by the Specifications to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, proposal made by the Contractor, the Advertisement, the Instructions to Bid, Special Terms and Conditions and this Agreement, including all work outlined in the Scope of

Service and listed in the conditions, provisions and specification to wit:

ARTICLE 1

The Contract Documents

The Contract Documents consist of this Agreement, the Invitation To Bid (ITB) 260001, the

Contractor’s Response to ITB 260001, Specifications, and Addenda issued prior to execution of this Agreement and all Change Orders issued subsequent thereto. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE 2

The Work

The Contractor shall perform all work required by the Contract Documents for:

PROJECT: 260001 Jackson County Rubrik Backup System and Services, Jackson County, GA

All Work performed under this contract is subject to inspection by the IT Director of Jackson

County, Georgia. It shall be the Contractor’s responsibility to coordinate with the above for inspection services. All Work shall be performed in accordance with current state and local laws and regulations for the State of Georgia.

ARTICLE 3

Time of Commencement and Completion

The Work to be performed under this Contract shall begin within thirty (30) days after the

Contractor has received the Notice to Proceed (NTP) and will be completed within ___________ days of starting the project.

ARTICLE 4

Contract Price

The Owner shall pay the Contractor, for the performance of the Work completed and approved by the architect as provided in the Conditions of the Contract, ________________ in current funds, as calculated by the unit prices provided in the Contractor’s response to the ITB. This price shall remain fixed during the entire length of the original contact period or until the satisfactory completion of all of the projects listed in the ITB. The Scope of Service as outlined ITB shall only be modified by a Change Order approved by all Parties. Each Change Order that is approved by

Owner and Contractor will detail any unit price changes that are calculated according to the conditions outlined in the ITB.

ARTICLE 5

Payment

Payment for the Work as described in Article 4 above, shall be made monthly only for the portion of Work that is completed and inspected by the Project Architect during the month. Payment will be made within thirty (30) days after the completion of the Work, provided that the Contractor fully performed in accordance with the Contract Documents. The Contractor shall complete and submit an invoice for the monthly payment to the Jackson County Government, Attention:

Accounts Payable, 4965 Jackson Parkway, Jefferson, Georgia 30549. Jackson County reserves the right to request proof of performance of all work completed under this contract.

ARTICLE 6

Georgia Illegal Immigration Reform and Enforcement Act of 2011

Contractor agrees and acknowledges that compliance with the requirements of the Georgia Illegal

Immigration Reform and Enforcement Act of 2011 are conditions of this Contract. The Contractor

Affidavit and Agreement executed by Contractor pursuant to O.C.G.A. §13-10-91(b)(1) is hereby incorporated into this Agreement by reference and made a part of this Contract. By the execution of this Contract, the Contractor affirms that the Illegal Immigration Reform and Enforcement Act of 2011 Contractor Affidavit submitted with the response to ITB 260068 is still valid, that the

Contractor’s Federal Work Authorization Number has not changed, that the Contractor will utilize the Federal Work Authorization Program during the duration of this contact, that the Contractor will ensure that all subcontractors and sub-subcontractors working on the Project covered by this

Contract are participating in the Federal Work Authorization Program and have completed the

Subcontractors and/or Sub-subcontractor Affidavit, and that the Contractor will advise the Owner of hiring a new subcontractor and/or sub-subcontractor and will provide the Owner with a

Subcontractor/Sub-subcontractor Affidavit attesting to the subcontractor’s/sub-subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work

Authorization Program within five (5) days of hiring before the subcontractor/sub-subcontractor begins working on the Project. The Contractor understands and will ensure that all subcontractors and sub-subcontractors understand that knowingly and willfully making a false, fictitious, or fraudulent statement in an affidavit submitted in compliance with O.C.G.A. §13-10-91 shall be guilty of a violation of Code Section §16-10-20 and, upon conviction, shall be punished as provided for in such Code Section. Additionally, any contractor and/or sub-contractor convicted for false statements based upon a violation of this Code Section shall be prohibited from bidding on or entering into any public contract for twelve (12) months following the conviction

IN WITNESS WHEREOF, the Parties have executed this Contract on the date first written above.

OWNER: CONTRACTOR:

Jackson County Board of Commissioners ______________________________

Company’s Legal Name

Marty Clark, Chairman Representative

ATTEST: ATTEST:

Notary Public Notary Public