ITB PWUP 24_07 _ Pinnacle Park Dredging.pdf

City of Norcross Department of Public Works

INVITATION TO BID

PINNACLE PARK DREDGING

ITB PW 24-07

City of Norcross Department of Public Works

INVITATION TO BID

PINNACLE PARK DREDGING

OVERVIEW:

This project addresses mobilization/demobilization, trap installation and sediment removal (including hauling and disposal) at Pinnacle Park, located 250 Pinnacle Park Way Norcross GA, 30071. Sediment removal not to exceed 1220 cubic yards.

All work must be completed in 90 days from when Notice to Proceed is issued and in accordance to industry specifications and standards.

The BID package should be clearly marked “ITB PW 24-07 – PINNACLE PARK DREDGING” on its face and submitted by 11:00 a.m. on July 12, 2024, to the address below. Please submit two printed copies and one electronic copy (USB) of your package to:

Christabel Ghansah Capital Projects Manager

ITB PW 24-07 – PINNACLE PARK DREDGING

City of Norcross – Public Works

345 Lively Avenue Norcross, GA 30071

Both printed and electronic copies must contain the same information.

Please submit questions/requests via e-mail only to the Capital Projects Manager at procurement@norcrossga.net by 5:00 p.m. on June 28, 2024. A Q&A addendum will be posted within a week.

An optional, but highly recommended pre-bid meeting with a site visit will take place on June 28, 2024, at 10:00 a.m. at the Public Works department located at 345 Lively Avenue Norcross GA 30071.

BIDS will be opened and publicly read at 11:05 a.m. on July 12, 2024, at the address noted above.

No BID will be received or accepted after the above specified date and time. Submissions received after the designated date and time will be deemed invalid and returned unopened to the firm.

No BID may be withdrawn within thirty (30) days after the BID opening. Requests for withdrawals must be submitted in writing. All BIDS shall remain firm for 90 days after bid opening.

We appreciate your interest in the City of Norcross!

mailto:procurement@norcrossga.net

BID CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to a BID for the City of Norcross

1. Read the entire document. Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. Note the City of Norcross’ staff member’s name, address, phone numbers and e-mail address.

This is the only person you are allowed to communicate with regarding the ITB and is an excellent source of information for any questions you may have.

3. Attend the Pre-bid meeting if one is offered. These meetings provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the ITB.

4. Take advantage of the “question and answer” period. Submit your questions to the Capital

Projects Manager by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the ITB. All addenda issued for this ITB will be posted on the City’s website and will include all questions asked and answered concerning the ITB.

5. Follow the format required in the ITB when preparing your response. Provide point‐ by‐point responses to all sections in a clear and concise manner.

6. Provide complete answers/descriptions. Read and answer all questions and requirements.

Do not assume the City or Evaluation Committee will know what your capabilities are or what items/services you can provide, even if you have previously contracted with the City.

Evaluations are based solely on the information and materials provided in your response.

7. Use the forms provided, i.e., sample budget form, certification forms, etc.

8. Check the City website for ITB addenda. Before submitting your response, check the City website at https://www.norcrossga.net/bids.aspx to see whether any addenda were issued for the ITB.

9. Review and read the ITB document again to make sure that you have addressed all requirements.

10. Submit your response on time. Note all the dates and times listed and be sure to submit all required items on time. Late and incomplete responses are never accepted.

This checklist is provided for assistance only and should not be submitted with Company’s Response.

https://www.norcrossga.net/bids.aspx

1.0 INTRODUCTION

The City of Norcross is soliciting sealed competitive bids from qualified contractors for the mobilization/demobilization, trap installation and sediment removal at Pinnacle Park.

In an effort to minimally impact the park operations, the plan is to use a Hydraulic Dredge or other means and methods, so the lake is not drained.

1.1 PROJECT SCOPE

Mobilization/Demobilization Includes establishing job site, silt fencing, matting, and fencing based on ESC plans for the duration of the job and mobilization and restoration after the project.

Trap Installation Installation of silt trap at mouth of inlet. Includes rip rap and digging out of silt trap for future accumulation of sediment and maintenance.

Sediment Removal (including hauling and disposal) Cost per cubic yard for sediment removal, trucking fees, and disposal fees.

Location 250 Pinnacle Park Way Norcross GA 30071

1.2 GENERAL INFORMATION

1. It is extremely important that project schedules ARE met. Only those firms with the necessary resources and a commitment to complete all work on schedule should submit a bid.

2. The City of Norcross will expect to liaise with a single project manager representing the prime contractor (and the sub‐contractors).

3. The City will select the most responsive, lowest bidder whose bid best represents the best interest of the City.

4. The City of Norcross reserves the right to cancel this solicitation at any time when it is determined to be in the best interest of the City.

5. The City of Norcross also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

6. The City of Norcross reserves the right to approve sub‐contractors.

7. Any selection made because of this notice will be based strictly on qualifications and adherence to the submission guidelines, without regard to race, color, religion, sex, or national origin.

8. It is the responsibility of all firms interested in submitting a bid for this advertisement to routinely check the posting on the website for any revisions to this solicitation and addenda issued.

9. It is the responsibility of all firms to read this advertisement in detail and provide all requested information including forms and appendices.

10. Incomplete submittals will be considered non‐responsive, thus disqualified.

Late submittals will not be accepted.

1.3 BID SUBMISSION GUIDELINES

All questions must be answered. Information given must be clear and comprehensive. The written request should provide background information about the company, its experience with related projects and related clients, and approach to completing this project.

About the Firm:

a. Name of Bidder

b. Permanent main office address, email address, pertinent contact numbers.

c. How long (years) has your firm been in business under your present name;

also, state names and dates of previous firm names, if any; where organized?

d. Attach a list of your employees with job titles, responsibilities, and years of experience as they relate the requirements of this bid document.

e. With what bank do you do business? Do you grant the City permission to contract this/these situations? Latest Financial Statements, certified audit, if available, prepared by an independent certified public accountant, may be requested by City.

a) If requested, such statements must be provided within five (5) business days, or the bid proposal will be rejected. Certified audited statement is preferred. Internal statements may be attached only if independent statements are not prepared.

Experience:

f. Attach a list of 3‐5 similar projects completed in the last 5 five years.

g. Contracts on hand (schedule – showing gross amount of each contract and the approximate anticipated dates of completion).

h. General character of work performed by your company.

i. Have you ever failed to complete any work awarded to you, if so, where, and why?

j. Have you ever defaulted on a Contract, if so, where, and why?

k. Have you ever failed to complete a project in the time allotment according to the Contract documents, if so, where, and why?

l. List the most important contracts recently executed by your company, stating approximate cost for each, and the month and year completed.

m. How long do you warrant a project?

n. Does your professional liability insurance coverage extend past the completion date and warrant of any project? If yes, for how long?

Approach:

o. Implementation plan and timeline

p. List your major equipment available for this contract.

q. List any subcontractors whom you would expect to use for the contract.

1.4 SCHEDULE OF EVENTS

See Appendix A for the detailed Schedule of Events.

1.5 COMMUNICATIONS WITH STAFF

All questions about this ITB should include the company name and the referenced RFP section in the following format:

Company Name

1. Question Citation of relevant section of the RFP

2.0 REQUIREMENT

Bid must include labor and all materials as specified; no substitutions for materials are allowed unless approved by City of Norcross.

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL CONDITIONS

AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR BIDS.

2.1 GENERAL CONDITIONS

2.1.1 Qualifications

2.1.1.1 Bids will be considered only from experienced and well‐equipped

Contractor(s) engaged in work of this type and magnitude.

Bidders must provide their own materials and tools for this contract.

2.1.1.2 Bidders may be required to submit evidence setting forth qualifications which entitle their company for consideration as a responsible Vendor. A list of work of similar character successfully completed within the last five years may be required, which lists the location, size, and scope for use on this work. Before accepting any bid, the City may require evidence of the Vendor’s financial ability to successfully perform the work to be accomplished under the contract.

2.2 GUARANTEE TO ACCOMPANY BID

2.2.1 If the bid amount is greater than $30,000.00, then bids must be accompanied by an acceptable bid bond in an amount not less than five percent (5%) of the bid amount per section. Failure to submit a bid bond will be a cause for rejection.

2.3 JOINT VENTURES

2.3.1 Joint Ventures between two contractors will not be allowed. The General

Contractor shall be required to perform all aspects of this projects and will not be allowed to sub‐contract these items.

2.4 AUTHORITY TO SIGN

2.4.1 Bidder must ensure that the legal proper name of their firm and/or corporation is printed OR typed as appropriate on all documents.

2.5 RIGHTS RESERVED

2.5.1 The City of Norcross reserves the right to reject any or all bids, to waive informalities or to re‐advertise. It is understood that all bids are made subject to this agreement, and that the City of Norcross reserves the right to decide which bids it deems the most qualified and lowest cost. In arriving at this decision, full consideration will be given to the experience and qualifications of the Bidder, their financial responsibility, costs and bid amount, work of this type successfully completed and past performance with the City of Norcross.

2.5.2 Bidders are advised to examine all corresponding documents carefully and to make examinations of the site(s) of the proposed work, as necessary, to familiarize themselves with location conditions, which may affect the proposed work. Bidders are also advised to inform themselves fully regarding conditions under which the work will be performed. The City will not be responsible for the Bidder’s errors or misjudgment, nor for any information on location conditions or general laws and regulations.

2.5.3 Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render it informal and may be cause for rejection.

2.6 AWARD OF CONTRACT

2.6.1 Contract will be made to the most responsive and responsible lowest bidder.

Contracts will not be automatically awarded to the lowest bidder. The City will review all bids for responsiveness and responsibility. Bidders must comply with submission guidelines, show evidence of experience and qualifications, and provide proof that they are qualified to carry out the scope of work.

The contract will be awarded to the most qualified vendor whose bid will cost the least and prove to be the most advantageous to the City, experience, technical considerations, cost, and other factors considered. The City is to make the determination.

The City of Norcross reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

The City reserves the option to negotiate terms, conditions, and pricing with the most responsive, responsible and lowest bidder at its discretion.

2.6.1.1 The bid evaluation will be based on the following criteria:

o Bid price o Compliance with submission guidelines and specifications (including any required forms and documents) o Ability to perform scope of work and meet deadlines o References

Please provide accurate information and inform your references that the City of Norcross will follow up to perform reference checks. It will affect your evaluation if we are not able to contact your references, or they do not respond in time.

References will be contacted within a week of the submission deadline.

The City of Norcross will not serve as a reference, in the event that your Company worked with the City of Norcross previously.

Alternatively, Bidders are welcome to provide three (3) recent reference letters where they provided the same or similar services. Reference letters must be on official letterhead and signed by the point of contact of the agency where the service was performed.

2.6.2 Prior to award of the Contract, the successful Bidder will be required to submit a schedule to the City, demonstrating the Bidder’s ability to commence and proceed in a timely manner. Due to time constraints on this contract, it is mandatory that the work be performed simultaneously and immediately. A bidder’s failure to demonstrate the ability to proceed as required may result in contract cancellation, as deemed in the City’s best interest.

2.6.3 Failure to demonstrate the ability for simultaneous contract execution and progression will result in, at the City’s discretion, contract cancellation, re‐ advertising of any and/or all these contracts, or awarding any or all of the contract to the next most responsive and responsible lowest bidder.

2.6.4 If the contract amount is greater than $30,000.00, a Contract Performance

Bond and a Payment Bond, each equal to 100% of the Contract amount per section, must be provided by the successful bidder by a surety company qualified to do business in the State of Georgia with an AM Best rating of B+ or higher and satisfactory to the City of Norcross. Bonds given shall meet the requirements as listed in this ITB.

2.7 PRODUCTION REQUIREMENTS

2.7.1 The successful bidder will be required to commence work within ten (10) calendar days from the receipt of the Notice to Proceed and must carry on with utmost diligence to complete the work according to specifications in the ITB within 90 days from the Notice to Proceed.

2.8 PRICES AND INVOICING PROGRESS PAYMENTS AND RETAINAGE

2.8.1 Payment shall be provided based on the cost schedule provided in bidder’s response. Bidder shall submit an invoice with NET 30‐day payment terms for services performed for the City of Norcross under the terms of the executed contract. The invoice shall be directed to Donald Maxwell, Stormwater & Roads Superintendent at 345 Lively Ave, Norcross, GA 30071. The invoice shall contain a complete itemization of services. The total amount due, invoice number, invoice date, the designated project number, if applicable, and the City of Norcross’ Purchase Order Number. After work has commenced, progress payments shall be made monthly, based on the value of work completed as provided in the contract documents.

2.8.2 The City shall retain a maximum of 10% of each progress payment; provided, however, when 50% of the contract value including change orders and other additions to the contract value provided for by the contract documents is due and the manner of completion of the contract work and its progress are reasonably satisfactory to the City, the City shall withhold no more retainage.

2.9 LOCATION AND SITE(S)

2.9.1 The site(s) of the proposed work is within City limits of the City of Norcross, Georgia.

2.9.2 The Contractor shall accept the site(s) in its present condition and carry out all work in accordance with the requirements of the specifications as indicated in the appendices or as directed by the Department of Public Works, Utilities and Parks.

2.9.3 The Contractor, before submitting a bid is required to visit the site(s) and acquaint themselves with the actual conditions and the location of any and/or all obstructions that may exist on the site(s).

2.9.4 The Contractor is responsible for the location of, above and below ground utilities and structures, which may be affected by the work.

2.10 COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

2.10.1 The work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the City of Norcross.

2.11 MATERIALS

2.11.1 Unless otherwise specified in the Contract, the bidder shall provide and assume full responsibility for all services, materials, equipment, labor, and all other facilities and incidentals necessary for the completion of this project.

2.11.2 All materials and equipment incorporated into the work shall be of good quality, except as otherwise provided in the Contract. All special warranties and guarantees required shall expressly run to the benefit of the City.

2.12 INSPECTION

The City of Norcross does not commit to having a full‐time inspection or testing of work while in progress or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the Contractor of his responsibility to provide quality workmanship in accordance with the specifications. Any test ordered under the supervision of the City that fails to meet standards or any retesting that is required will be at the Contractor’s expense.

2.13 NON-COLLUSION

2.13.1 Bidder(s), by submitting a bid, certify that the accompanying bid is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

2.14 CONTRACT REQUIREMENTS

2.14.1 The successful bidder is required to do the following within ten (10) days of Notice:

2.14.1.1.1 Return to the Department of Public Works, Utilities & Parks contract documents executed by the authorized representative attested by the corporate secretary treasurer.

2.14.1.1.2 Provide Insurance Certificates as specified in the ITB Checklist.

2.14.1.1.3 Provide bonding as required by the ITB documents.

2.14.2 Failure to execute the contract, bonds, or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the bid guaranty of City of Norcross, not as a penalty, but as liquidation of damages sustained. At the discretion of the City, the award may then be made to the next most qualified bidder, or the work may be re‐advertised. The Contract and Contract Bonds shall be executed in duplicate to the City of Norcross.

2.15 MISCELLANEOUS PROVISIONS

(May not be applicable to this ITB)

2.15.1 Permits

No permits are anticipated for this project.

2.15.2 Work Hours

No work shall take place on Saturday or Sunday.

2.15.3 Detour/Closures

All road closures and detours shall be approved by the Norcross Department of Public Works, Utilities and Parks.

2.15.4 Residential Refuse

The Contractor is required to contact the Public Works Department at 678‐ 421‐2069, to obtain sanitation schedules in an attempt to reduce inconveniences to the citizens of Norcross.

2.15.5 Project Briefing

All bidders are required to schedule an appointment with the Public Works Superintendent in order to inspect each work site. The Superintendent can be reached at donald.maxwell@norcrossga.net or 678‐421‐2069.

2.15.6 Disposal of Refuse

The Contractor shall be solely responsible for disposing of materials and shall consider, before bidding, the compliance with the above stated ordinances and regulations. Disposal of debris must be done in a lawful manner, in accordance with all applicable federal, state and/or local laws, statutes, rules, ordinances, and/or regulations. All trash and debris shall be collected and removed from the site(s) on a daily basis. The Contractor will not be permitted to burn any of the materials on site or within the boundary limits of Norcross, Georgia.

APPENDIX A

ITB PW 24-07

SCHEDULE OF EVENTS

Date:

June 14, 2024, 11:00 a.m.

June 28, 2024, 10:00 a.m.

June 28, 2024, 5:00 p.m.

July 12, 2024, 11:00 a.m.

July 12, 2023, 11:05 a.m.

On/About July 2024

Event:

Release of RFP

Pre‐bid Meeting (Optional but highly recommended)

Deadline for Written Questions

Bids Due

Public Opening and Reading

Bid Review/Evaluation

Contract Award (On/about) On/About August 2024

APPENDIX B

BID FORM

This form is mandatory, and must be included in the bid packet:

Project Name: ___________________________________________________________

Contractor Mobilization/Demobilization: _________________________________________

Trap Install: _________________________________________________________________

Sediment Removal for 1220 qty (estimate): _________________________________________

Total Bid: _________________________________________________________________ (Sum of above)

APPENDIX C

REFERENCES

Please provide accurate information and inform your references that the City of Norcross will follow up to perform reference checks. It will affect your scores if we are not able to contact your references, or they do not respond in time.

The City of Norcross will not serve as a reference, in the event that your Company worked with the City of Norcross previously.

Alternatively, Bidders are welcome to provide three (3) reference letters where they provided the same or similar services. Reference letters must be on official letterhead and signed by the point of contact of the agency where the service was performed.

References _____________________________________________________________

Please provide a list of contact numbers, addresses and a contact person for at least three (3) projects completed (or in progress) having a similar specification and scope of work.

City of Norcross requests a minimum of three (3) references where work of a similar size and scope has been completed (or in progress).

Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ____________________________ Fax: ___________________________

Email address: ________________________________________________________

Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ____________________________ Fax: ___________________________

Email address: ________________________________________________________

Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ____________________________ Fax: ___________________________

Email address: ________________________________________________________

APPENDIX D

ITB PW 24-07

ACKNOWLEDGEMENT OF ADDENDA

The undersigned hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

No addenda were received:

Acknowledged for:

(Name of Firm)

Signature of Authorized Representative

Name (Print or Type)

Title

Date

APPENDIX E

ITB PW 24-07

PACKET CHECKLIST

FIRM NAME: _____________________________________________________

PROJECT: ________________________________________________________

DATE: ___________________________________________________________

Please use this checklist to ensure you have properly completed all forms and requirements.

You must complete and attach this checklist to your bid packet. Failure to do so may you render ineligible for consideration.

Packet Checklist (attached to bid package)

Two Hard Copies & One Electronic Copy of Bid Package (including completed appendices and all required forms)

Bid Bond if bid amount is over $30,000

Certificate of Liability Insurance

E‐Verify Contractor & SAVE Affidavits

Reference Form

Mail or deliver to:

ITB PW 24-07 – Pinnacle Park Dredging Christabel Ghansah City of Norcross – PW Department 345 Lively Avenue Norcross, GA 30071 https://www.norcrossga.net/865/E-Verify-SAVE

REFERENCE FORM.pdf