ITB Compete Package.pdf

DOT-ITB-24-7012-LV

State of Florida Department of Transportation

INVITATION TO BID

PINELLAS AND TAMPA OPERATIONS CENTERS PAINTING

PROJECTS

CONTACT FOR QUESTIONS:

Lori Vicari, Purchasing Agent III lori.vicari@dot.state.fl.us

Phone: (813) 975-6199 or (800) 226-7220 x6199 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:lori.vicari@dot.state.fl.us

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive

INVITATION TO BID (ITB) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

TO LORI VICARI AT LORI.VICARI@DOT.STATE.FL.US

Bid Number: DOT-ITB-24-7012-LV

Title: Pinellas and Tampa Operations Centers Painting Projects

Bid Due Date & Time (On or Before): See “TIMELINE” in INTRODUCTION SECTION

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and e-mail to Lori Vicari at lori.vicari@dot.state.fl.us.

THE ITB DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail, or telephone: Lori Vicari, Purchasing Agent III at lori.vicari@dot.state.fl.us or (813) 975-6199 or (800) 226-7220 x6199.

mailto:LORI.VICARI@DOT.STATE.FL.US https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide painting services at Pinellas and Tampa Operations Centers. It is anticipated that the term of the contract will begin upon execution and be effective for two years thereafter.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the ITB, including properly completed forms and supporting documentation. After the award, the said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

MANDATORY PRE-BID MEETING

Pinellas Operations Center 2/7/2024 10:00 AM Pinellas Main Conference Room 5211 Ulmerton Road Clearwater, Florida 33760

Tampa Operations Center 2/7/2024 1:00 PM Tampa Ops North Conference Room 2820 Leslie Road Tampa, Florida 33619

DEADLINE FOR TECHNICAL QUESTIONS 2/8/2024 11:00 AM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 2/13/2024 9:30 AM

ELECTRONIC SUBMISSIONS OF BIDS – PLEASE SEE NO.3 BELOW

PUBLIC OPENING 2/13/2024 11:00 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive

POSTING OF INTENDED DECISION/AWARD 2/13/2024 4:00 PM

3) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so will result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-24-7012-LV – Vendors Name

b) Email shall contain one file attachment marked as the following: DOT-ITB-24-7012-LV –

Vendors Name - Bid Submittal

c) Documents shall be submitted in portable document format (PDF) and have an email size limit of 25MB.

d) The body of the email shall not contain any information.

e) Email limit is 25MB per message. That total includes all attachments, email body and if you use stationary backgrounds, artwork, etc.

f) Bids shall be submitted ONLY to: D7.Purch@dot.state.fl.us

NOTE: It is the bidder’s responsibility to assure that the bid is delivered to the email address above on or before the bid due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered will not be considered.

4) AGENDA FOR PUBLIC MEETINGS

Agenda for Mandatory Pre-Bid Meeting

All pre-bid meetings are open to the public and will be conducted according to the following agenda:

- Opening remarks - Approximate time of two minutes by Department Procurement Office personnel.

- Review contract administrative requirements.

- Review scope of services, method of compensation, and bid sheet.

- Technical and administrative question and answer session.

- Adjourn meeting.

Agenda for Bid Opening Public Meeting

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

mailto:D7.Purch@dot.state.fl.us

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED

NON-RESPONSIVE (see Special Condition 22). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Lori Vicari at D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the procurement agent in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com mailto:D7-PurchQuestions@dot.state.fl.us extension 6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their bid sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit “A”, Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that submits the lowest responsive bid. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

http://www.osd.dms.state.fl.us/

1. Section 295.187(4), F.S.; Veteran Business Enterprise

2. Section 287.087, F.S.; Drug Free Workplace

3. Section 287.057(11) F.S.; Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical bids, the Department shall determine the award by means of random drawing.

8) MANDATORY PRE-BID CONFERENCE

A MANDATORY pre-bid meeting will be held on the date, time, and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to review the scope of services and respond to questions from potential bidders regarding the scope of services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, effect the work to be performed. Any changes and/or resulting addenda to the ITB will be the sole prerogative of the Department.

Attendance at this pre-bid conference is MANDATORY. Bidder must attend both pre-bid conferences to bid. Failure by a bidder to attend or be represented at this pre-bid conference will constitute a non-responsive determination of their bid package. Bids found to be non-responsive will not be considered.

9) QUALIFICATIONS

9.1 GENERAL

9.1.1 Been actively engaged in the type of business being requested for a minimum of five years.

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1 above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, F.S., out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than two years from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be done without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) ALTERNATES

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID. BID AS SPECIFIED.

12) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained. The Vendor shall submit the required Certificates of Insurance (COI) to the Florida Department of Transportation, Procurement Office, MS 7-700, Lori Vicari, lori.vicari@dot.state.fl.us, 11201 North McKinley Drive, Tampa, Florida 33612-6456 within 10 days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the State of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 minimum per person and $300,000.00 minimum each occurrence, and property damage insurance of at least $200,000.00 minimum each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

13) PERFORMANCE BOND

A performance bond is not required for this project.

14) METHOD OF COMPENSATION

Details of the method of compensation are described in Exhibit "B", Method of Compensation, attached hereto and made a part hereof.

15) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

16) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

17) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

18) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

19) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The form should be submitted with the price proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section 287.135 of the F.S. are met.

20) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

21) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

22) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

23) BID SHEET

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

24) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

25) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

26) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 24-7012-LV- Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

27) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will not be considered unless is resubmitted by the due date and time. Bidders may also send a change in separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

28) POSTING OF INTENDED DECISION/AWARD

28.1 General:

The Department’s decision will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/, under this bid number, on the date and time in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within

10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

28.2 Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 28.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

28.3 Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

29) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Standard Written Agreement executed by both parties and a Task Work Order is issued.

30) RENEWAL

Upon mutual agreement, the Department and the contract Vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

31) ATTACHED FORMS

Exhibit “C”, Bid Sheet Minimum Qualifications Statement Drug-Free Workplace Program Certification E-Verify MBE Planned Utilization Vendor Certification Regarding Scrutinized Companies Lists

32) TERMS AND CONDITIONS

32.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

32.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

32.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_ 2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

33) ORDER OF PRECEDENCE

Special Conditions http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

Exhibit “A”, Scope of Services Exhibit “B”, Method of Compensation Exhibit ”C”, Bid Sheet Standard Written Agreement Instructions to Respondents (PUR 1001) General Conditions (PUR 1000) Introduction Section

A-1

EXHIBIT “A”

SCOPE OF SERVICES

PINELLAS AND TAMPA OPERATIONS CENTERS PAINTING PROJECTS

I. OBJECTIVE

The Florida Department of Transportation (FDOT), District 7 (hereinafter referred to as the "Department") is seeking a qualified, experienced, and licensed Vendor to perform interior and exterior painting, priming, sealing, cleaning of concrete block, wood, and metal surfaces. Work site designations are the following:

WORK SITE #1

Building #7020 Tampa Operations Center 2820 Leslie Road, Tampa Florida 33619

WORK SITE #2

Buildings #7088, #7900, #7089 Pinellas Operations Center 5211 Ulmerton Road, Clearwater Florida 33760

II. SERVICES TO BE PROVIDED

A. WORK SITE #1 (SEE ATTACHMENT A)

Interior: Building #7020

The Vendor shall perform cleaning, priming, painting, within building #7020 including doors, door frames, window frames, concrete block walls, handrails, stairs, storage area walls and ceilings, metal structural beams, posts and framing members, and overhead crane assembly.

B. WORK SITE #2 (SEE ATTACHMENT B)

Exterior: Building #7088

The Vendor shall perform pressure washing, sealing, priming, and painting, exterior of building #7088 including doors, door frames, and windowsills.

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Exterior: Building #7900, #7089

The Vendor shall perform pressure washing, sealing, priming, and painting, exterior of buildings #7900, #7089 including doors, door frames, wooden loading dock guards, stairs, metal window shutters, metal vents/louvers and metal framing around rollup doors, and windowsills, III. PAINT SPECIFICATIONS

Interior:

• 100% acrylic latex paint.

• Satin-finish.

• Resistant to scuffs and stains.

• High-hiding coverage.

• Fade and mildew resistant finish.

Exterior:

• Oil based paint.

• Satin-finish.

• Maximum weather protection.

• Mold, mildew, and algae-resistant finish.

• Low-temp application.

• Excellent hiding.

• Flexible finish won’t crack or peel.

• Excellent fade resistance.

• Early resistance to moisture.

Exterior Paint/Sealant Specifications: Building #7088

Vendor shall provide and install the following:

• Joint Sealants.

• Primers.

• Paint products.

• Exterior paint and coatings systems including surface preparation.

*Polyurethane sealants:

Badische Anilin-und Sodafabrik (BASF) Master Seal Non-Priming (NP) 100 High Performance Hybrid Sealant by BASF

*Water Proofing Masonry Coatings:

Basis of Design: LOXON XP Satin by Sherwin Williams

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*Primers for Concrete and Masonry:

Basis of Design: LOXON Porous Surfaces Primer

Paint colors:

To be determined.

*NOTE: Based on a water intrusion feasibility study done at the sites, these products were determined by the engineer to provide the best properties to stop water from intruding through concrete block and can still be applied using the same techniques/methods as regular paint, primer, and caulking.

IV. GENERAL REQUIREMENTS

A. The Vendor shall repair all damaged gypsum board in project areas. Any repairs of gypsum or wall texture shall match existing outside the work area in like and kind.

B. The Vendor shall provide and install drywall corner molding, sheetrock patches, texture, paint, and primer as needed to create a complete assembly that operates within manufacture recommendations. The Vendor shall complete the work from floor to ceiling in the work areas specified.

C. Finishing of repairs in contact with existing walls and finishing of walls shall be visually seamless and inconspicuous. Vendor shall apply a minimum of two coats of paint (floor to ceiling) in all work areas.

D. The Vendor shall apply urethane sealant to all transitions where they have been omitted previously, unless specifically excluded by Department’s Contract Manager in writing. This includes, but is not limited to door, window and fixture penetrations and perimeters; windowsills, joints and perimeters of decorative stucco bands, quoins, joints at wall to wall (i.e., inside corners created by changes in direction of joining surfaces); flashing details; control joints and between separating dissimilar materials at expansion joints. Sealant installed over existing sealant is strictly forbidden.

E. Prior to sealant application Vendor shall remove all failing sealant with a caulk cutter only using caution not to damage the substrate and brush clean all residuals. Bridging/band-application over any existing sealants is prohibited and will be removed at Vendor's sole cost.

F. Dispose of all cleaning residuals/old sealant, etc. in accordance with

Environmental Protection Agency (EPA) and all local and state requirements.

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All debris and trash shall be disposed of in compliance with all applicable laws and regulations.

V. VENDOR RESPONSIBILITIES

A. The Vendor shall obtain and provide all necessary permits, equipment, materials, parts, supplies, labor, manufacturer’s warranties and Vendor’s warranties for parts and labor.

B. Vendor shall be responsible for repairing and finishing of any damage to the facility made by the Vendor and/or their sub-contractors during performance of services. Vendor shall take every precaution to protect all items that are in the existing site, all items such as but not limited to furniture, cubicles, shelving, signs, artwork, or any other items in the project. Vendor shall relocate and move existing items to facilitate the work. Vendor shall return all items to their respective original locations in clean and undamaged condition.

C. Vendor shall provide warranties on craftsmanship and materials for a minimum period of one year. The warranty period shall begin at the date of final acceptance.

D. Vendor shall submit any project delay days to the Department’s Contract Manager within 48 hours of the delay by email.

E. Vendor shall provide a full-time, onsite Project Manager throughout the duration of the project.

F. Vendor shall provide and install a continuous floor to ceiling dust barrier in all project areas. Vendor shall take full precautions to protect and prevent any damage to the building, the existing floors, and facilities outside or adjacent to the work areas.

G. Work will take place in a fully occupied building and work area. The Vendor shall take all necessary precautions and implement necessary measures to ensure the safety of all persons on site, visiting the site and working on the site.

H. Vendor shall make all necessary accommodations to minimize disturbances to the daily operations taking place within the building. Vendor shall not obstruct hallways, egress routes, offices, or any other route, that would interfere with daily operations in any way.

I. Vendor shall submit a material acquisition plan to the Department’s Contract

Manager at the meeting prior to work commencing. The Vendor shall coordinate all work activity, material acquisitions and property access with the Department’s Contract Manager.

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J. All debris and trash shall be cleaned up at the site daily and disposed of by the Vendor prior to the end of the project. Drop cloths shall be used where needed for overspray or spills. Trash and debris shall not be placed in the Department trash dumpster or property.

K. The Vendor shall provide final cleaning of the work, immediately prior to final acceptance.

The following are examples, but not by way of limitation, of cleaning levels required:

1. Remove labels which are not required as permanent labels, including all gum residue.

2. Clean transparent materials, including mirrors, window, and door glass, to a polished condition, removing substances, which are noticeable as vision-obscuring materials.

3. Clean exposed exterior and interior hard-surface finishes, to a dirt-free condition, free of dust, stains, films, and similar noticeable distracting substances. Except as otherwise indicated, avoid disturbance of natural weathering of exterior surfaces. Restore reflective surfaces to original reflective condition. Buff out scratches and marks on exposed metal surfaces.

6. Clean floors in unoccupied spaces broom clean. Remove noticeable paint marks and construction stains.

7. Vacuum carpeted surfaces and similar soft surfaces. Inspect for stains and clean.

9. Clean light fixtures and lamps to function at full efficiency. Replace any damaged lens.

10. Clean project site, including landscape development areas, of litter and foreign substances. Sweep paved areas to a broom-clean condition;

remove stains, petrochemical spills, and other foreign deposits. Rake grounds which are neither planted nor paved, to a smooth, even-textured surface, breaking up or removing clumps of material.

L. Vendor shall keep all safety data sheets (SDS) on site for all chemicals used over the course of the project.

VI. ACCESS TO THE SITE, DELIVERY, AND INSTALLATION

A. The Department will provide access to the Vendor and sub-contractors at

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Pinellas and Tampa Operations Centers. The Vendor must coordinate with the Department access requirements for all employees and equipment of the Vendor and sub-contractors.

B. The Department’s Contract Manager will provide an outdoor staging area; the Vendor shall submit a request for preferred staging area location(s) to the Department’s Contract Manager. The Department’s Contact Manager shall review and assign staging area(s) for use by Vendor.

C. The vendor shall supply the Department’s Contract Manager with a schedule of work hours/days requested. The Department’s Contract Manager will review the requested work schedule (hours and dates) and will approve or request that the schedule be modified due to the Department’s requirements. A vendor may complete the work on Saturday and Sunday between the following hours:

7:00 a.m. and 11:00 pm. There will be no variance in this schedule unless authorized in advance by the Department’s Contract Manager.

D. Upon completion of tasks, the Vendor shall remove all excess and/or additional materials from the premises. NO material will be allowed to be dumped into existing Department dumpsters.

E. The Vendor is prohibited from deviations or executing directives, in any way, other than by the Department’s Contract Manager or its delegate.

VII. DEPARTMENT RESPONSIBILITIES

A. The Department will designate a Contract Manager for administering the terms and conditions of this contract as follows:

Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Email address: ronald.bogats@dot.state.fl.us Phone number (813) 975-6769

The Department reserves the right to change the Contract Manager or appoint a delegate at any time.

B. Electricity, water, and parking will be provided to the Vendor by the

C. Prior to any work being performed, the Department’s Contract Manager shall schedule a meeting with the Vendor to coordinate all work-related activities.

D. Prior to final acceptance, the Department will generate a closing punch list that the Vendor shall use to make any corrections or repairs to complete the project.

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VIII. BEGINNING AND LENGTH OF SERVICE

The term of the contract will begin upon contract execution and be effective for two years thereafter.

IX. TERMINATION AND DEFAULT

Reference is made to Paragraph 6 of the Standard Written Agreement. Any necessary default action will be processed in accordance with Department of Management Services Rule 60A-1.006(3).

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ATTACHMENT A

WORK AREA #1

Automotive Shop Building #7020

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Automotive Shop Crane #7020

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ATTACHMENT B

WORK AREA #2

Training Room Building #7088

Warehouse Building #7900

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Warehouse Building #7089

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EXHIBIT "B"

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 ASSIGNMENT OF WORK:

The services to be provided on each project will be initiated and completed as directed by the Department’s Contract Manager. A "Task Work Order (TWO)" will be issued for each project scheduled.

3.0 COMPENSATION:

There is no Budgetary Ceiling; funds will be encumbered for each TWO.

This is a Term Contract whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. The Department will authorize services based on need and availability of budget. Execution of this Agreement does not guarantee that the work will be authorized.

4.0 ESTABLISHMENT OF TWO AMOUNT:

Each TWO shall be issued by the Contract Manager. The Contract Manager shall obtain fund approval for each authorization by an approved encumbrance prior to issuing the TWO. All work authorizations shall be completed within the term of this Agreement.

5.0 PROGRESS PAYMENTS:

The Vendor shall submit an invoice in a format acceptable to the Department. For the satisfactory performance of the services detailed in each TWO, the Vendor shall be paid up to the maximum amount for each authorization. Payment shall be made for the services provided, at the amounts specified in Exhibit “C”, as approved by the Department. The contract billing amounts shall include the costs of salaries, overhead, fringe benefits and operating margin.

Invoices shall be submitted to:

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Florida Department of Transportation Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Email address: ronald.bogats@dot.state.fl.us

6.0 DETAILS OF UNIT RATES:

Details of Unit Rates for the performance of the Vendor’s services set forth in Exhibit "A" are contained in Exhibit "C", attached hereto and made a part hereof.

7.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

8.0 FINANCIAL CONSEQUENCES:

Reference Paragraph 3 of the Standard Written Agreement.

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EXHIBIT “C”

BID SHEET

Services Lump Sum Amount

1 Work Site # 1 (Tampa Operations Center) Auto Shop Building # 7020 Clean, prime, paint, all interior concrete brick walls, all metal surfaces, structural beams, structural posts and framing members within auto shop and storage areas, overhead crane assembly, window frames, doors, and door frames, remove/replace all non-slip materials on two sets of existing stairs and handrails to be painted.

2 Work Site #2 (Pinellas Operations Center) Training Building # 7088 Paint, prime, seal and pressure wash exterior of building. Paint, prime and prep both sides of five exterior doors and door frames, and windowsills.

3 Work Site #2 (Pinellas Operations Center) Warehouse Building # 7900 Paint, prime, seal and pressure wash exterior of building, paint, prime, and prep both sides of three exterior doors and door frames, paint and prime metal window shutters/covering and nine metal frames around roll-up doors, paint and prime wooden loading dock bumper guard, and three sets of stairs

4 Work Site #2 (Pinellas Operations Center) Warehouse Building # 7089 Paint, prime, seal, and pressure wash exterior of building. Paint, prime and prep both sides of two exterior doors and door frames, 5 Work Site #2 (Pinellas Operations Center) Warehouse Building #7900 Paint and prime all attached metal facia/cladding on building.

6 Work Site #2 (Pinellas Operations Center) Warehouse Building #7089 Replacement of rotted wood soffit and fascia that is beyond repair. Paint and prime all new and existing wood soffit and facia and drip edge on building

Total:

Lump Sum amounts shall include the costs of salaries, overhead, fringe benefits, operating margin, labor, materials, permits and all miscellaneous expenses including mileage and relevant insurance coverage as required to perform the work.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General

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Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

NOTE:

In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT:

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID #

Address: City, State, Zip

Phone: E-mail:

Authorized Signature: Date:

Printed / Typed: Title:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.