ITB_Open Air Trolleys_2023_Final_10-02-23.pdf

INVITATION TO BID

FOR

OPEN-AIR TROLLEYS*

*or partial open-air trolley

Response Number SRIA-Trolleys-10-02-23-01

SANTA ROSA ISLAND AUTHORITY

A DEPENDENT SPECIAL DISTRICT OF ESCAMBIA COUNTY, FLORIDA

RELEASE DATE: October 2, 2023

Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the SRIA may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor. SRIA will abide by the statutory provision and not seek or consider those interests.

ITB Title: Invitation to Bid for Open-Air Trolleys; Response Number SRIA-Trolley-10-02-23-01 Opening Date: October 31, 2023, 2:00 pm (Central Time)

INVITATION TO BID FOR OPEN-AIR TROLLEYS

I. Introduction and Background II. Important Instructions

III. Bid Specifications IV. Terms and Conditions V. Ethical Business Practices VI. Required Forms and Submittals

Attachment:

A – Forms:

1. Response Cover Sheet

2. Bid Form

3. Transactions and Conveyances Corporate Identification

4. Certification Regarding Scrutinized Companies

5. Drug-Free Workplace

6. Non-Collusion Affidavit

7. Public Entity Crimes Form

8. Certification Regarding E-Verify

9. Conflict/Non-Conflict of Interest Statement

I. INTRODUCTION AND BACKGROUND

A. Summary Located in the Florida panhandle, the Santa Rosa Island Authority (the “Authority” or “SRIA”) is a dependent special district of Escambia County, created by the Florida legislature in 1947 for the pur-pose of overseeing commercial and residential development and being the governing body of Pen-sacola Beach, FL. The SRIA is governed by a six (6) member Board. Pensacola Beach has a strong and long-standing residential community, but it is also a popular seasonal destination for visitors and part-time residents.

The Santa Rosa Island Authority ("Authority", "SRIA") is soliciting bids for open-air (or partial, open-air) trolleys via online bidding through the BidNet platform: https://www.bidnetdirect.com/flor-ida/santarosaislandauthority. (Open-air trolleys are preferred.) It is the intent of the Authority to pur-chase a total of three (3) trolleys. The Authority reserves the right to purchase fewer trolleys (one or two) if resulting bids exceed funding availability for three.

The trolleys are used to operate a free trolley service for residents and visitors between Memorial Day and Labor Day. The equipment is operated and maintained through an Interlocal Agreement with Escambia County Area Transit (ECAT) of Escambia County.

The Invitation to Bid may or may not result in an award to more than one vendor. The Authority re-serves the right and flexibility to include any or none of the bid alternates as identified in the Bid Specifications.

It is the intent of SRIA to have these trolleys delivered and in service by mid-May 2024.

B. Contact Information

Leigh Davis, Executive Director Santa Rosa Island Authority 1 Via de Luna Pensacola Beach, FL 32561 Email: leigh_davis@sria-fla.com Phone: (850) 932-2257

C. Timeline Below is the current schedule of the events that will take place as part of this solicitation.

The Authority reserves the right to make changes or alterations to the schedule as the Authority deter-mines is in the best interest of the public. If any changes to the Schedule of Events are made, the Au-thority will post the changes on SRIA’s BidNet portal (https://www.bidnetdirect.com/florida/santaro-saislandauthority) either as a public meeting notice or as an addendum, as applicable. Ultimately, it is the responsibility of the vendor and other interested persons and parties to review the SRIA’s Bid- Net portal to stay informed of the Schedule of Events, addenda to the ITB, and public meetings.

https://www.bidnetdirect.com/florida/santarosaislandauthority mailto:leigh_davis@sria-fla.com mailto:leigh_davis@sria-fla.com

ITB Release

Date

October 2, 2023

Question/Inquiries Deadline

October 10, 2023, 5:00 pm (Central Time)

Bid Opening Date

October 31, 2023, 2:00 pm (Central Time)

Santa Rosa Island Authority 1 Via de Luna Pensacola Beach, FL 32561

Opening Call-In Information (alternative)

October 31, 2023, 2:00 pm (Central Time) Join Zoom Mee�ng htps://us06web.zoom.us/j/89749400510?pwd=GZsQaSIyoCHsJJKT0Ur4vpWSmbmAZZ.1 Mee�ng ID: 897 4940 0510 Passcode: 517368

Bid Review Committee

Meeting

November 2, 2023, 3:00 pm (Central Time)

Recommendation to Award - SRIA-

Committee and Board

November 8, 2023 (tentative) (Committee Meeting)

November 15, 2023 (tentative) (Board Meeting)

II. IMPORTANT INSTRUCTIONS

A. Bid Submittals Bids are to be submitted electronically through SRIA’s BidNet portal (https://www.bidnetdi-rect.com/florida/santarosaislandauthority) and one hard copy submitted to the SRIA office (1 Via de Luna, Pensacola Beach, FL, 32561) on or before the deadline. Bids will be retained as property of the Authority and subject to disclosure under the Public Records Act (F.S. 119.071(1)2) at such time as the SRIA posts an intended decision or thirty (30) days after opening of the documents, whichever is earlier. The contents of the Bids of the successful Respondent will become part of the contractual obligations.

Respondents must utilize the provided Bid Form when submitting which can be found in Attachment- A.

B. Submitting Questions Any questions concerning the ITB and/or the bid specifications should be sent to the Authority’s Ex-ecutive Director through the BidNet portal https://www.bidnetdirect.com/florida/santarosaislandau-thority.

Each Vendor shall examine the ITB carefully; and, no later than the date and time listed in the timeline, make a written request to the Authority for interpretations or corrections of any ambiguity, incon-sistency, or error that may be discovered.

https://us06web.zoom.us/j/89749400510?pwd=GZsQaSIyoCHsJJKT0Ur4vpWSmbmAZZ.1 https://www.bidnetdirect.com/florida/santarosaislandauthority https://www.bidnetdirect.com/florida/santarosaislandauthority

The SRIA will consider only those communications and/or inquiries submitted through the BidNet portal and received no later than 5:00 pm (central time) on October 10, 2023.

The SRIA will consider the Respondent’s lack of communicating inquiries or requesting clarifications by the Questions/Inquiries Deadline Date to constitute the Respondent’s acceptance of all the condi-tions and requirements as stated in this ITB and any amendments thereto.

All interpretations or corrections will be issued as addenda. The Authority will not be responsible for oral clarifications. No negotiations, decisions, or actions shall be initiated or executed by the Respond-ent as a result of any discussions with any Authority employee prior to the opening of proposals.

C. Prohibited Communications and Cone of Silence Regarding this ITB, any form of communication, except for written correspondence with the Executive Director requesting clarification or asking questions, shall be prohibited.

The prohibition on communications shall be in effect as of the release of the ITB and terminate at the time the Board awards or approves a purchase, contract, rejects all responses, or otherwise acts in a manner which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, includ-ing pre-response conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings; provided, how-ever, between the deadline for submission of responses to the ITB and final selection, Respondents shall not lobby or otherwise attempt to persuade or influence SRIA Board members, officials, or staff, on decisions to be made relating to the award, except in public presentations and interviews re-quested by the SRIA. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the SRIA Attorney, or communications with the Executive Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the SRIA.

D. Special Accommodation Any person requiring a special accommodation at an ITB opening because of a disability should call the SRIA office at (850) 932-2257 at least five (5) workdays prior to the ITB opening and speak with Ms.

Robbie Schrock or Ms. Kara Gauntt.

E. Bid/Response Deadline Responses to this ITB must be received via the BidNet portal https://www.bidnetdirect.com/flor-ida/santarosaislandauthority and one hard copy submitted to the SRIA office (1 Via de Luna, Pensacola Beach, FL, 32561) no later than the Opening Date (Tuesday, October 31, 2023, at 2:00 pm, central time), as identified in the Schedule of Events, to be considered.

It is the Respondents’ responsibility to ensure that the bid is delivered at the proper time and location.

Responses received after the scheduled receipt time will be deemed “TOO LATE”.

F. Receipt and Opening of Bids/Responses Bids will be printed and reviewed publicly at the date and time identified in the Schedule of Events as the Opening Date. A tabulation sheet of timely received bids will be made public and will be posted on the SRIA BidNet portal at: https://www.bidnetdirect.com/florida/santarosaislandauthority.

The BidNet system secures all bids received prior to the time of opening such that they cannot be accessed until the actual, designated closing time of the solicitation. The Executive Director or her designee will then unlock the responses and print them for review by the Review Committee. The system will not accept bids after the designated opening time. Additionally, in the event of technical failure, the SRIA is requiring one hard copy be submitted to the SRIA office (1 Via de Luna, Pensacola Beach, FL, 32561) on or before the designated closing time of the solicitation. The hard-copy submittal should be labeled:

Santa Rosa Island Authority Re: ITB for Open-Air Trolleys

ATTN: Leigh Davis, Executive Director 1 Via de Luna

Pensacola Beach, FL 32561

Sealed responses or replies received by the SRIA pursuant to a competitive solicitation are exempt from public records disclosure until such time as the SRIA posts an intended decision or until 30 days after opening of the documents, whichever is earlier.

G. Preparation Costs The SRIA is not liable for any costs incurred by Respondents in the preparation of the bid and the submittal.

H. Reservation of Rights The SRIA reserves the right to reject any and/or all bids, in whole or in part, when such rejection is in the best interest of the SRIA. Further, the SRIA reserves the right to withdraw this solicitation at any time prior to final award of contract.

I. Public Entity Crimes Statement A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a Response to this solicitation, the Respondent certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes. *Required submittal the Public Entity Crimes Form (Attachment A)

J. Certification Regarding Debarment, Suspension, & Other Responsibility Mat-ters The prospective primary participant must certify to the best of its knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency.

K. Licenses and Registrations The selected Respondent shall be responsible for obtaining and maintaining throughout the contract period any licenses or registrations required pursuant to the policies of the Santa Rosa Island Author-ity, laws of Escambia County, or the State of Florida.

If the selected Respondent is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the response. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida or such other state as applicable.

Failure to provide the above required documentation may result in the response being determined as non-responsive.

L. Audits, Records, and Records Retention The selected Respondent shall agree:

A. To establish and maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided by the SRIA under this contract.

B. To retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this contract for a pe-riod of five (5) years after termination of the contract, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this contract.

C. Upon completion or termination of the contract and at the request of the SRIA, the selected Respondent must agree to cooperate with the SRIA to facilitate the duplication and transfer of any said records or documents during the required retention period as specified above.

D. To assure that these records shall be subject at all reasonable times to inspection, review, or audit by Federal, State, or other personnel duly authorized by the SRIA.

E. Persons duly authorized by the SRIA and Federal auditors, pursuant to 45 CFR, Part 92.36(I)(10), shall have full access to and the right to examine any of provider’s contract and related records and documents, regardless of the form in which kept, at all reasonable times for as long as records are retained.

F. To include these aforementioned audit and record-keeping requirements in all approved subcontracts and assignments.

M. Monitoring The selected Respondent must agree to permit persons duly authorized by the SRIA to inspect any records, papers, documents, facilities, goods, and services of the provider which are relevant to this contract and interview any clients and employees of the provider to assure the SRIA of satisfactory performance of the terms and conditions of this contract.

Following such an evaluation, the SRIA will deliver to the provider a written report of its findings and will include written recommendations regarding the provider’s performance of the terms and condi-tions of this contract. The provider will correct all noted deficiencies identified by the SRIA within the specified period of time set forth in the recommendations. The provider’s failure to correct noted defi-ciencies may, at the sole and exclusive discretion of the SRIA, result in any one or any combination of the following: (1) the provider being deemed in breach or default of this contract; (2) the withholding of payments to the provider by the SRIA; and (3) the termination of this contract for cause.

N. Addenda to ITB

If any addenda are issued after the initial solicitation is released, the SRIA will post the addenda on the SRIA BidNet portal https://www.bidnetdirect.com/florida/santarosaislandauthority.

It is the responsibility of the vendor prior to submission of any response to check the above website or contact the SRIA Executive Director to verify any addenda issued. The receipt of all addenda must be acknowledged on the response sheet.

O. Unauthorized Alien(s) The selected Respondent must agree that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation, or any work authorized thereunder. The SRIA shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the SRIA.

P. Employment Eligibility Verification (E-Verify)

A. The selected Respondent must agree that it will enroll and participate in the federal E-Verify Program for Employment Verification under the terms provided in the “Memorandum of Un-derstanding” governing the program. The selected Respondent must further agree to provide to the SRIA, within thirty (30) days of the effective date of this contract/amendment/exten-sion, documentation of such enrollment in the form of a copy of the E-Verify “‘Edit Company Profile’ screen”, which contains proof of enrollment in the E-Verify Program (this page can be accessed from the “Edit Company Profile” link on the left navigation menu of the E-Verify employer’s homepage). *Required submittal Certification Regarding E-Verify Form (Attach-ment A)

B. The selected Respondent must further agree that it will require each subcontractor that per-forms work under this contract to enroll and participate in the E-Verify Program within sixty

(60) days of the effective date of this contract/amendment/extension or within sixty (60) days of the effective date of the contract with the subcontractor, whichever is later. The selected Respondent shall obtain from the subcontractor(s) a copy of the “Edit Company Profile” screen indicating enrollment in the E-Verify Program and make such record(s) available to the Agency upon request.

C. The selected Respondent must utilize the U.S. Department of Homeland Security’s E-Verify sys-tem to verify the employment eligibility of (a) all persons employed during the term of the Agreement to be entered into with the selected Respondent to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the selected Respond-ent to perform work pursuant to the Agreement.

1. The selected Respondent must use E-Verify to initiate verification of employment eligibility for all persons employed during the term of the Agreement to be entered into to perform employment duties within Florida within three (3) business days after the date of hire.

2. The selected Respondent must initiate verification of each person (including subcontrac-tors) assigned to perform work pursuant to the Agreement within sixty (60) calendar days after the date of execution of this contract or within thirty (30) days after assignment to perform work pursuant to the Agreement, whichever is later.

D. The selected Respondent further agrees to maintain records of its participation and compli-ance with the provisions of the E-Verify program, including participation by its subcontractors as provided above, and to make such records available to the SRIA.

E. Compliance with the terms of this Employment Eligibility Verification provision will be an ex-press condition of the contract between the selected Respondent and failure to comply may be treated as a material breach of the contract.

Q. Award of ITB Award of a Bid, as documented and confirmed through a Purchase Order, to perform the services will be issued as soon as possible to the Respondent who is determined to be the lowest responsive bid-der, unless otherwise stated elsewhere in this document. The SRIA reserves the right to waive any informality in responses and to award a response in whole or in part when either or both conditions are in the best interest of SRIA.

Should concerns or discrepancies arise during the solicitation process, Respondents are encouraged to contact the SRIA Executive Director prior to the scheduled response opening. Such matters will be addressed and/or remedied prior to the response opening or award whenever practically possible.

Respondents are not to contact other SRIA staff or SRIA Board members regarding the any concern or complaint.

R. Errors and Omissions The SRIA and its representatives shall not be responsible for any errors or omissions in the ITB. Due care and diligence have been exercised in the preparation of this ITB, and all information contained herein is believed to be substantially correct. Information is subject to review by the successful re-spondent.

S. Acceptance of SRIA Terms SRIA objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s response. In submitting its response, a Respondent agrees that any additional terms or conditions, whether submitted intention-ally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, in-cluding those specifying information that must be submitted with a response, shall be grounds for rejecting a response or placing a respondent in default.

T. Services No number of goods or services sought through this ITB is guaranteed nor is the SRIA under an obli-gation to utilize the services of the selected Respondent in those instances where the services to be performed can be done by SRIA personnel or under separate contract.

SRIA reserves the right to negotiate with the successful Respondent for any related products or ser-vices not specifically stated in this solicitation.

III. BID SPECIFICATIONS

A. Overview The Santa Rosa Island Authority funds the operation of three open-air trolleys between Memorial Day and Labor Day. Trolleys are free for residents and visitors and historically operate between the hours of 4:00 pm – midnight, seven days a week. The equipment is operated, maintained, and stored in the off-season through an Interlocal Agreement with ECAT of Escambia County.

The Authority anticipates purchasing three (3) open-air or partial open-air trolleys. The price quoted shall be all inclusive, including delivery, unless otherwise specified in this document.

B. Principal Dimensions Length overall…………………………………………………………………………………… 36” – 38” Body Width – Excluding Mirrors………………………………………………………... 99” Height Overall ………………………………………………………………………………... 136” max.

Interior Headroom – over aisle ………………………………………………………... 88” Gross Vehicle Weight Ra�ng ……………………………………………………………. 22,000 or 26,000 LBS.

Wheelbase ……………………………………………………………………………………… 208” 228” or 242” Aisle Width ……………………………………………………………………………………… 22” min.

Floor Height ……………………………………………………………………………………. 34” -36” max.

Clear Door Opening …………………………………………………………………………. 34” min.

C. Requirements

SUSPENSION

STANDARD

STANDARD DIESEL ENGINE

SPARE TIRE/WHEEL

WHEEL, SIMULATORS (SET OF 4)

HUBOMETER

BRAKE RETADER

AIR BRAKE PACKAGE

ELECTRICAL

STANDARD WIRING WITH PRINTED

WIRE

CLOCK QUARTZ DIGITAL

INTERMITTENT WIPERS PER WIND-

SHIELD

DRIVER FAN (if driver HVAC is unavaila-ble)

12 OR 24 VOLT SYSTEM

270 AMP ALTERNATOR

AUDIO/VIDEO

ASA AM/FM/CD/IPOD/USB WITH 4

SPEAKERS

MONITOR, 20" LCD FLAT SCREEN with dvd player

REI MIC, HANDHELD PANASONIC

TWO WAY RADIO

8 CAMERA SYSTEM

FLOORING

Altro Transit One Piece Floor

HVAC

Driver HVAC

FRONT WINDSHIELD DEFROST

EXTERIOR OPTIONS

OPEN AIR OR PARTIAL OPEN AIR

LED HEADLIGHT

SPORTSWORKS 2 POSITION BIKE RACK

REAR CENTER HEADLIGHT RED LENS STOP

PARATRANSIT

LIFT, PACKAGE, PLATFORM PRIORITY SEATING SIGNS,

ADA LOCATION SIGNS, ADA LIGHTING, INTERLOCK,

AUDIBLE

Q'STRAINT SLIDE-N-CLICK (EACH POSITION)

GONG BELL PASSENGER STOP REQUEST PULL CORD

STORAGE BOX FOR BELTS - HOLDS 1 SETS

SAFETY FEATURES

FIRE SUPRESSION SYSTEM

TRANSPEC 7600 MERGE YEILD SIGN LED

DECELLERATION LIGHTING IN REAR

INTERIOR

RAILING THROUGHOUT

ROOF FINISHED AND PAINTED ALUMINUM

GRAP STRAPS

PAINT / GRAPHICS

PAINT GRAPHICS PACKAGE (Artwork provided by

SRIA)

DESTINATION SIGN

LED DESTINATION SIGN W/SOFTWARE AND CONTROL

(SYSTEM INCLUDED FRONT LED SIGN, PROGRAMING

CONTROLLER PAD, SOFTWARE)

BUS GPS/AVL.APC SYSTEM

PASSENGER SEATING

Vintage Style Composite

DRIVER SEATING

EGRO AIR SUSPENSION SEAT -BLACK VINYL

D. Additional Documentation Attach detailed documentation and photos, if available, about the trolleys being proposed.

Additionally, warranty, maintenance, and support information should be included in the response, but do not include it as part of the bid quote.

IV. TERMS AND CONDITIONS

A. Indemnification The selected Respondent shall indemnify and hold harmless the SRIA, its officials, officers, and employ-ees from and against all liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by negligence, recklessness, or intentionally wrongful conduct of the selected Respondent and other persons employed or utilized by them in the performance of the work.

The SRIA may, at its sole option, defend itself or require the selected Respondent to provide the de-fense. The selected Respondent acknowledges that the sum of ten dollars ($10.00) of the amount paid to the selected Respondent constitutes sufficient consideration for the selected Respondent’s indemnification of the SRIA, its officials, officers, and employees.

The selected Respondent shall be liable to the SRIA for any reasonable costs incurred by it to correct, modify, or redesign any portion of the project, which is the subject of the services provided under this Agreement, that is found to be defective or not in accordance with this Agreement, as a result, and to the extent caused by the negligence, recklessness, or intentional wrongful conduct on the part of the selected Respondent and other persons employed or utilized by the selected Respondent in the per-formance of this Agreement.

B. Equal Opportunity/Affirmative Action Requirements The selected Respondent and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

For federally funded projects, in addition to the above, the selected Respondent shall agree to comply with Executive Order 11246, as amended, and to comply with specific affirmative action obligations contained therein.

The Respondent shall include a copy of any affirmative action or equal opportunity policies in effect at the time of submission and include said documents under Tab 8 of the Response.

C. Travel Expenses Selected Respondent travel is not covered within the scope of the selected Respondent’s contract.

D. Penalties RESPONSES MAY BE REJECTED AND/OR RESPONDENTS DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to contract provisions

B. Conviction in a court of law of any criminal offense in connection with the conduct of business

C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts

D. Clear and convincing evidence that the Respondent has attempted to give a SRIA Board member or staff a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the SRIA Board.

E. Purchases By Other Public Agencies With the consent and agreement of the successful Respondent, purchases may be made under this solicitation by other governmental agencies or political subdivisions within the State of Florida. Such agreements shall be governed by the same pricing, terms, and conditions stated herein with no devia-tions allowed. This agreement in no way restricts or interferes with the right of any public agency or political subdivision to bid any or all of the items or services independently.

F. Drug-Free Workplace Requirements All vendors in accordance with Florida Statute 287.087 must certify the following actions:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispens-ing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and em-ployee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are un-der response/bid a copy of the statement specified in subsection (A).

D. In the statement specified in subsection (A), notify the employees that, as a condition of work-ing on the commodities or contractual services that are under response/bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any con-trolled substance law of the United States or any state, for a violation occurring in the work-place no later than five (5) days after such conviction.

E. Impose a sanction on or require satisfactory participation in a drug abuse assistance or reha-bilitation program if such is available in the employee’s community or any employee who is so convicted.

F. Make a good-faith effort to continue to maintain a drug-free workplace through implementa-tion of this section.

Vendor must confirm compliance with this requirement in the Required Submittals section of the response. *Required submittal Drug-Free Workplace Certification Form (Attachment A).

V. ETHICAL BUSINESS PRACTICES

A. Gratuities It shall be unethical for any person to offer, give, or agree to give any SRIA Board member or staff, or https://secure.procurenow.com/portal/leoncounty/projects/4378?section=22237 for any SRIA Board member or staff to solicit, demand, accept, or agree to accept from another per-son, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influenc-ing the content of any specification or procurement standard, rendering of advice, investigation, au-diting, or performing in any other advisory capacity in any proceeding or application, request for rul-ing, determination, claim or controversy, or other particular matter, subcontract, or to any solicitation or proposal therefor.

B. Kickbacks It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the selected Respondent or higher tier subcontractor or any per-son associated therewith, as an inducement for the award of a subcontract or order.

C. Board Action The SRIA Board reserves the right to deny award or immediately suspend any contract resulting from this proposal pending final determination of charges of unethical business practices. At its sole discre-tion, the SRIA Board may deny award or cancel the contract if it determines that unethical business practices were involved.

VI. REQUIRED FORMS AND SUBMITTALS

A. Response Cover Sheet (Form provided in Attachment A)

B. Bid Form (Form provided in Attachment A)

C. Transactions and Conveyances Corporate Identification (Form provided in Attachment A)

D. Certification Regarding Scrutinized Companies (Form provided in Attachment A)

E. Drug-Free Workplace (Form provided in Attachment A)

F. Non-Collusion Affidavit (Form provided in Attachment A)

G. Public Entity Crimes Form (Form provided in Attachment A)

H. Certification Regarding E-Verify (Form provided in Attachment A)

I. Conflict/Non-Conflict of Interest Statement (Form provided in Attachment A)

ATTACHMENT A

INVITATION TO BID

RESPONSE NUMBER: SRIA-Trolleys-10-02-23-01

RESPONSE COVER SHEET

This page is to be completed and included as the cover sheet for your response to the Invitation to Bid.

The Santa Rosa Island Authority reserves the right to accept or reject any and/or all responses in the best interest of the Authority and/or Pensacola Beach.

Leigh Davis, Executive Director Bubba Peters, Chairman

Santa Rosa Island Authority

This solicitation response is submitted by the below named firm/individual by the undersigned author-ized representative.

(Firm Name)

BY

(Authorized Representative)

(Printed or Typed Name)

ADDRESS

CITY, STATE, ZIP

E-MAIL ADDRESS

TELEPHONE

FAX

ADDENDA ACKNOWLEDGMENTS: (IF APPLICABLE)

Addendum #1 dated

Addendum #2 dated

Initials

Initials

Addendum #3 dated Initials

Addendum #4 dated _________ Initials ________

BID FORM FOR OPEN-AIR TROLLEYS

*or partial open-air trolleys

RESPONSE NUMBER: SRIA-Trolley-10-02-23-01

VENDOR NAME:

Trolley Bid meeting Mandatory Requirements (per trolley price)

Model Year

Make/Model Price per Trolley/Unit Is the proposed make/model

Open-Air Or

Partial Open-Air

Delivery Time

Quantity discount: Yes No

Discount %: ______________

Total Bid Price for three Trolleys: _________________________

Bids for Alternative Options/Features Outside of the Requirements

Alternative Options Price per unit Delivery Time

I attest to my authority to submit this Bid and to bind the Vendor herein named to provide trolley equip-ment with the mandatory requirements as identified in this ITB. This Proposal is good for ninety (90) days.

Vendor’s Representative Date Signature of Witness Date

Name and Title of Above Name and Title of Above

Information Sheet for Transactions and Conveyances Corporate Identification (Page 1 of 2)

The following information will be provided to the Santa Rosa Island Authority’s Attorney for incor-poration in legal documents. It is, therefore, vital that all information is accurate and complete.

Please be certain that all spelling, capitalization, etc. is exactly as registered with the state or Federal government.

Is this a Florida Corporation: Yes or No

If not a Florida Corporation:

In what state was it created:

Name as spelled in that state:

What kind of Corporation is it: “For Profit” or “Not for Profit”

Is it in good standing: Yes or No

Authorized to transact business in Florida: Yes or No State of Florida Department of State Certificate of Authority Document Number:

Does it use a registered fictitious name: Yes or No

Names of Officers:

President: Secretary:

Vice President: Treasurer:

Director: Director:

Other: Other:

Name of Corporation (As Used in Florida):

(Spelled Exactly as it is Registered with the State or Federal Government)

Corporate Address:

Please provide both the Post Office Box and street address for mail and/or express delivery; also, for recorded instruments involving land.

Post Office Box:

City, State, Zip:

Street Address:

City, State, Zip:

Information sheet for Transactions and Conveyances Corporate Identification (Page 2 of 2)

Federal Employer Identification Number:

Contact Person for the Company:

Contact Email: Contact Phone:

Upon Certification of Award, Contract shall be signed by the President or Vice President. Any other officer shall have permission to sign via a resolution approved by the Board of Directors on behalf of the company. Awarded Proposer shall submit a copy of the resolution together with the executed Contract to the Office of Purchasing.

Name of Individual Who Will Sign the Instrument on Behalf of the Company:

(Spelled exactly as it would appear on the instrument.)

Title of the Individual Named Above Who Will Sign on Behalf of the Company:

Verified By: Date:

Certification Regarding Scrutinized Companies

[Contract amount less than $1 Million]

Pursuant to §287.135, Florida Statutes, the undersigned Proposer hereby certifies the following:

Proposer is not on the Scrutinized Companies that Boycott Israel List created pursuant to

§215.4725, Florida Statutes, and is not engaged in a boycott of Israel as defined in §215.4725, Florida Statutes.

Further, Proposer acknowledges that if the Proposer is found to have submitted a false certification or has been engaged in a boycott of Israel then the Authority reserves the right to immediately terminate the parties’ agreement.

PROPOSER:

Business Name

By:

Signature

Name:

Print

Title:

Date:

* Effective July 1, 2018

DRUG-FREE WORKPLACE CERTIFICATION

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses or bids which are equal with respect to qualifications, price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid/response received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, posses-sion, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employees will abide by the terms of the state-ment and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require the satisfactory participation in a drug assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this sec-tion.

As the person authorized to sign the statement, I certify the follow-ing: (Check one and sign in the space provided.)

This firm complies fully with the above requirements.

This firm does not have a drug free workplace program at this time.

Respondent’s Signature

Title

NON-COLLUSION AFFIDAVIT

The undersigned being first duly sworn as provided by law, deposes, and says:

1. This Affidavit is made with the knowledge and intent that it is to be filed with the Santa Rosa Island Authority, Escambia County, Florida and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Proposal.

2. The undersigned is authorized to make this Affidavit on behalf of, (Name of Institution, Corporation, Partnership, Individual, etc.)

a , formed under the laws of (Type of Business) (State or Province) of which he/she is .

(Sole Owner, partner, president, etc.)

3. Neither the undersigned nor any other person, firm or corporation named in above Paragraph 2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit fa-vorable action for this Proposal by the County, also that no head of any department or employee therein, or any officer of the Santa Rosa Island Authority, Escambia County, Florida is directly interested therein.

4. This Proposal is genuine and not collusive or a sham; the person, firm or corporation named above in Para-graph 2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or person, firm or corporation, to put in a sham Proposal, or that such other person, firm or corporation, shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communica-tion or conference with any person, firm or corporation, to fix the prices of said proposal or proposals of any other bidder; and all statements contained in the proposal or proposals described above are true;

and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph 3, has directly or indirectly submitted said proposal or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

AFFIANT’S NAME AFFIANT’S TITLE

TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this Day of ,20 .

Personally Known Or Produced Identification

Type of Identification

NOTARY PUBLIC

(Print, Type or Stamp Commissioned Name of Notary Public)

My Commission Expires:

PUBLIC ENTITY CRIMES FORM

(Page 1 of 2)

SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFI-

CIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to

[print name of public entity] by [print individual’s name and title]

For

[print name of entity submitting sworn statement] whose business address is:

City, State and Zip and (if applicable) its Federal Employer Identification Number (FEIN) is _

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .)

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresenta-tions.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Stat-utes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or infor-mation after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime: or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public crime. The term “affiliate” includes those officers, directors, execu-tives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person.

A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

PUBLIC ENTITY CRIMES FORM

(Page 2 of 2)

5. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, mem-bers, and agents who are active in management of an entity.

6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.)

Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subse-quent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, entity or an affiliate of the entity has been charged with and convicted of a public entity crime subse-quent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order)

I UNDERSTAND THAT THE SUBMISSION OF THE FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC EN- TITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN W HICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY

CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

(Signature) Date: ______________________

STATE OF

COUNTY OF _

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature in the space provided above on this day of , .

NOTARY PUBLIC

My commission expires: _

Certification Regarding E-Verify

Pursuant to §448.095, Florida Statutes, the Proposer hereby certifies the following:

Proposer shall register with and utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all new employees hired by Proposer during the term of this Agreement and shall expressly require any subcontractors performing work or providing services pur-suant to this Agreement to likewise utilize the E-Verify System to verify the employment eligibility of all new employees hired by the subcontractor during the term of this Agreement. If Proposer enters into a contract with a subcontractor performing work or providing services on its behalf, Proposer shall also require the subcontractor to provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Failure to comply with these re-quirements shall be cause for immediate termination of the Agreement.

In the event performance of this Agreement is or will be funded using state or federal funds, the Proposer hereby further certifies compliance with the following:

Proposer shall register with and utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of individuals to work in the United States and 48 C.F.R. 52.222- 54 is incorporated herein by reference. If applicable, in accordance with Subpart 22.18 of the Federal Acquisition Register, the Proposer must (1) enroll in the E-Verify Program, (2) use E- Verify to verify the employment eligibility of all new hires working in the United States, (3) use E- Verify to verify the employment eligibility of all employees assigned to perform work pursuant to the Agreement, and (4) include these requirements in any related subcontracts. Failure to comply with these require-ments shall be cause for immediate termination of the Agreement.

PROPOSER:

Business Name

Signature

Name (Printed)

Title (Printed)

CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

CHECK ONE

[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other cli-ents, contracts, or property interest for this project.

OR

[ ] The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

LITIGATION STATEMENT

CHECK ONE

[ ] The undersigned firm has had no litigation and/or judgments entered against it by any local, state, or federal entity and has had no litigation and/or judgments entered against such entities during the past ten

(10) years.

[ ] The undersigned firm, BY ATTACHMENT TO THIS FORM, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against any local, state, or federal entity, by any state or federal court, during the past ten (10) years.

COMPANY NAME

AUTHORIZED SIGNATURE

NAME (PRINT OR TYPE)

TITLE

Failure to check the appropriate blocks above may result in disqualification of your proposal.