STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB) # 786 Mechanic Service Truck

ITB administrative information…………………………………………………………………………………………………………………………………..3

ITB Administrative Information

ITB Lead:

Mack DeYoung, Buyer Idaho Division of Purchasing 650 W State St, RM 100, Boise ID, 83720 mack.deyoung@adm.idaho.gov 208-332-1608

IPRO LOGIN

Pre-Bid Conference (Optional):

Pre-registration in Attachment 5 required by:

Tuesday, May 20, 2025 @ 5:00 p.m. MST

PURPOSE

The State of Idaho Transportation Department (“ITD”), through the Idaho Division of Purchasing (“DOP”), is requesting Bids from qualified Vendors for the purchase and delivery of Mechanic Service Truck (Trucks) in accordance with the specifications provided below.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO Powered by Luma (IPRO). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1 - Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Mack DeYoung, Buyer Phone: 208-332-1608 E-mail: mack.deyoung@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions (found on the Questions Tab in IPRO Powered by LUMA) must also be submitted in writing, using Attachment 1 - Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

SPECIFICATIONS

See Attachment 2 - Specifications.

pre-bid conference All submitting vendors are strongly encouraged to attend a Pre-Bid Conference via Microsoft Teams. The individual Pre-Bid Conference will be scheduled with all vendors who register.

Bidders must fill out and submit Attachment 5 - Pre-Bid Conference Registration. Please RSVP as soon as possible, prior to the deadline stated on Attachment 5 – Pre-Bid Conference Registration. Timeslots will be scheduled on a first-come, first-served basis. Once your timeslot is confirmed, the State will send a meeting invitation to you with a Microsoft Teams link for a video-call.

The purpose of this conference (meeting) is to define roles, responsibilities, review specifications, identify risks, define expectations and determine any ITB solicitation amendments.

Each vendor will be given one (1) hour to ask questions, seek clarity on specifications and offer alternative products. (Alternatives may or may not be considered) Only one (1) vendor per session will be allowed. Each vendor will be allowed to have four (4) representatives on Microsoft Teams, at their scheduled session.

Vendors must have reviewed all specifications prior to the meeting and be prepared to ask questions. Questions are expected to be in writing and available for the State representatives at the time of the meeting. Questions must be in the order they are listed in Attachment 3 Specifications Vendors must provide drawings, documentation and justification for any requested changes to listed specifications contained within this ITB during the Pre-Bid Conference in order to be considered for any amendment to the specifications.

All ITB amendments as a result of these meetings must be posted in writing in IPRO powered by LUMA for public visibility and incorporation into submitting vendors bids prior to the ITB close date. Questions and answer during the meetings are unofficial until posted as an amendment in IPRO powered by Luma. Vendors are cautioned against relying on any verbal information and do so at the Vendor’s sole risk.

Failure to attend the optional Pre-Bid Conference will not relieve the Bidder of meeting the requirements of this ITB.

PRE-BUILD CONFERENCE

The Contractor must coordinate and conduct a pre-build conference with ITD’s Maintenance Services Manager, or designee, at the ITD Headquarters facility located at 3311 West States Street, Boise, ID 83703. This conference must be conducted within fourteen (14) calendar days after award of the Contract and prior to beginning the manufacturing process of the Truck. The purpose of this conference is to review the requirements of the Contract, detailed specifications, component placement, and drawings.

Engineered design Drawing(s) of the Truck must be provided to ITD after its approval to proceed with the manufacturing process of the Truck. Drawing(s) must show structural design and placement of all installed components. Drawing(s) must be provided at the time of the pre-build conference; Drawing(s) are not required with the bid submittal.

quantity While the quantities for the Trucks provided in this solicitation are annual estimates, and will be used for evaluation and award purposes, no minimum or maximum order quantities are guaranteed. If ITD needs to exceed the estimated quantities in this ITB, ITD may place additional order(s), exceeding the annual estimated amount.

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 3).

BILLING PROCEDURE – Invoice and Payment Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below will be returned to the Contractor for correction and resubmission. Resubmitted invoices must be sent with a new invoice date, which will restart the timeline required for payment.

Invoices must be submitted as follows:

One (1) invoice per unit after acceptance by ITD.

Invoices must include the following information:

Contractor Company & Contact Information;

Contract Name & Number;

Order Number;

Invoice Number & Date;

Itemization of the Property provided and accepted to include description matching the contract, quantity, unit of measure, unit price, extended price, total invoice amount and;

Invoices must be emailed to:

HQAP@itd.idaho.gov HQFLEET@itd.idaho.gov

ITD’s Contract Management Team (CMT will review each invoice and dispute with the Contractor, if needed, prior to forwarding to ITD’s accounts payable to process the payment.

Payment Payment will be made in accordance with Idaho Code 67-2302 after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 3 – Bid Schedule unless otherwise modified in an amendment to this Price Agreement.

SUBMISSION REQUIREMENTS

Required Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 3 - Bid Schedule. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

Attachment 4 – Product Information.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

Supporting documentation if offering equal as indicated in Attachment 2 – Specifications.

Warranty Statement, see Section 13 ,Warranty.

Electronic Submission Bids must be submitted electronically via IPRO Powered by LUMA. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronically submitted Bids must be submitted through IPRO, at IPRO Powered by LUMA. When submitting through IPRO, enter your Cost in IPRO as “$0.01,” and UPLOAD YOUR SEPARATE BID SCHEDULE AND ALL OTHER REQUIRED SUBMITTAL ITEMS. Remember to submit an additional redacted version of the documents if you have identified trade secrets.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

When submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which the Bid is submitted in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

All Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on Attachment 3 - Bid Schedule.

The State reserves the right not to evaluate or make an award in the best interest of the State. The State also reserves the right to make multiple awards per manufacturer, per area, in accordance with Section 67-9211 of Idaho Code in the best interest of the State.

Acceptance Upon receipt, the Trucks shall be inspected by the ITD Maintenance Services Manager or designee to ensure the minimum specifications are met. Acceptance shall occur fourteen (14) calendar days after delivery, unless ITD has notified the Contractor in writing that the product delivered does not meet the minimum specifications. If ITD determines that the Trucks are not in accordance with the specifications, ITD shall provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to the ITD specified location at the Contractor’s expense (for minor repairs, onsite repairs at ITD locations may be allowed with ITD approval). The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD.

Warranty Warranty will begin on the date when the vehicle is put into service at ITD. Contractor is responsible for restarting the Warranty. Contractor will formally inform ITD in writing when the adjustment has been made;

Vehicle will have a Bumper-to-Bumper warranty for a period of twelve (12) months that will cover 100% of all components after acceptance from ITD;

Chassis - Base twenty-four (24) months, unlimited mileage;

Service Body - Fifteen (15) Year Limited Warranty including five (5) year rust protection warranty. Contractor must provide written proof upon delivery to ITD that owner information has been submitted to Service Body Supplier;

Engine - Thirty-six (36) months, unlimited mileage;

Axle - Thirty-six (36) months, unlimited mileage;

Cab structure/Corrosion/Paint - Sixty (60) months, unlimited mileage;

Body Paint - Warranted against fading and peeling for minimum period of sixty (60) months;

Crane - Sixty (60) months, parts and labor from new and twelve (12) months on purchased replacement parts;

Welder - Warranted for minimum period of thirty-six (36) months on all components and labor;

Air Compressor/Hydraulic Pump Pad System- Warranted for minimum period of thirty-six (36) months on all components and labor.

Tool Drawers and Slides – Lifetime Warranty, parts and labor;

Hose Reels - Thirty-six (36) months;

Gas Welding Equipment (All) - Thirty-six (36) months;

Hoses - Thirty-six (36) months;

Contractor will be required to travel within the entire State of Idaho to honor any and all warranties stated in this contract when required;

Warranty must include all parts, labor, freight, and all travel expenses to replace a defective warranted item. All warranty work must be complete within fourteen (14) calendars days after receipt of notice from ITD. In the event of major repair, (i.e. engine or transmission overhaul) the timeframe will be mutually agreed upon by the Contractor and ITD;

If the Truck continuously malfunctions and causes it to be out of service on multiple occasions, the Agency reserves the right to require the Contractor to pick up, repair, and return the Truck at no additional cost to the Agency. In the event of a major repair(s) the timeframe must be mutually agreed upon by the Contractor and ITD;

If any warranty work is to be performed, the Contractor may elect to have a dealer of its choice perform the work in accordance with the manufacturer’s standards and;

Bidders must submit warranty documentation and an acceptance letter agreeing to warranty provisions of the Trucks.

training The Contractor must provide an experienced authorized representative, within fourteen (14) calendar days after delivery, to provide training on vehicle and listed equipment. The representative must be versed in all aspects of the entire truck and its components. Representative must able to make any necessary field adjustments during the training period;

The Contractor must contact ITD to schedule training at a mutually agreed upon date and time. Training must occur Monday through Thursday, 8:00 am to 3:00 pm local time, excluding state of Idaho recognized holidays (State Holidays | The Official Website of the State of Idaho). Training must be for a minimum of four (4) hours and take place at the Delivery Location and;

Training Topics: Operations, break-in procedures, equipment limitations, lifting, inspection, maintenance, safety, safety features, pre-operation checks, lubrication, cold weather operations, set-up, deployment, equipment accessory locations, equipment stowage, and transporting of the Truck and its components, along with any other items in question.

PRE-DELIVERY INSPECTION

Upon 100% completion of the Truck, ITD (HQ Equipment Manager) will conduct an inspection at the manufacturer’s facility. The purpose of this inspection is to inspect the Truck to ensure all specifications are met. Delivery will not be made until the inspection has been conducted and approved by ITD (HQ Equipment Manager) only;

NOTE: During the inspection, changes that are necessary must not substantially alter the original specifications. Workmanship issues must be completed within five (5) days following the inspection. Any substantial changes must be annotated as an amendment to the Contract and approved by ITD Equipment Manager;

If Contractor is located outside fifty (50) miles from ITD, the Contractor must make all arrangements for travel and lodging. Must include all costs associated with the pre-delivery inspection including travel (all transportation), lodging, and meals for two (2) ITD employees. Inspections must be included in the fully burdened bid price for usability and function verification. In the event that multiple inspections are required prior to final approval of Truck, the costs for the additional trips will be at the responsibility of the Contractor. The Truck must be 100% ready for service when delivered and;

In order to prevent the overtime cost for ITD employees traveling, all flights should be reserved during the normal business hours of 8:00 am to 5:00 pm MST. And not on state of Idaho recognized holidays. Every effort shall be made to ensure flights are booked to make the most direct flight possible to the end destination (if necessary – maximum of two(2) layovers). Contractor must contact ITD for travel approval prior to booking.

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ORDERs Orders will be placed on an as needed basis by ITD via an ITD purchase order (Order). The Contractor must confirm receipt of each Order and provide an estimated delivery date within forty-eight (48) hours after receiving the Order from ITD and;

Each Order will indicate the quantity and Delivery Location for the Truck(s).

changes/amendments

1.1 Either party may, at any time by a written request, request changes to the Contract. The party requesting the change must complete the Change Request Form (see Exhibit A, below), providing all details for the change. The party receiving the Change Request Form must confirm receipt and provide feedback regarding any desired changes to the request within ten (10) days of receipt of Change Request Form;

1.2 If the Change Request consists solely of plan, timeline, schedule, or key personnel changes; or which otherwise acts to clarify the roles and responsibilities or modify the activities within the scope of the Contract, without an impact on cost, the ITD CMT is authorized to negotiate and execute the Change Request Form with the Contractor and;

1.3 If the Change Request directly or indirectly increases the monetary obligations of the State, expands the scope of the Contract, changes Contract requirements or terms and conditions or extends the Contract term, a formal Amendment will be issued by the DOP. The ITD Contract Management Team (CMT) will submit the drafted Change Request Form to the State of Idaho’s Contract Administration Team (CAT) for review. Any Amendment must be in writing and mutually agreed upon by both parties. No amendment will be effective until executed by the DOP. An Amendment not executed in compliance with the section may be void pursuant to Idaho Code, Section 67-9213, and may cause the entire Contract to be void.

DELIVERY

The Contractor must deliver and unload the trucks within the desired delivery date of one hundred twenty (120) calendar days after receipt of each order. The state may accept delivery dates outside of the desired date when it is determined to be in the best interest of the state;

Deliveries must be made Monday through Thursday, 8:00 am to 3:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved by ITD and;

Delivery Location (the “Ship To” will be indicated on each Order):

Idaho Transportation Department 3311 W. State Street Boise ID 83707

ASSEMBLY

The Trucks must be assembled and all equipment calibrated and operational when delivered to the ITD location specified. All equipment, including standard and supplemental equipment, must be installed as per the manufacturer’s specifications, serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this ITB.

Manuals For each Truck, the Contractor must provide two (2) each of the following in PDF (via USB flash drive) and paper manual format:

20.1 Operator’s manual

20.2 Parts manual

20.3 Shop manual

All manuals must be bound or installed in a binder and provided at the time of delivery. Boxed, shrink wrapped, or otherwise unbound loose papers SHALL NOT be acceptable.

PRODUCT SUBSTITUTION

In the event a specified manufacturer’s commodity listed in the Contract becomes unavailable or cannot be supplied by the Contractor for any reason (except as provided for in the Force Majeure Clause), a commodity deemed in writing by the Contractor to be equal to or better than the specified commodity may be substituted by the Contractor at no additional cost or expense to ITD. Unless otherwise specified, any substitution of commodity prior to ITD written approval may be cause for termination of Contract.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

price adjustment clause Price adjustments may be considered after the twelve (12) months of the initial term of the Contract, and twelve (12) months thereafter on each anniversary date of the Contract award. Price increases will be a “pass-through,” and must not produce a higher profit margin for the Contractor(s) than the established original contract pricing. If a price increase is requested, it will be the responsibility of the Contractor to notify DOP and ITD sixty (60) calendar days in advance of the desired effective date and provide supporting documentation showing industry wide increases justifying the request. DOP will notify Contractor whether the request is approved within thirty (30) calendar days of receipt of the request;

If price decreases become effective for the Contractor, ITD will be given immediate benefit of the price decrease on the date the price decrease became available to the Contractor;

At any time during the Contract, ITD may request supporting documentation from the Contractor for price verification of the Mechanic Service Trucks. The requested documentation must be provided directly from the manufacturer. This requirement will help ensure that ITD receives the most current pricing offered;

Contractor(s) will have fourteen (14) business days to provide current price information for verification by ITD, prior to any price increase. If the Contractor cannot meet this deadline, the current contract prices will govern and remain in effect until pricing can be verified and;

Any contract pricing adjustments will be adjusted via an amendment to the Contract.

termination and cure See Idaho Contract Terms and Conditions located on the Attachments tab in ITB-786 IPRO powered by LUMA.

contract closeout ITD’s Contract Management Team (CMT) will initiate its contract closeout procedures when the following occur: 1) upon completion of the total Contract term, 2) either party requests to cancel the Contract within the required timeline, or 3) termination of the Contract for any reason. The closeout procedure will consist of ITD completing a closeout checklist to ensure all obligations have been fulfilled, all disputes are resolved, and all payments have been complete;

ITD’s CMT will provide an initial closeout letter to the Contractor with at least a thirty (30) calendar day advance notification. This notification will serve as a reminder that the contract is reaching its completion, giving an opportunity for the Contractor to complete any outstanding Orders;

All Orders sent to the Contractor prior to the end of the Contract term (including Termination for Convenience), must be delivered, even if services are performed beyond the Contract term. Any Orders placed prior to the expiration will still be subject to the same terms and conditions applicable to the Contract at the time of expiration or termination and;

Upon completion of the contract term, and after ITD confirms that all obligations have been met, all Orders have been delivered, disputes are resolved, and all payments are complete, ITD’s CMT will provide a final closeout letter confirming that the contract is complete and has been closed out. Copies of the letters will be provided to the Contractor and the State’s Contract Administration Team (CAT) for documentation and record keeping purposes.

RESPONSIBILITIES PURSUANT TO IDAPA 38.05.01.081

The ITB Lead may, in the State’s sole discretion, require the apparent lowest responsive Bidder to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including but not limited to credit or financial reports and references. Failure to provide requested documentation may result in the Bidder being deemed non-responsible. Nothing herein shall prevent the State from using other means to determine Bidder’s responsibility.

RECORDS MAINTENANCE

The Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

AUDIT RIGHTS

The Contractor must allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

SUBCONTRACTING

Unless otherwise allowed by the State in the Contract, the Contractor must not, without written approval from the State, enter into any subcontract relating to the performance of the Contract or any part thereof. Approval by the State of Contractor’s request to subcontract or acceptance of or payment for subcontracted work by the State must not in any way relieve the Contractor of any responsibility under the Contract. The Contractor must be and remain liable for all damages to the State caused by negligent performance or non-performance of work under the Contract by Contractor’s subcontractor. Subcontractor(s) must maintain the same types and levels of insurance as that required of the Contractor under the Contract; unless the Contractor provides proof to the State’s satisfaction that the subcontractor(s) are fully covered under the Contractor’s insurance, or, except as otherwise authorized by the State and;

If you intend to utilize subcontractors, you must include with your bid a description of the extent to which they will be used to comply with Contract requirements. Include each position providing service and provide a detailed description of how the subcontractors are anticipated to be involved under the Contract. Include a description of how the Offeror will ensure that all subcontractors and their employees will meet all Scope of Work requirements. If you do not intend to utilize subcontractor(s), provide a statement to that effect.

INSURANCE REQUIREMENTS

See Appendix A - Insurance Requirements on the Attachment Tab in LUMA.

additional insurance requirements Garage Keepers Liability Insurance: Contractor must maintain Garage Keepers Liability Insurance with a limit of not less than $1,000,000 per vehicle, per occurrence.

DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to ITD’s Contract Manager and DOP for resolution. Any claims by the State shall be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties shall agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

NON-COMPLIANCE AND REMEDIES

ITD’s service location contact will be responsible for documenting non-compliance, in writing, via email. This notice will include the details of each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected;

Correcting Non-Compliance - After receipt of written notice from ITD, the Contractor must respond, in writing, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within fourteen (14) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action;

In addition to any remedies available to the State under law or equity, the State may in its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the non-compliance, 4) terminate the Contract in addition to any remedies imposed by the State and;

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

ATTACHMENT 1 – BIDDER QUESTIONS

ITB # 786 MECHANIC SERVICE TRUCK

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY PRESSING THE TAB KEY WHILE IN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 1). If the question is a general question not related to a specific ITB section, enter “General” in column 1. If the question is in regard to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 1), and the attachment page number in the “ITB page” field (column 2).

3. Do not enter text in the “Response” field (column 4). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

Page | 2 ITB786 Mechanic Service Truck ITB # 786 Mechanic Service Truck

ATTACHMENT 2 – Specifications

These specifications are the minimum and/or mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section in which your bid deviates, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part number, or description, as appropriate.

The Trucks must be the latest model of the manufacturer's current standard production, as offered to commercial trade. Although not specifically covered herein, all parts necessary to provide complete and functional trucks, complete with accessories, must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

The specifications and brand names specified in this solicitation are intended to be descriptive but not restrictive and indicative of the quality and characteristics of items that meet the minimum requirements. Bidders offering an “equal” must include documentation which demonstrates, to the State’s satisfaction, that the offered item(s) meets the requirement of the solicitation. Failure to provide “equal” documentation does not exempt the Bidder from providing the exact specification as provided in Attachment 2 - Specifications. Failure to provide satisfactory documentation may eliminate the Bidder from further consideration, if the State cannot determine to its satisfaction that the offered property is “equal”.

Section 1 – General Specifications

1. Assembly

1.1 Components specified must be installed by a contractor actively engaged in the installation of truck chassis equipment, including the installation, calibration, customization, diagnostics, and troubleshooting of hydraulic and electrical systems, as well as all other associated truck chassis auxiliary components; Assembly must be performed in a manner that promotes ease of maintenance.

2. Serial Numbers

2.1 The contractor must document and provide independent serial numbers for the truck body, crane, welder, and compressor/hydraulic unit; This will facilitate the tracking and documentation of component warranty, as well as repair and replacement parts.

3. Alignment

3.1 The contractor must perform a two (2) axle center thrust alignments on the completed truck after installation of the service body and all components; Any deficiencies in alignment must be corrected before the truck is delivered to ITD; Wheel alignment must be performed by a vendor typically engaged in tire repair and wheel alignment on platform/service-type trucks; Documentation stating the before and after alignment settings must be placed in a clear plastic sheet protector and stored in each truck cab at the time of delivery; This may include any adjustments and/or parts necessary to level the truck (must account for eight thousand (8,000) lbs. of cargo).

4. Axle Weights

4.1 The contractor must have the completed truck weighed using a certified public scale; The weight certificate must display individual weights for the front axle, rear axle, and the combined total weight of both axles, measured in pounds; The axle weight certificate must be placed in a clear plastic sheet protector and stored in the truck cab at the time of delivery.

5. Welding

5.1. All welds must meet the American Welding Society (AWS) D1.1-25 specifications; All joints and seams must be closed with full seam welding; The truck will be rejected if substandard welds are found and;

5.2. Welded Components – All welded components must be welded in place prior to the application of the primer and paint.

6. Paint

6.1. Application – The truck must be painted with Titan Armor or equivalent unless otherwise specified in this ITB; The truck body must be cleaned, prime-coated, and then painted to match the OEM chassis manufacturer color; The prime coat(s) and paint coat(s) must have a minimum dry thickness of four (4) millimeters total (two (2) millimeters for the prime coat and two (2) millimeters for the paint coat); The truck and body must be smooth and free of rust, runs, overspray, peeling, weld splatter, and other defects;

6.2. The understructure must be prime-coated with a two (2)-part urethane primer followed by poly urethane undercoating;

6.3. Color – The cab and body (including the inside of storage compartments) must be OEM white; A color swatch (for both the cab and service body) must be supplied to ITD personnel no later than the Pre-Build Meeting and;

6.4. Safety and Warning Decals – All components must have safety decals placed in an open and clearly visible area.

7. Electrical Installation

7.1. All installed electrical cabling must be of adequate size to handle the anticipated loads of all electrical components; All cabling must be uninterrupted and complete with no splices;

7.2. All electrical cabling must be color-coded;

7.3. All cable terminal ends must be crimped, soldered to the cables, and sealed with polyolefin heat shrink tubing or weatherproof connectors; Scotch-Loc fasteners and/or crimp butt connectors are not acceptable for any connection;

7.4. All electrical cable connections must be protected with dielectric grease;

7.5. All electrical cabling must be enclosed in a protective loom, conduit, or wrapped harness;

7.6. All wiring must be firmly secured in place with stainless steel, rubber insulated, bolt-on clamps;

7.7. The edges of all holes through which electrical cabling passes must be protected with a protective grommet;

7.8. All electrical cabling to lamps must be stress relieved within six (6) inches of the lamp;

7.9. Low current circuits must be controlled by the truck chassis’ electrical accessory power supply;

7.10. All wiring used in and around the truck cab must be automotive cross link wiring meeting Society of Automotive Engineers (SAE) specification J1128 or J1127 for under the hood temperatures and abrasion resistance; All electrical modifications and additions requires the use of continuously numbered or same colored wiring and the same wire gauges (size) as the manufacturer’s wiring;

7.11. All exposed wiring that is soldered must be sealed with polyolefin heat shrink tubing; Crimp-on connections are not acceptable;

7.12. Exposed terminal connections must be coated with Permatex SA-9 battery protector and sealer or equivalent;

7.13. Original equipment manufacturer (OEM) upfitter switches must be utilized as master switches for all electrical accessories; A label must be made and affixed near switches confirming operation of each switch;

7.14 A complete professional electrical schematic of the entire body must be provided to ITD during the final inspection; The schematic must be in a clear plastic folder or laminated and placed in the truck cab before delivery; The truck will be rejected if the schematic is not provided with the truck during final inspection and;

7.15 All electrical wiring will be fully inspected by ITD at the pre-delivery inspection.

8. Hydraulic Installation

8.1. All hoses must be high-pressure type with a rated maximum working pressure to exceed hydraulic system's safety relief valve pressure setting;

8.2. All hoses must be routed in a manner to minimize rub points and bends; All rub points must be wrapped for protection;

8.3. All hoses must be routed to protect them from heat sources and enclosed whenever possible to protect them from damage;

8.4. Teflon tape must not be used in the hydraulic system;

8.5. Hydraulic hoses must not be secured to any factory-installed chassis wiring, cables, hoses, or lines;

8.6. Hydraulic hoses must not be secured in the same bundle with any electrical wiring;

8.7. Hydraulic hoses must be routed independently, secured with hose blocks, supported, and fastened to withstand snow and ice conditions;

8.8. Hydraulic components and fittings must be sealed during assembly to prevent system contamination;

8.9. Hose interior must be cleaned prior to installation and;

8.10. The entire hydraulic system must be pressure tested prior to final delivery to ensure the system is completely sealed with no leaks.

9. Fasteners

9.1. All threaded fastener components (bolts, washers, nuts) with a diameter designation greater than or equal to SAE one-half (1/2) inch, must be grade eight (8) composition;

9.2. Nuts must be all-metal self-locking; lock washers are not acceptable;

9.3. Two (2) bolt threads must extend through all nuts when fasteners are applied and properly tightened/torqued; All components must have grade identifier marks and a registered manufacturer’s logo; All bolts and nuts must be zinc plated.

Section 2 – Truck Chassis Specifications The following specifications are the minimum requirements bid must meet in order to be considered for award.

1. Description

1.1. Manufacturer/Model – (Must be most current model at time of order) International, MV607 SBA or equal;

1.2. Type – Conventional extended cab, single axle drive;

1.3. Gross Vehicle Weight Rating (GVWR) – twenty-six thousand (26,000) pound;

1.4. Cab to Axle (CA) Dimension – one hundred twenty (120) inches clear frame rails, top and sides, back of cab to center of rear axle and;

1.5. Ground Clearance – Configured to allow for twelve (12) inches of ground clearance for the fuel, diesel exhaust fluid (DEF) tanks, and the diesel particulate filter;

2. Cab

2.1. Type – Conventional extended cab, full-width;

2.2. Sound Proofing – Headliner, cab back pane, full height door panels, and insulated;

2.3. Assist Handles – Drive side must be exterior type; Passenger side assist handle must be included;

2.4. Glass – Tinted safety type;

2.5. Gauges – All gauges must be back lighted, visible, readable from driver’s position, and include the following: speedometer with trip odometer, coolant temperature, battery charge rate, fuel, air pressure, tachometer, oil pressure, air application, and transmission temperature and hour meter;

2.6. Seats – (National) Driver seat must be high-back, air suspension type with two (2)-position adjustable front cushions, adjustable rear cushion, three (3)-chamber air lumbar, adjustable side cushions, and right armrest;

2.7. Passenger seat must be an air-ride high-back with armrest; All seats must have matching cloth upholstery; Rear seat must be a bench seat; Matching saddle style seat covers will be installed on all seats;

2.8. Steering Column – Adjustable tilt with eighteen (18) in steering wheel;

2.9. Power Windows – Electrically operated;

2.10. Power Door Locks – Both doors;

2.11. Door Pouches – Both doors;

2.12. Cab Suspension – Air bag type with shocks to dampen movement;

2.13. Passenger Side Visibility – Equipped with either a visibility window in the passenger door or equipped with a door-mounted down view optic convex mirror positioned to see objects parked next to the right side of the truck;

2.14. Hood – Tilting fiberglass with required insulation to dampen engine noise and equipped with fender extensions; Must include formed fiberglass or plastic inner fenders attached to hood and splash guards extending down the inner fenders;

2.15. Grill – Equipped with three-eighths (3/8) inch maximum opening radiator rock screen and;

2.16. Overhead Console – Full width of cab, equipped with minimum of three (3) storage compartments;

3. Frame

3.1. Type - Constant depth, single c-channel frame. Frame overlap is not permitted.

4. Suspension & Axles

4.1. Front Axle and Suspension – eight thousand (8,000) pound rated capacity with power steering rated for front axle capacity and shock absorbers;

4.2. Rear Axle and Suspension – eighteen thousand (18,000) pound rated capacity with driver controlled differential lock and magnetic drain plug;

4.3. Suspension must be air type with dual leveling valve for crane operation and;

4.4. Include any suspension modifications to ensure that truck is straight and level after all components are installed (i.e., additional springs, etc.).

5. Wheels and Tires

5.1. Wheels (Front) – Alcoa ULT39 DISC; twenty-two point five (22.5) x eight point twenty-five (8.25) Rims, High Polish Aluminum, ten (10)-Stud, two hundred eighty-five point seventy-five millimeters (285.75mm) Bolt Circle, Hub-Piloted, Flanged Nut, with Steel Hubs; (Rear) – Alcoa ULT39 DUAL DISC; twenty-two point five (22.5) x eight point twenty-five (8.25) Rims, High Polish Aluminum, ten (10)-Stud, two hundred eighty-five point seventy-five millimeters (285.75mm) Bolt Circle, Hub-Piloted, Flanged Nut, with Steel Hubs; Nylon wheel guards must be located between wheels and hubs and between the dual wheels on the rear axles;

5.2. Tires – Steel radial type:

5.2.1. Front – Size two hundred seventy-five/ eighty-R x twenty-two point five (275/80R 22.5), fourteen (14)-ply highway tread, tubeless type, Michelin XZE, or equal tread pattern;

5.2.2. Rear – Size two hundred seventy-five/ eighty-R x twenty-two point five (275/80R-22.5), fourteen (14)-ply highway tread, tubeless type, Michelin XDS2, or equal tread pattern and;

5.3. A spare tire of the same size must be provided.

6. Diesel Engine

6.1. Cummins ISL/L9 – Electronically controlled, liquid water cooled, four (4)-cycle, six (6)-cylinder, turbocharged wet sleeve design or equal;

6.2. Horsepower – Minimum of three hundred fifty (350) horsepower (HP);

6.3. Torque – Minimum one thousand (1,000) foot pounds;

6.4. Cooling System – Protected to negative thirty-four degrees Fahrenheit (-34° F) ambient temperature with extended life type antifreeze and designed to keep engine from overheating while operating at maximum output in one hundred ten degrees Fahrenheit (110° F) ambient temperature;

6.5. Hoses – All coolant hoses, radiator and heater, must be silicone type approved for diesel engine cooling system applications; Bottom hoses will be upgraded to stainless steel;

6.6. Fan – Belt or electric drive, belt driven fan must utilize clutch engagement;

6.7. Air Filter – Single element, under hood mounted with an in-cab mounted restriction indicator;

6.8. Oil Filter – Spin-on type;

6.9. Fuel/Water Separator – (Racor 400 Series) twelve (12) VDC Electric Heater, Includes Pre-Heater, with Primer Pump, Includes Water-in-Fuel Sensor;

6.10. Engine Warning Device – Audible type with visual alerts for high coolant temperature, low coolant level, low oil pressure, low fuel level, and low battery voltage;

6.11. Engine Brake – Compression type, Jacobs engine brake; Exhaust brake is not acceptable;

6.12. Must meet two thousand seventeen (2017) Greenhouse Gas (GHG17) and two thousand sixteen (2016) OBD (OBD16) compliance;

6.13. Exhaust – After Treatment Device mounted in a horizontal position; Exhaust system must be horizontal;

6.14. Cold Starting Aid –…