ITB-OCCC-2026-07 Custodial Supplies.doc

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ORANGE COUNTY COMMUNITY COLLEGE

115 SOUTH STREET, MIDDLETOWN NY 10940

TELEPHONE: 845-341-4780 / FAX: 845-344-2254

INVITATION TO BID

Bids for the above referenced bid number and title will be received until 2:00 PM on July 30th, at the Orange County Community College (“OCCC”), Orange Hall, Room 221. Bids will be publicly opened and read aloud.

Specifications and bid forms may be obtained on the Empire State Purchasing Group website. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. No bidder may withdraw a bid within 45 days after the actual date of the opening. LATE BIDS will NOT be considered.

IMPORTANT NOTICE – Bid Distribution:

The College officially distributes bidding documents from the Purchasing Office, Attn Cynthia Rolon, Procurement Manager or through the Empire State Purchasing Group’s Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from either the Purchasing Office or the Regional Bid Notification System are guaranteed to receive addendum information, if such information is issued.

If you have obtained this document from a source other than the College’s Purchasing Office or the ESPG Regional Bid Notification System, it is recommended that you obtain an official copy.

NOTE:

The proposal of each bidder shall contain the certification to non-collusive bidding as set forth in section 103-d of the General Municipal Law included in the specifications. This requirement must be strictly complied with. Filing of Affidavit of Disclosure is mandatory when submitting your bid for this project.

The undersigned reserves the right to reject any and all proposals and to accept any proposal or proposals as submitted, or as modified, which in the opinion of the undersigned will be in the best interests of the College.

ORANGE COUNTY COMMUNITY COLLEGE

DATED: June 26, 2025

BY: AGNES WAGNER, COMPTROLLER

PLEASE MAKE A COPY OF THE BID FOR YOUR RECORDS

Schedule:

General Specifications

1.0 Introduction and Background

Founded in 1950 and approaching its 75th birthday, Orange County Community College has a history of innovation. The College was the first two-year college in the nation to offer the associate degree nursing program and studies in electron microscopy; and in 1982, the College was the first community college to plan and co-sponsor a business institute with local chambers of commerce.

SUNY Orange continues to grow in response to the needs of its students, offering campuses in both Middletown and Newburgh to help students achieve their academic goals. From its original configuration of two buildings—a mansion and carriage house—in 1950, the SUNY Orange Middletown campus has grown to its present size of 37 acres that houses 14 buildings.

Expansion over the years has infused the campus with significant additional educational space. The Middletown campus now boasts more than 60 general classrooms and lecture halls, along with a wide array of medical, technical and instructional laboratories. Dedicated laboratory space exists for programs in the health professions, as well as biology, chemistry, physics, architecture, criminal justice, cyber security and visual communications.

Certified as a branch campus by both the State University of New York and the New York State Education Department, the Newburgh campus offers selected academic degree programs in their entirety, enabling students in those programs to complete all of their degree requirements at the Newburgh site without having to commute to the Middletown campus. The full degree programs available in Newburgh include business management, criminal justice, criminal justice-police, human services, individual studies, liberal arts (humanities and social science) and nursing.

In addition to its traditional for-credit degree courses and programs on both campuses, the College is growing its non-credit/workforce programming under the newly branded umbrella of “SUNY Orange Plus” (formerly known as CAPE). This roster of training, certification and credential courses also includes robust High School Equivalency (HSE/GED) and English-as-a-Second-Language (ESL) programs as well as Orange County FoodTEC, the College’s workforce training initiative specific to the region’s food, beverage and hospitality sectors.

2.0 Scope of Work

Orange County Community College (OCCC or the “College”) is requesting bids to purchase new, unused custodial supplies, brand name or an equal brand as listed in the Bid Pricing Sheets. Details of the products not explicitly stated in these specifications but necessarily required thereto are deemed to be understood by the Bidder and included herein. The determination of the College as to whether or not a brand is “equal” is final. The costs required for the performance of these specifications shall be included in the bid price. Some items do not have a quantity, please provide an each price for these items.

3.0 CONTRACTUAL REQUIREMENTS

3.1 Contract – a binding contract shall consist of: (1) the ITB and any amendments thereto, (2) the vendor’s response (bid) to the ITB, (3) clarification of the response (bid) if any, and (4) the College’s acceptance of the response (bid) by the “Notice of Award”.

a.

A notice of award does not constitute an authorization for shipment of equipment or supplies or a directive to proceed with services. Before providing equipment or supplies for the Department, the contractor MUST receive a properly authorized Purchase Order.

b.

The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained herein.

c.

Any change to the contract, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by and between the duly authorized representative of the contractor, the Department and the Comptroller prior to the effective date of such modification. The contractor expressly and explicitly understands and agrees that no other method and/or no other document, including correspondence, acts and oral communications by or from any person, shall be used or construed as an amendment or modification to the contract.

3.2 Contract Period – One year as stated on the Notice of Award. The contract shall not bind, nor purport to bind, the College for any contractual commitment in excess of the contract period. A contract resulting from award will begin on date of September 1, 2025 one (1) year with TWO (2) additional one (1) year extensions possible at no price increase at the sole option of the College.

3.3 Prices Must Be Lowest – The contractor’s price must be the lowest offered to any municipal or commercial consumer, under the same terms and conditions.

3.4 Termination – The College reserves the right to terminate the contract at any time, for the convenience of the College, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the Department pursuant to the contract prior to the effective date of termination.

3.5 Contractor Liability – The vendor shall be responsible for any and all personal injury (including death) or property damage as a result of the contractor’s negligence involving any equipment or service provided under the terms and conditions, requirements and specifications of the contract. In addition, the contractor assumes the obligation to save the College, its employees, and assignees from every expense, liability, or payment arising out of such negligent act.

4.0 AMENDMENTS TO BID

Any verbal information obtained from or statements made by representative of the College or designee at the time of examination of the documents or site shall not be construed as in anyway amending contract documents. Only such corrections or addenda as are issued by the Purchasing Coordinator in writing to all bidders shall become a part of the contract. Any addendum issued during the time of bidding shall be included in bids and become a part of the contract agreement.

5.0 INTENT

The items furnished shall be new, in excellent condition, and in the original manufacturer’s packaging. All parts shall be manufactured by the OEM or by reputable firms whose product is of a quality equal to the original manufacturer’s specifications. Prior to bidding, Contractor shall carefully examine specifications and shall make all necessary investigations required to inform himself thoroughly and fully as to the requirements under these specifications. There is no guarantee made by the College that a quantity of any item will be purchased, quantities are estimates only.

6.0 General Specifications and Requirements

Upon receipt of a Purchase Order from the Department, the contractor shall provide and deliver to the College custodial supplies as specified herein.

7.0 SECURITY REQUIREMENTS

The contractor and the contractor’s personnel must carry a photo ID on his or her person at all times.

8.0 WARRANTY REQUIREMENT

When applicable, the contractor shall provide the manufacturer’s standard warranty on all supplies at no additional cost to the College. The contractor shall understand and agree that the warranty shall commence once the College has accepted all items.

9.0 REPLACEMENT OF DAMANGED/DEFECTIVE PRODUCT

The contractor shall be responsible for replacing any item received that is defective or in damaged condition at no cost to the College. This includes all shipping costs for returning damaged or defective items to the contractor for replacement.

10.0 DELIVERY PERFORMANCE

Delivery shall include FOB Destination, Freight Prepaid and Allowed. Deliveries may not be made on a weekend or a holiday. Delivery must be made within five (5) days After Receipt of Purchase Order.

11.0 Award

Award will be made to the lowest responsive bidder, who meets or exceeds the specifications; general specifications and requirements; conditions of this document, at the recommendation of the using department(s). An award letter will be issued followed by a contract or purchase order from the Purchasing Office of OCCC.

4.1 After determining that a bid satisfies the mandatory requirements stated in the ITB, the evaluator shall use objective analysis in conducting a comparative assessment of the bid(s). The contract shall be awarded to the lowest and best bid(s).

4.2 Open Competition – Any manufacturer’s name, trade names, brand names, information and/or part numbers listed in a specification and/or requirement are for informational purposes only and are not intended to limit competition. The bidder may offer any brand of product that meets or exceeds the specifications. In addition to identifying the manufacturer’s name and part number, the bidder must explain in detail how their product meets or exceeds the specifications. Bids which do not comply with the requirement and the specifications are subject to rejection without clarification.

Unless noted otherwise, the College reserves the right to award this solicitation in whole or in part based on the lowest price of a single item, or group of items, or categories, etc. to a single proposer or to multiple proposers in any manner if deemed to be in the College’s best interest.

Before awarding the contract, the College may request financial statements.

12.0 Invoicing

Billing should be received at the Business Office immediately following the end of each month at: accountspayable@sunyorange.edu

Invoices may be mailed to:

Orange County Community College

Attn: Business Office

22 Grandview Avenue

Middletown, NY 10940

13.0 Execution of Contract

All sections of the bid specification are an integral part of this bid submission and any contract to be drawn up subsequently shall be governed by them. Performance and execution of the contract by the successful bidder shall comply in every respect with the provisions herein. The awarded bidder must be present at the Business Office, Orange County Community College, 115 South Street, Middletown, New York, and execute the contract within five (5) days from the date of the Notice of Award. At that time he shall deliver all required documents (performance bond, insurance certificates, etc.) to the Comptroller. In case of failure to execute the contract or deliver acceptable documents within the time stated, he or they shall be deemed to have abandoned the contract.

14.0 Sub-Contract

It is mutually understood and agreed that the successful bidder will not assign, transfer, convey, sublet, or otherwise dispose of the contract in any way without proper written consent of the OCCC Purchasing Manager.

15.0 Performance Bond

N/A

16.0 Bid Bond

A bid bond is not required.

17.0 Reports

N/A

18.0 Cancellation of Contract

Failure to adhere to and comply with any of the conditions and specifications of this bid and the contract to follow will subject the contract to cancellation upon ten days written notice by Orange County Community College. In the event of cancellation of contract and the necessity to bid or negotiate a new contract with another vendor, the original vendor will be responsible for indemnifying the college for costs incurred in obtaining a new contract and for any increase in costs of service involved for the duration of the term of the original contract.

19.0 Insurance

The successful bidder shall effect and maintain standard Workmen’s Compensation and Employer’s Liability Insurance such as will meet the requirements of the Workmen’s Compensation Law of the State of New York and any other State or Federal body having jurisdiction.

The bidder shall effect and maintain automobile liability insurance with minimum limits as described below. Such insurance shall include coverage on all vehicles owned by the bidder. The insurance shall also cover any liability arising out of the use of hired or non-owned vehicles as might be used incident to the completion of the contract.

The bidder must produce Certificates of Insurance of companies satisfactory to the said College indemnifying the said Orange County Community College against any claim or claims for damages arising out of or because of the performance of this contract. The minimum limits for bodily injury and property damage are to be $1,000,000. Orange County Community College to be named as additional insured.

Before execution of the contract, the awarded bidder shall file with Orange County Community College triplicate copies of certificates of insurance verifying such coverage which certificates shall state:

a. The policy will not be canceled nor coverage hereunder reduced without thirty (30) days’ notice to the College and

b. That a similar thirty (30) day notice will be given to the College prior to the expiration of the policy such coverage is not to be continued by renewal or if the coverage is to be reduced on such renewal.

c. Such certificate shall show the name and address of the assured bidder, the policy number, the type of coverage, the inception and expiration dates and it shall verify what coverages are excluded from the policy. The College reserves the right to make direct inquiry to the insurance carrier for an explanation of coverages and the bidder agrees to assist, if necessary, in obtaining such information.

The Bidder shall adhere to all provisions of the State Education Department rules and regulations and also conform to the regulations set forth in Article 19A of the Motor Vehicle Law.

The successful bidder in addition to the insurance requirements indicated above is also required to have a blanket or “umbrella coverage” as excess coverage beyond these limits of three million dollars ($3,000,000). The successful bidder must provide a certificate of this coverage, indicating Orange County Community College as an additional named insured for such required coverage; at the time the transportation contracts are signed.

20.0 New York State Labor Law

When applicable, the bidder agrees to pay in accordance with New York State Labor Law and New York State schedule of Labor Rates. He will conduct his business in strict compliance with County Law, New York State Labor Laws, Federal OSHA Laws, and all other laws that apply.

21.0 New York State Prevailing Wage Rates

If any portion of work being bid is subject to the prevailing wage rate provisions of Labor Law, the successful vendor is responsible for complying with all current labor rates and regulations throughout the duration of any contract resulting from this bid and will conduct his business in strict compliance with County Law, New York State Labor Laws, Federal OSHA Laws, and all other laws that apply.

The current schedule(s) of the prevailing rates and prevailing hourly supplements can be accessed at the New York State Department of Labor website at www.labor.state.ny.us. Rates can also be obtained by contacting the Department of Labor at (315) 428-4056.

The bidder agrees to pay in accordance with New York State Labor Law and New York State schedule of Labor Rates. He will conduct his business in strict compliance with County Law, New York State Labor Laws, Federal OSHA Laws, and all other laws that apply.

8.1 Labor rates as required by New York State Department of Labor shall be provided prior to the start of any work in compliance with this document. The College will only pay, and the vendor agrees to only charge prevailing wage rates to those employees of any organization that are required by New York State law to receive said rates in the course of doing work for the College. The College reserves the right to withhold payment to the successful vendor pending receipt of certified payrolls in accordance with New York State Department of Labor regulations. Upon notice of award the College will provide the name and address of the individual to whom the certified payrolls must be forwarded before invoices will be approved and paid. The Contractor agrees to verify all rates with the New York State Department of Labor prior to submitting a proposal and prior to doing any work for the College as well as to establish which of those workers involved in any part of the contract for the College are required by law to receive said rates.

Vendors currently on the NYS Labor Department Debarred list will not be considered for award of this contract. By submitting a bid for consideration, the Vendor is indicating to the County that they are currently in good standing with the NYS Department of Labor at the time of the bid.

22.0 Venues and Disputes

The exclusive means of disposing of any dispute arising under a contract with Orange Community College, which is not disposed of by agreement, shall be decided in a New York State Court of competent jurisdiction located with Orange County, New York. There shall be no right to binding arbitration. Pending final resolution of a dispute, the Vendor must proceed diligently with contract performance. The Vendor waives any dispute or claim not made in writing and received by the College within thirty (30) days of the occurrence giving rise to the dispute or claim. The claim must be in writing for sum certain and must be fully supported by all cost and pricing information.

23.0 FOIL Requests

The New York State Freedom of Information Law (FOIL), as set forth in Public Officers Law, Article 6, mandates public access to certain government records. Generally, proposals submitted in response to this solicitation may constitute government records subject to FOIL. Proposals may contain, among other things, certain technical, financial, or other data and information that constitute trade secrets, if publicly disclosed, could cause substantial injury to the commercial enterprise’s competitive position.

24.0 Non-Appropriation Clause

In accordance with New York State General Municipal Laws, Orange County Community College will not be liable for any purchases or contracts for goods or services for which funding is not available. The awarding of a purchase and/or contract is subject to the appropriation funds and approval by the OCCC. Any agreement between the College and the successful vendor shall be executory only to the extent of the monies appropriated therefore. Contract award decisions will be made public as soon as possible. Vendors should not assume that their proposal has been approved until the receipt of official notification from the College. Neither this solicitation nor any representation by any public employee or office creates any legal or moral obligation to request, appropriate, or make available monies for the purpose of this solicitation.

In accordance with New York State General Municipal Laws the College will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the vendor agrees to hold the College harmless for any contracts let for which funding either does not currently exist or for which funding has been removed prior to the issuance of a purchase order and/or contract by the College. Issuance of a purchase order and/or contract by the College indicates that the College currently has and has set aside adequate funds to procure the goods and services indicated in the purchase order or contract. Should it become necessary for the College to cancel a project or purchase after an order to proceed or purchase order has been issued, the College will only be liable for and the vendor agrees to only assess those financial damages that it can prove to have incurred as a result of the cancellation.

25.0 Iranian Energy Sector Divestment

Contractor hereby represents that said Contractor is in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor has not:

1. Provided goods and services of $20 million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas for the energy sector of Iran; or

2. Acted as a financial institution and extended $20 million or more in credit to another person for forty-five days or more if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.

Any Contractor who has undertaken any of the above and is identified on a list created pursuant to Section 165-a(3) (b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

Except as otherwise specifically provided herein, every Contractor submitting a bid in response to this Request for Bids must certify and affirm the following under penalties of perjury:

a) “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).” Orange County Community College will accept this statement electronically or within the bid documents submission in accordance with the provisions of Section 103 of the General Municipal Law.

Except as otherwise specifically provided herein, any Bid that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the Bidder cannot make the certification as set forth in subdivision (a) above, the Bidder shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefore. The College reserves its rights, in accordance with General Municipal Law Section 103-g, to award the Bid to any Bidder who cannot make certification, on a case-by-case basis under the following circumstances.

1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

2. The College has made a determination the goods or services are necessary for the College to perform its functions and that, absent such an exemption, the College would be unable to obtain the goods or services for which the Bid is offered. Such a determination shall be made by the College in writing and shall be a public document.

26.0 Sexual Harassment Compliance

Contractor hereby represents that said Contractor is in compliance with New York State Labor Law Section 201-g relative to Sexual Harassment prevention and training to all of its employees.

Every Contractor submitting a bid in response to this Request for Bids must certify and affirm the following under penalties of perjury:

a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the labor law.

b) Orange County Community College will accept this statement electronically or within the bid documents submission.

PLEASE RETURN THE FOLLOWING SHEETS ONLY

BID PRICING SHEET

Vendor Name_______________________________

See

TERMS:

PRICES ARE FIRM FOR ONE (1) YEAR FROM SEPTEMBER 1st, 2025. PLEASE PRICE ALL ITEMS, EVEN IF THE QUANTITY IS NOT LISTED.

SEALED ENVELOPE WITH BID NUMBER ITB-OCCC-2026-07

CUSTODIAL SUPPLIES

VENDOR’S NAME

TO: ORANGE COUNTY COMMUNITY COLLEGE

22 GRANDVIEW AVENUE

MIDDLETOWN, NY 10940

ATTN: PURCHASING DEPARTMENT

Vendor Address:_____________________________________

Print Name of Authorized Individual___________________________

Signature of Authorized Individual___________________________

Phone_____________________ Email__________________________________

Pricing Sheet

120 gallons

50 gallons

300 total 60/case

8 cases 12/case

8 cases 12/case

8 cases

8 cases

6 cases

10 cases

8 cases

12 cases

5 cases

NON DISCRIMINATION IN EMPLOYMENT IN NORTHERN IRELAND:

MacBRIDE FAIR EMPLOYMENT PRINCIPLES

In accordance with §165 of the State Finance Law, the Contractor stipulates that it either has no business operations in Northern Ireland, or if it does have such business operations, it shall take lawful steps in good faith to conduct such operations in accordance with the MacBride Fair Employment Principles.

PLEASE READ AND INITIAL EITHER STATEMENT #1 OR STATEMENT #2. DO NOT INITIAL BOTH STATEMENTS.

_____ 1. The Contractor, and any individual or legal entity in which the Contractor holds a 10% or greater ownership interest and any individual or legal entity that holds a 10% or greater ownership interest in the Contractor has no business operations in Northern Ireland.

_____ 2. The Contractor, and any individual or legal entity in which the Contractor holds a 10% or greater ownership interest and any individual or legal entity that holds a 10% or greater ownership interest in the Contractor shall take lawful steps in good faith to conduct any business operations they have in Northern Ireland in accordance with the MacBride Fair Employment Principles and shall permit the independent monitoring of their compliance with such principles.

X_____________________________

Signature

Print Name

Certification Pursuant to Section 201-g of the New York State Labor Law

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g (Section 201-g) of the labor law.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is compliant and meets the requirements of Section 201-g of the labor law.

A Bid shall not be considered for award, nor shall any award be made where the conditions set forth above has not been complied with.

This proposal is signed by the bidder with full knowledge and compliance of all the provisions listed above.

Signature

Print Name

Company

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

Pursuant to State Finance Law §165-a, on August 10, 2012 the Commissioner of the Office of General Services (OGS) posted a prohibited list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) on the OGS website: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf By submitting a bid in response to this solicitation or by assuming the responsibility of a contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each part thereto, certifies, under penalty of perjury, that once the Prohibited Entities list is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL §165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS website, any Bidder/Contractor seeking to renew or extend a contract or assume the responsibility of a contract awarded in response to this solicitation must certify at the time the contract is renewed, extended or assigned that it is not included on the Prohibited Entities list.

During the term of the contract, should the College receive information that a Bidder/Contractor is in violation of the above-referenced certification, the College will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the College shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities list prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities list.

I, ______________________________________, being duly sworn, deposes and says that he/she is the ________________________________________ of the ________________________________________ Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities list.

SIGNED

SWORN to before me this ____________ day of ____ Notary Public:_________________________________________

CERTIFICATION OF EXPERIENCE

(THIS FORM MUST BE FILLED IN BY VENDOR)

I _____________________________________________ HEREBY CERTIFY THAT (COMPANY) ____________________________

_____________________________________ HAS PERFORMED THE FOLLOWING WORK WITHIN THE LAST THREE YEARS:

NAME OF BUSINESS: ___________________________________ CONTACT NAME: ____________________________________

ADDRESS: ________________________________________________________________________________________________

AMOUNT OF CONTRACT: ________________________________ TELEPHONE NO.: ___________________________________

TYPE OF WORK: _________________________________________FAX NUMBER: _____________________________________

NAME OF BUSINESS: ___________________________________ CONTACT NAME: ____________________________________

ADDRESS: ________________________________________________________________________________________________

AMOUNT OF CONTRACT: ________________________________ TELEPHONE NO.: ___________________________________

TYPE OF WORK: _________________________________________FAX NUMBER: _____________________________________

NAME OF BUSINESS: ___________________________________ CONTACT NAME: ____________________________________

ADDRESS: ________________________________________________________________________________________________

AMOUNT OF CONTRACT: ________________________________ TELEPHONE NO.: ___________________________________

TYPE OF WORK: _________________________________________FAX NUMBER: _____________________________________

NAME OF BUSINESS: ___________________________________ CONTACT NAME: ____________________________________

ADDRESS: ________________________________________________________________________________________________

AMOUNT OF CONTRACT: ________________________________ TELEPHONE NO.: ___________________________________

TYPE OF WORK: _________________________________________FAX NUMBER: _____________________________________

NAME OF BUSINESS: ___________________________________ CONTACT NAME: ____________________________________

ADDRESS: ________________________________________________________________________________________________

AMOUNT OF CONTRACT: ________________________________ TELEPHONE NO.: ___________________________________

TYPE OF WORK: _________________________________________FAX NUMBER: _____________________________________

NAME OF BIDDER: _____________________________________________

BY: ___________________________________________________

TITLE: __________________________________________________

WITNESS: _____________________________________________

AFFIDAVIT OF NON-COLLUSION

The undersigned, having a principal place of business at:

NAME OF BIDDER:_______________________________

PHONE NO.: __________________________ EXT.:_______

BUSINESS ADDRESS: ___________________________

TELEFAX NO.: ____________________________________

E-MAIL ADDRESS: _______________________________

and being experienced and responsible for the performance of the same, agrees to furnish and deliver F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED, Inside Delivery to locations as specified, at the prices set forth by bidder in the specifications hereto annexed. The amount of the bid deposit, accompanying this bid is:

FORMCHECKBOX

$500.00

FORMCHECKBOX

5% of Total Bid

FORMCHECKBOX

Waived

FORMCHECKBOX

Other: _____________ in the form of a Certified Check or Bid Bond.

CERTIFICATION AND SIGNATURE FORM

I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm.

I further attest that:

1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder.

2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening.

3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid.

5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by an firm or person to refrain from bidding or to submit a complementary bid on this project.

6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm’s submitting a complementary bid, or agreeing to do so, on this project.

7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm’s bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit.

The person signing this bid, under the penalties of perjury, affirms the truth thereof.

SWORN TO BEFORE ME THIS

Signature & Company Position

____________DAY OF 2025

Type Name & Company Position

Company Name

NOTARY PUBLIC

Date Signed

Federal I.D. Number

ALL QUESTIONS PERTAINING TO THIS SOLICITATION MUST BE SUBMITTED IN WRITING.

(PLEASE USE THIS FORM AND FAX TO 845-344-2254 TO THE ATTENTION OF CYNTHIA ROLON, PURCHASING MANAGER or EMAIL: purchasing@sunyorage.edu.

WE WILL RESPOND AS SOON AS POSSIBLE.)

DATE: ____________

Vendor Name: ___________________ Fax No.: _____________ Email:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

VENDORS NAME: ____________________________________________________________________

NON-BIDDER’S RESPONSE

For the purpose of facilitating your firm’s response to our invitation to bid, the College is interested in ascertaining reasons for prospective bidder’s failure to respond to “Invitations to Bid”. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and return this form to the above address.

We are not responding to this “Invitation to Bid” for the following reason(s):

Items or materials requested not manufactured by us or not available to our company.

Our items and/or materials do not meet specifications.

Specifications not clearly understood or applicable (too vague, too rigid, etc.).

Quantities too Small.

Insufficient time allowed for preparation of bid.

Incorrect address used. Our correct mailing address is: _____________________________

Our branch / division handles this type of bid. We have forwarded this bid on to them but for the future the correct name and mailing address is: _______________________________________

OTHER: _____________________________________________________________________

Thank you for your participation in this bid.