ITB Frame Licenses and Deployment.docx

Invitation to Bid for Dizzion Frame Licenses, Deployment Services, and 3 Years Support and Maintenance

The Madison Metropolitan Sewerage District (District) is accepting bids for Dizzion Frame licenses, the related services for deployment, and 3 years of annual support and maintenance. Bids must identify licenses, services, and cost as requested in this Invitation to Bid (ITB) document. Failure to provide this information may result in the rejection of the bid. The District reserves the right to reject any or all bids.

The District will receive completed bid documents via email until 11:00am local time (Madison, WI) on October 25, 2024. At that time and place, all bids will be publicly opened and read aloud. Bids should be emailed to the District Technology Manager, Laurie Dunn, at LaurieD@madsewer.org. The subject line of the email should be “Bid for Dizzion Frame Licenses and Deployment”. A receipt confirmation is recommended when sending this email. All bids must include the items described in this ITB document.

If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this ITB, the bidder must immediately email the project contact listed above and request modification or clarification of the bid document.

Any questions should be emailed to Laurie Dunn, at LaurieD@madsewer.org. The deadline for submitting questions is 11:00am local time (Madison, WI) on October 16, 2024. Questions and answers that materially affect the requirements of this ITB will be posted to the District’s website by the end of the day on October 18, 2024.

Bid Submittal Requirements and Acknowledgement

Please initial in the Bidder Initials box to the right of the information or requirement statements below to signify that you have read and understand each statement.

The Bidder must be an authorized partner or distributor of the listed Dizzion products and services listed in the Bid Table.

The Bidder must have applicable experience of successfully providing Frame licenses and the related deployment services for at least the last three years.

The Bidder shall appoint a single point of contact that the District will use for any activity pertaining to the requirements of this ITB. This person should be noted on Bidder Form below.

Bid documents shall be submitted via email to Laurie Dunn, District Technology Manager at LaurieD@madsewer.org. All documents must be received on or before 11:00am local time (Madison, WI) on October 25, 2024. The email submission subject line should read: "Bid for Dizzion Frame Licenses and Deployment ". When sending this email, it is recommended that you use a receipt confirmation.

Questions related to this ITB shall be emailed to Laurie Dunn at LaurieD@madsewer.org. All questions must be received no later than 11:00am local time (Madison, WI) on October 16, 2024. Answers will be posted on the District's website no later than end of day on October 18, 2024. It is the responsibility of bidders to check the website for updates.

Bidder must submit with their bid, the respective Dizzion licensing policies for the licenses and support listed in the Bid Table.

Bids shall remain valid for at least 60 (sixty) days after the date of bid opening on October 25, 2024.

The District shall be under no obligation to accept the lowest or any other offer received in response to this bid request. The District further reserves the right to reject any or all offers based on its own evaluation of the offers received, or based on stability, capabilities, track records, reputation among users and other similar credentials of a Bidder. When the District makes any such rejection, it will not be bound to give any reason and/or justification in this regard to the Bidder.

The winning Bidder will be selected based on the total least cost quoted for the software and services listed in the Bid Table.

If awarded, the purchase will cover 3 years of renewals for the software support and maintenance as listed in the Bid Table.

The District must receive the invoice for the software license subscriptions and the deployment services by 12/20/2024.

By mutual agreement, the quantity of items purchased may be increased, provided that the original purchase price, terms, conditions, and specifications remain the same.

Late submissions will be disqualified.

Incomplete submissions will be disqualified.

The District is a municipal corporation operating under Section 200.01 to 200.15, inclusive, of the Wisconsin Statutes and is therefore exempt from payment of the Wisconsin Sales Tax and all other State Taxes.

Bid Table for Dizzion Frame Licenses, Deployment Services, and 3 Years Support and Maintenance

All shaded fields must be completed for your bid to be valid. Any additional costs must also be listed in this form.

Quantity

DZN-PER-USER-PRE

DZN-SVC-DEP-STD

Total Cost Bid for All Products and Services

Bidder Information Form

The undersigned offers and agrees to furnish the services and goods at the prices are offered herein. The authorized signature also certifies that this offer is submitted competitively and without collusion.

Bidder/Vendor Name:

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