ITB_INTERIOR PLANT MNTC_MAHONIA.pdf

ITB # S-10700-00004274, INTERIOR PLANT MAINTENANCE AT MAHONIA HALL (GOVERNOR’S RESIDENCE)

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STATE OF OREGON

COVER PAGE

Department of Administrative Services

INTERIOR PLANT MAINTENANCE

AT MAHONIA HALL (GOVERNOR’S RESIDENCE)

Intermediate Invitation to Bid (ITB) Contract

S-10700-00004274

Date of Issue: October 20th, 2022

Bid Opening: November 22nd, 2022, 2:00 PM (Pacific)

Single Point of Contact (SPC): Dustin Sculatti, State Procurement Analyst

Address: 1225 Ferry Street SE, U140 City, State, Zip: Salem, OR 97301 Phone: 971-349-2087 E-mail: dustin.m.sculatti@das.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:dustin.m.sculatti@das.oregon.gov

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

1.2 STATEMENT OF WORK

1.3 SCHEDULE OF EVENTS

1.4 DEFINITION OF TERMS

1.5 SINGLE POINT OF CONTACT

SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

2.2 PROCUREMENT METHOD

2.3 PRE-BID CONFERENCE

2.4 OREGONBUYS ..................................................................................................................................Error! Bookmark not defined.

2.5 QUESTIONS AND CLARIFICATIONS

2.6 PROTEST OF ITB

2.7 ADDENDUM

2.8 PROTEST OF ADDENDUM

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.3 BID REQUIREMENTS (PASS/FAIL)

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

4.2 RESPONSIBILITY DETERMINATION

4.3 COST COMPARISON

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

4.5 PREFERENCES

4.6 METHOD OF AWARD

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

5.2 INTENT TO AWARD PROTEST

5.3 prohibition of discriminatory wage rates

5.4 OTHER REQUIRED INFORMATION

SECTION 6: CONTRACT EXECUTION

SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

7.3 COST OF BIDDING

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

7.5 RECYCLED PRODUCTS

LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

EXHIBIT A: Statement of Services EXHIBIT B: Standard Contract Terms and Conditions for Services EXHIBIT C: Insurance Requirements EXHIBIT D: Schedule of Prices EXHIBIT E: Plant Inventory EXHIBIT F: Contract’s Key Persons’ Contact Information

ATTACHMENT B BID COVER SHEET

ATTACHMENT C REFERENCE CHECK FORM

ATTACHMENT D BID SUBMITTAL FORM

ATTACHMENT E COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT F RESPONSIBILITY INQUIRY

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SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

1.1.1 The State of Oregon, acting by and through the Department of Administrative Services (“Agency”), is issuing this Invitation to Bid (“ITB”) to establish a Trades Service Contract for Interior Plant Maintenance at Mahonia Hall (Governor’s Residence) (the “Services”) described in the Attachment A, Sample Contract, Exhibit A – Statement of the Services.

1.1.2 The Agency anticipates the award of one (1) Contract resulting from this ITB.

1.1.3 The initial term of this Contract is anticipated to be two (2) years (“Initial Term”), with an option to renew up to an additional eight (8) terms, provided that the total Contract term does not exceed ten

(10) years from the Effective Date.

1.2 STATEMENT OF WORK

The complete statement of work is in Attachment A, Sample Contract, Exhibit A, Statement of the Services.

1.3 SCHEDULE OF EVENTS

The table below represents a tentative schedule of events. Agency may modify these dates at any time, with appropriate notice. All times are Pacific Time (PT).

1.4 DEFINITION OF TERMS

For the purposes of this ITB, unless specifically defined in this ITB, capitalized words have the meanings provided in OAR 125-246-0110. These definitions do not apply to the Contract attached as Attachment A.

EVENT DATE TIME (Pacific Time)

Issuance Date of ITB October 20th, 2022 N/A

Pre-bid invitation requests must be received by the SPC by this deadline November 2nd, 2022 2:00 PM

Mandatory Pre-Bid Site Visit November 9th, 2022 10 AM

Questions / Requests for Clarification Due November 17th, 2022 1:00 PM

Bid Opening (Bid Due) November 22nd, 2022 2:00 PM

Issuance of Intent to Award (approx.) November 27th, 2022 N/A

Deadline: Protests to Intent to Award December 4th, 2022 2:00 PM

Execution of Contract (approx.) December 11th, 2022 N/A

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1.4.1 GENERAL DEFINITIONS

1.4.1.1 Capitalized terms not specifically defined in this document are defined in OAR 125-246-0110.

1.4.1.2 “Agency” means Department of Administrative Services.

1.4.1.3 “SPC” means the Single Point of Contact listed on the cover page of this ITB. All communications related to any provisions of this ITB shall be directed only to the SPC to ensure every Bidder receives the same information.

1.4.1.4 “Schedule of Events” means the specific time and dates events relating to this ITB will occur.

1.4.1.5 “Successful Bidder” means the person(s), organization(s) to which the award is made.

1.4.1.6 “Bid Opening Date” means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder.

1.5 SINGLE POINT OF CONTACT

All questions, requests for clarification, and protests about any component of this ITB, including the technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

Agency is conducting this ITB pursuant to ORS 279A.050 and OAR 125-246-0170(3).

2.2 PROCUREMENT METHOD

Agency is using the Competitive Sealed Bidding method, pursuant to ORS 279B.055 and OAR 125-247-0255, and may use any available optional procedures.

2.3 MANDATORY PRE-BID CONFERENCE

2.3.1 A mandatory pre-bid conference will be held on Wednesday, November 9th, 2022, at 10:00 AM at the Mahonia Hall, located at 533 Lincoln Street S, Salem, OR 97302. The purpose of this Mandatory Pre- Bid Tour is to tour the Facility, to become familiar with the property and the scope and volume of plants that need care, due to the high profile of this property. The pre-bid is anticipated to last sixty (60) minutes. Parking is available on the street in front of the Residence.

2.3.2 All Bidders are required to attend the mandatory pre-bid conference, in order to submit a Bid on this opportunity. All Bidders shall email their intent to attend the mandatory pre-bid conference to the SPC identified in Section C.1.1.1 by 2:00 PM (Pacific), November 2nd, 2022. Failure to sign up and attend the pre-bid conference will result in the rejection of any Bid submitted.

This ITB, including all Addenda, attachments, and exhibits, is posted on OREGONBUYS at https://oregonbuys.gov at no cost. ITB documents will not be mailed. Parties without access to OREGONBUYS may download copies at the Agency at the location identified on the cover page of this

ITB.

https://oregonbuys.gov/

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2.3.1 ALTERNATIVE ACCESSIBILITY TO ADDENDA, ATTACHMENTS, AND EXHIBITS

If an exhibit, attachment, or Addendum is used, but cannot be viewed or downloaded through OREGONBUYS, the ITB will include instructions on how to obtain these documents.

2.3.2 OREGONBUYS ASSISTANCE

Parties needing assistance with OREGONBUYS may contact the OREGONBUYS Helpdesk by telephone at 1-855-800-5046 or by email at support.oregonbuys@oregon.gov.

2.3.3 OREGONBUYS REGISTRATION INFORMATION

Current and correct registration information is the sole responsibility of the registered party. Agency accepts no responsibility for missing or incorrect information.

2.4 QUESTIONS AND CLARIFICATIONS

2.4.1 All questions and requests for clarification, related to this solicitation must:

2.4.1.1 Be submitted in writing to the SPC identified on the cover page of this ITB (mail, in person or email are acceptable).

2.4.1.2 Reference the ITB # S-10700-00004274:

(1) Identify the section number and the passage.

(2) Include name and contact information of party submitting question or clarification.

2.4.1.3 Be received by the due date for questions and clarifications identified in Section 1.3.

2.4.2 Questions by telephone will not receive a response and will be directed to the correct method, submission in writing.

2.4.3 Agency will respond to questions and requests for clarifications through OREGONBUYS. In its sole discretion, Agency, may change this ITB by written Addendum and post to OREGONBUYS.

Clarifications, corrections, or changes to this ITB made in any other manner are not binding on the State.

2.5 PROTEST OF ITB

2.5.1 Protests to this ITB, including the specifications and requirements of the ITB and the terms and conditions of the Sample Contract, must be submitted in writing to the SPC identified on the cover page of this ITB. Protests must be submitted by the due date in Section 1.3, or Section 2.8 for Addendum. Agency will not consider protests received after these deadline(s).

2.5.2 Protests must include:

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2.5.1 Protestor name and contact information.

2.5.2 The ITB # S-10700-00004274;

2.5.3 Reason for the protest, including:

2.5.3.1 Grounds demonstrating how the procurement process is:

(a) Contrary to law, and/or

(b) Unnecessarily restrictive, and/or

(c) Legally flawed, and/or

(d) Improperly specifies a brand name; and

2.5.3.2 Provide evidence and documentation supporting the grounds on which the protest is based.

2.5.3.3Any proposed changes to the ITB provisions or other relief sought.

2.5.4 Agency will address all protests meeting the requirements within a reasonable time and will issue a written decision. Protests not meeting these requirements will not be considered by Agency. Protests will be received by the following methods:

2.5.4.1 Emailed to the SPC identified on the cover page of this ITB.

2.5.4.2 Hard copy delivered to the SPC identified on the cover page of this ITB.

2.6 ADDENDUM

Unless otherwise stated in the ITB, Agency shall post any Addendum on OREGONBUYS. Addendum are incorporated into this ITB by this reference and can be viewed and downloaded by interested parties registered in OREGONBUYS, unless an alternate process is defined in Section 2.4.2. Bidder is responsible for monitoring OREGONBUYS regularly until ITB Closing. Agency is not responsible for sending any Addendum to any prospective Bidder.

2.7 PROTEST OF ADDENDUM

Unless a modified deadline is set forth through Addendum, a prospective Bidder may submit a protest of the Addendum by the close of the next business day after the issuance of the Addendum, or no later than the due date for Protests of ITB identified in Section 1.3 of this ITB, whichever is later. Unless otherwise specified in the Addendum, a protest must be submitted in the same manner as a protest of the ITB under Section 2.5.

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

Bids are firm offers for a period of ninety (90) calendar days from Closing.

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.2.1 BID FORMAT

3.2.1.1 Bids may be submitted in one (1) way; Electronic bidding. Only one (1) type of bid may be submitted.

3.2.1.2 Electronic bid submissions through OREGONBUYS:

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(1) Bidders shall submit its bid through the OREGONBUYS system and must attach all required documents through OREGONBUYS. Bidders will not be allowed to supplement their bids after closing for missing attachments.

(2) Bidders are responsible for ensuring electronic bids are “Complete” in the system and are encouraged to review the legend and verify the icon shows the bid as completed before the Big Opening date and time of this ITB.

(3) Bidder shall electronically sign the Bid where required.

3.2.2 SUBMITTING BIDS

3.2.2.1 Bidder is solely responsible for ensuring its Bid is received at Agency in accordance with the ITB requirements by the Bid Opening date and time, Agency shall not be responsible for any delays in delivery. Bids submitted by paper, email, or facsimile (fax) will be rejected.

3.2.2.2 Agency operating hours are Monday through Friday, 8:00 AM to 5:00 PM, Pacific Time, except for State holidays and State-observed closures.

3.2.3 QUANTITY OF BIDS TO BE SUBMITTED

One (1) Bid with original signature, and all required documents must be submitted on or before Bid Opening date and time.

3.2.3.1 For electronic bid submissions through OREGONBUYS:

(1) Bidders are responsible for ensuring electronic bids are “Complete” in the system and are encouraged to review the legend and verify the icon shows the bid as completed before the Closing of this solicitation.

(2) Bidders unfamiliar with the OREGONBUYS system are encouraged to register prior to submitting their bid to ensure they have access and familiarity to the system for timely submissions.

(3) Bidders may contact the OREGONBUYS help desk for system assistance if needed.

Their email is support.oregonbuys@oregon.gov and by phone, 1-855-800-5046.

They will not respond to any questions regarding the specific solicitation.

3.2.4 BID MODIFICATION

3.2.4.1 It is the responsibility of the Bidder to ensure modified Bids are submitted before the Bid Opening date and time.

(1) A Bidder wishing to make modifications to a Bid already received by Agency must:

(a) Withdraw its Bid in order to make modifications and resubmit the Bid pursuant to Section 3.2.5.

(b) All modifications made to a Bid must be made in ink and must be properly initialed by Bidder’s authorized representative.

(c) Submit modification(s), in writing, on Bidder’s letterhead, noting the specific change(s) to the original Bid submission. All modifications made to a Bid must be mailto:support.oregonbuys@oregon.gov

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Bidder must print its Bid, make the modifications in ink, initial all modifications, scan the modified Bid and submit the modified Bid to the SPC via OregonBuys.

(d) Oral, electronic, facsimile, or telephonic modifications will not be accepted.

3.2.5 BID WITHDRAWAL

If a Bidder wishes to withdraw its Bid, the Bidder must withdraw its Bid prior to Bid Opening date and time. The Bidder must submit a written notice on Bidder’s letterhead of intent to withdraw its Bid. The notice must identify the ITB number, be signed by the authorized representative and be received by the SPC identified on the cover page of this ITB via OregonBuys prior to the Bid Opening date and time.

3.2.6 LATE BIDS

Late bids will NOT be accepted or reviewed. Late Bids will not be returned to the respective Bidder.

3.2.7 OPENING OF BIDS

Due to the COVID-19 pandemic and the Oregon Governor’s Executive Order 20-12, and the need for enhanced personal and public safety, until further notice, DAS will not hold in-person public bid openings. DAS, in its sole discretion and in lieu of in-person public bid openings, may provide electronic public bid opening alternatives including, but not limited to, Microsoft Teams, or a call-in telephone conference line with video recording of the public opening. To the extent practicable, DAS will publish advance notice of the alternative public bid opening approach as an addendum on OREGONBUYS or will directly notify bidders who have downloaded the procurement documents using other means available to the DAS, or both.

3.3 BID REQUIREMENTS (PASS/FAIL)

Bids will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 3.3 and its subsections may be considered nonresponsive. Agency has the right to determine if Bids substantially meet the requirements of this ITB.

3.3.1 BID OPENING

Bids must be submitted by Bid Opening date and time to be considered.

3.3.2 REQUIRED FORMS

Bidder must submit the following forms:

3.3.2.1 Attachment B – Bid Cover Sheet;

3.3.2.2 Attachment C – Bid Submission Form;

3.3.2.3 Attachment D – COBID Certification Outreach Plan; and

3.3.2.4 Attachment E – Responsibility Inquiry.

3.3.3 AUTHORIZED SIGNATURE

The Bid must be signed by person(s) legally authorized to bind the Bidder to the Bid and the Contract resulting from this ITB. Upon request by Agency, any representative submitting a Bid on behalf of the Bidder shall provide a current document certifying the representative’s authority to bind the Bidder. Upon request of Agency, Bidder shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the Bid to execute agreements on behalf of the entity.

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3.3.4 BID REQUIREMENTS

3.3.4.1 Bid must be received by the Bid Opening date and time.

3.3.4.2 Bid must provide all information required as stated in this Section 3.

3.3.4.3 All form fields must be completed. N/A is acceptable if the Bidder does not have any information for that field.

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

A Bid received prior to Bid Opening date and time will be reviewed to determine if it is Responsive to all ITB requirements, including compliance with Bids Requirements section. If the Bid is unclear, the SPC may request clarification from Bidder. However, clarifications may not be used to rehabilitate a non-Responsive Bid. If the SPC finds the Bid non-Responsive, the Bid may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.

4.2 RESPONSIBILITY DETERMINATION

4.2.1 Agency will determine if an apparent successful Bidder is Responsible prior to award and execution of the Contract. Bidder(s) shall submit a signed Responsibility Inquiry form (Attachment E) with Bid.

4.2.2 At any time prior to award, Agency may reject a Bidder found to be not Responsible.

4.3 COST COMPARISON

Agency shall award the Contract to the lowest Responsible Bidder whose bid substantially complies with the requirements and criteria set forth in this Section.

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

4.4.1 Key personnel (as listed in Section 2.3 of Attachment A, Sample Contract) must be identified and submitted with Bid.

4.5 PREFERENCES

4.5.1 RECIPROCAL PREFERENCE

For bid calculation purposes per OAR 125-246-0310, Agency shall add a percent increase to each out-of-state Bidder’s Bid price that is equal to the percent preference, if any, given to a Resident Bidder in the Bidder's state.

4.5.2 TIEBREAKERS

Oregon Supplies: If Agency receives Bids identical in price, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in

OAR 125-246-0300.

https://www.naspo.org/reciprocity1

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4.6 METHOD OF AWARD

4.6.1 GENERAL AWARD

If awarded, Agency must award the Contract to the Responsible Bidder submitting the lowest, Responsive Bid for all Services listed on Attachment D, Bid Submission Form. Hourly rates will not be considered as a factor in the award but are required as stated on Exhibit D – SCHEDULE OF PRICES.

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

After a final selection is made, Agency will issue a notice of Intent to Award on OREGONBUYS. Bid files are public records and available for review at Agency by appointment.

5.2 INTENT TO AWARD PROTEST

5.2.1 An Affected Bidder shall have seven (7) calendar days from the date of the Intent to Award notice to file a Written protest.

5.2.2 A Bidder is an Affected Bidder only if the Bidder would be eligible for Contract award in the event the protest was successful and is protesting for one or more of the following reasons as specified in

ORS 279B.410:

5.2.2.1 All lower Bids are non-Responsive.

5.2.2.2 Agency has failed to conduct an evaluation of Bids in accordance with the criteria or process described in the ITB.

5.2.2.3 Agency abused its discretion in rejecting the protestor’s Bid as non-Responsive.

5.2.2.4 Agency’s evaluation of Bid or determination of award otherwise violates ORS Chapter 279A or ORS Chapter 279B.

5.2.3 If Agency receives only one (1) Bid, Agency may dispense with the evaluation process and Intent to Award protest period and proceed with Contract award.

5.2.4 PROTESTS MUST:

5.2.4.1 Be delivered to the SPC via email as instructed in Section 2.5;

5.2.4.2 Reference the ITB number;

5.2.4.3 Identify Bidder’s name and contact information;

5.2.4.4 Be signed by an authorized representative;

5.2.4.5 Specify the grounds for the protest; and

5.2.4.6 Be received within seven (7) calendar days of the Intent to Award notice.

5.2.5 RESPONSE TO PROTEST

Agency will address all timely submitted protests within a reasonable time and will issue a Written decision to the respective Bidder. Protests that do not include the required information may not be considered by Agency.

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5.3 PROHIBITION OF DISCRIMINATORY WAGE RATES

5.3.1 As required by ORS 279B.235, Contractor shall comply with ORS 652.220 and shall not discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character, the performance of which requires comparable skills, or pay any employee at a rate less than another for comparable work, based on an employee’s membership in a protected class.

5.3.2 Contractor must comply with ORS 652.220 as amended and shall not unlawfully discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s compliance with this section constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for cause.

5.3.3 Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

5.4 OTHER REQUIRED INFORMATION

5.4.1 INSURANCE

Prior to award, Bidder shall secure and demonstrate to Agency proof of insurance as required in this ITB. Insurance Requirements are found in Exhibit C of Attachment A, Sample Contract.

5.4.2 PAY EQUITY CERTIFICATION

If selected for award and the Contract value exceeds $500,000.00 and Bidder employs fifty (50) or more full-time workers, Bidder shall submit to Agency a true and correct copy of an unexpired Pay Equity Compliance Certificate, issued to the Bidder by the Oregon Department of Administrative Services. For instructions on how to obtain the Certificate, visit https://www.oregon.gov/das/HR/Pages/Workday-Learning.aspx

ORS 279B.110(2)(f) requires that Bidder provide this prior to execution of the Contract. In addition, if awarded a Contract, Bidder must comply with ORS 652.220 and shall not unlawfully discriminate against any employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability, or age.

SECTION 6: CONTRACT EXECUTION

6.1 After submission of the required information and insurances identified in the ITB by the awardee and obtaining all requisite approvals required, Agency will proceed with final award. The Contact attached hereto as Attachment A is not negotiable.

6.2 Contractor shall not commence work under the Contract until the Contract has been executed and the Agency has provided the Contractor with the Notice to Proceed.

https://www.oregon.gov/das/HR/Pages/Workday-Learning.aspx

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SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

Under ORS Chapter 190, Agency may enter into an agreement with another government body for the Goods or Services that are the subject of this ITB. Intergovernmental agreements are not subject to the Public Contracting Code. If Agency receives an Offer from a government body, Agency will initially review the Offer according to the same criteria set forth in this ITB. Agency, in its sole discretion, may enter into an ORS Chapter 190 agreement with any government body for the Goods or Services, or any portion thereof and cancel this ITB if it would be in the public interest as determined by Agency.

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

Bids submitted in response to this ITB become the property of Agency. The submission of a Bid in response to this ITB grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Bid solely for the purpose of evaluating the Bid, awarding a Contract, or as otherwise needed to administer the ITB process, and to fulfill obligations under Oregon Public Records Laws. Bids, including supporting materials, will not be returned to Bidder unless Agency cancels this ITB prior to the Closing identified in Section 1.3.

7.3 COST OF BIDDING

Bidders must pay all costs of bidding including, but not limited to, the cost to prepare and submit Bids, samples, and other supporting materials, or to participate in demonstrations, if required by this ITB.

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

Pursuant to ORS 279B.100, Agency may reject any or all Bids in whole or in part and may cancel this ITB at any time when the rejection or cancellation is in the best interest of the State. Agency, the State, and their officers, employees and agents are not liable to any Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this ITB, or rejection of any or all Bids. Unless Agency cancels this ITB prior to the Closing identified in Section 1.3, all Bids will become part of the public record without obligation to Agency.

7.5 RECYCLED PRODUCTS

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the Services or work set forth in this document and the subsequent Contract. (ORS 279B.055(2)(f), ORS 279B.225, and ORS 279B.270-279B.280.)

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ATTACHED AS SEPARATE DOCUMENTS IN OREGONBUYS

ATTACHMENT A – SAMPLE TRADES SERVICE CONTRACT

• EXHIBIT A – Statement of Services

• EXHIBIT B – Standard Contract Terms and Conditions for Services

• EXHIBIT C – Insurance Requirements

• EXHIBIT D – Schedule of Prices

• EXHIBIT E – Plant Inventory

• EXHIBIT F – Contract’s Key Persons’ Contact Information

ATTACHMENT B – BID COVER SHEET

ATTACHMENT C – REFERENCE CHECK FORM

ATTACHMENT D – BID SUBMITTAL FORM

ATTACHMENT E – CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN

ATTACHMENT F – RESPONSIBILITY INQUIRY