ITB 6499.pdf

Project Manual

Bid Number 6499

Civic Center and PSC Garage Repairs - 2025

480 S Allison Parkway & 445 S Allison Parkway

CITY OF LAKEWOOD

Department of Community Resources

480 South Allison Parkway Civic Center South

Lakewood, Colorado 80226-3127 Phone: (303) 987-7800

MANDATORY Pre-bid Conference: 11/04/2025, at 10:00 a.m. , On Site at Bridge –

480 S Allison Parkway.

Bid Opening: 11/20/2025, at 10:00 a.m., via Zoom.

Notes: Join Zoom Meeting https://lakewood.zoom.us/j/84872194516 Meeting ID: 848 7219 4516

+17193594580,,84872194516# US

+17207072699,,84872194516# US (Denver)

All questions and interpretations of the plans requested outside of the pre-bid conference must be made in writing (see Section 00 21 13 INSTRUCTIONS TO BIDDERS, 1.04 Interpretations or Addenda).

Addenda will be posted on RMEPS. It is the Bidder’s responsibility to ensure addenda issued are acknowledged and responses submitted along with the respective Bid documents. Failure to submit such addenda responses may result in disqualification of the respective submittal. The City of Lakewood cannot guarantee accurate information for specifications obtained from any source other than RMEPS.

The City of Lakewood does not discriminate on the basis of race, color, national origin, sex, religion, or disability in the provision of services. For disabled persons needing reasonable accommodations to attend or participate in a city service or program, call 987-7800 V/987-7599 TDD, as far in advance as possible.

Alternative formats of this document available upon request.

https://lakewood.zoom.us/j/84872194516

SECTION 00 01 10

TABLE OF CONTENTS - 1

Section 00 01 10 - Table of Contents

SECTION TITLE……………………………………………………………………….PAGE NUMBER

PROJECT MANUAL

SECTION 00 11 16 - INVITATION TO BID

SECTION 00 21 13 – INSTRUCTIONS TO BIDDERS

1.01 DEFINITIONS:

1.02 USE OF SEPARATE BID FORMS

1.03 INSPECTION OF SITE

1.04 INTERPRETATIONS OR ADDENDA

1.05 SUBMISSION OF BIDS

1.06 BID GUARANTY

1.07 NONCOLLUSIVE AGREEMENTS

1.08 STATEMENT OF BIDDER'S QUALIFICATIONS

1.09 LIST OF SUBCONTRACTORS

1.10 UNIT PRICES

1.11 CORRECTIONS

1.12 LATE BIDS, MODIFICATION OF BIDS, OR WITHDRAWAL OF BIDS

1.13 OPENING OF BIDS

1.14 AWARD OF CONTRACT AND REJECTION OF BIDS

1.15 EXECUTION OF AGREEMENT AND PERFORMANCE AND PAYMENT BOND

1.16 SALES AND USE TAXES

1.17 CONTRACT DOCUMENTS

1.18 BIDDER'S UNDERSTANDING

1.19 EQUAL EMPLOYMENT OPPORTUNITY

1.20 CONSIDERATION FOR SUBSTITUTIONS

SECTION 00 41 00 - BID FORM

SECTION 00 43 13 - BID BOND

SECTION 00 43 36 - LIST OF PROPOSED SUBCONTRACTORS

SECTION 00 45 13 - STATEMENT OF BIDDER'S QUALIFICATIONS

SECTION 00 45 19 - NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

SECTION 00 51 00 - NOTICE OF AWARD

SECTION 00 52 00 – SAMPLE CONTRACT

SECTION 00 55 00 - NOTICE TO PROCEED

SECTION 00 61 13 - PERFORMANCE AND PAYMENT BONDS

SECTION 00 65 19 - LETTER OF ACCEPTANCE

SECTION 00 72 00 - GENERAL CONDITIONS

1.01 CONTRACTS

1.02 SUBCONTRACTS

1.03 DEFAULT OF CONTRACT

1.04 PROCEDURE FOR DECLARING CONTRACTOR IN DEFAULT

1.05 COMPLETION OF CONTRACTS IN DEFAULT

1.06 ASSIGNMENT OR NOVATION

1.07 INDEPENDENT CONTRACTOR

1.08 INTENT OF CONTRACT DOCUMENTS

1.09 APPROPRIATION OF FUNDS

1.10 CHANGES IN THE WORK

1.11 NOTICE TO PROCEED

1.12 RESPONSIBILITIES OF CONTRACTOR

1.13 INSURANCE

1.14 INDEMNIFICATION:

1.15 RISK OF LOSS

SECTION 00 01 10

TABLE OF CONTENTS - 2

1.16 PATENTS

1.17 WARRANTY OF TITLE

1.18 GENERAL GUARANTY

1.19 ACCIDENT PREVENTION AND SAFETY

1.20 PROTECTION OF PROPERTY

1.21 COMMUNICATIONS

1.22 REQUESTS FOR SUPPLEMENTARY INFORMATION

1.23 PERMITS AND CODES

1.24 USE OF THE PREMISES

1.25 REVIEW BY THE CITY

1.26 INSPECTIONS, TESTS AND QUALITY CONTROL

1.27 FINAL INSPECTIONS

1.28 DISPUTES

1.29 ADDITIONAL DRAWINGS AND SPECIFICATIONS

1.30 PAYMENTS

1.31 DEDUCTIONS FOR UNCORRECTED WORK

1.32 CLAIMS FOR EXTRA COST

1.33 TERMINATION FOR DEFAULT, DELAYS, AND LIQUIDATED DAMAGES

1.34 SUSPENSION FOR CONVENIENCE

1.35 TERMINATION FOR CONVENIENCE

SECTION 00 73 00 - SPECIAL CONDITIONS

SECTION 01 11 00 - SUMMARY OF WORK

SECTION 01 22 00 - MEASUREMENT AND PAYMENT

SECTION 01 31 19 - PROJECT MEETINGS

SECTION 01 32 16 - CONTRACTOR’S CONSTRUCTION SCHEDULE

SECTION 01 33 00 - SUBMITTALS

SECTION 01 41 00 - REGULATORY REQUIREMENTS

SECTION 01 42 19 - REFERENCE STANDARDS

SECTION 01 45 00 - QUALITY CONTROL - TESTING AND INSPECTIONS

SECTION 01 50 00 - TEMPORARY FACILITIES AND CONTROLS

SECTION 01 57 13 - WATER QUALITY CONTROL

SECTION 01 60 00 – PRODUCT REQUIREMENTS

SECTION 01 71 23 - CONSTRUCTION LAYOUT AND SURVEY

SECTION 01 77 00 - CONTRACT CLOSEOUT

SECTION 02 00 10 - WORK ITEMS

SECTION 02 51 40 - SURFACE PREPARATION FOR PATCHING

SECTION 03 37 60 – PREPACKAGED REPAIR MORTAR

SECTION 03 63 00 - EPOXY INJECTION SYSTEMS

SECTION 07 18 10 - EPOXY BROADCAST OVERLAY SYSTEMS

SECTION 07 92 33 –CONCRETE JOINT SEALANTS

SECTION 09 96 53 - COATINGS

SECTION 00 11 16

INVITATION TO BID - 3

SECTION 00 11 16 - INVITATION TO BID

BID NO. 6499

The City of Lakewood, Colorado (the “City”), will accept Bids submitted electronically via the Rocky Mountain E-Purchasing System (RMEPS) for the Civic Center and PSC Garage Repairs - 2025 until 10:00 a.m. Mountain Time on 11/20/2025 , at which time they shall be downloaded from RMEPS by the City and read aloud via Zoom.

Bids must be received electronically in the Rocky Mountain E-Purchasing System at www.

bidnetdirect.com/Colorado (“RMEPS”). Bids will be time-stamped by RMEPS upon receipt. The City will only accept Bids submitted in RMEPS and will not accept hardcopy Bids submitted by any other means.

If Bidders have questions or need assistance, contact BidNet support at 800-835-4603 option 2. After uploading Bids documents, Bidders must click the SUBMIT button. The City will not accept uploads that are “saved” but not “submitted”. To verify that a Bid was submitted successfully, Bidders may contact BidNet Support or verify via the Bid Management tab in Bidder’s account that the documents are not in “Draft” status.

Bids not prepared and filed in accordance with SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS may not be accepted. However, the City reserves the right to reject any or all Bids and to waive any irregularities or informalities, not required by law, in the bidding process or in any Bids, as may be deemed by the City to be in its best interest.

DESCRIPTION OF PROJECT:

The project consists of removal of loose concrete, structural concrete repairs, epoxy injection, epoxy broadcast overlay and concrete joint sealant repairs to the City of Lakewood Parking facilities.

The project is to be completed within One Hundred Twenty (120) calendar days from the date of the Notice to Proceed.

Bidding Documents/project specifications will be made electronically available at no cost online on the Rocky Mountain E-Purchasing System website at http://www.bidnetdirect.com/colorado (“RMEPS”), on or after 10/24/2025. The City cannot guarantee accurate information for specifications obtained from any source other than RMEPS.

A Bid Guaranty in the amount of five percent (5%) of the total Bid must accompany each Bid in accordance with SECTION 00 21 13 INSTRUCTIONS TO BIDDERS - 1.06 BID GUARANTY. An original Bid Guaranty with accompanying Power of Attorney must be provided to the City of Lakewood Finance Operations Division, 480 S. Allison Pkwy., Lakewood, CO 80226, within forty-eight (48) hours of the date of the City’s Notice of Intent to Award. Bid Guaranty must be received prior to any Bid award.

The City may hold Bids for a period not to exceed sixty (60) days from the date of the opening of the Bids for the purpose of reviewing the Bids and investigating the qualifications of Bidders prior to awarding a Contract.

A MANDATORY pre-bid conference to review and discuss the project will be held on 11/04/2025 at 10:00 a.m., On Site at Bridge – 480 S Allison Parkway.

NOTE: All questions and interpretations of the plans requested outside of the pre-bid meeting must be made in writing (see Section 00 21 13 INSTRUCTION TO BIDDERS, 1.04 Interpretations or Addenda).

The City does not discriminate on the basis of race, color, national origin, sex, religion, or disability in the provision of services. For disabled persons needing reasonable accommodations to attend or participate in a City service or program, call 987-7800 V/987-7599 TDD as far in advance as possible.

***Alternative formats of this document available upon request. *** http://www.bidnetdirect.com/colorado

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS - 4

SECTION 00 21 13 – INSTRUCTIONS TO BIDDERS

1.01 DEFINITIONS:

Whenever used in any of the Bidding or Contract Documents, the following definitions shall be given to the terms herein defined:

A. “Addendum" or "Addenda": Any changes, revisions or clarifications of the Bidding

Documents which have been duly issued by the City to plan holders of record at the Finance Department Offices prior to the time of receiving Bids.

B. "Bid Schedule" or "Bid": The offer of a price in the Contract Documents for the performance of Work covered by the Contract Documents.

C. "Bidder": The person or entity submitting a Bid for the performance of the Work in accordance with these Bidding Documents.

D. "Bidding Documents": Documents that make prospective Bidders aware of project being bid and provide sufficient data for preparation of a Bid form and required attachments.

Bidding documents include the Bid forms and required attachments, Project Manual, Drawings, and Addenda (if any).

E. "City": The City of Lakewood.

F. “Completion”: The Work has progressed to a point where, as determined by the

Construction Administrator, it is totally complete and Contractor has fulfilled all obligations under the Contract Documents, except for certain continuing obligations. Among other things, “Punch List” items must be completed for the Work to be considered to be complete.

The terms “complete” and “completed” as applied to the Work refer to completion.

G. "Construction Administrator": See “The Owner's Representative”

H. "Contract": The agreement for construction executed by the City and Contractor.

I. "Contract Documents": Contract Documents include the following: Instruction to Bidders, the executed Contract, Bid Form, Contractor’s executed Bid Bond, Statement of Bidder's Qualifications, Non-collusion Affidavit of Prime Bidder, Performance and Payment Bonds, Project Manual, Plans, Drawings, Notice of Award, Notice to Proceed, Letter of Acceptance, Final Receipt, General Conditions, Special Conditions and other Specifications including measurements, payments, submittals, Contract Closeout and any Addenda issued for this Bid.

J. “Contract Time”: The number of calendar days, including authorized time extensions, allowed by the City for Completion of the Work.

K. "Contractor": The person or entity entering into the Contract with the City for the Work required and the legal representatives of said party or the agent appointed to act for said party in the performance of the Work.

L. Whenever in the specifications or upon the Drawings, the words "Directed," "Required,"

"Permitted," "Ordered," "Designated," "Prescribed," or words of like import are used, it shall be understood that the direction, requirement, permissions, order, designation, or prescription of the Construction Administrator is intended. Similarly, the words "Approved," "Acceptable," "Satisfactory," or words of like import shall mean approved by, acceptable to, or satisfactory to the Owner's Representative, unless expressly stated otherwise.

M. "Director": The Director of the City’s Department of Community Resources.

N. "Drawings": The Drawings listed in the Schedule of Drawings, standard Drawings referred to in the Contract or any Drawings issued during the life of the Contract.

INSTRUCTIONS TO BIDDERS - 5

O. "Engineer," "Landscape Architect," "Owner's Representative," or "Architect": Whenever one of these terms is used in this project, it shall be understood as referring to the Construction Administrator, acting personally or through an assistant duly authorized in writing for such act by the Construction Administrator.

P. “Final Completion”: shall occur when all the project close-out items in Section 01 77 00, and the punch list items have been addressed. After advertising per statues, the City can release the retainage.

Q. "Local Government": The City or special districts which have jurisdiction within the Project

Area.

R. "Manager": The City Manager of the City.

S. "Owner": The City.

T. "Owner's Representative": The Construction Administrator for the Department of

Community Resources, who is responsible for all construction contract administration including site inspection, correspondence, and payment processing, subject to the Director’s approval.

U. "Project Area": The area specified in the Bidding Documents within which the Work is to be performed under the Contract.

V. “Project Schedule”: Contractor’s Construction Schedule submitted and approved by the

City per the requirements of Section 01 32 16. A critical path project schedule covering the duration of the project, beginning with the Notice to Proceed and concluding with Substantial Completion.

W. “Sub-Contractor": A person or entity entering into a Contract with Contractor and the legal representatives of said party or the agent appointed to act for said party in the performance of the Work.

X. “Substantial Completion”: The Work has progressed to the point where, as determined by of the Construction Administrator as evidenced by its written determination as to Substantial Completion, all Work is complete in accordance with the Contract Documents, including any changes in the Work as may be amended by change orders to the Contract.

Further, Substantial Completion shall be met when the Owner may occupy or utilize the Work or designated portion thereof tor the use for which it is intended, as expressed in the Contract Documents. The terms “substantially complete” and “substantially completed” as applied to the Work refer to substantial completion thereof.

Y. "Surety": The entity, capable under the laws of Colorado and acceptable to the Owner, which is bound with and for Contractor for the payment of money if Contractor fails to meet its obligations with respect either to the performance of Work or the payment to all those furnishing labor, materials, or equipment in connection with the performance of the Work.

Z. "Technical Specifications": The segment of the Bidding Documents (and Contract

Documents) which describes, outlines, and stipulates the standards for the materials to be furnished, the standards for the workmanship required, and the methods to be used in carrying out the Work to be performed under the Contract.

AA. "Work": Shall include all labor, services, materials, equipment, transportation other facilities and incidentals necessary to successfully complete the Project according to all duties and obligations imposed by the Contract Documents.

1.02 USE OF SEPARATE BID FORMS

These Bidding Documents include a complete set of Bidding and Contract forms which are for the information of the Bidders and are not to be detached from the project manual, filled out, or

INSTRUCTIONS TO BIDDERS - 6

executed. Separate copies of Bid forms and supplements to Bid forms are furnished for that purpose.

1.03 INSPECTION OF SITE

In conjunction with Section 00 21 13 INSTRUCTION TO BIDDERS, 1.21 Bidder’s Understanding, each Bidder shall be responsible for visiting the site of the proposed Work and fully acquaint itself with the existing conditions relating to the construction of improvements and inform itself as to the facilities involved, the difficulties and the restrictions attending the performance of the Contract.

The Bidder shall thoroughly examine and familiarize itself with the Drawings, Technical Specifications, and all other Bidding Documents. Contractor, by execution of the Contract, shall in no way be relieved of any obligation under it due to its failure to receive or examine any form of legal instrument made available by the Owner or of public record.

1.04 INTERPRETATIONS OR ADDENDA

No oral representation will be made to any plan holder as to the interpretation of the Bidding Documents or any part thereof. Every question and request for an interpretation, outside of the Pre-bid conference, shall be made in writing to the City’s Purchasing Division. Any inquiry received seven (7) or more days prior to the date fixed for the opening of Bids will be given consideration. Every interpretation made to a Bidder will be in the form of an Addendum to the Bidding Documents and when issued will be on file in the office of the City’s Purchasing Division before Bids are opened. Addenda shall also be available on the RMEPS Website (http://www.bidnetdirect.com/colorado) before the Bid opening. In addition, all Addenda will be available at the City’s Purchasing Division Offices. It shall be the Bidder's responsibility to make inquiry as to the Addenda issued. All such Addenda shall become part of the Bidding Documents and all Bidders shall be bound by such Addenda, whether or not received by the Bidders.

1.05 SUBMISSION OF BIDS

All Bids must be submitted on forms supplied by the City and shall be subject to all requirements of the Bidding Documents. All Bids must be regular in every respect and no interlineation or special conditions shall be made or included in the Bid Form by the Bidder. Excisions must be in accordance with SECTION 00 21 13 INSTRUCTION TO BIDDERS, 1.11 Corrections.

The Bid Form, Bid Guaranty, the List of Subcontractors, the Non-Collusion Affidavit and the Statement of Bidder's Qualifications shall be submitted electronically via RMEPS portal at https://www.bidnetdirect.com/colorado. An original Bid Guaranty will be required as noted in Section 00 11 16 – Invitation to Bid.

The City may consider as irregular any Bid on which there is an alteration of, or departure from, the Bid Form and, at its option, may reject the same.

Hard copy bids will not be accepted.

1.06 BID GUARANTY

The Bid must be accompanied by a Bid Bond which shall not be less than five percent (5%) of the total bid price of the Work included in this project using the Bid Bond form provided in this Bid manual. Bid Bonds shall be secured by a guaranty or surety company listed in the latest issue of U.S. Treasury Circular 570 and shall include a signed Power of Attorney and supporting documentation. No Bid will be considered unless it is accompanied by the required Bid Bond.

The original Bid Bond with accompanying Power of Attorney must be provided to the City of Lakewood Finance Operations Division, 480 S. Allison Pkwy., Lakewood, CO 80226, within forty-eight (48) hours of the date of the City’s Notice of Intent to Award. Bid Bond must be received prior to any Bid award.

Said Bid Bond shall be forfeited to the City as liquidated damages, not as a penalty, upon the lowest responsible Bidder's failure to execute the Contract and provide payment and performance bonds within ten (10) days of the Contract's award. Bid Bonds not meeting the above-specified criteria will result in rejection of Bid.

http://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado

INSTRUCTIONS TO BIDDERS - 7

1.07 NONCOLLUSIVE AGREEMENTS

Each Bidder shall execute and attach thereto, an affidavit substantially in the form herein provided (SECTION 00 45 19 NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR), to the effect that it has not colluded with any other person or entity in regard to any Bid submitted.

1.08 STATEMENT OF BIDDER'S QUALIFICATIONS

Each Bidder shall submit SECTION 00 45 13 - STATEMENT OF BIDDER'S QUALIFICATIONS.

All information requested on the Statement of Bidder's Qualifications form must be furnished by the Bidder. The City shall have the right to determine the ability of the Bidder to perform its obligations under the Contract. The Bidder shall furnish the City additional information and dates that may be requested. The City reserves the right to reject any and all Bids for certain reasons including where an investigation of the available evidence and information does not satisfy the City that the Bidder is a responsive and responsible Bidder and can properly carry out the terms of the Contract.

1.09 LIST OF SUBCONTRACTORS

Each Bidder shall submit SECTION 00 43 36 - LIST OF PROPOSED SUBCONTRACTORS, a list of subcontractors that it proposes to use to complete portions of the Work described by these Bidding Documents. Should the Bidder anticipate performing all the Work described by the Bidding Documents without the use of subcontractors, it is still required that the List of Proposed Subcontractors be submitted with a statement that the Bidder does not anticipate using subcontractors.

1.10 UNIT PRICES

The unit price or lump sum price for each of the listed items in the Bid Schedule of each Bidder shall include its prorated share of overhead and profit so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total Bid. Any Bid not conforming to this requirement may be rejected as being non-responsive. The special attention of all Bidders is called to this provision. Should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities, nor extra compensation allowed, provided the net monetary value of all such additive and subtractive changes in quantities of such items of Work (i.e., difference in cost) shall not increase or decrease the original Contract price by more than twenty-five percent (25%), except for Work not covered in the Drawings and Technical Specifications as provided for in SECTION 00 72 00 GENERAL CONDITIONS -1.09 Changes In Work.

Bidders shall submit prices for all items. In the case of an error in the extension of prices, the unit price shall govern. In the case of an error in summation, the total of the corrected amount of the bid shall govern.

1.11 CORRECTIONS

Erasures or other changes in the Bid must be explained and noted over the signature of the Bidder.

1.12 LATE BIDS, MODIFICATION OF BIDS, OR WITHDRAWAL OF BIDS

RMEPS portal does not allow for uploading of Bid documents after the Bid submittal due date and time has closed.

Withdrawal of Bids after Bid Opening is not allowed unless otherwise permitted by the laws of the State of Colorado.

1.13 OPENING OF BIDS

At the time and place fixed for the Opening of Bids, the City will cause to be opened and publicly read aloud every Bid received within the time set for receiving Bids, irrespective of any

INSTRUCTIONS TO BIDDERS - 8

irregularities therein. Bidders and other persons properly interested may be present, in person or by representative.

1.14 AWARD OF CONTRACT AND REJECTION OF BIDS

The award of a Contract, if it is awarded, will be made within sixty (60) calendar days after the opening of Bids. The Contract will be awarded to the lowest, most responsive, most responsible, and most qualified Bidder complying with the conditions of the Section 00 11 16 INVITATION TO BID and Section 00 21 13 INSTRUCTIONS TO BIDDERS, provided such Bid is reasonable and it is in the best interest of the City to accept it. The City, however, reserves the right to reject any and all Bids, to waive informalities and irregularities in Bids received, whenever such rejection or waiver is in the City’s best interest. The successful Bidder will be notified at the earliest possible date, by mail, e-mail, or hand-delivered letter to the address listed on the Bid, that the Bid has been accepted and that the successful Bidder has been awarded the Contract. The original Bid Guaranty and Power of Attorney is required to be received by the City within forty-eight hours (48) hours from the date of the Notice of Intent to Award as noted in Section 00 11 16 – Invitation to Bid.

The City reserves the right to consider a Bidder unqualified to perform the Contract if the Bidder has an unsatisfactory history with either the Equal Employment Opportunity Commission, the office of Federal Contract Compliance, or the State of Colorado Civil Rights Commission, or previous unsatisfactory contract performance.

1.15 EXECUTION OF AGREEMENT AND PERFORMANCE AND PAYMENT BOND

Subsequent to the award, and within ten (10) days after the prescribed forms are presented for signature, the successful Bidder shall execute and deliver to the City a Contract in the form included in the Bidding Documents in such number of copies as the City may require. Prior to signing the Contract, Contractor shall be registered with the City of Lakewood Public Works Department.

Having satisfied all conditions of award as set forth elsewhere in these Bidding Documents, the successful Bidder shall within the period specified in the above paragraph, furnish a surety bond in a sum of not less than the amount of the estimated cost of the Work included in this project, as set out in the accepted proposal, as security for the faithful performance of the Contract, and a separate surety bond for the payment of all persons, firms, or corporations to whom Contractor may become lawfully indebted for labor, materials, tools, equipment, or services of any nature, including utility and transportation services, employed or used by it in performing the Work. Such bonds shall be in the same form as that included in the Bidding Documents and shall bear the same date as, or a date subsequent to, the date of the Contract. The current power-of-attorney for the person who signs for any surety company shall be attached to such bonds. These bonds shall be signed by a guaranty or surety company authorized to do surety business in the State of Colorado and listed in the latest issue of the U.S. Treasury Circular 570, and the sum shall be within the maximum specified for such company in said forms. Bonds must be from a guaranty or surety company that has an A- or better rating in the A.M. Best Rating Guide and is licensed to do business in the State of Colorado.

The failure of the successful Bidder to execute such Contract and to supply the required bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City may grant, based upon reasons determined sufficient by the City, shall constitute a default and the City may either award the Contract to the next best responsive, responsible Bidder, re-advertise for Bids, or choose not to do the Work. The Bidder agrees that the Bid Guaranty provided by the successful Bidder is to be forfeited to and become the property of the City as liquidated damages, not a penalty. If a more favorable Bid is received by re-advertising, the defaulting Bidder shall have no claim against the City for a refund of the forfeited Bid Guaranty.

1.16 SALES AND USE TAXES

The project described in this Invitation to Bid is exempt by Statute from Colorado State, Jefferson County, City of Lakewood, and other local entity Sales or Use Tax with respect to construction

INSTRUCTIONS TO BIDDERS - 9

and building materials acquired for and/or used in this Project. Application to the Colorado Department of Revenue for the appropriate certificate of exemption, as well as any required documentation, shall be the sole responsibility of the Bidder, and no Sales or Use Tax shall be included in any Bid with respect to the project (C.R.S. §39-26-7). Further, if awarded the Contract, no Sales and/or Use Tax shall be included in any billing with respect to the Project.

This provision shall apply to all Contractors, subcontractors and material suppliers. When applying for the certificate of exemption, Contractor will use the City's ID number: 98-03484.

1.17 CONTRACT DOCUMENTS

All Bidders are hereby placed on notice that the Bidding Documents, as are included herein, will be incorporated by reference as Contract Documents with the Contract which will be executed by the successful Bidder, and will be on file in the offices of the City’s Finance Department. As the noted documents will become Contract Documents if Bidder is selected as the successful Bidder, the same should not be destroyed.

1.18 BIDDER'S UNDERSTANDING

The Owner and the Bidder understand and mutually agree that by submitting a proposal, the Bidder acknowledges that it has carefully examined all documents pertaining to this Work, the location, accessibility and general and local conditions and character of the site of the Work and all existing buildings, utilities, structures and other features located on or adjacent to the site, and has satisfied itself as to the nature and location of the Work, the conditions of existing buildings, utilities, structures and other features; the conformation of the ground to the representation of the Drawings, the character, quality and quantity of material to be encountered, the character of the equipment and facilities needed preliminary to and during execution of the Work, the general and local conditions, the construction hazards, availability of materials, and all other matters, including but not limited to the labor situation which can in any way affect the Work under the Contract. It is further mutually agreed that by submitting a proposal the Bidder acknowledges that it has satisfied itself as to the feasibility and correctness of the plans, Drawings, and specifications for the construction of the Work, that it accepts all the terms and stipulations contained herein, that it is familiar with and accepts the terms of the Contract Documents including the General Conditions and Special Conditions of the Contract; that it is prepared to work in conjunction with and respect to other contractors or utility companies performing Work on the site. No verbal agreement or conversation with any officer, agent, or employee of the City, either before or after the execution of the Contract, shall affect or modify any of the terms of obligations herein contained. The Owner shall not be liable for nor warrant the adequacy of boring logs or other records of subsurface investigations and such information is not considered part of the Contract Documents. The Owner assumes no responsibility for any interpretations or conclusions made by Contractor based on any information made available by the Owner. Any failure of Contractor to take the actions described and/or acknowledged in this Paragraph will not relieve Contractor from responsibility for estimating and determining properly the difficulty and costs of successfully performing all of the Work or for proceeding to successfully perform the Work without additional cost or time to the Owner.

1.19 EQUAL EMPLOYMENT OPPORTUNITY

The successful Bidder will not discriminate against any employee or applicant for employment on the basis of race, color, ethnicity, religion, sex or gender, military or veteran status, or national origin, nor will the successful Bidder discriminate against such persons because of age. The successful Bidder will take affirmative action to ensure applicants are employed, and employees are treated during employment, without regard to race, color, ethnicity, religion, sex or gender, military or veteran status, or national origin. The successful Bidder will also take affirmative action to ensure that no applicant or employee is discriminated against on the basis of age. Such actions shall include but not be limited to the following: (i) employment, upgrading, demotion or transfer; (ii) recruitment or recruitment advertising; (iii) layoff or termination; (iv) rates of pay or other forms of compensation; and (v) selection for training, including apprenticeship. The successful Bidder agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by an agency of the Federal Government, setting forth the provisions of the Equal Opportunity Laws.

INSTRUCTIONS TO BIDDERS - 10

1.20 CONSIDERATION FOR SUBSTITUTIONS

Substitutions will not be considered during the period which is seven (7) calendar days prior to Bid opening. Any accepted substitutions during the bidding period will be published to all Bidders in the form of an addendum. Refer to Section 01 60 00, PRODUCT REQUIREMENTS for substitution requirements.

END OF SECTION

SECTION 00 41 00 - BID FORM

BID FOR Civic Center and PSC Garage Repairs - 2025

CITY OF LAKEWOOD BID NO. 6499

NOTE: The Bid Form, the Bid Guaranty; the Non-Collusion Affidavit, the List of Proposed Subcontractors, and the Statement of Bidder's Qualifications shall be electronically submitted via RMEPS at: https://www.bidnetdirect.com/colorado. No hardcopy bids will be accepted.

CITY OF LAKEWOOD, COLORADO

DEPARTMENT OF COMMUNITY RESOURCES

BIDDER INFORMATION

Company Name:

Address Line 1:

Address Line 2:

City:

State:

ZIP Code:

Telephone Number:

Cell Phone Number:

Primary Contact:

e-Mail of Primary Contact:

https://www.bidnetdirect.com/colorado

Bidder’s Name:

SECTION 00 41 00

BID FORM - 12

BID SCHEDULE

Civic Center and PSC Garage Repairs - 2025

Item Description Estimated Quantity

Units Unit Price

Extended Price

PART I: PRELIMINARY MATTERS

1.0 GENERAL CONDITIONS (CC PS)

1.1 Project Mobilization 1 LS NA $

1.2 Concrete Formwork 1 LS NA

1.3 Shoring 1 LS NA

1.4 Concrete Reinforcement 1 LS NA

1.5 Temporary Signage 1 LS NA

1.0 GENERAL CONDITIONS (PSC PS)

1.1 Project Mobilization 1 LS NA

1.2 Concrete Formwork 1 LS NA

1.3 Concrete Shores and Reshores 1 LS NA

1.4 Concrete Reinforcement 1 LS NA

1.7 General Construction Allowance 1 LS NA

2.0 Floor Preparation (CC PS)

2.1 Floor Preparation – Scarification 4700 S.F.

PART II: CONCRETE FLOOR/CEILING SURFACES

4.0 CONCRETE CEILING REPAIR (PSC PS)

4.2 Ceiling Repair – Partial Depth/Deep 5 E.A.

4.3 Ceiling Repair – Partial Depth / Remove Loose Overhead Concrete

20 E.A.

4.4 Ceiling Repair – Remove Loose Concrete or Aggregate at Joint

100 E.A.

PART III: STRUCTURAL CONRETE FRAME REPAIRS

5.0 CONCRETE BEAM AND JOIST REPAIR (CC PS)

5.1 Beam Repair – Face 2” +/- Depth 50 L.F.

6.0 CONCRETE COLUMN REPAIR (CC PS)

BID FORM - 13

6.2 Column Repair – Partial Depth 4 S.F.

7.0 CONCRETE WALL REPAIR (CC PS)

7.2 Wall Repair – Partial Depth 2 S.F.

8.0 PRECAST TEE BEAM REPAIR (CC PS)

8.2 Tee Beam Repair – Partial Depth 5 EA.

PART IV: CRACKS AND JOINTS

11.0 CRACK AND JOINT SEALANT REPAIRS (CC PS)

11.2 Repair Crack/Joint Sealant 905 L.F.

11.3 Vertical Joint Sealant 6 L.F.

11.5 Epoxy Injection 4 L.F.

11.7 Cove Sealant 60 L.F.

11.6 Chemical Grout/Control Joint Sealant 1060 L.F.

PART V: FLOOR SURFACE PROTECTION

14.0 EPOXY BROADCAST OVERLAY (CC PS)

14.1 Epoxy Broadcast Overlay System 4700 S.F.

PART VIII: COATINGS

45.0 PAINTING (CC PS)

45.2 Acrylic Wall Coating 1 LS NA

Total Base Bid

Total Base Bid Written: _________________________________________________________________

BID FORM - 14

1. The Bidder acknowledges the receipt of the following Addenda:

Addendum Number Date Received

2. Bidder understands that the City reserves the right to reject any or all Bids and to waive any informalities or irregularities in the Bidding as may be deemed by the City to be in its best interest.

3. The Bidder agrees that this Bid shall be good and will not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving Bids.

4. Upon receipt of written notice of the acceptance of this Bid, Bidder will execute the Contract within ten (10) days and deliver a surety bond or bonds as required in SECTION 00 21 13

INSTRUCTIONS TO BIDDERS - 1.15 EXECUTION OF AGREEMENT AND PERFORMANCE

AND PAYMENT BOND.

5. If written notice of the acceptance of this Bid is mailed or delivered to the undersigned within sixty

(60) days after the opening thereof, or at any time thereafter before this Bid is withdrawn, the undersigned agrees to execute and deliver a Contract in the prescribed form and furnish the required bond within ten (10) days after the Contract is presented to it for signature.

6. Attached hereto is an affidavit of proof that the undersigned has not colluded with any person or entity with respect to this Bid or the submitting of Bids for the Contract for which this Bid is submitted.

7. The Bidder is submitting a Statement of Bidder's Qualifications with these Bidding Documents.

8. The Bidder shall submit with its Bid the Bidder's current Federal Identification Number or like number.

I.D. Number: ______________

BID FORM - 15

SIGNATURE PAGE

STATE OF ___________________

COUNTY OF _________________

______________________________, being first duly sworn, deposes and says that he/she is the

____________________ of ___________________________________, the Bidder that has submitted the attached Bid.

The undersigned Bidder hereby acknowledges that it has not entered into any agreement with any other Bidder or prospective Bidder or with any other person or entity relating to the price named in the Bid or any other Bid, nor any agreement or arrangement under which any person or entity is to refrain from Bidding, nor any agreement or arrangement for any act or omission in restraint of free competition among Bidders.

Furthermore, said Bidder has not disclosed to any person or entity the terms of the Bid Proposal or the price named therein.

In compliance with the terms and conditions of Advertisement for Bids No. 6499 the undersigned agrees to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the Special Conditions.

Enclosed herewith is a proposal guaranty consisting of a Bid Bond in the amount of 5% of the Bid, drawn in favor of the City of Lakewood, which the undersigned Bidder agrees is to be forfeited to and become the property of the City, as liquidated damages, should the Bid be accepted and Contract awarded it and it fails to enter into said Contract in the form prescribed and to furnish the required Insurance Certificates, and Payment and Performance Bonds within the ten (10) days as stipulated. If a judicial proceeding should result regarding the forfeiture of the Bid Guaranty, the prevailing party shall be entitled to recover reasonable attorney fees and costs in its judgment.

BIDDER, the following must be fully completed:

Dated at _______________ this _____ day of ____________________, 20___

BID FORM - 16

SIGNATURE OF BIDDER:

If an Individual __________________________________________________________ doing business as _______________________________________________________

If a Partnership _________________________________________________________ by _____________________________________________________, member of firm

If a Limited Liability Company ______________________________________________ a ___________________________________________________________ corporation by ___________________________________________________________________

Title __________________________________________________________________

If a Corporation _________________________________________________________ a ___________________________________________________________ corporation by ___________________________________________________________________

CORPORATE SEAL

Subscribed and sworn to before me this ______ day of ____________________, 20__.

My commission expires _____ / _____ / __________

Notary Public __________________________________________________________

SECTION 00 43 13

BID BOND - 17

SECTION 00 43 13 - BID BOND

ACCEPTABLE FORMAT BID GUARANTY BID NO. 6499

KNOW ALL PERSONS BY THESE PRESENTS, that we, _________________________, AS PRINCIPAL, and

__________________________, AS SURETY, are held and firmly bound unto the City of Lakewood, Colorado, (hereinafter, “Obligee”), in the sum of________________________________ ______________________ Dollars

($___________) lawful money of the United States, for the payment of which sum will and truly to be made, said

Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has submitted the accompanying Bid dated __________,20__, for the Civic Center and PSC, Garage Repairs - 2025 located in Lakewood, Colorado (hereinafter the “Project”).

WHEREAS, Obligee has required as a condition for receiving said Bid that Principal deposit with Obligee a Bid Guaranty equivalent to not less than five percent (5%) of the amount of said Bid, conditioned that, in the event of Principal's failure to execute the formal contract for the Project or, if required, to furnish the required Payment and Performance Bond if the contract be awarded to Principal, that said sum be paid immediately to Obligee as liquidated damages and not as a penalty for Principal's failure to perform.

NOW, THEREFORE, if Principal shall, within the period specified therefore, execute the formal contract with Obligee, in accordance with its Bid as accepted, and, if required, to furnish Payment and Performance Bond with good and sufficient surety, or sureties, upon the forms prescribed by Obligee for the faithful performance and the proper fulfillment of said contract, or withdraw said Bid within the time specified, or pay to Obligee the sum determined upon herein as liquidated damages, and not as a penalty, in the event Principal fails to execute said formal contract or furnish such Payment and Performance Bond, if required, within the period specified, then Principal's obligation shall be null and void, otherwise to remain in full force and effect.

SIGNED, SEALED AND DATED this ____ day of __________________ 20__, the name and the corporate seal being hereto affixed and these presents duly signed by its authorized representatives, pursuant to the authority of its governing body.

ATTEST:

Principal

By: By:

Title: Title:

(SEAL) Business Address:

Surety

By: By:

Attorney-in-Fact Title:

(Accompany this Bond with Attorney-in-Fact's authority from Surety to execute the Bond, certified to include the date of the Bond)

SECTION 00 43 36

LIST OF PROPOSED SUBCONTRACTORS- 19

SECTION 00 43 36 - LIST OF PROPOSED SUBCONTRACTORS

(To be included with Bid Form)

This proposal is based on subcontracting certain portions of work to subcontractors as listed below:

Item No. Subcontractor Lakewood

Registration #

All Sub-Contractors shall be registered and/or licensed with the City prior to starting work on any City project. The registration and/or license shall be maintained in effect for the duration of the project. Refer to City of Lakewood Municipal Code Chapter 14.11 – Registration of Contractors.

End of Section

SECTION 00 45 13

STATEMENT OF BIDDER'S QUALIFICATIONS - 19

SECTION 00 45 13 - STATEMENT OF BIDDER'S QUALIFICATIONS

Date Submitted: ________________

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information.

1. Name of Bidder: ________________________________________________________________

2. Permanent main office address: ___________________________________________________

3. If Bidder’s permanent address is outside of the State of Colorado, does the state in which Bidder’s permanent address is located have a Resident Contractor preference? If so, what is the preference?

4. When organized? ______________________________________________________________

5. If a corporation, where incorporated? _______________________________________________

6. How many years has Bidder been engaged in the type of construction required to complete this

Project?

Under what firm or trade names and how long under each?

7. Contracts on hand. Schedule these showing the gross amount of each contract and the appropriate anticipated dates of completion.

8. Is Bidder licensed as a ______________________ contractor or any other title?

If "yes," in what city, county and state?

City: _______________________________________________________________________

County: _______________________________________________________________________

State: _______________________________________________________________________

What class license and number? __________________________________________________

9. General character of work performed by Bidder:

STATEMENT OF BIDDER'S QUALIFICATIONS- 20

10. Has Bidder ever failed to complete any work awarded to it?

Yes ______ No ______

If the answer is "Yes" where and why?

11. Has Bidder ever defaulted on a contract?

Yes ______ No _____ If the answer is "Yes" where and why?

12. List the more important contracts recently completed by Bidder. Provide the dollar amount of each, the start and completion dates, the type of construction, the owner, the owner's representative, and a telephone number for the owner’s representative. (Use additional sheets if necessary.)

13. List contracts with the City of Lakewood for the last five years (name of project and Bid Number).

14. List major equipment owned or leased by Bidder exclusively available for the Contract.

15. Background and experience of the principal members of Bidder including the officers. *Include their current address and telephone number.

NAME* EXPERIENCE

16. Are any lawsuits pending against Bidder at this time? Yes ______ No ______ If "Yes," DETAIL:

STATEMENT OF BIDDER'S QUALIFICATIONS - 21

17. Have any charges been filed against Bidder or the bidding entity with the Office of Contract

Compliance, the Equal Opportunity Commission, the State of Colorado Civil Rights Commission, or any other similarly constituted entity charged by any state or local government with the enforcement of antidiscrimination legislation or regulations? Yes ______ No ______

If "Yes," GIVE DETAILS:

18. Give bank reference:

19. What are Bidder's bonding limitations?

20. Will Bidder, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City? Yes _______ No _______

21. Credit Available: _______________________________________________________________

22. The undersigned hereby authorizes and requests any person or entity to furnish any information requested by the City in verification of the recitals comprising this Statement of Bidder's Qualifications.

DATED this _____ day of __________________, 20_____.

Name of Bidder: __________________________________

By __________________________________________

Title __________________________________________

Subscribed and sworn to before me this _____ day of ____________, 20____.

Title _________________________________

My commission expires _________________

Notary Public: _________________________

End of Section

SECTION 00 45 19

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER - 22

SECTION 00 45 19 - NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

STATE OF ___________________

COUNTY OF _________________

________________________________, being first duly sworn, deposes and says that:

A. He / She is the ____________ of __________________________, the Bidder that has submitted the attached Bid;

B. Bidder is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

C. Such Bid is genuine and is not a collusive or sham bid;

D. Neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, entity or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, entity or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through the collusion, conspiracy, connivance or unlawful agreement any advantage against the City or persons interested in the proposed Contract; and

E. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest, including this affiant.

Signed:

Subscribed and sworn to before me this ________ day of ____________________, 20____.

Title _______________________________

My commission expires ________________

Notary Public ________________________

Bid No. (*#1*)

SECTION 00 51 00

NOTICE OF AWARD - 23

SECTION 00 51 00 - NOTICE OF AWARD

(Sample)

PURCHASING DIVISION

480 South Allison Parkway, Civic Center South Lakewood, Colorado 80226-3127

303/987-7670 FAX - 303/987-7678

Subject: NOTICE OF AWARD - BID NO. 6499

The City of Lakewood (the “City”), having considered the Bids submitted on ______________, for the Work covered by the Contract Documents entitled : Civic Center and PSC Garage Repairs - 2025

Appearing that the Bid is fair, equitable and to be in the best interests of the City, the Bid, at the bid price(s) contained therein, is hereby accepted by the City and has authorized a Contract to be executed.

In accordance with the terms of the Contract Documents, Bidder is required to execute the formal Contract and furnish the required (payment & performance bonds) (worker's compensation and insurance certificates, naming the City as an additional insured). These certificates shall be provided within ten (10) calendar days from and including the date of receipt of this notice.

In the event Bidder should fail to execute the Contract and furnish the bonds and proof of insurance within the time specified, the City will retain the Bid Guaranty as liquidated damages, and not as penalty, for the delay and extra work caused thereby.

Please sign both copies of the Contract, have the signature attested and accompanied by either a corporate seal or notarization, and return them to the attention of the City’s Purchasing Division. The Contract award date will be issued upon execution by the City. After the Contract has been fully executed by the City, a copy will be returned to Bidder for its files.

Sincerely, Purchasing Division

Invitation to Bid No. 6499

SECTION 00 52 00

SAMPLE AGREEMENT FOR CONSTRUCTION - 24

SECTION 00 52 00 – SAMPLE CONTRACT

AGREEMENT

INVITATION TO BID NO. 6499

THIS AGREEMENT –…