ITB-P17926-2024-03-27 Building E Renovation Allied Health.pdf

SECTION 00010

Title Page

Invitation to Bid (ITB) No. P17926-2024-03-27

Construction Services

BUILDING E RENOVATION / ALLIED HEALTH

Rogue Community College District

Redwood Campus, Grants Pass, Oregon

ITB CLOSING (DUE) DATE: March 27, 2024 2:00 pm PDT

Proposals will be publicly opened at 2:15 pm PDT.

NO LATE RESPONSES WILL BE ACCEPTED

SUBMIT TO:

Rogue Community College

Attn: Jodie L Fulton, CPPO, CPPB Contract and Procurement Director

Contract and Procurement Office, JO-12 3345 Redwood Highway

Grants Pass, Oregon 97527

SECTION 00015

Table of Contents

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

TABLE OF CONTENTS

DOCUMENTS

Section 00010 Title Page Section 00015 Table of Contents

Section 00020 Invitation to Bid Section 00100 Instructions to Bidders Section 00120 BOLI Prevailing Wage Rates/Davis-Bacon Section 00130 Apprentice Usage Requirements Section 00300 Bid Schedule Section 00320 Bid Bond Section 00330 Performance Bond Section 00335 Payment Bond Section 00340 Non-Collusion Affidavit Section 00370 Drug-Testing Policy Certification Section 00380 Proposer Bidders Certification Section 00390 Contractor Tax Compliance Certification Section 00400 First-Tier Subcontractor Disclosure Form Section 00410 References Section 00420 Release of Liens and Claims

Section 00430 Warranties Section 00500 Anti-Kickback Act Section 00510 Warranty

Section 00520 Changes Clause Section 00530 279C Provisions Section 00540 General Conditions

HSRA PROVISIONS AND REQUIREMENTS

Section 00700 HRSA Contracting Provisions for Construction Projects Section 00710 Davis Bacon Rate Schedule Section 00720 Certification Regarding Lobbying Section 00730 Notice of Requirements for Affirmative Action

SCOPE AND SAMPLE AGREEMENT

Section 01000 Scope of Project Section 01100 Sample Contract

SECTION 00020

Invitation to Bid

Invitation to Bid (ITB) No. P17926-2024-03-27

Construction Services

Rogue Community College District, Redwood Campus

The purpose of this solicitation (ITB) is to obtain competitive offers from qualified contractors (Bidders) to provide Construction Services to Rogue Community College District (College) for the College’s facility located at 3345 Redwood Highway, Grants Pass Oregon.

Bid Due: Not later than Wednesday, March 27, 2024 at 2:00 pm PDT, in the Contract and

Procurement Office of Rogue Community College located at 3345 Redwood Hwy, Grants Pass, Oregon. Bids will be publicly opened at 2:15 pm PDT.

Rogue Community College District reserves the right to reject any Bids not in compliance with all prescribed public bidding procedures and to reject for good cause any or all bids that are not in the best interests of Rogue Community College District.

This solicitation is advertised on the State of Oregon’s purchasing page, OregonBuys at https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx and on the College’s purchasing website at http://web.roguecc.edu/contract-and-procurement/vendor-opportunities

Oregon Revised Statutes (ORS) regulations governing public entities require that questions regarding this Bid must be submitted in writing via email (bidquestions@roguecc.edu) or regular US mail and answered by addenda so that all potential bidders may be equally apprised of project parameters and clarifications. Any addenda issued will be posted on the OregonBuys website and on the College’s Purchasing website http://web.roguecc.edu/contract-and-procurement/vendor-opportunities.

Pre-Proposal Meeting:

Interested proposers are invited to participate in a non-mandatory pre-proposal meeting on Wednesday, March 13, 2024, beginning at 2:00 pm at the E-Building on the Redwood Campus of Rogue Community College, 3345 Redwood Highway, Grants Pass, Oregon.

Please call (541) 956-7200 to confirm your attendance and receive location directions.

https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx http://web.roguecc.edu/contract-and-procurement/vendor-opportunities mailto:bidquestions@roguecc.edu

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

Description of Project

Rogue Community College (RCC) is seeking to contract with a general contractor for the renovation of an existing building located on the Redwood Campus Building-E for Allied Health Training.

The Rogue Community College Allied Health Program is an established and popular set of offerings provided at the College’s Table Rock Campus near Medford, Jackson County, Oregon. The program grew to its current size over the past six years as part of the Health Profession Opportunity Grant-funded Southern Oregon HOPE program. Programs include training necessary to obtain careers in the medical assistant, nursing assistant, phlebotomy, pharmacy technician, medical office, and dental assistant fields; the average annual cohort size is approximately 30 students per program. With most programs being centralized in Jackson County, it requires all students who live in Josephine County to commute for educational training, which creates barriers to attendance for many rural students, especially those living in the Illinois Valley (a one-way commute from O’Brien, Josephine County, to the Table Rock Campus can take 90 minutes or more, for example). Opportunities for employment in health care in Josephine County are high and expanding program offerings to Josephine County and its unique labor market needs will help get students into these high demand careers. Local industry partners and high schools are looking to partner with RCC to train the workforce of tomorrow today. Allied Health is dedicated to helping reach rural, high poverty locations to provide short-term, affordable health care training opportunities that are in high demand. Employers need trained and certified employees who would also like to grow within health care businesses to start a strong pipeline that helps reduce generational poverty over time. Most of Rogue Community College’s Healthcare Training programs in Allied Health and Nursing currently occupy approximately 23,000 square feet of total assignable space at the Table Rock Campus, with one training operated in temporary space at the Redwood Campus.

Project Scope

The project consists of construction/renovation of an existing 10,000 square foot building to include but not limited to the following: demolition, limited sitework, limited roof replacement, complete interior removal and replacement, complete MEP replacement, fire alarm, exterior lighting, concrete curbs gutters and sidewalks, limited landscaping and irrigation, interior signage, interior finishes, and limited OFCI work. The Contractor will provide all required materials and equipment as detailed in the plan drawings and specifications.

Project Acknowledgement

This project is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $3,614,424 with 29% percentage financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.

Project Schedule

March 27, 2024 Construction Bids Due April 22, 2024 Start of Construction April 18, 2025 Project Substantial Completion May 16, 2025 Project Final Completion\Closure**

**Project completion timeline cannot be extended. The Completed facility is needed for the 2025-2026 Summer-Term.

This project is subject to Bureau of Labor and Industry (BOLI) or Department of Labor (Davis Bacon) wage requirements whichever is higher. All Contractors and Subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870 relative to Prevailing Wage Rates and the appropriate accounting requirements.

The Contractor will provide all required materials and equipment as detailed in the plan drawings and specifications. All construction will be based on the engineered and approved drawings available to the Contractor at:

Medford Builders Exchange 2330 Crater Lake Ave.

Medford, OR 97504

Solicitation schedule The following dates are proposed as a timeline for the solicitation process. This Schedule is tentative and subject to change.

END OF SECTION

ITB Advertising on RCC's Webpage/Oregon Buys February 27, 2024

Non-Mandatory Pre-Proposal Meeting - 2:00 PM March 13, 2024 Deadline for Questions - 2:00 P.M. March 21, 2024

Proposal Due - 2:00 P.M. March 27, 2024 Notice of Intent to Award* March 29, 2024

Deadline for Protests of Award- 12:00 P.M.* April 5, 2024 Board of Education Approval* April 16, 2024

*Tentative

SECTION 00100

Instructions to Bidders

INSTRUCTIONS TO PROPOSERS

BID REQUIREMENTS:

Respondents must complete all forms requested in this Invitation to Bid. Any proposals submitted without the following will be considered non-responsive and will not be considered:

1. Section 00300 Bid Schedule.

2. Section 00320 Bid Bond.

3. Section 00340 Non-Collusion Affidavit.

4. Section 00370 Drug Testing Policy Certification.

5. Section 00380 Proposers/Bidders Certification.

6. Section 00390 Contractor Tax Compliance Certification.

7. Section 00400 First-Tier Subcontractor Disclosure Form.

8. Section 00410 References.

9. Section 00720 Certification Regarding lobbying

Proposal must meet all legal requirements, be nondiscriminatory and provide for compliance with all applicable federal, state and local regulations (e.g., ADA, FLSA, EEO/AA.)

PROJECT CONSTRUCTION REQUIREMENTS:

This project has been designed and engineered prior to advertisement and all drawings and specifications provided outline the necessary requirements to successfully complete the project.

The selected Contractor will perform the Building E renovations, expansions, repairs, and replacement elements of sufficient detail to successfully meet the provided design, permit requirements of the City of Grants Pass and that adequately satisfy Rogue Community College District’s project manager/College representative and Architect of record for all work.

Specifications referred to herein are used to indicate the desired type, and/or construction, and/or operation. Where there is a brand name specified, it is the intention of College to identify a suitable level of quality and performance. The brand name specified does not preclude a respondent from presenting an approved equal. The words (or equal) contained herein however, are defined to include the need for approval for such items.

CONDITIONAL BIDS:

Conditional Bids, or those which take exception to the specifications, will be considered non-responsive and may be rejected unless specified approval from the College is requested in writing by the respondent.

The College’s response to all such requests shall be in the form of an addendum and shall be provided to all interested parties. All College responses to requests for approved equals or clarifications shall create the same opportunity, restriction, clarification, etc. to all Respondents.

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

All Proposals must be in strict compliance with the requirements and provisions of the Scope of Work specifications, including the provisions herein regarding approved equals or deviations.

RECYCLED PRODUCTS:

Per ORS 279A.125, Respondents shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document.

GENERAL INFORMATION:

This solicitation is issued pursuant to Rogue Community College District’s Contracting Rules and ORS 279B.055 and 279B.060. The term “College” throughout this solicitation means Rogue Community College District, and the term “Bidder”, “Proposer” or “Respondent” means the Person or Firm that submits an offer in response to this Solicitation.

1. Solicitation Review:

Bidders must carefully review this document and are responsible for knowing and understanding the terms and conditions included in or applicable to this solicitation. Unless defects, ambiguities, omissions, or errors are brought to the College’s attention by noon on March 20, 2024, protests or appeals based on such defects, ambiguities, omissions, or errors received after issuance of the Notice of Intent to Award will not be favorably considered.

2. ITB Protests:

A Proposer may protest the procurement process or the solicitation document ("ITB Protest") for a contract solicited under ORS 279B.055, 279B.060, and 279B.085 in accordance with this Section. Before seeking judicial review, a Proposer must file a written protest with the College and exhaust all administrative remedies.

a. ITB Protest Submission Requirements To be considered, the prospective Proposer's written ITB Protest must be submitted to the Contract and Procurement Office in an envelope marked as follows:

ITB Protest ITB Title: ITB NO. P17926-2024-03-27 Building E Renovation / Allied Health Closing Date: March 27, 2024

All ITB Protests must be in writing. E-mail and facsimile ITB Protests will not be accepted.

b. Time Limitation on Protest

An ITB Protest shall be presented to the College at least five (5) days prior to proposal closing or at a time designated. The College will not consider a protest submitted after 12:00 noon on March 20, 2024.

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

c. Right to Protest ITB The College will consider an ITB Protest filed in compliance with the requirement of this ITB if it: 1) states the grounds that demonstrate how the process is contrary to law, or how the solicitation document is unnecessarily restrictive, is legally flawed; 2) provides evidence or supporting documentation that supports the grounds on which the protest is based; and 3) states the relief sought by prospective Proposer.

d. College's Response to ITB Protest

The College will issue a written disposition of the ITB protest no less than seventy-two (72) hours before proposals are due, unless a written determination by the College determines that circumstances exist that require a shorter time limit. If the College upholds the protest, in whole or in part, the College may in its sole discretion either issue an Addendum reflecting its disposition under OAR 137-047- 0430 or may cancel the ITB in the public interest under, and in conformance with, OAR 137-047-0660.

e. Extension of Closing

The College may extend Closing if it determines an extension is necessary to consider and respond to a properly filed Protest.

3. Offer:

Pursuant to Oregon Administrative Rule (OAR) 137-47-0310, a submission in response to this solicitation is the Bidder’s Offer to enter into a Contract. By signing and returning the Offer, the Bidder acknowledges they have read, understands and agrees to be bound by the terms and conditions contained in this document. The Offer is a “Firm Offer,” and must be held open by the Bidder for the College’s acceptance for a minimum of ninety (90) days. The College’s Award of a Contract constitutes acceptance of the Offer and binds the Bidder to the contract. The Bidder must not make an Offer contingent upon the College’s acceptance of any terms or conditions (including Specifications) other than those contained in this solicitation.

4. Bid Bond:

Each bid shall be accompanied by a cashier’s check, certified check, postal money order, or bid bond made payable to the Rogue Community College in an amount not less than ten percent (10%) of the bid amount. Said check or bid bond shall be given as a guarantee that bidders shall execute such a contract as may be awarded in conformity with the bid and contract documents and shall provide surety bond or bonds as specified therein promptly after notification of the award of contract. Bid deposits will be returned to non-successful Bidders after the bid opening and subsequent contract award. The bonds must be issued from sureties as listed on the Department of Treasury’s Circular 570 approved list at the following link:

https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

5. Offer Preparation:

Pursuant to OAR 137-47-0400, failure to submit Offers in accordance with the provisions of this document shall be grounds to declare the Offer as non-Responsive. Bidders must:

a. Submit all completed forms as listed under Bid Requirements within this solicitation.

b. Initial any corrections or erasures to their Offer.

c. Provide (on the Proposers/Bidders Certification Form) certification of nondiscrimination in obtaining any required subcontractors in accordance with

ORS 279A.110 (4).

d. Provide (on the Proposers/Bidders Certification Form) written acknowledgement of the receipt of all addenda.

e. All bids shall be written in English, legibly written or if typed, single-spaced with font size not smaller than ten (10) point.

f. Adhere to a page limit of no more than twenty-five (25) pages not including the required forms as listed under Bid Requirements.

6. Proposal Submission:

Pursuant to OAR 137-47-0410:

To ensure proper identification and handling, Proposals shall be submitted as follows:

One (1) original copy and one (1) thumb drive with a copy hand-delivered or mailed to Jodie L Fulton, Contract and Procurement Office, Josephine Building, Rogue Community College, 3345 Redwood Hwy, Grants Pass, OR 97527, with the Bid title, Bid number, and the name and address of the bidder and received not later than the stated deadline.

The College is not responsible for Proposals submitted in any manner, format or to any delivery point other than as required.

Bidders are solely responsible for ensuring that the College receives their Proposals at the required delivery point prior to closing.

7. Addenda:

Pursuant to OAR 137-47-0430:

The College may change this solicitation by written addenda.

All addenda shall be issued not later than seventy-two (72) hours prior to the bid closing.

Bidders shall provide written acknowledgement of receipt of any Addenda on the provided Proposers/Bidders Certification Form.

Bidders are responsible to make inquiry as to any Addenda issued. At its discretion, the College may extend the closing to allow bidders time to analyze and adjust to changes.

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

8. Modification or Withdrawal:

Pursuant to OAR 137-47-0440:

A bidder may modify or withdraw its Proposal in writing only prior to closing. Any modifications or withdrawals must be marked and delivered as described above under Proposal Submission. A bidder may also deliver its modification or withdrawal in person.

Bidders are responsible for ensuring that the College receives its modification or withdrawal. Modifications or withdrawal must be prepared and submitted on the Bidder’s letterhead, signed by an authorized representative of the Bidder.

a. Modifications: Each modification shall state that the modification amends and supersedes the prior offer.

b. Withdrawals: The Bidder may withdraw its proposal in person prior to the closing, upon presentation of appropriate identification and evidence of authority satisfactory to the College. The College shall void any date and time stamp mark.

9. Receipt, Opening, and Recording of Proposals:

Pursuant to OAR 137-47-0450:

The College shall mark the time and date on each Proposal and any modification upon receipt at the College’s Contract and Procurement office, JO-12, located at 3345 Redwood Hwy, Grants Pass, Oregon. The College shall not be responsible for the premature opening or failure to open any Proposal that is not properly addressed and/or identified.

10. Late Proposals, Withdrawals, or Modifications:

Pursuant to OAR 137-47-0460:

Any Proposal received after the closing is late. A Proposer’s request for withdrawal or modification of a Proposal received after closing is late. The College shall not consider late Offers, withdrawals or modifications except as permitted in Mistakes by Proposer below. The College reserves the right to consider Proposals that have been delayed or mishandled by the College.

11. Mistakes by Proposer:

Pursuant to OAR 137-47-0470:

The College shall carefully consider whether to permit waiver, correction or withdrawal of Proposals for certain mistakes. The College must not allow a Proposer to correct or withdraw an Offer for an error in judgment. The College must reject any Proposal in which a mistake is evident on the face of the Proposal. If certain mistakes in a Proposal are discovered after Opening, but before Award of the Contract, the College may take the following action:

a. The College may waive, or permit a Proposer to correct, a minor informality; a matter of form rather than substance that is evident on the face of the Proposal, or an insignificant mistake that can be waived or corrected without prejudice to other Proposers.

b. The College may correct a clerical error if the error is evident on the face of the

Proposal, or other documents submitted with the Proposal, and the Proposer confirms the College’s correction in writing. A clerical error is a Proposer’s error in transcribing its Proposal.

c. The College may permit a Proposer to withdraw a Proposal based on one or more clerical errors in the Proposal only in accordance with OAR 137-47-0470 (2)(c) and (d).

12. Offer Evaluation and Award:

Pursuant to OAR 137-17-0600:

Evaluation: The College will utilize the following objective factors to determine the lowest responsive responsible bidder:

a. Responsibility of Bidder: Before awarding a Contract, the College must determine that the Proposer submitting the lowest Bid is Responsible. The College must use the standards set forth in ORS 279B.110 and OAR 137-47-0640(1) (c)

(F) to determine if a Proposer is Responsible. In the event the College determines that the Proposer is not Responsible, it must prepare a written determination of non-responsibility as required by ORS 279B.110 and must reject the Proposal.

b. Contingent Proposals: The Proposer must not make its Proposal contingent upon the College’s acceptance of any terms or conditions (including Specifications) other than those contained in this document.

c. Identical Bids: When one or more Bids are identical under OAR 137-46-0300, the

College must award a Contract in accordance with the procedures set forth in OAR 137-46-0300.

d. Clarification of Proposals: After the Opening, the College may conduct

Discussions with apparent Responsive Proposers for the purpose of clarification and to assure full understanding of the Proposal.

e. Time of Completion and Liquidated Damages:

The Proposer must agree to commence work on or before a date to be specified in a written “Notice to Proceed” from the College; and to complete the project in total by 5:00 pm May 16, 2025. The Proposer must also agree to pay as liquidated damages, the sum of $5,000.00 (five thousand dollars) for each consecutive calendar day thereafter until all the construction is complete (except for weather).

Exceptions will be granted for unusually foul weather days, which have been documented by the COLLEGE’S REPRESENTATIVE to prevent work. Proposer must submit a work schedule to the College’s Representative at least two (2) days prior to commencement of work. On the schedule, the work is to be broken down by trade group or logical project components, showing a start and finish date, preferably by bar or Gantt chart, in a schedule that predicts the Work to be completed within the contract allowable time.

Award: The College may award a Contract as follows:

a. In part or in whole, contingent upon available funding. In the event adequate funds are not appropriated and allocated by the Rogue Community College Board of

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

Education, the College reserves the right to cancel any solicitation and/or requirements Contracts at no penalty.

b. The College may reject all or part of a Proposal and may issue a new Solicitation on the same or revised Terms, Conditions and Specifications.

c. The award for this project will be awarded based on a low bid basis but using evaluation factors that are in the best interest of the College.

13. Notice of Intent to Award:

Pursuant to OAR 137-34-0610:

The College shall provide written notice of its Intent to Award to all Proposers at least five

(5) Days before the Award of a Contract, unless the College determines that circumstances require prompt execution of the Contract. The College’s Award must not be final until the latter of the following: five (5) Days after the Notice of Intent to Award, or until the College provides a written response to all timely filed protests (if any) that denies the protest and affirms the award.

14. Award Protest An adversely affected Proposer may protest the Notice of Intent to Award the Contract for any and all contracts solicited under ORS 279B.055, 279B.060, and 279B.085 if the Proposer can demonstrate that it would be eligible to be awarded the public contract in the event the protest is successful. Before seeking judicial review of an Award of the Contract, an adversely affected Proposer must file a written protest with the College and exhaust all administrative remedies.

All written protests must specify the grounds upon which the protest is based and suggested changes that may remedy the defects. An issue that could have been addressed pursuant to an inquiry or request for clarification shall not be grounds for protest of award.

a. Award Protest Submission Requirements To be considered, Proposer's written Award Protest must be submitted to the Contract and Procurement office in an envelope marked as follows:

ITB Award Protest ITB Title: ITB NO. P17926-2024-03-27 Building E / Allied Health Notice of Intent to Award Date: (insert date)

All Award Protests must be in writing. E-mail or facsimile Award Protests will not be accepted.

b. Time Limitation on Protest To be considered by the College, a written protest must be received by the College within seven (7) days after issuance of the Notice of Intent to Award Contract.

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

c. Decision The College shall issue a written decision on the protest in a timely manner. The College’s decision is final; however, after the College has issued its response, Proposers may seek judicial review in the manner provided in ORS 279B.415.

15. Proposal Rejection:

Pursuant to OAR 137-47-0640:

The College may reject any Proposal:

a. When the rejection is in the best interest of the College.

b. When the Proposal is contingent upon the College’s acceptance of terms and conditions (including Specifications) that differ from the Solicitation.

c. When the Proposal takes exception to terms and conditions (including

Specifications) set forth in the Solicitation.

d. That fails to meet the Specifications of the Solicitation.

e. That is submitted late.

f. That is not in substantial compliance with the Solicitation or with all prescribed public procurement procedures.

g. That is not in compliance with ORS 279B.120, 279B.130, 279A.105.

h. When the Proposer is non-Responsible pursuant to ORS 279B.110.

The College may reject all Proposals based upon the following criteria:

a. As set forth in ORS 279B.100. The College must notify all Proposers of the rejection, along with the reasons for rejection.

b. The content of or an error in the Solicitation or the Procurement Process unnecessarily restricted competition for the Contract.

c. The price, quality or performance presented by the Proposers are too costly or of insufficient quality to justify acceptance of any Proposal.

d. Misconduct, error, or ambiguous or misleading provisions in the Solicitation threaten the fairness and integrity of the competitive process.

e. Causes other than legitimate market forces threaten the integrity of the competitive process, such as collusion, corruption, and/or inadvertent or intentional errors in the Solicitation.

f. Any other circumstance indicating that awarding the Contract would not be in the best interest of the College or in the public interest.

16. Questions, Changes or Clarifications:

Delivery: Written questions, changes or clarifications must be emailed to bidquestions@roguecc.edu, or mailed or hand-delivered to the College’s Contract and Procurement office, JO-12, 3345 Redwood Hwy, Josephine Building, Grants Pass, Oregon.

mailto:bidquestions@roguecc.edu

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

Deadline: No questions, changes or clarification will be considered after 2:00 PM on March 21, 2024.

Questions: All questions regarding this solicitation must be submitted in writing to the attention of Jodie L Fulton, Contract and Procurement Director at bidquestions@roguecc.edu . No oral questions will be accepted. All questions received prior to the deadline must be received in written form and will be answered by written addenda.

Change or Clarification: Proposers may request changes of or clarification to the terms and conditions and/or the specifications of this Solicitation. Proposer comments must be made in writing. Such comments shall include:

a. A detailed statement of the legal and factual grounds for the change or clarification.

Response: All Bidders will be provided notice of the College’s determination (i.e. entirely rejects or agrees with) in written addenda to any questions, changes, clarifications or protests.

17. Offer Costs: The College is not liable for any costs incurred by the Proposer in its

Proposal preparation.

18. Use of Brand or Trade Names: Any brand or trade names used by Rogue Community College in Proposal specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition. Proposers may submit Proposals using substantially equivalent products to those designated unless the solicitation provides that a specific brand is necessary because of compatibility requirements, etc.

19. Submittals: Submittals should be prepared simply, economically, and neatly. Special bindings, colored displays, and other similar accoutrements are not desired. Proposals will not be evaluated on the aesthetics of the package

PROPOSAL SUBMISSION

One (1) original of the Proposal plus One (1) thumb drive with a digital copy limited to twenty-five

(25) pages, as well as all required documents as listed under BID REQUIREMENTS, are to be submitted to the following location not later than 2:00 pm PDT, March 27, 2024. Proposals may be submitted by mail or hand-delivered and must be clearly marked as follows: ITB No. P17926- 2024-03-27, Building E Renovation / Allied Health – Rogue Community College District, Redwood Campus, Grants Pass, Oregon. Proposals submitted by mail must meet the above requirements and should be addressed as follows:

mailto:bidquestions@roguecc.edu

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

Rogue Community College District Jodie L Fulton, Contract and Procurement Director Contract and Procurement Office JO-12 3345 Redwood Hwy Grants Pass, OR 97527

It is the sole responsibility of the Proposer to have the Proposal delivered to the College by the date and time specified in this solicitation. Any Proposal received later than the specified date and time will not be accepted or considered. All Proposals will be retained as property of College.

SECTION 00120

BOLI Prevailing Wage Requirements

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

BOLI/Davis-Bacon and

RELATED ACTS

REQUIREMENTS

PREVAILING WAGE RATES

for

PUBLIC WORKS CONTRACTS

Please reference the Bureau of Labor and Industries (BOLI) Website, or contact them directly, for prevailing wage rate information using the “Prevailing Wage Rates for Public Works Contracts”, effective January 5, 2024.

This project is subject to the state of Oregon prevailing wage rate law or Davis Bacon, whichever is greater. ORS 279C.855 (3); OAR 839-025-0080(4); ORS 279C.830 (1)(d); OAR 839-025-0020(3)(b)

All amendments pertinent to the current prevailing wage rates will also apply.

The website for BOLI is:

http://www.oregon.gov/BOLI/WHD/PWR

Other BOLI contact information:

E-mail: BOLI.MAIL@state.or.us

Phone: 971-673-0761

Fax: 971-673-0769

The website for the U.S. Department of Labor is:

https://www.dol.gov/agencies/whd/government-contracts/construction

Phone: 866-487-9243 http://www.oregon.gov/BOLI/WHD/PWR mailto:BOLI.MAIL@state.or.us https://www.dol.gov/agencies/whd/government-contracts/construction

SECTION 00130

Apprentice Usage Requirements

Consistent with ORS 279C.533 which was amended and added to and made a part of ORS chapter 279C by legislative action effective January 1, 2024, the following requirements shall be in effect as part of this solicitation and subsequent contract.

The College must include the provisions in any public improvement contract where the price exceeds $3 million that the contractor shall:

1. Employ apprentices to perform a minimum of 12 (twelve) percent of the work hours that workers in apprenticeable occupations perform under this project; and

2. Require in each subcontract with a contract price of $750,000 or more that the subcontractor shall employ apprentices to perform 12 (twelve) percent or more of the work hours in apprenticeable occupations under the subcontract.

3. A contractor or subcontractor shall pay an apprentice for work on the public improvement at the hourly rate to which the apprentice is entitled under an apprenticeship agreement or that the apprenticeship training program specifies.

The College must require as a material provision of the contract that the contractor establish and implement a plan for outreach for the recruitment and retention of women, minority individuals and veterans to perform work under the contract, with an aspirational target of having individuals in one or more of these groups to compose at least 15 (fifteen) percent of the total number of workers who perform work under the public improvement contract. A contractor’s plan for outreach, recruitment and retention must require the contractor to, at a minimum:

The contractor must demonstrate adequate good-faith efforts to comply with the requirements above.

The College must require the contractor to submit for each contract and subcontract the Certified Payroll reports to the College and to BOLI showing compliance to the apprentice usage requirement and shall include:

1. The name of or other identification for the public improvement project;

2. The city or county in which the public improvement project is located;

3. A detailed accounting of:

a. The total number of hours of work that workers performed under each contract and subcontract;

b. The total number of hours of work that workers performed in each apprenticeable trade or craft for each contract and subcontract on this project;

c. The total number of hours of work that apprentices performed for each contract and subcontract on this project and

d. The total number of hours of work that apprentices in each trade or craft performed for each contract and subcontract on the public improvement; and

4. The total number of workers who performed construction work and the total numbers of minority individuals, women and veterans who performed construction work under the

SECTION 00130

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health contract. A report under this subparagraph must separately list for each worker the worker’s race, ethnicity, gender, veteran status and, as applicable, trade, craft or job category.

At least 30 (thirty) days before making any final payment to a contractor under this contract, the College shall determine the extent of the contractor’s compliance with the requirements.

The College must calculate the actual number of work hours that workers in apprenticeable occupations performed for each contract and subcontract on the public improvement and the actual number of work hours that apprentices performed for each contract and subcontract on this project, as shown in the reports submitted.

The College is required to reduce the final payment due under this contract to a contractor that does not meet the requirements set forth under ORS 279C.533. The amount of the reduction must be equivalent to the difference between the total number of work hours that apprentices in apprenticeable occupations should have performed on the project to meet the less the total number of work hours that apprentices in apprenticeable occupations actually performed on the project, multiplied by $15 (fifteen dollars) per hour.

The College must pay the amount of the reduction to the State Treasury to the credit of the Bureau of Labor and Industries Account established under ORS 651.160, not later than 30 (thirty) days after making a final payment to the contractor.

SECTION 00300

Bid Schedule

BID SCHEDULE

1.0 General Bid Specifications

PROJECT IDENTIFICATION: Building E Renovations Allied Health, Grants Pass, Oregon

BID TO: Rogue Community College District Attn. Jodie L Fulton, Contract and Procurement Director Contract and Procurement Office 3345 Redwood HWY, Josephine Building RM 12 Grants Pass, Oregon 97527

RESPONDENT

Name of Respondent

Address

1.1 The undersigned Respondent agrees, if this Bid is accepted, to enter into an agreement with the College, in the form defined in the Bid Documents, to perform and furnish the Work as specified or indicated in the Bid Documents for the Bid Price and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

1.2 In submitting this Bid, Respondent represents, as more fully set forth in the Agreement, that:

A. This Bid will remain subject to acceptance for ninety (90) days after the day of Bid opening;

B. The College has the right to reject this Bid;

C. Respondent will sign and submit the Agreement with the other documents required by the Respondent Requirements within ten (10) days after the date of College’s Notice of Intent to Award;

D. All applicable federal taxes, state of Oregon taxes, City, and County taxes are included in the Bid Price;

E. If awarded a contract Respondent will commence the Work no later than seven (7) days after the date of receipt of Notice to Proceed;

F. Respondent has examined copies of all the Bid Documents;

G. Respondent has visited the site and become familiar with the general, local and site conditions;

H. Respondent is familiar with federal, state, and local laws and regulations;

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

I. Respondent has correlated the information known to Respondent, information and observations obtained from visits to the site, reports and drawings identified in the Bid Documents and additional examinations, investigations, explorations, tests, studies and data with the Bid Documents;

J. This Bid is genuine and not made in the interest of or on behalf of an undisclosed person, firm or corporation and is not submitted in conformity with an agreement or rules of a group, association, organization or corporation; Respondent has not directly or indirectly induced or solicited another Respondent to submit a false or sham Bid; Respondent has not solicited or induced a person, firm or corporation to refrain from Responding; and Respondent has not sought by collusion to obtain for itself an advantage over another respondent or over the College;

K. If awarded a contract, Respondent shall comply with Oregon Revised Statutes, ORS 279C.800 to 279C.870 and pay workers not less than current BOLI/Davis-Bacon rates;

L. If awarded a contract that the Contract shall contain a provision that the contractor shall pay and perform according to the conditions required by ORS 279C.505, 279C.520, and 279C.830;

M. Respondent will sign and submit the Agreement with the Bonds and other documents required by the Respondent Requirements within ten (10) days after the date of College’s Notice of Intent to Award;

N. The cost of all required Performance Bonds and Labor and Material Payment Bond are included in the Bid Price.

BID REQUIREMENTS

The bid shall include all work described in drawings and specifications as indicated throughout the rest of these documents. The contractor must submit a First-Tier Subcontractor Disclosure Form within two (2) hours of bid opening.

BID AMOUNT:

(Words) (Figures)

By my signature below, I hereby attest to the willingness to comply with the wage provisions set forth in ORS 279C.800 through 279C.870.

ITB- P17926-2024-03-27 Building-E Renovation / Allied Health

BIDDER

The name of the bidder submitting this Bid is:

Doing business at: ___________________________________________________

Street City State Zip

Phone

Which is the address to which all communications concerning this Bid and with the contract shall be sent.

The names of the principal officers of the corporation submitting this Bid, or of the partnership, or of all persons interested in the Bid as principals are as follows:

IF SOLE PROPRIETOR OR PARTNERSHIP

IN WITNESS WHEREOF the undersigned has set their hand the ______ day of

_________________, 20___.

Signature of Proposer

Title

IF CORPORATION

IN WITNESS WHEREOF the undersigned corporation has caused this instrument to be executed and its seal affixed by its duly authorized officers this day of

, 20 .

Name of Corporation: _______________________________________

BY:

TITLE: ____________________________________

ATTEST: __________________________________

WORKERS' COMP INFORMATION

(REQUIRED BY BUREAU OF LABOR & INDUSTRIES)

Construction Contractor’s Board Registration Number: ___________________________

Workers' Comp Insurance Company: ________________________________________

Workers' Comp Policy/Binder Number: _______________________________________

SECTION 00320

Bid Bond

BID BOND

ROGUE COMMUNITY COLLEGE DISTRICT

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, ___________________________________, hereinafter called Principal, has submitted to ROGUE COMMUNITY COLLEGE DISTRICT, hereinafter called Obligee, a bid for the construction of:

ROGUE COMMUNITY COLLEGE’S BUILDING E RENOVATION, ALLIED HEALTH and

WHEREAS, the process of letting said construction project for bids is attended by expenses to Obligee, which expenses will cause real damages to Obligee in the event Principal fails or refuses to enter into a contract with Obligee upon Principal`s being awarded the bid for the above-described construction project;

and

WHEREAS, it is in the interest of both Principal and Obligee to liquidate said damages by herein agreeing to the amount thereof in order to avoid litigation and expenses to both parties;

NOW, THEREFORE, we the Principal and _____________________________________, as Surety, bind ourselves, our heirs, executors, administrators and successors, jointly and severally, to Obligee in the compensatory sum of $ .

The condition which will release the liability of both Principal and Surety under this bond is that if Obligee does not accept the bid of Principal said liability shall be forever discharged. An additional condition which will release the liability of both Principal and Surety under this bond is that Obligee accept the bid of Principal and Principal shall promptly enter into a contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof. It is expressly understood that failure on the part of Principal to enter into said contract, as above-described, said failure being for the reason that Principal committed a patent error in computing his bid, making said Principal in law not bound to enter into said construction contract, shall not relieve the liability of Principal and Surety under this bond but that said Principal and Surety shall be liable hereunder.

The bonds must be issued from sureties as listed on the Department of Treasury’s Circular 570 approved list at the following link: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Signed, sealed and dated this _____ day of ______________________, 20___.

Contractor(s) or Principal(s) Insurance Company Name

By: _______________________________ By: ______________________________

SECTION 00330

Performance Bond

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: That we ____________________________________ as Principal, and ________________________________ as surety, are jointly and severally held and bound unto Rogue Community College District, in the sum of:

for the payment of which we jointly and severally bind ourselves, our heirs, executors, administrators and assigns and/or successors and assigns, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH

That, whereas said Principal herein has made and entered into a certain contract, a copy of which is hereto annexed, with Rogue Community College District, which contract, together with the plans, specifications, standard specifications, and special provisions, is hereby made a part hereof, whereby the said Principal agrees to perform said contract in accordance with all the terms, conditions, requirements and specifications set out or incorporated therein.

NOW, THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the said contract in all respects, and shall well and truly and fully do and perform all matters and things by him undertaken to be performed under said contact upon the terms set forth, and within the time prescribed therein, or as extended as provided in the contract, and shall indemnify and save harmless Rogue Community College District, its officers and agents, against any direct or indirect damages that shall be suffered or claimed, or against any claims for injuries to persons or property arising during the construction of said work before the same is accepted; and shall promptly pay all laborers, mechanics, subcontractors and materialmen; and shall promptly make payments to all persons supplying to the contractor or contractors or subcontractors, labor or materials for the prosecution of the work or any part thereof provided in said contract and shall pay all contributions or amounts due the State Industrial Accident Fund or the State Unemployment Trust Fund from such contractor or subcontractors incurred in the performance of said contract, and shall pay all other just debts, dues and demands incurred in the performance of the work and shall pay Rogue Community College District such damages as may accrue to Rogue Community College District under said contact, or on breach thereof, and shall in all respects perform said contract according to law, then this obligation is to be void, otherwise to remain in full force and effect. The bonds must be issued from sureties as listed on the Department if Treasury’s Circular 570 approved list at the following link:

WITNESS our hands this _____ day of ___________________, 20___.

Principal By:

Its Attorney-in-Fact

SECTION 00335

Payment Bond

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: That we ____________________________, as Principal, and

____________________________________, as surety, are jointly and severally held and bound unto Rogue

Community College District, in the sum of:

for the payment of which we jointly and severally bind ourselves, our heirs, executors, administrators and assigns and/or successors and assigns, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH

That, whereas said Principal herein has made and entered into a certain contract, a copy of which is hereto annexed, with Rogue Community College District, which contract, together with the plans, specifications, standard specifications, and special provisions, is hereby made a part hereof, whereby the said Principal agrees to perform said contract in accordance with all the terms, conditions, requirements and specifications set out or incorporated therein.

NOW, THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the said contract in all respects, and shall well and truly and fully do and perform all matters and things by him undertaken to be performed under said contact upon the terms set forth, and within the time prescribed therein, or as extended as provided in the contract, and shall indemnify and save harmless Rogue Community College District, its officers and agents, against any direct or indirect damages that shall be suffered or claimed, or against any claims for injuries to persons or property arising during the construction of said work before the same is accepted; and shall promptly pay all laborers, mechanics, subcontractors and materialmen; and shall promptly make payments to all persons supplying to the contractor or contractors or subcontractors, labor or materials for the prosecution of the work or any part thereof provided in said contract and shall pay all contributions or amounts due the State Industrial Accident Fund or the State Unemployment Trust Fund from such contractor or subcontractors incurred in the performance of said contract, and shall pay all other just debts, dues and demands incurred in the performance of the work and shall pay Rogue Community College District such damages as may accrue to Rogue Community College District under said contact, or on breach thereof, and shall in all respects perform said contract according to law, then this obligation is to be void, otherwise to remain in full force and effect. The bonds must be issued from sureties as listed on the Department if Treasury’s Circular 570 approved list at the following link:

WITNESS our hands this _____ day of _____________________, 20____.

Principal

Its Attorney-in-Fact

SECTION 00340

Non-Collusion Affidavit

NON-COLLUSION AFFIDAVIT

STATE OF OREGON )

COUNTY OF )

I, _________________________________________________________, after first being sworn, depose and say that in submitting the proposal to which this affidavit is attached, I certify that said proposal has been computed and determined independently, without collusion, and without any agreement, understanding or planned course of action with any other vendor of materials, suppliers,…