ITB_I_20_Access_Iris_Drive_Resurfacing_P.pdf

Invitation to Bid (ITB) Form

48400-DOT0003549

Version 5.1 (5/15/2025)

Invitation to Bid (ITB) Bid Form (Pre-Qualified Firms Only)

Purpose:

Pavement Preservation and Maintenance Services – District 7

ITB #: 48400-DOT0003549

Agreement #: 48400-410-0000034480-xxx

Table 1 – Services and Contacts This solicitation is being conducted by the Georgia Department of Transportation under its authority to procure services ancillary to the construction and maintenance of a public road (as defined in O.C.G.A 32-1-3 (24) as provided for in O.C.G.A 32-2-61 (c) and (d) (1) (D).

Through this Invitation to Bid (ITB) the Georgia Department of Transportation (hereinafter, “the Department or GDOT”) is seeking bids and Statements of Work from the qualified firms who have been awarded a Maintenance Master Services Agreement (MMSA) under a Request for Qualified Contractors (RFQC) (GDOT’s pre-qualification process) for Pavement Preservation and Maintenance Services.

The awarded firm/respondent (identified by name in Table 14 below and hereinafter referred to as “Contractor”) to this ITB is subject to the terms and conditions of its MMSA with GDOT, which was awarded under a RFQC or prequalification process for Pavement Preservation and Maintenance Services and is specifically incorporated herein in Table 10 below hereinafter referred to as the “MMSA”), and this document, and is cautioned to completely review the entire ITB and follow instructions carefully. General Information and Instructions regarding bid submissions are provided in the General Information and Instructions attached (Exhibit 1) and included with the ITB.

The Department reserves the right to modify existing provisions or include additional provisions, which are not currently addressed herein and further reserves the right to reject any or all bids and/or Statements of Work, and to waive technicalities and informalities at its discretion.

The use of Subcontractors will only be allowed as per the provisions in Exhibit 3 - Project Scope of Work - Section A

- Subsection 4.2 Subcontractors.

District/Contact for this ITB

Issuing Officer:

Tim Swink

District Maintenance Contract Manager

Issuing Officer E-Mail:

tswink@dot.ga.gov

District Maintenance Contract Manager E-mail

Vendor Contact Information

Company Name:

Point of Contact:

Contact E-Mail:

Contact Phone #:

Table 2 - Schedule of ITB Events Department issues “Invitation to Bid” Date As Published on the Georgia

Procurement Registry (“GPR”)

Pre Bid Conference: No Attendance is: Choose an item.

Location: If yes, fill in complete address of conference

Click here to enter a date or DELETE and enter N/A. AM

Deadline for Written Questions from Contractors 4/20/2026 2:00 PM Responses to Written Questions to Contractors 4/22/2026 5:00 PM Deadline for Bid Submittal Date As Published on the Georgia

Procurement Registry (“GPR”)

Bid Tab The Bid Tab will be sent to all qualified vendors 48 hours after signed concurrence from the end user

Notice of Award (NOA) (See Exhibit 1 Section D Subsection 5 of the General Information and Instructions) Appendix 2

Approximately 2 weeks after bid closing and only after the contract has been signed by both parties and executed. (NOA is for the issuance of the contract only. This document does in no way give the Contractor notice to begin work.)

Prework Meeting (Mandatory) Within 10 Working Days After the NOA is issued*

Prework Meeting Document (PMD) (See Exhibit 1 Section D Subsection 5 of the General Information and Instructions) Appendix 2

Issued at the Mandatory Prework Meeting

Issuance of Purchase Order / Notice to Proceed 72 hours after Prework Meeting The above Schedule of ITB Events represents the schedule that will be followed. All times indicated are Eastern time zone. The Department reserves the right to adjust the schedule as deemed necessary via Addendum to this ITB.

*If the contractor cannot meet the schedule of 10 working days after the NOA for the Prework meeting, the Department reserved the right to move to the next lowest bidder

Table 3 - Location and Short Description of Services to be Performed Item # Location/County Route Description 1 Rockdale I 20 Access Road. Iris

Drive Pavement Preservation Mill and Inlay

The detailed scope of work is included in Exhibit 3 - Project Scope of Work. Exact locations, description and estimated quantities are included in Exhibit 4 – Locations, description and estimated quantities.

Table 4 - Deliverables ☒ See Exhibit 3 - Project Scope of Work

Table 5 - Quality Acceptance ☒ See Exhibit 3 - Project Scope of Work

Table 6- Standard Specifications The current GDOT Standard Specifications listed below are those that may be applicable to all work available to be performed under the above-referenced MMSA. From that list, the Standard Specifications that are applicable to this Invitation to Bid’s Project Scope of Work (Exhibit 3) are indicated with an “X“below.

For convenience and easy access, the specifications can be viewed by clicking the following link.

Doing Business with the Georgia Department of Transportation (ga.gov).

These specifications are subject to being revised at any time. Any changes or revisions may be available in the form of a Special Provisions or Supplemental Specifications. It is the Contractor’s responsibility for ensuring use of the latest version of the specifications, construction details, and/or standards. If there is a conflict between versions, the latest specification will govern.

The Contractor must comply with the terms of the above-referenced MMSA, project details, and any attachments referenced herein, in addition to the specifications indicated with an “X” below.

“X” All That Apply Section Title

☒ 101-149 General Provisions (See Exclusions from General Provisions (Exhibit 2)) ☒ 201 Clearing and Grubbing of Right of Way ☒ 150 Traffic Control (Shelf Special Provision) ☒ 400 Hot Mix Asphaltic Concrete Construction – (Supplemental) ☒ 401 Cold Mix for Patching ☒ 402 Hot Mix Recycled Asphaltic Concrete ☐ 404 Paver-Laid Surface Treatment ☐ 407 Asphalt-Rubber Joint and Crack Seal - (Supplemental) ☒ 411 Asphaltic Concrete Pavement, Partial Removal ☒ 413 Bituminous Tack Coat - (Supplemental) ☐ 420 Scrub Seal ☐ 424 Bituminous Surface Treatment ☐ 427 Emulsified Asphalt Slurry Seal ☐ 428 Micro Surfacing ☐ 453 Portland Cement Concrete White topping ☐ 827 Pavement Patching Mastic - (Supplemental) ☒ 432 Mill Asphaltic Concrete Pavement ☒ 653 Thermoplastic Traffic Stripe ☒ 654 Raised Pavement Markers ☒ 655 Pavement Arrow with Raised Reflectors ☒ 868 Bituminous Adhesive for Raised Pavement Markers ☒ 657 Preformed Plastic Pavement Markings ☒ 659 Hot Applied Preformed Pavement Markings

Table 6.1 - Applicable Qualified Products List (QPL) Specific material to perform the described work must comply with the Specifications and be from a source listed on the Department’s Qualified Products List (QPL). The Contractor must comply with the terms of the above-referenced Contract, project details, and any attachments referenced herein in addition to the QPL#s indicated with an “X” below.

The Contractor is responsible for ensuring that ALL material/products chosen by the Contractor is from a source approved by the Department and is from the most current QPL List. The Contractor may access the QPL on line at Qualified Products List (QPL) - GDOT (ga.gov) or may call the Department’s Office of Materials and Testing at the number listed at the top right-hand corner of the applicable QPL for the most current sources.

The Department reserves the right to perform all sampling and testing in accordance with Section 106 of the Specifications referenced in Table 6. The Contractor must furnish the applicable certifications and documentation for all materials/products as required by the Specifications. Material which is not properly certified will be rejected.

“X” All that Apply Section Title

☒ QPL 1 Fine Aggregate Sources ☒ QPL 2 Coarse Aggregate Sources ☒ QPL 7 Bituminous Materials ☐ QPL 26 Heat Stable Anti-Stripping ☐ QPL 30 Fly Ash & Slag Suppliers ☐ QPL 39 Asphalt Releasing Agents ☐ QPL 41 Hydrated Lime ☒ QPL 45 Hot Mix Asphalt Concrete Plant ☐ QPL 65 Emulsified Latex ☒ QPL 67 Non-Chlorinated Asphalt Extractants ☐ QPL 77 Fiber Stabilizing Additives ☐ QPL 92 Sources of Asphalt Joint and Crack Sealant Material (Type S) ☒ QPL 34 Traffic Control Devices ☒ QPL 46 Traffic Marking Producers ☒ QPL 76 Raised Pavement Markers

Table 7 - Applicable Construction Details and Standards The Construction Details and Standards listed below are those that may be applicable to all work available to be performed under the above-referenced MMSA, From that list, the Construction Details and Standards that are applicable to this Invitation to Bid’s Project Scope of Work (Exhibit 3) are indicated with an “X” below.

The Contractor may access the Construction Details and Standards visiting http://mydocs.dot.ga.gov/info/gdotpubs/ConstructionStandardsAndDetails/Forms/AllItems.aspx. The Construction Details and Standards are subject to being revised at any time. It is the Contractor’s responsibility for ensuring use of the latest version of the Construction Details and/or Standards.

The Contractor must comply with the terms of the above-referenced MMSA, project details, and any attachments referenced herein in addition to the Construction Details and Standards indicated with an “X” below.

“X” All that Apply Reference Title

☐ Construction Detail P-7 Pavement Edge Treatment Asphalt and Concrete Pavement

☒ Construction Detail T-11A Details of Pavement Marking Placement on Non-Limited Access Roadway

☐ Construction Detail T-11B Details of Pavement Marking Placement on Limited Access Roadway

☒ Construction Detail T-15A Details of Raised Pavement Marker Location Non-Limited Access Roadway

☐ Construction Detail T-15B Details of Raised Pavement Marker Location Limited Access Roadway

☒ Construction Detail T-15C Details of Raised Pavement Markers ☒ Standard 9121 Tapers, Signs and Markings for Passing Lanes

☐ Standard 9024 Railroad Grade Crossing – Railroad Signing and Marking at Crossing with RR Signals and/or Gates

☒ Standard 9100 Traffic Control General Notes, Standard Legend and Miscellaneous Details

☒ Standard 9102 Traffic Control Detail for Lane Closure on Two-Lane Highway ☐ Standard 9106 Traffic Control Detail for Lane Closure on Six Lane Divided

Highway

☒ Standard 9107 Traffic Control Detail for Lane Closure on Multi-lane Undivided Highway

☒ Construction Detail T- 13B Details of Pavement Markings Arrows ☒ Construction Detail T- 14 Details of Pavement Markings Hatching

Table 8 – Traffic Control In addition to any traffic control requirements listed in this ITB , the following additional requirements shall be adhered to via link:

Manual of Uniform Traffic Control Devices (MUTCD), current edition

Table 9 – Agreement Duration Work must begin no later than: 30 Days After Prework Meeting Work must be completed no later than: 90 Days After Prework Meeting In addition to the work schedule listed above, the following additional requirements shall be adhered to:

1. The Department will require the awarded Contractor to begin and complete work within the timeframe above and meet all project milestones outlined in table 9.1 Project Milestones.

2. The Prework Meeting Document with a detailed project milestone schedule including actual completion dates will be signed by both parties at the Prework Meeting.

3. The Contractor is required to schedule, with the Department, the start of any work related to this ITB a minimum of 48 business hours in advance.

4. The Contractor must also confirm the schedule or inform the Department of any changes to the schedule each morning work is to be performed.

5. Completion of work includes Department inspections and any work required to correct deficiencies noted by the Department.

Table 9.1 – Project Milestones This ITB contains project performance milestones as outlined in this table.

Work must begin no later than 30 Days after Prework Meeting 50 % of project work shall be completed

& inspected by the Department 45 Days after Prework Meeting of project work shall be completed & inspected by the Department Days after Prework Meeting of project work shall be completed & inspected by the Department Days after Prework Meeting of project work shall be completed & inspected by the Department Days after Prework Meeting of project work shall be completed & inspected by the Department Days after Prework Meeting

Project shall be completed, inspected and accepted by the Department 90 Days after Prework Meeting Table 10 – Incorporated Documents

The Contractor acknowledges that the documents listed in this Table are hereby incorporated into and made a part of this Bid. The Contractor acknowledges that the MMSA, Addenda, and subsequent Purchase Orders are hereby incorporated as though expressly written herein. In the event of any conflict between the language in these documents, the following Order of Precedence shall prevail:

1. MMSA # 48400-410-0000034480-XXX for Pavement Preservation and Maintenance Services (including any amendments)

2. Invitation to Bid (ITB) Bid Form, as Signed by GDOT (including exhibits)

3. Subsequent Purchase Orders

The Contractor shall not take advantage of any error or omission in any of the ITB or RFQC components. In the event the Contractor discovers an error or omission, the Contractor shall immediately notify the Department.

Table 11 – Invitation to Bid Documents This ITB includes Tables 1 through 15 and Exhibits 1 through 4. Agreement includes Exhibits as listed below, which are hereto attached and incorporated herein by reference:

1. Invitation to Bid (ITB) Bid Form

2. Exhibit 1 – General Information & Instructions

3. Exhibit 2 – Exclusions from General Provisions

4. Exhibit 3 – Project Scope of Work

5. Exhibit 4 – Locations, Description and Estimated Quantities

The Contractor shall not take advantage of any error or omission in any of the ITB or Contract components. In the event the Contractor discovers an error or omission, the Contractor shall immediately notify the Department.

Table 12 – Bid Form

All of the services which are available to the Qualified Maintenance Contractors for Pavement Preservation and Maintenance Services are listed below; however, the Department seeks a bid only for the services indicated with an “x“.

Having carefully examined the Invitation to Bid, General Information & Instructions, the Project Scope of Work, the Location, Description and Estimated Quantities (if applicable), and any Addendums, the Contractor proposes to provide the services to the Georgia Department of Transportation in accordance with all requirements set forth therein and in the Contract, for the following bid prices:

Mill and Inlay Iris Drive /I 20 Access Road Rockdale County

Unit of Measure

Price per

UOM

Estimated Quantity

Line Total (Price per

UOM x Est.

Qty)

☒ 150-1000 Traffic Control Lump $ 1 $ ☒ 402-1802 Recycled ASPH CONC Patching, INCL BITUM

MATL & H LIME TON $ 2000 $

☒ 402-3130 RECYCLED ASPH CONC 12.5 MM

SUPERPAVE, TYPE II, GP 2 ONLY, INCL BITUM MATL

& H LIME

TON $ 13675 $

☒ 413-0750 TACK COAT GALLON $ 11601 $

☒ 432-5010 MILL ASPH CONC PVMT, VARIABLE DEPTH Square Yard $ 165753 $

☒ 653-0110 THERMO PVMT MARKING, ARROW, TP 1 EACH $ 7 $

☒ 653-0120 THERMO PVMT MARKING, ARROW, TP 2 EACH $ 163 $

☒ 653-0130 THERMO PVMT MARKING, ARROW, TP 3 EACH $ 1 $

☒ 653-0150 THERMO PVMT MARKING, ARROW, TP 5 EACH $ 1 $

☒ 653-0210 THERMO PVMT MARKING, WORD, TP 1 EACH $ 2 $

☒ 653-1704 THERMO SOLID TRAF STRIPE, 24 IN,

WHITE LF $ 1088 $

☒ 653-1804 THERMO SOLID TRAF STRIPE, 8 IN, WHITE LF $ 1352 $

☒ 653-2606 THERMO SKIP TRAFFIC STRIPE, 6 INCH,

YELLOW GLM $ 4 $

☒ 653-2611 THERMO SKIP TRAF STRIPE, 6 INCH,

WHITE 2'-6' GLF $ 3161 $

☒ 653-6004 THERMO TRAF STRIPING, WHITE SQUARE

YARD $ 1203 $

☒ 653-6006 THERMO TRAF STRIPING, YELLOW SQUARE

YARD $ 6423 $

☒ 653-8061 WET WEATHER THERMO SOLID TRAF

STRIPE, 6 INCH, WHITE LM $ 18 $

☒ 653-8063 WET WEATHER THERMO SKIP TRAFFIC

STRIPE, 6 INCH, WHITE GLM $ 1 $

☒ 653-8069 WET WEATHER THERMO SOLID TRAF

STRIPE, 6 INCH, YELLOW LM $ 10 $

☒ 654-1001 RAISED PVMT MARKERS TP 1 EACH $ 1292 $

☒ 654-1002 RAISED PVMT MARKERS TP 2 EACH $ 344 $

☒ 654-1003 RAISED PVMT MARKERS TP 3 EACH $ 821 $

Bid Total $ Price Match: A price match option is available for contractors that are a Georgia Resident, Small Businesses, or Georgia Resident Small Businesses as defined in Section C.3 of the General Information & Instructions. The Contractor’s bid must be within 5% or up to $10,000 of the lowest responsive and responsible bid. In the event both the lowest bidder and the next lowest bidder qualify as a Georgia Resident, Small Businesses, or Georgia Resident Small Businesses, the price match option will be void.

If you identified your company as being a Georgia Resident, Small Businesses, or Georgia Resident Small Businesses, do you agree to price match the lowest vendor's price for this bid? Check either of the three boxes below as appropriate for firm and desire to be considered for price matching.

☐ Yes, will price match the lowest vendor's price for this bid

☐ No, will not price match the lowest vendor's price for this bid ☐ N/A, not eligible for the price match option

Table 13 –Mandatory Response from Bidder:

Addreses

Mailing Address for USPS

Georgia Department of Transportation Tim Swink 600 W Peachtree ST NW 19th FL Atlanta, GA 30308

Physical Address for Overnight or Hand delivery

Georgia Department of Transportation Tim Swink 600 W Peachtree ST NW 19th FL Atlanta, GA 30308

Table 13.1 –Mandatory Response from Bidder:

Bonds

Bond Requirements Any and all bonds must be issued by a company that, at the time of issuance, is authorized by the Insurance Commissioner to transact the business of suretyship in the State of Georgia, is listed in the most current U.S. Treasury Circular No. 570, and has an A.M. Best rating of “A-“ or better. Bonds given shall meet the requirements of the law of the State of Georgia including, but not limited to, O.C.G.A. §13-10-1 and §32-2-70 et seq. AIA (The American Institute of Architects) forms for any type of bonds are NOT acceptable. All bonds must be returned using the bond forms found in Appendices 6 and 7.

Bid Bond or Proposal Guaranty Bid Bonds or Proposal Guarantys are no longer required

Performance and Payment Bond A Performance Bond and a Payment Bond each equal to 100% of the Award Price, must be provided by the successful Bidder.

Table 13.2 –Mandatory Response from Bidder:

Attachments

The following document must be uploaded as a bid response in Team Georgia Marketplace prior to the deadline for bid submittals:

Invitation to Bid (ITB) Bid Form Contractor must utilize the Table 12 – Bid Form provided to indicate pricing to perform the services selected in Table 12. Contractors must enter all information directly on Table 12. Contractors must enter the value from the “Line Total” column in each corresponding line of the Sourcing Event. A bid must be entered for every line that has an “x” in Table 12 in “number” (two-place decimal), not “currency” or other format unless otherwise stated. That is, omit dollar signs, commas, and any other non-essential symbols. (e.g., $7.90 should be entered as 7.90) Prices must be in US Dollars. Contractors must enter a price for each line item.

Supplier must enter a value of “0” if there is no charge for the item. Cells left blank or cells containing “n/a” to indicate not available will be interpreted as “no offer” and will be cause for rejection of the bid response. The entire ITB Bid Form (Tables 1 – 15) must be completed in its entirety, signed by the Contractor’s personnel with the authority to obligate the Contractor and attached to the sourcing event with bid response. Failure to upload the entire ITB Bid Form (Tables 1 – 15) electronically in Team Georgia Marketplace™ will deem the vendor as non-responsive and disqualify them from the event.

The following document should be uploaded as a bid response in Team Georgia Marketplace prior to the deadline for bid submittals and must be submitted prior to entering into a contract with the Department:

Georgia Security and Immigration Compliance Act Affidavit In addition to initial ITB award, the Contractor’s continued compliance with the Georgia Security and Immigration Compliance Act will be a factor in the Department’s decision to award any bids or multi-year agreements. The Georgia Security and Immigration and Compliance Act (O.C.G.A.) 13-10-91 et seq. requires Contractors to file an affidavit that the Contractor and its subcontractors have registered and participate in a federal work authorization program intended to ensure that only lawful citizens or lawful immigrants are employed by the Contractor or subcontractor. The Department is required to obtain such signed and notarized affidavits from Contractor prior to entering into any public works contract involving the Contractor’s physical performance of services within the state of Georgia. A Contractor should attach to the sourcing event the affidavit at the time of bid response to be eligible for bid award.

Registration and participation in the federal work authorization program also extends to the supplier’s subcontractors. Therefore, to the extent the supplier’s response to the bid also must follow the instructions outlined in Exhibit 3 - Project Scope of Work - Section A - Subsection 4.2 Subcontractors. Submitting this information with your bid package does in no way insure the approval of the subcontractor.

Tax Compliance The tax compliance form as provided in the link of the correcponding bid factor.

Table 13.3 –Mandatory Response from Bidder:

Post Bid Close Submittals

The intended awardee will be notified via e-mail of the Department’s intent to accept the Contractor’s bid. Within ten

(10) calendar days of the email. The preferred method for returning this documentation is by email however, hard copies of the documentation may also be sent to the issuing officer at the address listed in Table 13. The intended awardee must submit copies of the documents listed below to the Issuing Officer referenced in Table 1, with original signatures and applicable required notary seals. The final award is contingent on post bid submittals being received within 10 calendar days and sufficiently meeting the Department’s needs.

1. Invitation to Bid (ITB) Bid Form: Original Hard copies of the complete, attached ITB Bid Form with original signatures and seals. (Failure to return the complete, attached ITB form within the specified time frame may be considered as non-responsive and can result in the rejection of the bid.)

2. Current Licenses:

3. Plans:

The awarded Contractor is required to provide a detailed description/list of the following that the contractor plans to use for the Pavement Preservation Services in this District. The description/list will be evaluated to ensure the plan is sufficient for the requested work based solely on the Department’s experience and historical data for similar work or projects.

☒Work Plan - Provide detailed work plan for accomplishing scope of services listed on this ITB. The

Contractor’s must comply with the work schedule detailed in Table 9 – Agreement Duration and must meet all milestones detailed in Table 9.1 – Project milestones.

☒Traffic Control Plan

☐Equipment - Provide a detailed list of equipment to be utilized for accomplishing scope of services listed on this ITB.

☐Personnel - Provide a detailed list of personnel and titles to be utilized for accomplishing scope of services listed on this ITB.

4. Required Insurance Coverage and Certificates of Insurance:

The Contractor shall, prior to the issuance of the PO, procure and maintain the insurance coverage listed in subsection ARTICLE #110.B, of the Maintenance Master Services Agreement which shall protect the Contractor and GDOT (as an additional insured) from any claims for bodily injury, property damage, or personal injury throughout the duration of the work, at the Contractor’s own expense. The Contractor will not be permitted to commence any work prior to the Department acceptance of insurance coverage. Failure to retain insurance for the term of the performance of the Services will result in a cease of work and may be grounds for termination.

5. Performance and Payment Bonds:

As required in Table 13.1 Mandatory Response from Bidder: Bonds

Table 14 – Statement of Agreement A. The Contractor agrees that:

1. It has not submitted substitutions or alternate bids and if so done the bid will be considered non-responsive and will not be considered for award.

2. It will be paid in accordance with Section III Compensation and Payment, Articles #301 through #303 of the

MMSA. In the case where the ITB is a Lump Sum, the percentage of work completed for payment will be determined by the Department.

3. This bid may not be revoked or withdrawn after the bid closes and will remain open for acceptance for a period of 180 days following such time.

4. It will provide services at the above stated price at the time stated herein and to furnish to GDOT all required documents required herein.

B. The foregoing statement of qualifications is submitted under oath.

1. Under oath I certify that I am a principal or other representative of the firm of Enter Contractor's Legal

Name and that I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibilities for the foregoing subject matter and as such I am personally knowledgeable of all of its pertinent matters. We certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this bid/proposal. We certify that no person associated with our firm is an employee of, or affiliated with, GDOT or holds any statewide elective or appointed office. We further certify that no person who holds any state-wide elective or appointed office or who is affiliated with GDOT has been paid or promised by the firm any compensation in connection with this procurement by GDOT.

2. Information given in response to the ITB is full, complete and truthful.

3. I further certify that the Contractor and any principal employee of the Contractor has not, in the immediately preceding five (5) years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

4. I further certify that the Contractor has not been suspended or debarred from contracting with any federal, state or local government agency, and further, that the Contractor is not now under consideration for suspension or debarment from any such agency.

5. I further certify that the Contractor has not in the immediately preceding five (5) years been defaulted in any federal, state or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract. This includes any MMSA or ITB issued by GDOT.

6. I acknowledge, agree and authorize, and certify that the Contractor acknowledges, agrees and authorizes, that GDOT may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the Contractor and that GDOT may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

7. I acknowledge that a material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

8. Pursuant to O.C.G.A. Sec. 50-5-85, Contractor hereby certifies that it is not currently engaged in, and agrees that for the duration of this contract, it will not engage in a boycott of Israel.

C. The Contractor understands and agrees that:

1. This ITB is being sourced through an electronic sourcing tool approved by the Department of Administrative

Services and all Contractors’ responses must be submitted electronically in accordance with the instructions contained in Section B “Submittal Instructions” of Exhibit 1 General Information and Instructions attached and included with the ITB. Submission of the attachments listed above constitutes the Contractor’s entire bid response for this ITB. The intended awardee will be notified by e-mail and must submit the hard copy of the complete, attached bid response, with original signatures and required seals, along with any other requested documents to the Department’s contact referenced in Table 1 no later than 10 Calendar days after notification. Upon receipt of the winning Contractor’s original bid package, the Department will follow the instructions contained in Section D “Selection Information” Sub-Section 5 “Award Schedule” of Exhibit 1 General Information and Instructions.

2. With submission of a bid, the Contractor agrees that he/she has carefully examined the ITB and all associated document, and the Contractor agrees that it is the Contractor’s responsibility to request clarification on any issues in any section of the ITB bid form, attachments or appendixes with which the Contractor disagrees or needs clarified. The Contractor also understands that failure to mention these items in the bid will be interpreted to mean that the Contractor is in full agreement with the terms, conditions, specifications and requirements therein.

3. With submission of a bid, the Contractor hereby certifies:

a. That this bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation.

b. That Contractor has not directly or indirectly included or solicited any other Contractor to put in a false or insincere proposal.

c. That Contractor has not solicited or induced any person, firm, or corporation to refrain from sending a bid.

D. Sexual Harassment Prevention Policy Compliance:

The State of Georgia promotes respect and dignity and does not tolerate sexual harassment in the workplace.

The State is committed to providing a workplace and environment free from sexual harassment for its employees and for all persons who interact with state government. All State of Georgia employees are expected and required to interact with all persons including other employees, contractors, and customers in a professional manner that contributes to a respectful work environment free from sexual harassment.

Furthermore, the State of Georgia maintains an expectation that its contractors and their employees and subcontractors will interact with entities of the State of Georgia, their customers, and other contractors of the State in a professional manner that contributes to a respectful work environment free from sexual harassment.

Pursuant to the State of Georgia’s Statewide Sexual Harassment Prevention Policy (the “Policy”), all contractors who are regularly on State premises or who regularly interact with State personnel must complete sexual harassment prevention training on an annual basis.

A contractor, including its employees and subcontractors, who have violated the Policy, including but not limited to engaging in sexual harassment and/or retaliation may be subject to appropriate corrective action.

Such action may include, but is not limited to, notification to the employer, removal from State premises, restricted access to State premises and/or personnel, termination of contract, and/or other corrective action(s) deemed necessary by the State.

1. If a Contractor is an individual who is regularly on State premisis or who will regularly interact with State personell, Contractor certifies that:

a. Contractor has received, reviewed and agreed to comply with the State of Georgia’s Statewide Sexual

Harassment Prevention Policy located at Statewide Sexual Harassment Prevention Policy | Georgia Department of Administrative Services (ga.gov)

b. Contractor has completed sexual harassment prevention training in the last year; or will complete the

Georgia Department of Administrative Services’ sexual harassment prevention training located at Employee Training | Georgia Department of Administrative Services (ga.gov). (scroll down to section for entities without a LMS section) or this direct link https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to accessing State premises and prior to interacting with State employees; and on an annual basis thereafter; and,

c. Upon request by the State, Contractor will provide documentation substantiating the completion of sexual harassment training.

2. If a contractor has employees and subcontractors that are regularly on State premises or who will regularly interact with State personell, Contractor certifies that:

a. Contractor will ensure that such employees and subcontractors have received, reviewed and agreed to comply with the State of Georgia’s Statewide Sexual Harassment Prevention Policy at Statewide Sexual Harassment Prevention Policy | Georgia Department of Administrative Services (ga.gov)

b. Contractor has provided sexual harassment prevention training in the last year to such employees and subcontractors and will continue to do so on an annual basis; or Contractor will ensure that such employees and subcontractors complete the Georgia Department of Administrative Services’ sexual harassment prevention training located at Employee Training | Georgia Department of Administrative Services (ga.gov). (scroll down to section for entities without a LMS section) or this direct link https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to accessing State premises and prior to interacting with State employees; and on an annual basis thereafter; and

c. Upon request of the State of Georgia Department of Transportation, Contractor will provide documentationsubstantiating such employees and sub contractors’ acknowledgement of the State of Georgia’s Statewide Sexual Harassment Prevention Policy and annual completion of sexual harassment prevention training.

Table 15 - Signatures

GEORGIA DEPARTMENT OF TRANSPORTATION

GDOT Signature

Typed or Printed Name Above

Typed or Printed Title Above

ATTEST (only required if over $1.5 Million):

Treasurer

Enter Contractor's Legal Name

Contractor’s Signature (Principal of Company)

Typed or Printed Name Above

Typed or Printed Title Above

Date Signed

Exhibit 1 General Information and Instructions

A. General Information

1. ITB Released

The release of the ITB is formally communicated through the posting of this ITB as an event in Team Georgia Marketplace™ and by a public announcement posted to the Georgia Procurement Registry, which is accessible online as follows: http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

This ITB is being conducted through Team Georgia Marketplace™, an online, electronic tool, which allows a supplier to register, logon, select answers and type text in response to questions, and upload any necessary documents. Team Georgia Marketplace™ permits a supplier to build and save a response over time until the supplier is ready to submit the completed response. Each supplier interested in competing to win a project must complete and submit a response to this ITB using Team Georgia Marketplace™. Therefore, each supplier MUST carefully review the instructions and training information from the following link for a comprehensive overview of the functionality of Team Georgia Marketplace™: Supplier Services | Georgia Department of Administrative Services (ga.gov) Bids received outside of Team Georgia Marketplace™ either electronic or paper will not be accepted.

2. Restriction of Communication

From the advertisement date of this invitation until an award notice is sent, Contractors are not allowed to communicate for any reason with any staff of GDOT, including the Commissioner, GDOT Board Members, and Legislators, except through the contact identified in Table 1 – General Information of the ITB form. Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. For violation of this provision, GDOT reserves the right to reject the submittal of the offending Contractor.

3. Federal-Aid Highway Program Funds

It should be noted that no Federal-Aid Highway Program funds may be used to fund this contract as the procurement process considers more than just low-bid (via the prequalification process), there are no detailed plans and/or specifications which are typically associated with construction jobs, and there are numerous other Federal requirements which have not been included in order to streamline the procurement process as well as the delivery of the work.

4. Submittal Cost and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Department is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Department. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

5. Submittal of Questions and Requests for Clarification and Extensions

All questions concerning this ITB must be submitted in writing via email to the Issuing Officer identified in Table 1 - General Information. No questions other than written will be accepted. No response other than written will be binding upon the State. All suppliers must submit questions by the deadline identified in the Schedule of Events for submitting questions. Questions will only be accepted by suppliers listed on the Qualified Contractor list. Suppliers are cautioned that the Department may or may not elect to entertain late questions or questions submitted by any other method than as directed by this section. All questions about this ITB must be submitted in the following format:

Example:

Subject of E-mail: Pavement Preservation and Maintenance Services – Event # 48400-DOT000XXXX In E-Mail include:

Company Name Question #1, Citation of relevant section of the ITB Question #2, Citation of relevant section of the ITB

B. Submittal Instructions

Submittal Instructions for Team Georgia Marketplace™ Listed below are key action items related to this ITB. The Schedule of ITB Events in Table 2 identifies the dates and time for these key action items. This portion of the ITB provides high-level instructions regarding the process for reviewing the ITB, preparing a response to the ITB and submitting a response to the ITB.

1. Preparing a response

As noted earlier, Team Georgia Marketplace™ allows the Contractor to answer questions by entering text and numeric responses. In addition, as noted in Section 2 “Uploading Forms”, the Contractor may also provide information by uploading electronic files. When preparing a response, the Contractor must consider the following instructions:

a. Use the provided ITB template to prepare your response. Enter your responses directly into the ITB template. Unless otherwise directed, do not insert “see attached file” (or similar statements) in the ITB template to reference separate documents.

b. Proofread your response and make sure it is accurate and readily understandable.

c. Label any and all uploaded files using the corresponding section numbers of the ITB or any other logical name so that the Department can easily organize and navigate the Contractor’s response.

d. Use caution in creating electronic files to be uploaded. If the Department is unable to open an electronic file due to a virus or because the file has become corrupted, the Contractor’s response may be considered incomplete and disqualified from further consideration. The Department will not attempt to repair any such files.

e. Use commonly accepted software programs to create electronic files. The Department has the capability of viewing documents submitted in the following format: Microsoft Word or WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the file extension noted in parentheses (.txt).

Unless the ITB specifically requests the use of another type of software or file format than those listed above, please contact the Issuing Officer prior to utilizing another type of software and/or file format. In the event the Department is unable to open an electronic file because the Department does not have ready access to the software utilized by the Contractor, the Contractor’s response may be considered incomplete and disqualified from further consideration.

f. Continue to save your response until the response is ready to be submitted. Select the “Save for Later” button at the top of the page under “Event Details” of the Sourcing Event.

2. Uploading Forms Once the Contractor is ready to upload electronic files (completed forms or templates, product sheets, etc.), please follow the directions below to upload these documents in the proper location. All uploaded documents file names (attachments) must not be more than 55 characters per file. There are three places to upload completed documents:

a. First, the “View/Add General Comments & Attachments” link contains a place for the Contractor to upload all of the documents and templates which were provided by the Department under the “View Event Attachments” link. Once the Contractor has completed the Event Attachments, the Contractor can then select “Add New Attachments” to upload the completed documents. The Contractor can upload as many documents as necessary in this section of the Event.

b. Second, the Contractor can also upload documents in response to each question or bid factor which appears on the main page of the Event, which appears below the “View/Add General Comments & Attachments” link of the Event. To the right of each question or bid factor, the Contractor can select the “Add Comments or Attachments” link to either enter a written response or upload an electronic document in response to the question or bid factor. After selecting “Add Comments or Attachments”, the Contractor should select “Upload” under the “Add New Attachments” section to browse and upload an electronic file.

c. Third, the Contractor can also upload documents in the bottom portion of the Event where pricing is requested. After selecting the comment bubble icon, the Event allows the Contractor to select “Upload” in order to include an attachment as part of the Contractor’s response. In the alternative, the Contractor can also select the link “Bid”, which also appears to the right of any line items provided in the “Enter Line Bid Responses” portion of the Event. After selecting the “Bid” link, the Contractor can select “View/Add Question Comments and Attachments” to upload a document.

3. Reviewing the Response Prior to Submission Each Contractor is responsible for ensuring all questions have been answered appropriately and that all necessary documents have been uploaded. Prior to final submission, please review the following checklist:

a. Please review and confirm that the Contractor has answered all questions appropriately. Many questions require a “yes” or “no” response. Please ensure that the correct response has been selected.

b. Please review and confirm that the most competitive response has been provided.

c. Please confirm that all necessary files have been uploaded.

d. Please select the “Validate Entries” button under “Event Details” at the top portion of the Event. While the

“Validate Entries” feature cannot verify whether the Contractor has attached files, attached the correct files, or entered the correct responses, the “Validate Entries” feature will alert the Contractor if one or more questions in the “Event Questions” section of the Event have not been answered. The “Validate Entries” feature is a useful tool; however, it is no substitute for careful preparation and review by the Contractor.

The Department will not consider the Contractor’s use of the “Validate Entries” feature as an excuse for an error committed by the Contractor in the preparation of its response.

4. Submitting the Completed Response/Bid Once the completed response has been reviewed by the Contractor, click the "Submit Bid" button at the top of the page under the “Event Details” section of the Event. Any information entered by the Contractor into Team Georgia Marketplace™ but not submitted prior to the submission deadline will not be released to the Department and will not be considered for award. Only after a Contractor selects the “Submit Bid” button, will the response to the ITB be sent electronically, time stamping the Contractor’s response and sending a confirmation email to the Contractor’s email address. Please note that submission is not instantaneous; therefore, each Contractor must allow ample time for its response to be submitted prior to the deadline.

5. Review, Revising or Canceling a Submitted Response After the response has been submitted, the Contractor may view and/or revise its response by logging into Team Georgia Marketplace™ and selecting the ITB event number and the ”View/Edit” feature for the Contractor’s previous response. Please take note of the following:

a. REVIEW ONLY. In the event the Contractor only wishes to view a submitted response, the Contractor may select “View/Edit”. Once the Contractor has finished viewing the response, the Contractor may simply exit the screen. DO NOT SELECT “Save for Later.” Team Georgia Marketplace™ recognizes any response placed in the “Save for Later” status as a work in progress and withdraws the originally submitted bid. As a result, unless the Contractor selects “Submit” prior to the closing date and time, no response will be transmitted to the Department.

b. REVIEW AND REVISE. In the event the Contractor desires to revise a previously submitted response, the Contractor may select “View/Edit” and then revise the response. If the revisions cannot be completed in a single work session, the Contractor should save its progress by selecting “Save for Later.” Once revisions are complete, the Contractor MUST select “Submit” to submit its corrected response. Please permit adequate time to revise and then resubmit the response. Please note submission is not instantaneous and may be affected by several events, such as the Contractor temporarily losing a connection to the Internet.

c. AS EACH CONTRACTOR IS SOLELY RESPONSIBLE FOR RESUBMITTING ITS RESPONSE PRIOR

TO THE ITB END DATE AND TIME TO ENSURE THE RESPONSE MAY BE CONSIDERED BY THE

DEPARTMENT, PLEASE USE CAUTION IN DECIDING WHETHER OR NOT TO MAKE REVISIONS.

The State will assume no responsibility for a Contractor’s inability to correct errors or otherwise make revisions to the submitted response or the Contractor’s inability to resubmit a response prior to the ITB end date and time.

d. WITHDRAW/CANCEL. In the event the Contractor desires to revise a previously submitted response, the Contractor may select “View/Edit” and then select “Save for Later”. Team Georgia Marketplace recognizes any response placed in the “Save for Later” status as a work in progress and withdraws the originally submitted bid. As a result, unless the Contractor selects “Submit” prior to the closing date and time, no response will be transmitted to the Department. In the event a Contractor desires to withdraw its response after the closing date and time, the Contractor must submit a request in writing to the Issuing Officer.

6. Help Desk Support For technical questions related to the use of Team Georgia Marketplace™, including assistance with finding, opening and uploading documents, Contractors have access to phone support through the DOAS Customer Service Help Desk at 404-657-6000, Monday through Friday 8:00 AM to 5:00 PM EST excluding State Holidays or any other day state offices are closed such as furlough days or closings in response to inclement weather.

Contractors can also email questions to:

ProcurementHelp@doas.ga.gov

The Department reserves the right to approve or reject such requests as the Department deems necessary.

C. Cost/Pricing

1. General Pricing Rules

By submitting a response, the supplier agrees that it has read, understood, and will abide by the following instructions/rules:

a. The submitted pricing must include all costs of performing pursuant to the resulting award; and

b. Bids Containing a minimum order/ship quantity or dollar value, unless otherwise called for in the ITB, will be treated as non-responsive and may not be considered for award; and

c. The supplier is required to provide net prices. In the event there is discrepancy between a supplier’s unit price and extended price, the unit price shall govern;

d. In the event there is a discrepancy between (1) the supplier’s pricing as quoted on an uploaded, detailed bid form (Table 12) and (2) the supplier’s pricing as quoted by the supplier in one or more single line entries directly into the Sourcing Event screen, the former shall govern; and

e. The prices quoted on the ITB form shall be firm throughout the term of the resulting award, unless otherwise noted in the ITB; and

f. Any cash discount offered to the Department must be clearly identified in the supplier’s response. In the event the State Entity is entitled to a cash discount, the period of computation will commence on the date of…