ITB Heritage Surveys Thompson Creek and Yellowjacket Final~1.pdf

DAS State Procurement Services, Version 2.0 – July, 2025 1

STATE OF OREGON

OREGON DEPARTMENT OF FORESTRY (ODF)

Is issuing this Invitation to Bid (“ITB”) under OregonBuys® Bid Number

#S-62900-00015515 for

COLLECTION AND REPORTING OF HERITAGE RESOURCE

DATA TO SUPPORT ANALYSIS OF THE IMPACTS OF THE

THOMPSON CREEK AND YELLOWJACKET PROJECTS

ROGUE RIVER SISKIYOU NATIONAL FOREST (RRSNF)

Date of Issue: 12/09/2025

Bid Opening Date and Time: 01/09/2026, Time 2:00 PM (Pacific Time)

Single Point of Contact (“SPC”): Daniel (DJ) Carpenter, Procurement Specialist

Address: 2600 State Street, Bldg. E

City, State, Zip: Salem, OR 97310

Phone (voice): 503-507-6257

E-mail: daniel.carpenter@odf.oregon.gov mailto:daniel.carpenter@odf.oregon.gov

ITB S-62900-00015515 – Heritage Surveys – Thompson Creek and Yellowjacket

DAS State Procurement Services, Version 2.0 – July, 2025 2

Table of Contents

SECTION 1: GENERAL OVERVIEW

1.1. Summary Overview

1.2. Schedule of Events

1.3. Minimum Requirements

1.4. Submission Requirements

1.5. Single Point of Contact

SECTION 2: GOODS AND SERVICES

2.1 Brief Description of Services

SECTION 3: PROCUREMENT PROCESS

3.1 Procurement Authority and Method

3.2 Defined Terms

3.3 E-Procurement System: OregonBuys®

3.4 Reserved

3.5 Pre-Bid Conference

3.6 Questions and Requests for Clarification

3.7 Reserved

3.8 Amendments

3.9 Reserved

3.10 Bid Submission

3.11 Bid Delivery

3.12 Bid Modification or Withdrawal

3.13 Late Bids

3.14 Opening and Bid Review

3.15 Firm Offer

3.16 Additional Rounds

SECTION 4: BID REVIEW

4.1 Responsiveness Determination

4.2 Responsibility Determination

4.3 Reserved

4.4 Preferences

4.5 Price Comparison (including application of preferences) and Ranking

SECTION 5: AWARD

5.1 Notice of Intent to Award

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5.2 Reserved

5.3 Method of Award

5.4 Contract Execution

SECTION 6: ADDITIONAL INFORMATION

6.1 Applicable Statutes and Rules

6.2 Statement of Values

6.3 Government Bodies

6.4 Electronic Signatures

6.5 Cancellation and/or Rejection of Bids; Damages

6.6 Cost of Submitting a Bid

6.7 Ownership/Permission to Use Materials

6.8 Confidential or Proprietary Information; Public Records

6.9 Recycled Products

6.10 Checklist Disclaimer

6.11 COBID

ATTACHMENT B Bid Cover Sheet

ATTACHMENT C Bid Pricing Form

ATTACHMENT D Responsibility Inquiry

ATTACHMENT E Certified Disadvantaged Business Outreach Plan

ATTACHMENT F Defined Terms

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SECTION 1: GENERAL OVERVIEW

1.1. Summary Overview

The State of Oregon, acting by and through its Department of Forestry, (“ODF” or “Agency”), is issuing this Invitation to Bid (ITB) for Services.

Background

The Thompson Creek and Yellowjacket project support the Forest’s hazardous fuels reduction efforts. Collecting heritage survey data is essential for National Environmental

Policy Act (NEPA) documentation, as well as providing documentation of compliance with the National Historic Preservation Act within the areas needing treatments. The Thompson

Creek and Yellowjacket project areas are being analyzed for commercial thinning and fuels treatments. There is a total of 2,755 acres that will need to be surveyed for potential new heritage sites, along with other NEPA surveys conducted by the forest. There are 27 current known sites that need to be reviewed and reassessed in the project area (1 site in Thompson Creek and 26 sites in Yellowjacket).

This survey project will directly benefit the Forest’s hazardous fuels reduction efforts by collecting important data needed for NEPA preparation. To complete this collaborative project, as outlined, ODF will contract the surveys while the Forest Service will complete required NEPA documentation and analysis. The use of ODF contracting to complete surveys and plans adds capacity to the Thompson Creek and Yellowjacket Analysis and accelerates the NEPA process.

The required delivery date for this service is November 15, 2026.

Agency anticipates the award of one Contract resulting from this ITB. The term is 1 year with no option to extend.

1.2. Schedule of Events

The table below represents a tentative schedule of events. Agency may modify these dates at any time, with appropriate notice. All times are Pacific Time.

EVENT DATE TIME

Questions/Requests for

Clarifications Due

December 24, 2025 5:00 pm

Bid Opening

(Due Date and time to submit Bids)

January 9, 2026 2:00 pm

Issuance of Notice of Intent to

Award (approximate)

January 16, 2026

Agency operating hours are Monday through Friday 8:00 AM to 4:30 PM, Pacific Time, except for State holidays and State-approved closures, including those for inclement weather.

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1.3. Minimum Requirements

In order to be considered for an award under this ITB, Bidder must meet or exceed the following minimum requirements:

Contractor’s professional qualifications of Key Persons shall meet the minimum requirements as defined under the Secretary of Interior’s Standards and Guidelines for

Archeology and Historic Preservation, as specified in Section 112(a)(1)(A) of the NHPA, and in the implementing regulations for Section 106 of the NHPA at 36 CFR 800.2(a)(1) and 36

CFR 800.2(a)(3), or as defined by the Office of Personnel Management (OPM) for archaeology professionals (GS-193) in the federal workforce. Personnel considered archaeological technicians, that do not meet the Secretary of Interior’s Professional

Qualifications Standards, shall meet minimum requirements for the social science technician series (GS-102) as defined by OPM.

Must meet Secretary of Interior Standards (as published Federal Register Vo. 48, No 190, 1983) or OPM 193 Professional Series Requirements.

Documentation showing qualifications must be submitted with Bid.

1.4. Submission Requirements

The Bid must include the following mandatory forms in its submittal:

1.1.1 Attachment B – Bid Cover Sheet

1.1.2 Attachment C – Bid Pricing Form

1.1.3 Attachment D – Responsibility Inquiry

1.1.4 Attachment E – Certified Disadvantaged Business Outreach Plan

1.1.5 Documentation showing qualifications as described in Section 1.3

1.5. Single Point of Contact

All questions, requests for clarification, protests about any component of this ITB, including technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

SECTION 2: GOODS AND SERVICES

2.1 Brief Description of Services

The Contractor will collect heritage resource data for the Thompson Creek and Yellowjacket

NEPA analysis within the Rogue River Siskiyou National Forest (RRSNF). The Contractor will collect, analyze, and report heritage resource data for the project areas to support analysis of the impacts of the Thompson Creek and Yellowjacket projects.

USDA Forest Service Enterprise Program Heritage Staff (EP Heritage) with RRSNF will conduct the review using the analysis and products of the Contractor’s work and additional

DAS State Procurement Services, Version 2.0 – July, 2025 6 resource data and analysis from Forest Service specialists. The project must comply with relevant environmental law and be consistent with the Rogue-River Siskiyou National

Forest Land and Resources Management Plan as amended by the Northwest Forest Plan.

Work will include a variety of fieldwork, contact with Forest Service and ODF personnel, and a final presentation of work to the Forest Service and ODF.

The Forest Service proposes to use this project to support development of NEPA documentation within several project sites around the RRSNF. Heritage surveys will be necessary for use in NEPA documents. Bids received under this project will be to collect pedestrian surveys for three probability levels under the Forest’s approved design. The inventory design will be in accordance with RRSNF heritage survey protocols, approved by the Forest’s Heritage Program Manager. Data collection will include pedestrian surveys in three (3) probability levels Low (10% coverage surface inspections), Medium (50% coverage surface inspections) and High (100% coverage surface inspections) probability levels. Random shovel testing will be done in high-probability areas only (1 random shovel test per 20 acres of project area).

For a detailed list of deliverables and expectations, see Attachment A (Sample Contract), Exhibit A (Statement of Work).

SECTION 3: PROCUREMENT PROCESS

3.1 Procurement Authority and Method

Agency is conducting this ITB pursuant to the authority granted under ORS 526.274.

Agency is using the Intermediate Procurement method, pursuant to ORS 279B.070 and OAR

125-247-0270.

3.2 Defined Terms

Defined terms applicable to this ITB and the resulting Contract are found in OAR 125-246-

0110, and set forth in Attachment F or elsewhere in this ITB or its Attachments. For ease of reference, a link to the crosswalk of terms used in OregonBuys® to terms defined in

Oregon Administrative Rules is included in Attachment F.

3.3 E-Procurement System: OregonBuys®

3.3.1 OregonBuys® posting.

This ITB, including all Amendments, attachments and exhibits is posted in the State’s e-procurement system, OregonBuys®. ITB documents will not be mailed or otherwise delivered.

3.3.2 OregonBuys® Registration Information.

Bidder must be registered in OregonBuys® to do business with the State. Registration is free. To create a vendor account, click the blue “Supplier Registration” button in the top right corner of the OregonBuys® website: https://oregonbuys.gov/bso. For registration https://oregonbuys.gov/bso

DAS State Procurement Services, Version 2.0 – July, 2025 7 assistance, see vendor registration guidance:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf.

BIDDER IS SOLELY RESPONSIBLE FOR ENSURING ITS VENDOR INFORMATION IS

CURRENT AND CORRECT IN OREGONBUYS®. AGENCY WILL ACCEPT NO

RESPONSIBILITY FOR MISSING OR INCORRECT VENDOR INFORMATION.

3.3.3 OregonBuys® Assistance

Parties needing assistance with OregonBuys® may contact the OregonBuys® Helpdesk by telephone at (855) 800-5046 or by email at support.oregonbuys@oregon.gov.

3.3.4 Failure of Electronic Procurement System

In the event of a failure of an Electronic Procurement System that interferes with the ability of a Person to submit Electronic Submittals, to protest or to otherwise participate in the procurement, Agency may cancel the procurement or may extend the date and time of receipt of Electronic Submittals by providing notice of the extension immediately after the

Electronic Procurement System becomes available.

3.4 Reserved.

3.5 Pre-Bid Conference

Agency will not hold a pre-Bid conference.

3.6 Questions and Requests for Clarification

All questions and requests for clarification, related to this solicitation must be in Writing and submitted to the SPC by email. The submitted question or request must:

• Reference the OregonBuys® ITB number;

• Bidders name and contact information;

• Refer to the specific area of the ITB being questioned (i.e. page, section, and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarifications Due identified in the schedule in Section 1.2.

Questions or requests for clarification will not be accepted by telephone.

3.7 Reserved.

3.8 Amendments

Agency may change this ITB by written Amendment, posted to OregonBuys®.

Clarifications, corrections, or changes to this ITB made in any other manner are not binding on the State. Prospective Bidder is solely responsible for checking OregonBuy®s to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the ITB by this reference.

3.9 Reserved.

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf mailto:support.oregonbuys@oregon.gov

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3.10 Bid Submission

The Bid must include all submission requirements, follow the ITB sequence, reference the

ITB section numbers and include:

3.10.1 Bidder shall complete and submit Attachment B (Bid Cover Sheet). Attachment B must be signed by Bidder’s authorized representative.

3.10.2 Bidder shall complete and submit Attachment C (Bid Pricing Form).

3.10.3 Bidder shall complete and submit Attachment D (Responsibility Inquiry). Attachment D must be signed by Bidder’s authorized representative.

3.10.4 Bidder shall complete and submit Attachment E (Certified Disadvantaged Business

Outreach Plan).

3.10.5 Documentation showing qualifications as described in Section 1.3

3.10.6 Public Records Exemption. If Bidder believes any portion of its Bid is exempt from disclosure under the Oregon Public Records Law (ORS 192.311 to 192.478), Bidder must submit a statement indicating the portions that are exempt and the statutory authority for the exemption, along with both an unredacted and a redacted version of its Bid. Please refer to section 6.8 for more in-depth information.

3.10.7 Benefit Company. If Bidder is an Oregon benefit company, Bidder must submit: (1) the complete benefit report required under ORS 60.768, and (2) certify that the majority of the benefit company’s regular, full-time workforce is located in Oregon.

3.11 Bid Delivery

Bidder is solely responsible for ensuring its Bid is received by the Bid Opening Date. Agency is not responsible for any delays in delivery. The following delivery options are permitted for this ITB:

• Delivery through email

Bids must be emailed to the SPC. Please include the ITB number in the subject line of the email. If Bidder is unable to submit a Bid via email, Bidder must contact the SPC within 3 days prior to the submission deadline to make arrangements for alternate delivery or an alternate format. ODF is not responsible for incomplete Bids or Bids that were not correctly addressed to email of SPC. Only approved alternative delivery or formats may be accepted.

3.12 Bid Modification or Withdrawal

A Bidder wishing to make modifications to a Bid already received by Agency must withdraw its Bid in order to make modifications and resubmit the Bid. If a Bidder wishes to withdraw its Bid, Bidder must submit to the SPC a written notice withdrawing the Bid. The notice must identify the ITB number, be signed by the authorized representative and be received by the SPC prior to the Bid Opening Date.

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3.13 Late Bids

Agency will not accept late Bids. Bids submitted on or before the Bid Opening Date will be accepted.

3.14 Opening and Bid Review

A public Opening of Bids will not be held for this ITB. A list of all Bidders will be posted on OregonBuys®.

Bids will be reviewed as set forth in Section 4.

3.15 Firm Offer

A Bid is a firm offer for 180 calendar days following the Opening.

3.16 Additional Rounds

If Agency believes additional rounds of review are necessary, Agency will post an

Amendment on OregonBuys® defining the additional round(s).

SECTION 4: BID REVIEW

4.1 Responsiveness Determination

Agency will review all Bids received prior to the Bid Opening Date to determine if a Bid is

Responsive to all ITB requirements. If the Bid is unclear, the SPC may request clarification from Bidder. However, clarifications may not be used to rehabilitate a non-Responsive Bid.

Agency may waive mistakes in accordance with OAR 125-247-0470. If the SPC finds the Bid non-Responsive, the Bid may be rejected.

4.2 Responsibility Determination

Agency will review Attachment C (Bid Pricing Form), Attachment D (Responsibility

Inquiry), and other information to determine if an apparent Successful Bidder is

Responsible prior to award and execution of the Contract per agreement ORS 279B.110 or

ORS 279C.375.

At any time prior to award, Agency may reject a Bidder found to be not Responsible.

4.3 Reserved.

4.4 Preferences

Agency will apply the following preferences to the Bid Cost:

4.4.1 Reserved.

4.4.2 Reserved.

4.4.3 Reserved.

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4.4.4 Reserved.

4.4.5 Reserved.

4.4.6 Tiebreakers. If Agency receives Bids identical in cost, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract by drawing lots as outlined in

OAR 125-246-0300.

4.5 Price Comparison (including application of preferences) and Ranking

After applying all preferences, Agency will compare the Bid Pricing Forms from all Bidders and rank them from lowest to highest.

Agency intends to award the Contract to the lowest Responsive and Responsible Bidder whose Bid substantially complies with the requirements and criteria set forth in this ITB and that provides the most favorable pricing (apparent successful Bidder).

SECTION 5: AWARD

5.1 Notice of Intent to Award

Agency will issue a notice of Intent to Award to the apparent successful Bidder on

OregonBuys®. Bid files are available for review after issuance of the Notice of Intent to

Award.

5.2 Reserved.

5.3 Method of Award

Agency will award a contract to the Responsive and Responsible Bidder submitting the Bid with the lowest price (Apparent Successful Bidder).

5.4 Contract Execution

Agency intends to enter into a Contract based upon the form attached hereto (Attachment

A) with the apparent successful Bidder. Prior to execution of the Contract, the apparent successful Bidder must submit the following to Agency:

5.4.1 Pay Equity Certification. If the value of the Contract exceeds $500,000 and Bidder has 50 or more employees, the apparent successful Bidder shall submit to Agency a true and correct copy of an unexpired Pay Equity Compliance Certificate issued to Bidder by the Oregon

Department of Administrative Services. See https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

5.4.2 Non-Discrimination. As a condition of receiving the award of a Contract under this ITB, the apparent successful Bidder must certify it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct constituting sexual harassment, sexual assault, or unlawful discrimination.

https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

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5.4.3 Insurance. The apparent successful Bidder shall obtain and provide Agency proof of insurance as required in this ITB. Insurance Requirements are found in Exhibit C of

Attachment A.

5.4.4 Reserved.

SECTION 6: ADDITIONAL INFORMATION

6.1 Applicable Statutes and Rules

This ITB is governed by the laws of the State of Oregon, specifically including ORS 279B.055 and OAR 125-247-0270. The venue for any administrative or judicial action relating to this

ITB, evaluation and award is the Circuit Court of Marion County for the State of Oregon;

provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the

District of Oregon. In no event may this section be construed as a waiver by the State of

Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United

States or otherwise, to or from any claim or consent to the jurisdiction of any court.

6.2 Statement of Values

The State of Oregon is committed to taking active steps toward equity and inclusion in procurement processes for minority, women, emerging small, and veteran-owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Bids for this opportunity. The State of

Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

6.3 Government Bodies

Under ORS Chapter 190, Agency may enter into an agreement with another government body for the Goods or Services that are the subject of this ITB. Intergovernmental agreements are not subject to the Public Contracting Code. If Agency receives an Offer from a government body, Agency will initially review the Offer according to the same criteria set forth in this ITB. Agency, in its sole discretion, may enter into an ORS Chapter 190 agreement with any government body for the Goods or Services, or any portion thereof and cancel this ITB if it would be in the public interest as determined by Agency.

6.4 Electronic Signatures.

BY SUBMITTING A BID IN RESPONSE TO THIS ITB, BIDDER AGREES WITH AGENCY THAT

SIGNATURES, AND OTHER FORMS OF AUTHORIZED REPRESENTATIVE CERTIFICATION,

SHOWING ON DOCUMENTS SUBMITTED VIA OREGONBUYS® OR EMAIL ARE

“ELECTRONIC SIGNATURES” UNDER ORS CHAPTER 84 AND, BIND THE SIGNING PARTY,

AND ARE INTENDED TO BE AND CAN BE RELIED UPON BY THE PARTIES.

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6.5 Cancellation and/or Rejection of Bids; Damages

Pursuant to ORS 279B.100, Agency may reject any or all Bids in whole or in part and may cancel this ITB at any time when the rejection or cancellation is in the best interest of the

State. Agency, the State, and their officers, employees and agents are not liable to any

Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this ITB, or rejection of any or all Bids. Unless Agency cancels this ITB prior to the Bid Opening Date identified in Section 1.2, all Bids will become part of the public record without obligation to Agency.

6.6 Cost of Submitting a Bid

Bidder must pay all costs of bidding including, but not limited to, the cost to prepare and submit Bids, samples and other supporting materials, or to participate in demonstrations, if required by this ITB.

6.7 Ownership/Permission to Use Materials

Bids submitted in response to this ITB become the property of the State. The submission of a Bid in response to this ITB grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Bid solely for the purpose of evaluating the Bid, awarding a Contract, or as otherwise needed to administer the ITB process, and to fulfill obligations under Oregon Public Records Laws. Bids, including supporting materials, will not be returned to Bidder.

6.8 Confidential or Proprietary Information; Public Records

Following the Notice of Intent to Award of a Contract, responses to this ITB are subject to public records requests unless the response or specific information contained therein is identified as exempt from public disclosure. Bidder is advised to consult with legal counsel regarding disclosure issues.

If Bidder believes any portion of its Bid contains information considered a trade secret under ORS Chapter 192.345(2), or otherwise is exempt from disclosure under the Oregon

Public Records Law, ORS 192.311 through 192.478, Bidder must submit a statement claiming the exemption and the statutory reason for the exemption and each page containing such information must identify the exemption provision and include the following:

“This data is exempt from disclosure under the Oregon Public Records Law pursuant to

ORS Chapter 192 and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.311 through 192.478.”

Identifying the Bid in whole as exempt from disclosure is not acceptable. Cost information submitted in response to an ITB is generally not considered a trade secret under Oregon Public Records Law.

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6.9 Recycled Products

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract services or work set forth in this document and the subsequent Contract. (ORS 279B.055(2)(f), ORS279B.225, and ORS279B.270-279B.280)

6.10 Checklist Disclaimer

Any checklists contained in this ITB are provided only as a courtesy. Agency makes no representation as to the completeness or accuracy of any checklist. Prospective Bidders are solely responsible for reviewing and understanding this ITB and complying with all requirements.

6.11 COBID

Pursuant to Oregon Revised Statute (ORS) Chapter 200, Agency encourages the participation of small businesses, certified by the Oregon Certification Office for Business

Inclusion and Diversity (COBID) in all contracting opportunities. This includes certified small businesses in the following categories: minority-owned business, woman-owned business, veteran-owned business, or an emerging small business. Agency also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit:

https://www.oregon.gov/biz/programs/cobid/pages/default.aspx https://www.oregon.gov/biz/programs/cobid/pages/default.aspx

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ATTACHMENT B

BID COVER SHEET

Bidder Name (print): ____________________________________________________________________________

Address:_________________________________ City, State, Zip:_____________________________________

Bid Clarification Contact Person:____________________________ Telephone:_________________

Email:__________________________________________________________________

State of Incorporation:__________________________ Entity Type:___________________________

Oregon Secretary of State Business Registry Number (if required):

OregonBuys Vendor Number:__________________________________

The undersigned, as Bidder’s authorized representative, certifies that:

1. Bidder understands and accepts the requirements of this ITB. Bidder acknowledges receipt of any and all Amendments to this ITB.

2. By submitting a Bid, Bidder agrees to be bound by the Contract terms and conditions in Attachment A, as modified by Amendment, if any.

3. The costs set forth in Attachment C are firm for 180 Calendar Days after the Opening.

4. Bidder has no undisclosed liquidated and delinquent debt owed to the State or any agency, board, commission, department of division of the State.

5. Bidder complies with and is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation taxes referenced in ORS 305.380(4), ORS 305.620 and ORS chapters 316, 317 and 318.

6. Bidder does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Bidder does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran owned business, or an emerging small business. If applicable, Bidder has, or will have prior to Contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a Contract with an anticipated price of $150,000 or more with a Bidder that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

7. Bidder and Bidder’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

B. the government wide exclusions list in the System for Award Management found at:

https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx https://www.treasury.gov/ofac/downloads/sdnlist.pdf

DAS State Procurement Services, Version 2.0 – July, 2025 15 https://www.sam.gov/

8. Bidder certifies to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Bidder, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the ITB. If any changes occur with respect to Bidder’s status regarding conflict of interest, Bidder shall promptly notify the State in writing.

9. Bidder certifies all contents of the Bid (including any other forms or documentation, if required under this ITB), and this Bid Cover Sheet are truthful and accurate and have been prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.

10. Bidder understands any statement or representation made in response to this ITB, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" (as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Price Agreement being a "false claim" (ORS 180.750(2)) subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that act.

11. Bidder acknowledges these certifications are in addition to any certifications required in the Contract at the time of execution.

12. If Bidder is an Oregon benefit company, Bidder certifies that the majority of the benefit company’s regular, full-time workforce is located in Oregon.

BIDDER, Authorized Representative

Signature: _______________________________________________________________________

Print Name and Title: _______________________________________________________________

Date: ____________

Email: ________________________

Telephone Number: (______) _________ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sam.gov%2F&data=05%7C02%7CSandy.CLAVET-CONNOLLY%40das.oregon.gov%7C20d5c1c77a734944e43b08dd9723da80%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C638832902425383725%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=cEouPD556UvLKXydEeigOs5c2CFHproRy4Ils69Lgl0%3D&reserved=0

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ATTACHMENT C

BID PRICING FORM

Schedule of items for Rogue River Siskiyou National Forest, Thompson Creek and Yellowjacket Fuels

Project

Task Number (s)

Task Description Qty Cost

1-2

Attend and Participate in Pre‐

Work Meeting, Review meetings by phone, and on location.

5 meetings $

3 Review and update known sites. 27 sites $

Pedestrian surveys and surface sampling of Low, Medium, and

High probability areas, and shovel testing in High probability areas.

2,755 acres $

Final Report(s) and Presentation 1 $

TOTAL COST $

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ATTACHMENT D

RESPONSIBILITY INQUIRY

Bidder must complete and return this Responsibility Inquiry with its Bid. Agency will determine responsibility of a Bidder prior to award and execution of a Contract. In addition to this form, Agency may notify Bidder of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an Agency finding of non-responsibility and rejection.

Does Bidder have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Bidder to meet all contractual responsibilities? YES / NO .

Within the last five years, how many contracts of a similar nature has Bidder completed that, to the extent that the costs associated with and time available to perform the contract remained within Bidder′s control, Bidder stayed within the time and budget allotted, and there were no contract claims by any party?

Number: ____

How many contracts did not meet those standards? Number: ____ If any, please explain.

Response:

Within the last three years has Bidder (incl. a partner or shareholder owning 10% or more of Bidder’s firm) or a major subcontractor (receiving 10% or more of a total contract amount) been criminally or civilly charged, indicted, or convicted in connection with:

1. Obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract,

2. Violation of federal or state antitrust statutes relating to the submission of bids, or

3. Embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, tax evasion, or receiving stolen property?

YES / NO .

If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.

Response:

Within the last three years, has Bidder had:

1. Any contracts terminated for default by any government agency, or

2. Any lawsuits filed against it by creditors or involving contract disputes?

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YES / NO .

If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

Response:

Does Bidder have any outstanding or pending judgments against it? YES / NO .

Is Bidder experiencing financial distress or having difficulty securing financing? YES / NO .

Does Bidder have sufficient cash flow to fund day-to-day operations throughout the proposed Contract period? YES / NO

If "YES” on the first question or second question of the three questions immediately above, or “NO” on the third question, please provide additional details.

Response:

Within the last three years, has Bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES / NO .

If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

Does Bidder have all required licenses, insurance and/or registrations, if any, and is Bidder legally authorized to do business in the State of Oregon? YES /NO .

If "NO," please explain.

Response:

Pay Equity Certificate. Does a current authorized representative of Bidder possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services? YES / NO / N/A . If applicable, submit a copy of the certificate with this form.

Response:

AUTHORIZED SIGNATURE: By signature below, the undersigned Authorized Representative on behalf of Bidder certifies to the best of their knowledge and belief that the responses provided on this form are complete, accurate, and not misleading.

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Bidder Name: ITB:

Project Name:

By: ___________________________________________ Date: _________________________ Authorized Representative

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ATTACHMENT E

CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN

Bidder Name: Date:

Contact Name: Telephone: Email:

“Certified Firm” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID) as minority-owned businesses, woman-owned businesses, veteran-owned businesses, and emerging small businesses.

Certified Firms must have an equal opportunity to participate in the performance of contracts financed with state funds. By submitting its offer, Bidder certifies that it has taken, and if there are further opportunities, will take reasonable steps to ensure that Certified Firms are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement.

The information submitted in response to this clause will not be considered in any evaluation.

1. Is Bidder an Oregon Certified Firm? Yes No

If yes, indicate all certification type(s): DBE MBE WBE SDV ESB and supply

Oregon State Certification Number: __________________________

2. Include a list of Certified Firms that Bidder has had a contractual relationship with within the last two years.

3. Include a list of firms that Bidder has had a contractual relationship with within the last two years that are not Certified Firms but may be minority-owned, woman-owned, service-disabled veteran-owned or emerging small businesses.

4. Does Bidder foresee any subcontracting opportunities for this procurement? Yes No

If no, do not complete the rest of this form and submit this first page with your Bid.

If yes, please complete the following pages and submit all pages with your Bid.

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CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN (CONT.)

1. Describe the steps Bidder will take to solicit Certified Firms for subcontracting opportunities if awarded a Contract from this procurement.

2. Describe the subcontracting opportunities and the approximate dollar value of each that may be available, if awarded a Contract.

3. Would Bidder be willing to report the identity of each subcontractor and the value of each subcontract to COBID if awarded a Contract from this procurement?

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ATTACHMENT F

DEFINED TERMS

For ease of reference, a crosswalk of terms used in OregonBuys® to terms defined in Oregon

Administrative Rules is included in this attachment.

“Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys®) means an addition or deletion to, a material change in, or clarification of, the ITB. Each Addendum will be labeled as such and must be made available to all interested Bidders in accordance with OAR 125-

247-0305(8). The plural form of “Addendum” is “Addenda.”

“Amendment” or “Addendum” or “Addenda” as defined in OAR 125-246-0110(1), or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

"Bid" (referred to as “Quote” in OregonBuys®) means Bidder's written Bid submitted in response to the ITB, including all necessary attachments and information required to be submitted prior to award. Bid also means "Offer".

"Bidder" means an individual (person), organization or representative of an organization that submits a Bid in response to an ITB. Bidder also means “Offeror”.

“Bid Solicitation” Any form of solicitation: Request for Proposal, Invitation to Bid, Request for

Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys®.

“Change Order” A formal change to an existing MBPO (i.e., any form of contract, agreement, price agreement or on-call contract, etc., purchase order or work order contract).

"Closing" (referred to as “Bid Opening Date” in OregonBuys®) means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by

Bidder.

“Master Blanket Purchase Order” (“MBPO”) Any form of contract, agreement, price agreement or on-call contract, etc., purchase order, or work order contract.

"Opening" means the date/time set to read the Bid submittals.

"OregonBuys® System" or “OregonBuys®” means the on-line electronic Oregon automated procurement system administered by the Oregon Department of Administrative Services. The

OregonBuys® System website is: https://oregonbuys.gov/bso/.

“Quote” Any form of Bid submission by Vendors, i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

“Schedule of Events” means the specific time and dates events relating to this ITB will occur.

https://oregonbuys.gov/bso/ https://oregonbuys.gov/bso/

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“Successful Bidder” means the person(s), organization(s) to which the award is made.

“Vendor” Any form of business entity registered in OregonBuys®.

CROSSWALK OF TERMS USED IN OREGONBUYS® Please see this link:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys-glossary.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys-glossary.pdf