ITB Ladd Marsh Well .pdf

Template rev. 10/16/23

INVITATION TO BID

LADD MARSH WILDLIFE AREA DOMESTIC WATER WELL IMPROVEMENTS

Engineering Project No. 23-033

BID # S-63500-00010741

DEPARTMENT OF FISH AND WILDLIFE

Closing Date: July 09, 2024 (or as updated in OregonBuys) Closing Time: 2:00 PM

Single Point of Contact: Kathy Blehm, Contract Specialist Phone: (503) 509-1322 Email: Kathy.m.blehm@odfw.oregon.gov Fax: (503) 947-6156

Address: 4034 Fairview Industrial Drive SE Salem, Oregon 97302

Note: ODFW is issuing this Invitation to Bid to procure competitive quotes (estimated contract price not to exceed $100,000) pursuant to the intermediate procurement procedures provided under ORS 279C.412, ORS 279C.414 and OAR 137-049- 0160.]

SECTION A - TABLE OF CONTENTS

SECTION A TABLE OF CONTENTS

SECTION B DEFINITIONS

SECTION C GENERAL BIDDING INFORMATION/INSTRUCTIONS TO OFFERORS

SECTION D BID SECURITY REQUIREMENTS

SECTION E PREVAILING WAGE RATES AND BOLI REQUIREMENTS

SECTION F FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM

SECTION G RECYCLED PRODUCTS / DEMOLITION WORK

SECTION H OFFEROR INFORMATION, DISCLOSURES, CERTIFICATIONS, AND SIGNATURE

EXHIBIT 1 PRICING SUBMITTAL

EXHIBIT 2 RESERVED

EXHIBIT 3 PERFORMANCE BOND FORM

EXHIBIT 4 PAYMENT BOND FORM

EXHIBIT 5 SAMPLE PUBLIC IMPROVEMENT AGREEMENT FORM

EXHIBIT 6 STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS

EXHIBIT 7 SUPPLEMENTAL GENERAL CONDITIONS

EXHIBIT 8 RESERVED

ATTACHMENT A TECHNICAL SPECIFICATIONS

ATTACHMENT B PLANS AND DRAWINGS

SECTION B - DEFINITIONS

B.1 DEFINITIONS: Together with the Definitions found in Section A.1 of Exhibit 6 - State of Oregon General Conditions for Public Improvement Contracts, (“General Conditions”) the following definitions apply to this ITB and the resulting Contract.

B.1.1 "Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or a clarification of, the ITB. Each Addendum shall be labeled as such and shall be made available to all interested Offerors in accordance with OAR 137-049-0250.

B.1.2 "Agency" or “ODFW” means the Oregon Department of Fish and Wildlife.

B.1.3 "Bid" means the Offeror's written offer submitted in response to the ITB, including all necessary attachments and information required to be submitted prior to award. Bid also means "Offer".

B.1.4 "Bidder" and “Offeror” are used interchangeably and each means an individual, organization, or representative of an organization that submits a Bid in response to this ITB.

B.1.5 "Closing" (referred to “Bid Opening Date” in OregonBuys) means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder.

B.1.6 "DAS" means the Oregon Department of Administrative Services, acting through its Enterprise Goods and Services Division, Procurement Services.

B.1.7 "Invitation to Bid" or "ITB" means all documents, whether attached or incorporated by reference, and any Addenda thereto, used for soliciting Bids.

B.1.8 “Owner” means the State of Oregon acting by and through the Oregon Department of Fish and Wildlife.

B.1.9 "OregonBuys” means the online electronic Oregon Automated Procurement System administered by DAS.

The OregonBuys website is located at: https://oregonbuys.gov.

B.1.10 "State" means the State of Oregon.

B.1.11 “Writing” means letters, characters and symbols inscribed on paper by hand, print, type, or other method of impression, intended to represent or convey particular ideas or meanings. “Writing” when required or permitted by law, or required or permitted in a Solicitation Document, also means letters, characters and symbols made in electronic form, including email submission, and intended to represent or convey particular ideas or meanings.

SECTION C – GENERAL INFORMATION/BIDDING INFORMATION AND INSTRUCTIONS TO OFFERORS

C.1. GENERAL INFORMATION

C.1.1. PROJECT INFORMATION

ITB PURPOSE:

The purpose of this Invitation to Bid (“ITB”) is procure competitive quotes in accordance with the intermediate procurement procedures of ORS 279C.412 to establish a contract for the Ladd Marsh Wildlife Area Domestic Water Well Improvements (“Project”) for the benefit of the Oregon Department of Fish and Wildlife (the “Contract”). The work contemplated under this Contract (the “Work”) includes all labor, materials, transportation, equipment, permits, and services for, and incidental to, the completion of all Work in connection with the project described in the Contract Documents.

PROJECT DESCRIPTION:

Contractor shall provide all necessary expertise, labor, equipment, materials, incidentals, and permits required to complete the Project as more fully described in the Contract Documents, including:

The Oregon Department of Fish and Wildlife (OWNER) plans to drill, develop, install well pump and test an approximately 300-feet-deep domestic well located on the Ladd Marsh Wildlife Area. The well shall be constructed with a pitless adaptor and a 60-gallon bladder pressure tank and well pump system. For purposes of comparing bids: The well is expected to be completed with a 10-inch-diameter surface seal to an approximate depth of 20 feet below ground surface (bgs) and permanently cased with 6-inch-diameter min. steel casing to an approximate depth of 200 feet bgs with a yield of 10 gpm for purposes of comparing bids.

The Work to be performed under this Contract shall consist of furnishing tools, equipment, materials, supplies, and manufactured articles and for furnishing transportation and services, including fuel, power, water, and essential communications, and for the performance of all labor, work, or other operations required for the fulfillment of the Contract in strict accordance with the Contract Documents.

PROJECT LOCATION:

The Work will take place in Union County, Oregon, BOLI region 13.

The well to be constructed is located at 58725 Pierce Rd, La Grande OR 97850, which is on the Ladd Marsh Wildlife Area property. Site GPS Location: 45.249847, -118.013740

PROJECT ESTIMATE:

The following is a project estimate for bonding purposes: $30,000.00

FUNDING SOURCE:

State funding: USFWS - PR

PROJECT COMPLETION DATES:

PROJECT START DATE: within 7 calendar days from issuance of Notice to Proceed.

SUBSTANTIAL COMPLETION: No later than September 30, 2024

FINAL COMPLETION: No later than October 10, 2024.

LIQUIDATED DAMAGES:

Liquidated damages of $500 per day will apply to the Contract resulting from this ITB for failure to complete the project by the Substantial or Final Completion Date (See also ITB Exhibit 5, Section 4)

C.1.2 SOLICITATION SCHEDULE

All dates listed are subject to change. All times listed in this ITB and OregonBuys are Pacific Time.

ACTIVITY

SCHEDULE/DEADLINE

Mandatory Pre-Bid Conference See C.1.3 of ITB Deadline for solicitation protests, requests for change, requests for clarification, requests for brand name/ product substitutions, and questions

May 23, 2024, at 2:00 PM

C.1.3 MANDATORY/VOLUNTARY PRE-BID CONFERENCE:

A mandatory pre-bid conference will be held on June 25, 2024, at 1:00 PM, Ladd Marsh Wildlife Area 58725 Pierce Rd, La Grande OR 97850, which is on the Ladd Marsh Wildlife Area property. Site GPS Location: 45.249847, - 118.013740

Any statements made at this conference will not change the Plans and Drawings, Technical Specifications, or other Contract Documents unless an Addendum has been issued by Agency and advertised on the OregonBuys System.

BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID

CONFERENCE AND SIGN IN ON THE OFFICIAL ATTENDANCE SHEET, IDENTIFYING THE INDIVIDUAL

REPRESENTATIVE AND THE ENTITY INTENDING TO BID. BIDS WILL ONLY BE EVALUATED FROM

BIDDERS WHO SIGNED IN AND ATTENDED THE ENTIRE MANDATORY PRE-BID CONFERENCE, AND ALL

OTHER BIDS WILL BE CONSIDERED NON-RESPONSIVE.

C.1.4 POINT(S) OF CONTACT:

The single point of contact (“SPC”) for questions regarding the ITB, forms, bidding processes, changes, clarifications, requests for brand approval, substitution requests, the award processes, protests, and any other issues that may arise, is Kathy Blehm at (503) 509-1322 or email Kathy.m.blehm@odfw.oregon.gov.

C.1.5 GENERAL BIDDING INFORMATION AND BID REQUIREMENTS

C.1.5.1 COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Bids for this contracting opportunity. See also Executive Order No. 22-15.

C.1.5.2 OREGONBUYS

REGISTRATION REQUIREMENT: All bidders must be registered in OregonBuys to do business with the State.

Registration is free. To create a supplier account, click the blue “registration” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see supplier resources:

https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx.

Bidders are responsible for ensuring that their supplier registration and information is current and correct in OregonBuys. ODFW shall not be responsible for defective registration or incorrect supplier information.

https://oregonbuys.gov/bso

CROSSWALK of TERMS

Terms used in OregonBuys Definition

Amendment “Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

Bid Opening Date “Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 137-046-0110(21) will immediately occur.

Bid Solicitation Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys.

Change Order A formal change to an existing MBPO (i.e., any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or work order contract.

Master Blanket Purchase Order

(“MBPO”)

Any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or work order contract.

Quote Any form of Bid submission by supplier; i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

Supplier Any form of business entity registered in OregonBuys. Only registered suppliers are eligible to submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in OregonBuys.

C.1.5.2.1 OBTAINING ITB DOCUMENTS: This ITB, ITB attachments and any Addenda and notices (“Amendments”) may be downloaded from the OregonBuys eProcurement system at: https://oregonbuys.gov/bso.

Contact the Purchaser identified in OregonBuys for this ITB if unable to access solicitation documents via OregonBuys.

Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening Date and time specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as “Amendments” in OregonBuys for this ITB.

Bidders shall provide required information on the forms specified in this ITB. Any information Bidder submits that is not required to be included on forms prescribed by this ITB must be formatted in the manner called for in this ITB and submitted on Bidder’s letterhead.

Bidder shall not make the Bid contingent upon ODFW acceptance of Specifications, Plans or Contract terms that conflict with or are in addition to those advertised in this ITB. Bidder must select “Yes” on the Terms & Conditions tab in OregonBuys or the Bid will be rejected.

C.1.5.2.2 ITB ATTACHMENTS AND ADDENDA. In addition to the provisions set forth and linked within this ITB, this ITB incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for this ITB, including but not limited to:

• Details entered in the Header Information section;

• All ITB Attachments, Addenda, and notices (“Amendments” in OregonBuys), question and answer documents, and any other files linked in the File Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

C.1.5.3 SUBMITTALS VIA OREGONBUYS.

C.1.5.3.1 INSTRUCTIONS. Bidder must be a registered Supplier in OregonBuys (see section C.1.5.2). Bidder should select the “Confidential” checkbox in OregonBuys when uploading any files required in response to this ITB.

Bidder must complete and submit all items identified in Section C.1.5.3.3 via OregonBuys, in accordance with all instructions in this ITB, no later than the Bid Opening Date and time specified in OregonBuys for this ITB. Submittals by any other means will be rejected, unless the SPC is notified per the process described below..

https://oregonbuys.gov/bso/ https://oregonbuys.gov/

In the event the Bidder is unable to successfully submit its Proposal through OregonBuys, the Bidder must notify the SPC and provide an explanation of the Bidder’s inability to submit its Bid through OregonBuys, and then successfully submit its Bid to the SPC via email (at the email address provided in Section C.1.4) by the Closing date/time stated on the cover page of this RFP, as it may be extended by Addenda.

ODFW will use the time stamp on the submittal through OregonBuys to determine timeliness, or the date and time of the email submittal to the SPC, in the event a Bidder is unable to submit its Bid through OregonBuys, the Bidder has notified the SPC of that event and the Bidder has submitted its Bid to the SPC via email.

C.1.5.3.2 PRICING SUBMITTAL FORM. Bidders must complete the Pricing Submittal Form (Exhibit 1) using the forms available for download from the File Attachments section for this ITB in OregonBuys. Failure to supply all required information in the Pricing Submittal Form may result in rejection of the Bid as non-responsive. In the event of a discrepancy between extended prices and unit prices, unit prices will prevail. If the Pricing Submittal Form is replaced by an Addendum, then Bidders shall use that replacement form to provide pricing and other required information.

The quantities listed in the Pricing Submittal Form for this ITB are intended to serve only as a guide to Bidders and are not to be construed as a guarantee. All quantities are estimated and are for Bid purposes only. ODFW reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities.

If the Bid item information for this ITB is modified by an Addendum, then Bidders shall update pricing data entry, as necessary, to address revisions to the Item Information specified in OregonBuys for this ITB.

Quantities (other than lump sum) listed in the Item Information section for this ITB in OregonBuys are intended to serve only as a guide to Bidders and are not to be construed as a guarantee. All quantities are estimated and are for Bid purposes only. ODOT reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities.

C.1.5.3.3 INFORMATION TO BE SUBMITTED: The Bid is comprised of the following items, which Bidder must submit via upload in OregonBuys, no later than the Bid Opening Date and time specified in OregonBuys for this ITB, or the Bid may be found nonresponsive and rejected. See Section C.1.5.3.1 for submittal instructions.

The following must be submitted prior to Closing:

Completed Section H (Offeror’s Information, Disclosures, Certifications and Signature (Sections H.1— H.11)).

Pricing Submittal Form (Exhibit 1)

The following must be submitted via OregonBuys prior to the Bid Opening Date and time OR via email to the SPC (at the email address provided in Section C.1.4) within two working hours after the Bid Opening Date and time specified in OregonBuys for this ITB;

C.1.5.4 ELECTRONIC BID PROVISIONS

C.1.5.4.1 Bidders shall make reasonable efforts to minimize the file size of attachments, so the total submittal does not exceed 5 megabytes.

C.1.5.4.2 ODFW reserves the right to reject any Bid that is unreadable.

C.1.5.4.3 ODFW reserves the right to award the Contract solely on the Bid submitted electronically through OregonBuys; however, upon ODFW’s request, the apparent successful Bidder shall promptly submit its complete original signed bid. In the event of a failure of an Electronic Procurement System or email system that interferes with the ability to submit electronic Bids, to protest or to otherwise participate in the procurement, ODFW may cancel the procurement or may extend the date and time of receipt of electronic Bids by providing notice of the extension immediately after the Electronic Procurement System or email system becomes available.

C.1.5.4.4 By submitting a Bid in response to this ITB, the Bidder (and if selected for award, also as the Contractor) agrees with ODFW that signatures, and other forms of authorized representative certification, showing on documents submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and bind the signing party and are intended to be and can be relied upon by the parties.

C.1.6 TRADE SECRETS: Any information that Offeror submits in response to the ITB that Offeror considers a trade secret under ORS 192.345(2), and that Offeror wishes to protect from public disclosure, must be clearly labeled with the following: "This information constitutes a trade secret under ORS 192.345(2), and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192." Offerors are cautioned that price information submitted in response to an ITB is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by Offerors that is already in the public domain is not protected. The State is not liable for disclosure or release of information when authorized or required by law or court order to do

so. The State is immune from liability for disclosure or release of information under the circumstances set out in

ORS 646.473(3).

C.1.7 SOLICITATION LAW, RULES, AND GENERAL CONDITIONS: This ITB and the resulting Contract shall be governed by and construed and enforced in accordance with the laws of State of Oregon without regard to principles of conflicts of law. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statutes, and Divisions 46 and 49 of the Administrative Rules of the Oregon Department of Justice. The ITB and resulting Contract may be subject to other laws and rules. Offerors should obtain and become acquainted with the applicable provisions of the above laws and rules. Copies may be obtained as follows:

C.1.7.1 OREGON REVISED STATUTES (ORS Chapters 279A and 279C) - Can be obtained from Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146, or online at:

https://www.oregonlegislature.gov/bills_laws/Pages/ORS.aspx

C.1.7.2 OREGON DEPARTMENT OF JUSTICE ADMINISTRATIVE RULES - (OAR Chapter 137, Divisions 46 and

49) Can be obtained from the Department of Justice, 1162 Court Street NE, Salem, Oregon 97301. Phone (503) 378-4400), or online at: http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_137/137_tofc.html

C.1.7.3 In addition to the foregoing, this solicitation and the Contract are governed by the STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS, ("General Conditions") dated January 1, 2012, as modified by the Supplemental General Conditions which are attached as Exhibit 6 and Exhibit 7, respectively.

C.1.8 BRAND NAME USAGE:

C.1.8.1 BRAND NAME: Any brand name listed in the specifications without an "or equal" "or approved equal" establishes the minimum requirements for appearance, quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal to or better than the product brand named, and the brand named is not mandated pursuant to a brand name exemption.

C.1.8.2 BRAND NAME "OR EQUAL:" Any brand name listed in the specifications with an "or equal" establishes the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the project as long as they are equal to or better than the product brand named, and the proposed product has been approved in Writing by the Owner’s Authorized Representative prior to installation, and the brand named is not mandated pursuant to a brand name exemption.

The Owner’s Authorized Representative shall determine, in its sole discretion, whether a product offered is "or equal." This determination shall not absolve the submitting Bidder of sole liability related to the proposed product’s failure to meet the specified requirements.

C.1.8.3 BRAND NAME "OR APPROVED EQUAL:" Any brand name listed in the specifications with an "or approved equal" or an “or approved equivalent” establishes the minimum requirements for appearance, quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal to or better than the product brand named, and the product has been pre-approved in Writing during the bidding process detailed in Section C.2, and the brand named is not mandated pursuant to a brand name exemption.

ODFW shall determine, in its sole discretion, whether a product offered is "or approved equal." This determination shall not absolve the submitting Bidder of sole liability related to the proposed product’s failure to meet the specified requirements.

http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_137/137_tofc.html

C.2 SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION; REQUEST FOR

BRAND NAME / PRODUCT SUBSTITUTION

C.2.1 PROCEDURE: The appropriate means of seeking clarifications or modifications to provisions of an ITB are through (a) requests for approval of an "equal" or an "equivalent;" (b) requests for clarification; (c) formal submittal of requests for changes to contractual terms, Technical Specifications or Plans and Drawings, and (d) formal submittal of protests of contractual terms, Technical Specifications or Plans and Drawings. Any Bid response that includes non-approved alternate product brands where approval is required, or that takes exception to contractual terms, Technical Specifications or Plans and Drawings, may be deemed non-responsive and may be rejected.

C.2.2 METHOD OF SUBMITTING REQUESTS AND SOLICITATION PROTESTS: Requests for approved equal, requests for clarification, requests for change, and solicitation protests shall be made in Writing via email to the SPC (at the email address provided in Section C.1.4) and marked as follows:

Request for: Ladd Marsh Well Brand Approval/Request for Substitution/Request for Clarification/Request Change/Solicitation Protest (as applicable)

ITB Number S-63500-00010741 Closing Date & Time July 09, 2024 at 2:00 PM

And must be received by the SPC by the date and time listed in Section C.1.2. Unless this specific deadline is extended by subsequent Addenda, no requests for approved equal, requests for clarification, requests for change, or protests pertaining to provisions contained in the originally issued ITB will be considered after the date specified herein.

C.2.2.1 REQUEST FOR APPROVAL OF AN "EQUAL" OR AN "EQUIVALENT:" Pursuant to Section C.1.8.3, Offerors must provide the specified product unless another is approved through a request for approval of an "equal" or an "equivalent" or a product exemption has been issued (ORS 279C.345). Other brands meeting the specified requirements will be considered upon proper submittal of the request with appropriate documentation.

Requests shall be submitted in conformance with the requirements of C.2.2.

• Requests shall provide all the information necessary for the State to determine product acceptability.

• Failure to provide sufficient information with the request will be cause for the request not to be considered as equivalent

• Any product subsequently approved for substitution will be listed on an Addendum issued by ODFW and posted on OregonBuys.

C.2.2.2 REQUEST FOR CLARIFICATION: Any Offeror that finds discrepancies in, or omissions from any provision of the ITB, Technical Specifications, Plans and Drawings, or Contract Documents or has doubt as to the meaning, shall make a request for clarification in conformance with the submittal requirements of C.2.2.

Failure to advise ODFW will constitute notice that Offeror is fully satisfied with the provisions of the ITB, Technical Specifications, Plans and Drawings, and Contract Documents and that the Offeror intends to perform its obligations with no impediments to the Work.

C.2.2.3 REQUEST FOR CHANGES TO CONTRACTUAL TERMS, TECHNICAL SPECIFICATIONS, OR PLANS AND DRAWINGS: Any Offeror may submit a request for changes to contractual terms, Technical Specifications or Plans and Drawings. To be considered, the request must be submitted in accordance with the requirements of C.2.2. The request must include the reason for the requested changes, supported by factual documentation, and any proposed changes.

C.2.2.4 PROTEST OF CONTRACTUAL TERMS, PLANS, OR SPECIFICIATIONS. Any Offeror who believes contractual terms, Technical Specifications, Plans or Drawings are unnecessarily restrictive or limit competition may submit a protest in in conformance with the requirements of Section C.2.2. The protest must include the legal and factual grounds for the protest, a description of the resulting prejudice to the Offeror if the protest is not granted, and any proposed changes.

C.2.3 RESPONSE TO REQUESTS FOR CLARIFICATION: Clarifications, whether verbal, in Writing, or included in an Addendum as a "clarification," do not change the Technical Specifications, Plans and Drawings, contractual terms, or procurement requirements of the ITB. If a request for clarification raises an issue that ODFW determines should be handled by formally amending the ITB, ODFW will do so by announcing such a change in an Addendum posted on the OregonBuys System.

C.2.4 RESPONSE TO REQUESTS FOR BRAND APPROVAL, REQUESTS FOR SUBSTITUTION, REQUESTS FOR CHANGE, AND PROTESTS: ODFW shall promptly respond to each properly submitted written request for brand approval, request for substitution, request for change, and protest. Where appropriate, ODFW will issue ITB revisions via Addenda posted on the OregonBuys System.

C.2.5 QUESTION AND ANSWER DOCUMENTS: ODFW may post question and answer documents on OregonBuys to respond to inquiries when ODFW determines, in its sole discretion, the answers do not effect changes to this ITB.

HOWEVER, INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE ITB, TECHNICAL

SPECIFICATIONS, PLANS AND DRAWINGS, OR CONTRACTUAL TERMS. PROCUREMENT REQUIREMENTS

OF THE ITB CAN ONLY BE CHANGED VIA ADDENDA ISSUED BY ODFW AND POSTED ON THE

OREGONBUYS SYSTEM.

C.3 REQUESTS OR PROTESTS RELATING TO ADDENDA

Requests for clarification, requests for change, and protests of Addenda must be received by the time and date specified in the Addendum or they will not be considered. ODFW will not consider requests or protests of matters not added or modified by the Addendum.

C.4 BID MODIFICATION PRIOR TO CLOSING

Once submitted, Offers may be modified before the Bid Opening Date by (i) uploading a new Bid in OregonBuys after deleting prior submittal items using the “Withdraw Quote” button or (ii) in Writing via an email to the SPC (at the email address provided in Section C.1.4) from the authorized representative stating that the modifications amend and supersede the prior Offer.

Offerors may not modify Offers after Closing/Bid Opening Date.

Nothing in Section C.4 shall be construed as allowing the Offeror to alter or otherwise change the form of the Bid, the form of the Contract, the conditions of the Bid, or the Technical Specifications, Plans or Drawings attached to the Bid documents.

C.5 OFFER WITHDRAWALS PRIOR TO CLOSING

If a Bidder wishes to withdraw a submitted Bid through OregonBuys, the Bidder must do so by (i) using the “Withdraw Quote” button in OregonBuys and also uploading a document prepared on Bidder’s letterhead and signed by the authorized representative; or (ii) submitting via email to the SPC (at the email address provided in Section C.1.4) a Bid withdrawal document prepared on Bidder’s letterhead and signed by the authorized representative.

The Bid withdrawal must be received by the SPC prior to Closing.

C.6 BIDS RECEIVED AND BID OPENING

C.6.1. BIDS RECEIVED: Bids must be received in accordance with all instructions in this ITB prior to the “Bid Opening Date” and time specified in OregonBuys for this ITB. Bids received after the Bid Opening Date and time, or as may be extended by any subsequently issued Addendum, will not be considered for award.

C.6.2 RESERVED.

C.7 FIRST TIER SUBCONTRACTOR DISCLOSURE FORM (Exhibit 8): First tier subcontractor disclosure forms not included in the Bid Submission must be sent by email within two working hours after the Closing to the SPC email address provided in Section C.1.4. Failure to comply with this requirement shall result in rejection of the Offer as non-responsive.

C.8 PRELIMINARY BID RESULTS

Prior to the Notice of Intent to Award, ODFW may post preliminary bid results on the OregonBuys System. Such postings may not be correct and are not final.

C.9 TIME FOR OFFER ACCEPTANCE

An Offeror's Offer is a firm Offer, irrevocable, valid, and binding on the Offeror for not less than 60 calendar days from the Closing date and time.

C.10 EXTENSION OF TIME FOR OFFER ACCEPTANCE

ODFW may request, orally or in Writing, that Offerors extend, in Writing, the time during which ODFW may consider their Offers. If an Offeror agrees to such extension, the Offer shall continue as a firm Offer, irrevocable, valid and binding on the Offeror for the agreed upon extension period.

C.11 OFFER EVALUATION CRITERIA AND METHOD OF AWARD

C.11.1 RESPONSIVENESS: For its Bid to be considered responsive, the Offeror must substantially comply in all material respects with applicable solicitation procedures and requirements and the solicitation documents. In making such evaluation, ODFW may waive minor informalities and irregularities, and may seek clarification of any response that, in its sole discretion, it deems necessary or advisable.

As a particular matter of responsiveness Bidder shall not make the Bid contingent upon ODFW’s acceptance of Specifications, Plans, or Contract terms that conflict with, or are in addition to those advertised in, this ITB.

C.11.2 RESPONSIBILITY: Prior to award of a Contract, ODFW will evaluate whether the apparent successful Offeror meets the applicable standards of responsibility identified in ORS 279C.375(3) and OAR 137-049-0390. See also OAR 137-049- 0440(1)(c)(H) and Section H of this ITB. In doing so, ODFW may investigate Offeror and request information in addition to that already required in the ITB, when ODFW, in its sole discretion, considers it necessary or advisable. Bidder shall complete the information in Section H - Supplemental Questions.

ODFW reserves the right, pursuant to ORS 279C.375(3) and OAR 137-049-0390 to investigate and evaluate, at any time prior to award and execution of the Contract, the apparent successful Offeror's responsibility to perform the Contract.

Submission of a signed Offer shall constitute approval for ODFW to obtain any information ODFW deems necessary to conduct the evaluation. ODFW shall notify the apparent successful Offeror, in Writing, of any other documentation required, which may include, but is not limited to, recent profit-and-loss history; current balance statements; assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims; availability of short and long term financing;

bonding capacity; credit information; material, equipment, facility and personnel information; performance record of Contract performance. Failure to promptly provide this information will result in Offer rejection. ODFW may postpone the award of the Contract after announcement of the apparent successful Offeror in order to complete its investigation and evaluation.

Failure of the apparent successful Offeror to demonstrate responsibility, as required under ORS 279C.375(3) and OAR 137- 049-0390, shall render the Offeror non-responsible and shall constitute grounds for Offer rejection, as required under ORS 279C.375(3) and OAR 137-049-0440.

C.11.3 OREGON PREFERENCE: Awards shall be subject to preference for goods or services that have been produced or manufactured in Oregon, if price, fitness, availability and quality are otherwise equal (ORS 279A.120); See also; OAR 137- 046-0300

C.11.4 RECIPROCAL PREFERENCE: Solely for the purpose of evaluating offers, ODFW will add a percent increase to the Bid of a non-resident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides. For example, if the Bidder is from a state that grants a ten (10) percent preference to local Bidders, ODFW will add ten (10) percent to that Bidder’s Bid price. (OAR 137-046-0310). See also Section H. No such adjustments shall operate to amend Bidder's Bid or any Contract awarded pursuant thereto.

C.11.5 REJECTION OF BID DUE TO CERTAIN DEBT. ODFW may reject the Offeror’s bid if the Offeror has liquidated and delinquent debt owed to the State or any department or agency of the State.

C.11.6 METHOD OF BID AWARD. Provided ODFW does not cancel the solicitation or reject all Bids pursuant to OAR 137- 049-0270, award will be made to the responsible Bidder submitting the total of the lowest responsive base bid and any alternates selected for award. ODFW reserves the right to withdraw any item from award consideration if it is in the best interest of the State to do so.

Award will be made to the responsible Bidder whose Bid will best serve the interests of ODFW, taking into account price;

the Bidder submitting the lowest responsive base bid and any alternates included in award will be selected for award.

C.12 PROCESSING OF BIDS

Neither the release of a Bid Security (if required), nor acknowledgment that the selection process is complete (whether by posting of a Bid tabulation sheet, issuance of Notice of Intent to Award, or otherwise), shall operate as a representation by ODFW that any Offer submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the ITB requirements.

C.13 WITHDRAWAL BY ODFW OF BID ITEMS PRIOR TO AWARD

ODFW reserves the right to delete Bid items. The deletion of one or more Bid items will not affect the method of award.

C.14 REJECTION OF OFFERS

C.14.1 REJECTION OF ALL OFFERS: ODFW may reject all Offers for good cause upon its finding that it is in the public interest to do so.

C.14.2 REJECTION OF PARTICULAR OFFERS: ODFW may reject a particular Offer for any of the reasons listed under

OAR 137-049-0440.

C.15 RESERVED

C.16 RESERVED

C.17 RESERVED

C.18 AWARD

Following bid closing, ODFW will proceed with Award of the contract.

C.19 COMMENCEMENT OF WORK

Contractor shall not commence Work under the Contract until ODFW has issued a Notice to Proceed.

C.20 REVIEW OF AWARDED BID FILES

Awarded Bid files are public records and available for review by appointment during regular business hours (Monday through Friday) or as otherwise allowed by applicable legal requirements. Upon request, the SPC will arrange for review of the documents.

C.21 INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL OFFEROR

C.21.1 INSURANCE: The apparent successful Offeror shall provide all required proofs of insurance to ODFW within 7 calendar days of selection. Failure to present the required documents within this period is grounds for Offer rejection.

Offerors are encouraged to consult their insurance agent(s) about the insurance requirements identified in SGC-13 of Exhibit 7 - Supplemental General Conditions prior to Offer submission.

Offerors must satisfy these insurance requirements by obtaining insurance coverage from insurance companies or entities acceptable to State that are allowed to provide such insurance under Oregon law. Eligible insurers include admitted insurers that have been issued a certificate of authority from the Oregon Department of Consumer and Business Services authorizing them to transact insurance business in the state of Oregon, and certain non-admitted surplus lines insurers that satisfy the requirements of applicable Oregon law and are approved by ODFW. ODFW's approval will be based on its assessment of the non-admitted surplus lines insurer and the suitability of surplus lines insurance for this particular procurement.

C.21.2 PERFORMANCE BOND and PAYMENT BOND: The successful Offeror must furnish a Performance Bond and a Payment Bond each in the total amount (100%) of the awarded Contract, executed in favor of the State of Oregon, to ensure faithful performance of the Contract and payment for services and goods.

NOTE: THE STATE OF OREGON PERFORMANCE AND PAYMENT BONDS, EXHIBITS 3 AND 4 RESPECTIVELY, ARE THE FORMS APPROVED AND REQUIRED TO BE USED FOR THIS ITB AND THE RESULTING CONTRACT.

Failure to present the required documents within this period is grounds for award disqualification. If conducting an intermediate procurement, but requiring bid security leave the second and third sentences as is.]

C.21.3 JOINT VENTURE/PARTNERSHIP INFORMATION: The apparent successful Offeror, if a joint venture or partnership shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to submit the Offer and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venturer or partner. A contact person must also be designated for purposes of receiving all notices and communications under the Contract. All partners and joint venturers will be required to sign the Contract awarded.

C.21.4 RESERVED.

C.21.5 TAX ID NUMBER. The apparent successful Offeror shall provide their Taxpayer Identification Number and backup withholding status on a completed W-9 form if either of the following applies:

• When requested by Contracting Agency, or

• When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

The W-9 form is available from the Internet at: http://www.irs.gov/pub/irs-pdf/fw9.pdf. No payment can be made until a properly completed W-9 is on file with Agency.

C.21.6 BUSINESS REGISTRY NUMBER/REGISTERED AGENT. If selected for Contract award, Offeror must be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Firms that contract with ODOT are responsible for compliance at all times with all applicable legal requirements regarding business organization, authorization and registration. The apparent successful Offeror shall (unless Offeror is an individual operating as the individual’s real and true name or otherwise exempt under applicable laws) submit a current Oregon Secretary of State business registry number. See process for obtaining a business registry number (https://sos.oregon.gov/business/Pages/register.aspx). All Corporations and other business entities (domestic and foreign) must have a registered agent in Oregon. See requirements and exceptions regarding registered agents:

https://sos.oregon.gov/business/pages/registered-agents-service-of-process.aspx.

For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules (https://sos.oregon.gov/business/pages/laws-rules.aspx). The titles in this subsection are available on the Secretary of State’s Business site: https://sos.oregon.gov/business/Pages/default.aspx.

C.21.7 EXECUTION OF AGREEMENT FORM: Once all items required under Section C.21 have been received from the apparent successful Offeror and accepted by ODFW, ODFW will finalize and email the Public Improvement Agreement Form (see Exhibit 5) to the Bidder, which the Bidder shall sign and return in Writing (hard copy or by email, as directed by SPC) and within the timeline designated by SPC. ODFW will then sign the Public Improvement Agreement Form and email a fully executed copy of it to the Bidder.

Should apparent successful Bidder, working in good faith, be unable to comply with the timeframes set forth in this Section, apparent successful Bidder shall in Writing via email to SPC explain the circumstances and request an extension for the number of days needed to achieve compliance, which ODFW, in its sole discretion, may allow.

SECTION D -RESERVED

SECTION E - PREVAILING WAGE RATES AND BOLI REQUIREMENTS

E.1 The Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to prevailing wage rates, as outlined in Sections C.1, C.2 and G.2.3 of the General Conditions for Public Improvement Contracts.

E.2 Public Works Bond. Before starting Work the Contractor must file with the Construction Contractors Board, and maintain in full force and effect, the separate public works bond required by ORS 279C.836 and OAR 839-025-0015, unless http://www.irs.gov/pub/irs-pdf/fw9.pdf https://sos.oregon.gov/business/Pages/register.aspx https://sos.oregon.gov/business/pages/registered-agents-service-of-process.aspx https://sos.oregon.gov/business/pages/laws-rules.aspx https://sos.oregon.gov/business/Pages/default.aspx otherwise exempt under those provisions. The Contractor shall also include in every subcontract a provision requiring the Subcontractor to have a public works bond filed with the Construction Contractors Board before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work.

E.3 BOLI Rates. This ITB and the resulting Contract are subject to BOLI prevailing wage rates and apprenticeship wage rate requirements set forth as of the date this ITB was first advertised, which while not physically attached, are available at the following weblink and incorporated herein by reference with the same force and effect as though fully set forth herein:

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx.

Bidder is responsible for accessing the above weblink to review the applicable prevailing wage rates (including any applicable amendments) in effect as of the date this ITB was first advertised.

E.4 The Work will take place in Union County, BOLI Region 13

SECTION F RESERVED

SECTION G - RECYCLED PRODUCTS; DEMOLITION WORK

Offerors shall use recyclable materials to the maximum extent economically feasible in the performance of the Contract Work set forth in this document. ORS 279A.010(1)(ii) provides as follows: "'Recycled product' means all materials, goods and supplies, not less than 50 percent of the total weight of which consists of secondary and post-consumer waste with not less than 10 percent of total weight consisting of post-consumer waste. 'Recycled product' also includes any product that could have been disposed of as a solid waste, having completed its life cycle as a consumer item, but otherwise is refurbished for reuse without substantial alteration of the product's form."

ORS 279A.010(1)(u) provides as follows: "'Post-consumer waste' means a finished material which would normally be disposed of as solid waste, having completed its life cycle as a consumer item. 'Post-consumer waste' does not include manufacturing waste."

ORS 279A.010(1)(jj) provides as follows: "'Secondary waste materials' means fragments of products or finished products of a manufacturing process which has converted a virgin resource into a commodity of real economic value, and includes post-consumer waste, but does not include excess virgin resources of the manufacturing process. For paper, 'secondary waste materials' does not include fibrous waste generated during the manufacturing process such as fibers recovered from wastewater or trimmings of paper machine rolls, mill broke, wood slabs, chips, sawdust, or other wood residue from a manufacturing process."

ORS 279A.010(1)(hh) provides as follows: "'Recycled PETE” means post-consumer polyethylene terephthalate material."

When the Contract includes demolition work, as required by ORS 279C.510(1), the Contractor shall salvage or recycle construction and demolition debris, if feasible and cost-effective.

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

SECTION H.

OFFEROR INFORMATION, DISCLOSURES, CERTIFICATIONS, AND SIGNATURE

Offeror shall complete Sections H.1—H.11, below. Offeror shall submit its completed Section H as part of its Bid pursuant to ITB Section 1.5.3.3. If this Section H is not completed and submitted as part of Offeror’s Bid as provided in Section 1.5.3.3. the Bid may be found nonresponsive and rejected.

H.1 OFFEROR INFORMATION

Business Name: __________________________________________________________________

Owner(s) Name: __________________________________________________________________

Business Address:

Telephone Number: ____________________________ Fax No.: ___________________________

Email Address: ___________________________________________________________________

Number of Fulltime Employees:

Name of Public Works Bonding Company: __________________________________________

Address of Public Works Bonding Company: _________________________________________ (street)

(city, state, zip)

Agent Name/Phone: ____________________________________________________________

Public Works Bond Number: ______________________________________________________

H.2 CCB REQUIREMENTS AND INFORMATION

Offerors must be licensed with the State of Oregon CCB prior to bidding on Public Improvement Contracts. FAILURE TO

COMPLY WITH THIS REQUIREMENT SHALL RESULT IN BID REJECTION.

All subcontractors participating in the Project must be similarly registered with the Construction Contractors Board before the subcontractors commence Work under the contract. The CCB registration requirements apply to all public works contracts unless superseded by federal law.

Offerors SHALL provide their Construction Contractors Board (ORS 701.055) registration number below:

CONSTRUCTION CONTRACTORS BOARD REGISTRATION NO.: __________________

EXPIRATION DATE OF CCB NO.: __________________

H.3 ASBESTOS ABATEMENT LICENSING REQUIREMENTS

An asbestos abatement license under ORS 468A.720 will not be required of the Contractor or its subcontractors at the time of bidding, because there are no known asbestos sources at the Project site. However, should asbestos be discovered during the Project work, the situation will be investigated by the ODFW and a determination will be made at that time as to whether an asbestos handling license will be required.

H.4 JOINT VENTURE/PARTNERSHIP DISCLOSURE

The Offeror shall disclose whether the Offer is submitted by either a partnership or joint venture.

NO: ________ YES: _______

If yes, the Offeror shall provide the name of the contact person for the partnership or joint venturer.

Name: __________________________________________________________

H.5 RESIDENCY INFORMATION

OAR 137-049-0390 states "In determining the lowest responsive Bid, the Agency must add a percentage increase to the Bid of a nonresident Bidder equal to the percentage, if any, of the preference given to that Bidder in the state in which the Bidder resides."

"Resident Bidder" means a Bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the Bid, has a business address in this State, and has stated in the Bid whether the Bidder is a "Resident Bidder."

"Nonresident Bidder" means a Bidder who is not a "Resident Bidder" as defined above.

a. Check one: Bidder is a ( ) Resident Bidder ( ) Non-resident Bidder

b. If a Resident Bidder, enter your Oregon business address: ____________________________________

c. If a Nonresident Bidder, enter state of residency: ____________________________________________

FOREIGN CONTRACTOR: If the amount of the Contract exceeds ten thousand dollars ($10,000), and if Contractor is not domiciled in or registered to do business in the State, Contractor shall promptly provide to the Oregon Department of Revenue all information required by that Department relative to the Contract. The State shall be entitled to withhold final payment under the Contract until Contractor has met this requirement.

H.6 OFFEROR REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE

Offeror must provide a list of 3 different project references with the Offer that can be contacted regarding the quality of workmanship and service that the Offeror provided on projects of comparable size and scope. Offeror shall submit this information using the form provided in this section or may use the Offeror’s form. The list of 3 different project references shall include the following information

Project Reference #1

Name of Project: ______________________________________________________________

Project Location: ______________________________________________________________

Project Date: _________________________________________________________________

Firm Name for Contact Person #1: ________________________________________________

Name of Contact Person #1: _____________________________________________________

Telephone Number for Contact Person #1: __________________________________________

Email Address for Contact Person #1: _____________________________________________

Firm Name for Contact Person #2: ________________________________________________

Name of Contact Person #2: _____________________________________________________

Telephone Number for Contact Person #2:…