ADDENDUM 2 Packet.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

ADDENDUM NO.: 2 DATE: 2/8/2024

RE: ITB#: DOT-ITB-24-7012-LV

ITB TITLE: PINELLAS AND TAMPA OPERATIONS CENTERS PAINTING PROJECTS

OPENING DATE: February 13, 2024

Notice is hereby given of the following changes to the above-referenced ITB:

1. CHANGE: Exhibit “A”, Scope of Services, Section II, B

B. WORK SITE #2 (SEE ATTACHMENT B)

Exterior: Building #7088

The Vendor shall perform pressure washing of the building, sealing, priming, and painting, exterior of building #7088 including doors, door frames, and windowsills.

Includes all exposed bare concrete surfaces surrounding each building.

Exterior: Building #7900, #7089

The Vendor shall perform pressure washing of the building, sealing, priming, and painting, exterior of buildings #7900, #7089 including doors, door frames, wooden loading dock guards, stairs, metal window shutters, metal vents/louvers and metal framing around rollup doors, and windowsills. Pressure washing includes concrete sidewalk surrounding each building, stairs, decks, vertical risers on the stairs.

2. CHANGE: Exhibit “C”, Bid Sheet

Line items 7, 8, 9 and 11

3. ADD: District Structures Legend

4. ADD: Technical Questions and Answers

Bidders must acknowledge receipt of this Addendum by completing and returning it to the Procurement Office, by no later than the time and date of the bid opening. Failure to do so may subject the bidder to disqualification.

Lori Vicari______ Procurement Agent

Bidder

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

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EXHIBIT “A”

SCOPE OF SERVICES

PINELLAS AND TAMPA OPERATIONS CENTERS PAINTING PROJECT

I. OBJECTIVE

The Florida Department of Transportation (FDOT), District 7 (hereinafter referred to as the "Department") is seeking a qualified, experienced, and licensed Vendor to perform interior and exterior painting, priming, sealing, cleaning of concrete block, wood, and metal surfaces. Work site designations are the following:

WORK SITE #1

Building #7020 and #7303 Tampa Operations Center 2820 Leslie Road, Tampa Florida 33619

WORK SITE #2

Buildings #7088, #7900, #7089 Pinellas Operations Center 5211 Ulmerton Road, Clearwater Florida 33760

II. SERVICES TO BE PROVIDED

A. WORK SITE #1 (SEE ATTACHMENT A)

Interior: Building #7020

The Vendor shall perform cleaning, priming, painting, within building #7020 including doors, door frames, window frames, concrete block walls, handrails, stairs, storage area walls and ceilings, metal structural beams, posts and framing members, and overhead crane assembly.

Interior: Building #7303

The Vendor shall perform priming, painting, and repair of gypsum board within buildings #7303 including doors, door frames, common areas, file room, breakroom, conference rooms and offices.

B. WORK SITE #2 (SEE ATTACHMENT B)

Exterior: Building #7088

A-2

The Vendor shall perform pressure washing of the building, sealing, priming, and painting, exterior of building #7088 including doors, door frames, and windowsills. Includes all exposed bare concrete surfaces surrounding each building.

Exterior: Building #7900, #7089

The Vendor shall perform pressure washing of the building, sealing, priming, and painting, exterior of buildings #7900, #7089 including doors, door frames, wooden loading dock guards, stairs, metal window shutters, metal vents/louvers and metal framing around rollup doors, and windowsills.

Pressure washing includes concrete sidewalk surrounding each building, stairs, decks, vertical risers on the stairs.

III. PAINT SPECIFICATIONS

Interior:

• 100% acrylic latex paint.

• Satin-finish.

• Resistant to scuffs and stains.

• High-hiding coverage.

• Fade and mildew resistant finish.

Exterior:

• Oil based paint.

• Satin-finish.

• Maximum weather protection.

• Mold, mildew, and algae-resistant finish.

• Low-temp application.

• Excellent hiding.

• Flexible finish won’t crack or peel.

• Excellent fade resistance.

• Early resistance to moisture.

Exterior Paint/Sealant Specifications: Building #7088

Vendor shall provide and install the following:

• Joint Sealants.

• Primers.

• Paint products.

• Exterior paint and coatings systems including surface preparation.

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*Polyurethane sealants:

Badische Anilin-und Sodafabrik (BASF) Master Seal Non-Priming (NP) 100 High Performance Hybrid Sealant by BASF

*Water Proofing Masonry Coatings:

Basis of Design: LOXON XP Satin by Sherwin Williams

*Primers for Concrete and Masonry:

Basis of Design: LOXON Porous Surfaces Primer

Paint colors:

To be determined.

*NOTE: Based on a water intrusion feasibility study done at the sites, these products were determined by the engineer to provide the best properties to stop water from intruding through concrete block and can still be applied using the same techniques/methods as regular paint, primer, and caulking.

IV. GENERAL REQUIREMENTS

A. The Vendor shall repair all damaged gypsum board in project areas. Any repairs of gypsum or wall texture shall match existing outside the work area in like and kind.

B. The Vendor shall provide and install drywall corner molding, sheetrock patches, texture, paint, and primer as needed to create a complete assembly that operates within manufacture recommendations. The Vendor shall complete the work from floor to ceiling in the work areas specified.

C. Finishing of repairs in contact with existing walls and finishing of walls shall be visually seamless and inconspicuous. Vendor shall apply a minimum of two coats of paint (floor to ceiling) in all work areas.

D. The Vendor shall apply urethane sealant to all transitions where they have been omitted previously, unless specifically excluded by Department’s Contract Manager in writing. This includes, but is not limited to door, window and fixture penetrations and perimeters; windowsills, joints and perimeters of decorative stucco bands, quoins, joints at wall to wall (i.e., inside corners created by changes in direction of joining surfaces); flashing details; control joints and between separating dissimilar materials at expansion joints. Sealant installed over existing sealant is strictly forbidden.

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E. Prior to sealant application Vendor shall remove all failing sealant with a caulk cutter only using caution not to damage the substrate and brush clean all residuals. Bridging/band-application over any existing sealants is prohibited and will be removed at Vendor's sole cost.

F. Dispose of all cleaning residuals/old sealant, etc. in accordance with

Environmental Protection Agency (EPA) and all local and state requirements.

All debris and trash shall be disposed of in compliance with all applicable laws and regulations.

V. VENDOR RESPONSIBILITIES

A. The Vendor shall obtain and provide all necessary permits, equipment, materials, parts, supplies, labor, manufacturer’s warranties and Vendor’s warranties for parts and labor.

B. Vendor shall be responsible for repairing and finishing of any damage to the facility made by the Vendor and/or their sub-contractors during performance of services. Vendor shall take every precaution to protect all items that are in the existing site, all items such as but not limited to furniture, cubicles, shelving, signs, artwork, or any other items in the project. Vendor shall relocate and move existing items to facilitate the work. Vendor shall return all items to their respective original locations in clean and undamaged condition.

C. Vendor shall provide warranties on craftsmanship and materials for a minimum period of one year. The warranty period shall begin at the date of final acceptance.

D. Vendor shall submit any project delay days to the Department’s Contract Manager within 48 hours of the delay by email.

E. Vendor shall provide a full-time, onsite Project Manager throughout the duration of the project.

F. Vendor shall provide and install a continuous floor to ceiling dust barrier in all project areas. Vendor shall take full precautions to protect and prevent any damage to the building, the existing floors, and facilities outside or adjacent to the work areas.

G. Work will take place in a fully occupied building and work area. The Vendor shall take all necessary precautions and implement necessary measures to ensure the safety of all persons on site, visiting the site and working on the site.

H. Vendor shall make all necessary accommodations to minimize disturbances to the daily operations taking place within the building. Vendor shall not obstruct

A-5 hallways, egress routes, offices, or any other route, that would interfere with daily operations in any way.

I. Vendor shall submit a material acquisition plan to the Department’s Contract

Manager at the meeting prior to work commencing. The Vendor shall coordinate all work activity, material acquisitions and property access with the Department’s Contract Manager.

J. All debris and trash shall be cleaned up at the site daily and disposed of by the Vendor prior to the end of the project. Drop cloths shall be used where needed for overspray or spills. Trash and debris shall not be placed in the Department trash dumpster or property.

K. The Vendor shall provide final cleaning of the work, immediately prior to final acceptance.

The following are examples, but not by way of limitation, of cleaning levels required:

1. Remove labels which are not required as permanent labels, including all gum residue.

2. Clean transparent materials, including mirrors, window, and door glass, to a polished condition, removing substances, which are noticeable as vision-obscuring materials.

3. Clean exposed exterior and interior hard-surface finishes, to a dirt-free condition, free of dust, stains, films, and similar noticeable distracting substances. Except as otherwise indicated, avoid disturbance of natural weathering of exterior surfaces. Restore reflective surfaces to original reflective condition. Buff out scratches and marks on exposed metal surfaces.

6. Clean floors in unoccupied spaces broom clean. Remove noticeable paint marks and construction stains.

7. Vacuum carpeted surfaces and similar soft surfaces. Inspect for stains and clean.

9. Clean light fixtures and lamps to function at full efficiency. Replace any damaged lens.

10. Clean project site, including landscape development areas, of litter and foreign substances. Sweep paved areas to a broom-clean condition;

remove stains, petrochemical spills, and other foreign deposits. Rake

A-6 grounds which are neither planted nor paved, to a smooth, even-textured surface, breaking up or removing clumps of material.

L. Vendor shall keep all safety data sheets (SDS) on site for all chemicals used over the course of the project.

VI. ACCESS TO THE SITE, DELIVERY, AND INSTALLATION

A. The Department will provide access to the Vendor and sub-contractors at

Pinellas and Tampa Operations Centers. The Vendor must coordinate with the Department access requirements for all employees and equipment of the Vendor and sub-contractors.

B. The Department’s Contract Manager will provide an outdoor staging area; the Vendor shall submit a request for preferred staging area location(s) to the Department’s Contract Manager. The Department’s Contact Manager shall review and assign staging area(s) for use by Vendor.

C. The vendor shall supply the Department’s Contract Manager with a schedule of work hours/days requested. The Department’s Contract Manager will review the requested work schedule (hours and dates) and will approve or request that the schedule be modified due to the Department’s requirements. A vendor may complete the work on Saturday and Sunday between the following hours:

7:00 a.m. and 11:00 pm. There will be no variance in this schedule unless authorized in advance by the Department’s Contract Manager.

D. Upon completion of tasks, the Vendor shall remove all excess and/or additional materials from the premises. NO material will be allowed to be dumped into existing Department dumpsters.

E. The Vendor is prohibited from deviations or executing directives, in any way, other than by the Department’s Contract Manager or its delegate.

VII. DEPARTMENT RESPONSIBILITIES

A. The Department will designate a Contract Manager for administering the terms and conditions of this contract as follows:

Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Email address: ronald.bogats@dot.state.fl.us Phone number (813) 975-6769

The Department reserves the right to change the Contract Manager or appoint a delegate at any time.

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B. Electricity, water, and parking will be provided to the Vendor by the Department.

C. Prior to any work being performed, the Department’s Contract Manager shall schedule a meeting with the Vendor to coordinate all work-related activities.

D. Prior to final acceptance, the Department will generate a closing punch list that the Vendor shall use to make any corrections or repairs to complete the project.

VIII. BEGINNING AND LENGTH OF SERVICE

The term of the contract will begin upon contract execution and be effective for two years thereafter.

IX. TERMINATION AND DEFAULT

Reference is made to Paragraph 6 of the Standard Written Agreement. Any necessary default action will be processed in accordance with Department of Management Services Rule 60A-1.006(3).

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ATTACHMENT A

WORK AREA #1

Automotive Shop Building #7020

A-9

Automotive Shop Crane #7020

A-10

ATTACHMENT B

WORK AREA #2

Training Room Building #7088

Warehouse Building #7900

A-11

Warehouse Building #7089

C-1

EXHIBIT “C”

BID SHEET

PINELLAS AND TAMPA OPERATIONS CENTERS PAINTING PROJECTS

SERVICES TO BE PROVIDED AS SPECIFIED IN EXHBIT “A”, SCOPE OF SERVICES

Item No. Description Price

1 Work Site # 1 (Tampa Operations Center) Auto Shop Building # 7020 Clean, prime, paint, all interior concrete brick walls, all metal surfaces, structural beams, structural posts and framing members within auto shop and storage areas, overhead crane assembly, window frames, doors, and door frames, remove/replace all non-slip materials on two sets of existing stairs and handrails to be painted.

2 Work Site # 1 (District Structures) Structures Building #7303 two conference rooms. Cleaning, priming, painting, to include doors and door frames.

3 Work Site # 1 (District Structures) Structures Building #7303 break room. Cleaning, priming, painting, to include doors and door frames.

4 Work Site # 1 (District Structures) Structures Building #7303 common area. Cleaning, priming, painting, to include doors and door frames.

5 Work Site # 1 (District Structures) Structures Building #7303 file room. Cleaning, priming, painting, to include doors and door frames.

6 Work Site # 1 (District Structures) Structures Building #7303 13 offices. Cleaning, priming, painting, to include doors and door frames.

7 Work Site #2 (Pinellas Operations Center) Training Building # 7088 Paint, prime, seal and pressure wash exterior of building (Includes all exposed bare concrete surfaces surrounding each building). Paint, prime and prep both sides of five exterior doors and door frames, and windowsills. Pressure wash and seal the Red Pigmented Textured Block around the top trim of the block wall.

8 Work Site #2 (Pinellas Operations Center) Warehouse Building # 7900 Paint, prime, seal and pressure wash exterior of building (Includes all exposed bare concrete surfaces surrounding each building), paint, prime, and prep both sides of three exterior doors and door frames, paint and prime metal window shutters/covering and nine metal frames around roll-up doors. Paint and prime wooden loading dock bumper guard, and three sets of stairs. Yellow paint/coating on concrete stairs and loading dock deck shall have a slip resistant finish.

C-2

9 Work Site #2 (Pinellas Operations Center) Warehouse Building # 7089 Paint, prime, seal, and pressure wash exterior of building (Includes all exposed bare concrete surfaces surrounding each building). Paint, prime and prep both sides of two exterior doors and door frames.

10 Work Site #2 (Pinellas Operations Center) Warehouse Building #7900 Paint and prime all attached metal facia/cladding on building.

11 Work Site #2 (Pinellas Operations Center) Warehouse Building #7089 Paint and prime existing wood soffit and facia and drip edge on building

Total:

Prices shall include the costs of salaries, overhead, fringe benefits, operating margin, labor, materials, permits and all miscellaneous expenses including mileage and relevant insurance coverage as required to perform the work.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

NOTE:

In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT:

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID #

Address: City, State, Zip

Phone: E-mail:

Authorized Signature: Date:

Printed / Typed: Title:

DOT-ITB-24-7012-LV

PINELLAS AND TAMPA OPERATION CENTERS PAINTING PROJECTS

TECHNICAL QUESTIONS AND ANSWERS

1) Question: So, there is an allotted amount per task order per line items?

Answer: No.

2) Question: No wood replacement required on 2nd bldg. 5211 Ulmerton Rd?

Answer: Wood will not be replaced on this building.

3) Question: No concrete power washing on sidewalks?

Answer: Pressure washing flat concrete surfaces surrounding the building will be required.

4) Question: No sealing decorative concrete?

Answer: Decorative concrete will need to be sealed.

5) Question: No painting of decorative concrete?

Answer: No. There will be no painting of decorative concrete, just pressure wash and seal it.

6) Question: If the agency receives more money behind the expected amount will

FDOT give out more work?

Answer: Task work orders will be issued as funding becomes available.

7) Question: Are all doors and frames oil base paint?

Answer: Exterior doors are oil-based paint and the interior doors are a mixture of oil and latex based paint.

8) Question: What was the previous contract amount based on the new contract?

Answer: The Department doesn’t have any records within our retention period of five years.

9) Question: So, each line item will be only done completed before next line item is added into work order and scheduled?

Answer: A task work order can cover multiple line items from the price sheet.

10) Question: What if it takes 2- or 3-line items to make up $50,000?

Answer: The Department will assign as many line items as possible to total the budget available.

11) Question: What is the approximate amount of time after invoice is approved and sent before receiving direct deposit?

Answer: Payments will follow Florida Statute 215.422.

215.422 Payments, warrants, and invoices; processing time limits; dispute resolution; agency or judicial branch compliance.

(1) An invoice submitted to an agency of the state or the judicial branch, required by law to be filed with the Chief Financial Officer, shall be recorded in the financial systems of the state, approved for payment by the agency or the judicial branch, and filed with the Chief Financial Officer not later than 20 days after receipt of the invoice and receipt, inspection, and approval of the goods or services.

(b) If a warrant in payment of an invoice is not issued within 40 days after receipt of the invoice and receipt, inspection, and approval of the goods and services, the agency or judicial branch shall pay to the vendor, in addition to the amount of the invoice, interest at a rate as established pursuant to s. 55.03(1) on the unpaid balance from the expiration of such 40-day period until such time as the warrant is issued to the vendor.

12) Question: Per section 9 qualifications. For the 5-year qualification, will the state permit personnel experience to meet this requirement?

Answer: No, it must be the business itself.

13) Question: Will the auto shop portion of the job be split in two or will it only be scheduled when the budget allows for the full completion of it?

Answer: This will only be scheduled when the budget allows.