ITB 528 Administrative Document.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

DEPARTMENT OF TRANSPORTATION

Invitation to Bid (ITB) #528

Motor Graders & Snowplows

Date of Issuance: 7/16/2024

TABLE OF CONTENTS

ITB Administrative Information

ITB Lead:

Kevin Jarrett, Buyer Division of Purchasing 650 W State St, Room 100 Kevin.Jarrett@adm.idaho.gov 208-332-1615

IPRO LOGIN

PURPOSE

The State Department of Transportation, through the Idaho Division of Purchasing (“DOP”), is requesting Bids from qualified Vendors for the purchase and delivery of seven (7) Motor Graders and seven (7) Snowplows in accordance with the specifications provided below.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO: IPRO LOGIN The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Kevin Jarrett, Buyer Phone: 208-332-1615 E-mail: Kevin.Jarrett@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found in the event in LUMA must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

BACKGROUND

ITD utilizes motor graders and snowplows for construction projects, snow removal and various other State forces projects.

SPECIFICATIONS

See Attachment 3 – Requirements and Specifications

These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

QUANTITY

Seven (7) motor graders and Seven (7) Snowplows, delivered to various Idaho Transportation Department (ITD) locations.

COST

Provide your fully burdened Total Cost on the Attachment 2-Bid Schedule. This fully burdened total must include any shipping or delivery fees. Mounting of wing snowplow and a front plow are required in this bid. Unit must be frame ready to accept side wing and front V-plow, all required hydraulic valves and plow controls must be included in bid.

BILLING PROCEDURE

The Contractor must provide a signed invoice upon delivery. The invoice must be submitted no later thirty (30) calendar days after delivery. No invoice will be accepted or paid without delivery and acceptance of equipment. Invoices submitted without the delivery and acceptance of equipment will be returned to the Contractor for resubmission.

The Contractor must provide the following information with each invoice:

Invoices are to be submitted to: HQAP@itd.idaho.gov

SUBMISSION REQUIREMENTS

9.1 Required Bid Submission Items

Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 2, Bid Schedule, attached in IPRO. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

9.2 Bid Submission Methods

Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

9.2.1 Electronic Submission via IPRO

When submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 9.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

When submitting via IPRO, be advised that the Bidder for Bid evaluation and award purposes is the entity profile under which submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

9.3 Trade Secrets

If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

More than one (1) award can be issued for this ITB. Award will be based on Extended Prices Bid by individual line items, either by Direct Purchase or Direct Purchase with Buy-Back, as the State determines to be in its best interest;

ITD reserves the right not to award all line items;

The calculation will be based on the monthly ownership cost as outlined below, to determine which Bid is in the best interest of the state.

DIRECT PURCHASE:

The monthly ownership cost will be determined by straight-line depreciation, with the monthly depreciation being the monthly ownership cost. ITD utilizes a twenty percent (20%) salvage value with a useful life of twelve (12) years.

Example only:

Unit Price $150,000

Direct Purchase with Buy-Back:

The monthly ownership cost will be determined as follows: subtract the buy-back price from the unit price and divide that amount by the respective number of months of ownership; then, add the loss of interest on the unit price to that monthly amount. The loss of interest on the unit price will be calculated by the difference in the unit price and the lowest unit price offered among all bidders. This will be calculated at a five percent (5%) simple interest annually.

Example only:

(19 months of ownership) November 1, 2025 (19 months of ownership)

$150,000 - $142,000 19 months $421.05 per month $155,000 - $150,000 19 months $263.16 per month

Loss of Interest

($150,000 - $150,000) x .05 12 months $0 per month ($155,000 - $150,000) x .05 12 months $20.83 per month

$421.05 per month $263.16 + $20.83 $283.99 per month

Evaluating award options: based on the methods and examples above, the direct purchase with buy-back from bidder b offers the state the lowest monthly ownership cost. This would be the bid determined to be in the best interest of the state.

Bidders must offer the direct purchase, the purchase with buy-back option, or both. Bidders do not have to bid on all line items to be considered for an award; however, for each line item you must bid on all quantities requested for the direct purchase or direct purchase with buy-back.

authorized distributor/manufacturer Submitting vendors must be an authorized distributor or manufacturer of the motor graders and snowplows offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

ITD reserves the right to request authorized distributor documentation from the submitting vendors. Failure to provide submitting documentation as requested will result in a non-responsive quote.

dealers and salesman license and manufacturer’s statement of origin Bidders must comply with Idaho Code, Section 49, Chapter 16, “Dealers and Salesmen Licensing”. The dealer furnishing the new motor graders and snowplows must provide the original MSO and an ITD0502, Report of Sale and Application for Certificate of Title, directly to ITD upon payment of completed motor graders and snowplows to the Contractor for titling as new motor graders and snowplows.

Acceptance In the event the specifications are not met, the Contractor must pick up, correct any discrepancies, and re-deliver within thirty (30) calendar days after written notification from ITD, at no additional cost to ITD.

Training The Contractor must provide an authorized technician, within thirty (30) calendar days upon acceptance, to provide training for operations, maintenance, safety, etc. of the motor graders and snowplows.

Training must take place Monday thru Thursday, 8:00 am to 5:00 pm local time, excluding state of Idaho recognized holidays (State Recognized Holidays).

The technician must be versed in all aspects of the motor grader and snowplow and able to make any necessary field adjustments to the motor grader and snowplow during the training period. Training must be no less than one (1) calendar days, eight (8) hours a day, at each delivery location.

The Contractor must coordinate training with ITD’s contact for delivery.

Warranty, Service and Support, Maintenance, etc.

If the Direct Purchase is awarded: Warranty must be for a minimum period of five (5) years, or five thousand (5,000) hours, whichever comes first, for the entire Motor Grader after ITD’s Acceptance. If attachments are purchased, warranty will also be five (5) years, or five thousand (5,000) hours, whichever comes first, for all the attachments. After ITD’s Acceptance.

Buy-back CONTract If the Buy-Back option is awarded, the Contractor must complete and submit Attachment 5 - Buy-Back Contract (including the Surety Payment Bond) to DOP prior to the delivery of the Motor graders to ITD. The Bonding Surety must be registered and licensed with the Idaho Department of Insurance. The Surety Payment Bond will not be accepted if Surety is not registered and licensed in Idaho, and the Contract will not be executed by the State. If the Contractor fails to present an acceptable bond, this failure must be deemed just cause for the cancellation of the award of the Contract.

If the Buy-Back option is awarded: Warranty must be for the entire period of the Buy-Back Contract on entire graders and attachments.

Warranty must include all parts, labor, travel, and freight to replace a defective warranted item. Warranty excludes routine lubrication, fuel, oil, tires, antifreeze, lights, paint, fuses, glass.

preventative maintenance (buy back only) If the Buy-Back option is awarded: ITD will be responsible in performing preventative maintenance on the Motor Graders, following the manufacturer’s suggested maintenance intervals for oil changes, fluid changes, and necessary adjustments during the duration of the Buy-Back Contract. ITD will be responsible in performing all non-expected repairs, not covered under warranty, during the duration of the Buy-Back Contract.

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inspections and returns (Buy back only) If the Buy-Back option is awarded: The Contractor must perform an Inspection on the Motor Grader two (2) weeks prior to the Buy-Back Date at the Delivery Locations. The Contractor is responsible for the following:

Travel time, mileage and any other expenses related to performing the inspection.

Suggesting any manufacturer adjustments needed to ensure the Motor Grader is returned as close to original delivery condition as possible.

Report any defects or repairs that need to be corrected to the ITD Maintenance Services Manager or designee.

Once the Inspection has been completed and the Buy-Back Contract has ended, the Contractor must pick up the Motor Graders from the Delivery Location. ITD will ensure the Motor Graders are maintained in as good condition as when received, with any defects or repairs corrected, prior to the Buy-Back Date (ordinary wear, tear, and defects are to be expected).

Fluid Filters (Buy-Back Only) If the buy-back is awarded: all fluid filters must be supplied to the delivery locations for each motor grader for duration of buy-back contract. All filters must be provided per manufacturer’s scheduled service intervals detailed in operator’s manual. Each motor grader will average three hundred (300) hours, in a twelve (12) month period delivery.

Delivery The Contractor must deliver and unload the motor graders to the Delivery Locations prior to October 1, 2024. The delivery of these motor graders is critical to ITD winter operations. Contractors who are unable to meet this delivery requirement will be declared non-responsive. The Contractor is responsible for providing the necessary labor and equipment to unload the motor graders, including any re-assembly of motor graders components that were unassembled for delivery or unloading.

The Contractor is responsible for providing the necessary labor and equipment to unload the Motor graders, including any re-assembly of Motor graders components that were unassembled for delivery or unloading.

Delivery must be made Monday through Friday, 8:00 am to 3:00 pm local time (per Delivery Location) excluding state of Idaho recognized holidays (State Recognized Holidays ) unless otherwise approved by ITD.

Contractor will be allowed to provide loaner motor graders if the delivery of the motor graders is delayed by the manufacturer.

Delivery Locations:

One (1) each, ITD District 1 Yard, 600 West Prairie, Coeur d’Alene, ID 83814 Contact for District 1 will be provided at time of award.

Two (2) each, ITD District 4 Yard, 63 West Highway 26, Shoshone, ID 83352 Contact for District 4 will be provided at time of award.

One (1) each, ITD District 5 Yard, 5151 South 5th, Pocatello, ID 83205 Contact for District 5 will be provided at time of award.

Three (3) each, ITD District 6 Yard, 206 North Yellowstone, Rigby, Idaho 83442 Contact for District 6 will be provided at time of award.

Manuals The Contractor must provide one (1) operator’s manual and one (1) service manual with each Motor graders at the time of delivery. The manuals must be electronic PDF copies provided via USB, email, or free website download (hyperlink must be provided).

Insurance Requirements Within five (5) days of notification of award (or such other time as designated by the Purchasing Activity), the apparent successful Bidder or Offeror will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the five (5) business day period may be cause for your Bid or Proposal to be declared non-responsive or for your Contract to be cancelled.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the Contract is terminated.

23.1 Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

23.1.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

23.2 Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

23.2.1 Bidder or Offeror may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its Bid or Proposal if the Bidder or Offeror will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the State of Idaho will consider the request. If the Bidder or Offeror submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of Bids or Proposals, the State of Idaho may not consider the request.

23.3 Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $1,000,000 each accident for bodily insurance by accident, $1,000,000 disease policy limit, and $1,000,000 disease, each employee.

23.3.1 Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

23.4 State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

23.4.1 The Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the State of Idaho, the (agency) and its divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

23.4.2 If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

23.5 Notice of Cancellation or Change: Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

23.6 Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.

23.7 Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the State on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

23.8 Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the State and its officers, employees, and agents for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles, but such deductibles will not be deducted from any damages due to the State.

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ATTACHMENT 1 - BIDDER QUESTIONS

ITB528

MOTOR GRADERS AND SNOWPLOWS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB528 Motor Graders and Snowplows Page 12

ITB528 Motor Graders and Snowplows

ATTACHMENT 3 – REQUIREMENTS AND SPECIFICATIONS

MOTOR GRADERS AND SNOWPLOWS

All Specifications below are at a minimum requirement, UNLESS otherwise stated in the specification or it is standard requirements.

1. Model, Assembly and Brand Name

1. The Motor Graders must be the latest model of the manufacturer's standard production, as offered to commercial trade, new and unused. Though it is not specifically covered herein, all parts necessary to provide a complete and functional Motor Grader must be provided. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB and;

1. The Motor Graders must be assembled with wings, v-plows, and the rear elevated snow wing mast, and the contractor to adjust at time of delivery, (Rippers to be shipped loose), per the manufacturer’s standards, and be ready for operation upon delivery.

1. The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

1. Description

1. Type - Articulated frame steer with all-wheel drive;

1. Weight – Forty-four thousand five hundred (44,500) lbs with rippers and accessories specified the use of calcium chloride in tires and bolt-on counterweight is not acceptable;

1. Requirement - Must not have a manufacture date earlier than the date of this bid;

1. Paint - Manufacturer's color and;

1. Snowplows - Mounting of wing snowplow and a front plow are required in this bid. Unit must be frame ready to accept side wing and front V-plow, all required hydraulic valves and plow controls must be included (As stated in the Cost section 7 of this ITB).

1. Engine

1. Type – Four (4)-cycle diesel, turbo charged, governed at two-thousand one hundred (2100) RPM maximum. Must meet Tier 4i Off-Road Federal Emission Engine Requirements and operate on low sulfur diesel fuel;

1. Horsepower – Two-Hundred ten (210) (HP) in first (1st) gear, increasing to two-hundred sixty-five (265) (HP) in eighth (8th) gear with the front wheel drive system in the “On” position;

1. Piston Displacement – Five-hundred forty (540) CI;

1. Oil Filter - Full-flow vertical replaceable type;

1. Oil Drain Valve - Environmentally friendly oil drain valve and hose;

1. Engine Oil Sample fitting – Block-mounted, accessible from ground, Titan Laboratories model OD1014;

1. Air Cleaner - Heavy-duty, two-stage, dry type with service indicator;

1. Cold Starting Aid - Designed to start engine in minus thirty-four ( -34° F) ambient temperature;

1. Block Heater- A one-thousand two-hundred fifty (1,250)-watt electric with stationary receptacle;

1. Engine Compartment Covers - Lock type;

1. Exhaust - Muffler and rain cap or self-draining muffler with curved exhaust pipe to prevent water from entering exhaust pipe;

1. Fuel Filter(s) -Fuel filtration system with water separator;

1. Fuel Priming Pump -Fuel priming pump to permit refilling of fuel filters (on the machine) and priming of fuel system during service intervals;

1. Radiator –Mounted at the rear of unit for repair and accessibility. Units with radiator mounted between cab and engine will not acceptable and;

1. Engine Warning - Audible type for low oil pressure, high water temperature, and low coolant level.

1. Transmission

1. Type - Full power shift, direct drive;

1. Speeds - Eight (8) forward and four (4) in reverse minimum;

1. Transmission Control – To control direction and speed selection;

1. Inching Pedal - Provides precise control of machine movement through full range of pedal travel with hydraulic front wheel drive disengaged or engaged;

1. Travel Speed – zero to twenty-five (0-25) MPH forward and;

1. Transmission Guard.

1. Cooling System

1. Type - Designed to keep engine from overheating while operating at maximum output in one hundred-twenty-two degrees Fahrenheit (122° F) ambient temperature and;

1. Antifreeze - Extended type protected to negative thirty-four degrees Fahrenheit (-34° F).

1. Front Axle

1. Type - Fully welded steel type;

1. Steering Range – eighteen degrees Fahrenheit (18 ° F) each direction with power assist;

1. Oscillation – Thirty-Two degrees Fahrenheit (32 ° F) degrees total oscillation;

1. Drive - Hydrostatic, effective in gears one through seven (1-7) and capable of eighteen (18) MPH machine speeds;

1. Front-Wheel Over Speed Sensors - Electronics to sense front and rear wheel speed to prevent front wheels from exceeding rear wheel speed;

1. Front-Wheel Drive Torque Availability – The minimum theoretical torque must be four thousand five hundred pounds (4,500lbs) for the unit bid at eleven miles per hour (11 MPH) based on the following formula:

1. Torque = Pressure x Motor Disp x FWD Torque Ratio x 2 Motors x Motor Efficiency

6.28 x Tire Radius;

1. Motor Efficiency will be calculated at ninety-five percent (95%) and;

1. Turning Radius – twenty-five (25) feet maximum.

1. Rear Axle

1. Type - Full floating tandem drive;

1. Steering - Hydraulic articulated frame type with cab mounted articulation indicator;

1. Differential Lock - Operator controlled differential lock / unlock with cab mounted activation indicator.

1. Brakes

1. Service - Sealed self-adjusting wet-disc type, effective on all four tandem wheels. Must meet current SAE J/ISO 3450 requirement;

1. Emergency/Parking - Internal to transmission, spring applied, pressure released capable of holding grader secure on a fifteen-degree (15°) slope. Must meet current SAE J/ISO 3450 requirement;

1. Emergency/Parking brake must neutralize transmission and lock brakes when applied or can only be engaged with transmission in neutral and;

1. Brake Lines – All exposed brakes lines armored or protected to prevent damage from the use of tire chains.

1. Tires

1. Type – All Season Snow/Ice radial type;

1. Size – Fourteen point zero-zero (14.00) x twenty-four (24) twelve (12)-ply tires on ten (10 in) inch wide rims and;

1. Goodyear Model AS-3A or Michelin Model X Snow plus M+S

1. Moldboard

0. Size – Fourteen (14 ft) feet X twenty-four (24 in) inch X seven-eighths (7/8 in) inch with standard end bits and cutting edge;

0. Side shift - hydraulic-operated;

0. Tilt - hydraulic-operated;

0. Float - Independent each side for moldboard;

0. Lift Accumulators or Crossover Relief;

0. Bank Slope - Moldboard must be capable of being placed at a ninety-degree (90°) angle on both left and right sides from operator's compartment;

0. Wear Inserts – Following items must be equipped with replaceable wear inserts;

0. Draw Bar/Circle Inserts: Located between circle and drawbar and circle and circle shoes. Circle riding on circle shoes is not acceptable. This will eliminate the use of grease fittings;

0. Moldboard Side Shift Inserts;

0. Circle Protection Device - hydraulic or mechanical. Must enable circle drive to slip when encountering high impact loads and;

0. Automatic/Electronic Blade Control – Not required on this bid but unit must be equipped with all brackets, hardware, and wiring for installation at a later date.

1. Cab and Accessories

0. Type - Fully enclosed, weatherproofed;

0. Glass - Safety type all windows;

0. Doors - Both sides with locks and access ladders;

0. ROPS - Roll-over protection. Must meet all current SAE and ISO requirements;

0. Sound Suppression -To meet current ANSI requirements;

0. Deluxe Air Suspension Seat - Cloth seat with fold-up arm rests, fore and aft, height, weight, seat back angle, thigh support, and lumbar support adjustments, and three inch (3 in) seat belt;

0. Gauges or display panel for fuel, oil pressure, water temperature, battery charge rate, transmission pressure, and hour meter. All gauges must be lighted and easily viewed from in cab;

0. Throttle - Hand or electric type with automotive type decelerator/ accelerator;

0. Warning Device - For low oil pressure and high engine temperature;

0. Mirrors - Inside: Convex type. Outside: Left and Right – heated flat type mounted on side of cab.

0. Control Console;

0. Floor Mats;

0. Heater – Twenty-Five thousand (25,000) BTUs;

0. Air Conditioning - Twenty-Five thousand (25,000) BTU rated for continuous operation in one hundred ten degrees Fahrenheit (110 ° F) ambient temperatures;

0. Pressurization – Cab must be pressurized and utilize fresh- air system with filters;

0. Defroster -Must blow air onto front and rear windows;

0. Radio - AM/FM stereo;

0. Front Windows -With wipers;

0. Interior Lights and;

0. Horn - Air or electric.

1. Electrical

1. Battery – One-thousand three hundred (1,300) CCA’s heavy duty low maintenance battery package required for cold weather starting at temperatures below zero degrees Fahrenheit (0 ° F);

1. Alternator – Eighty (80) ampere heavy duty alternator packaged rated for both air conditioning use and cold weather starting at temperatures below zero degrees Fahrenheit (0 ° F);

1. Circuit Protection - Individual blade type fuses / breakers;

1. Lights - Head, tail, front and rear turn signals, four (4) way flash, stop and work lights for all attached equipment to include:

1. Driving Lights - Two (2) high output Halogen;

1. Work Lights - Two (2) front and two (2) rear;

1. Mold Board Lights - Two (2);

1. Snow Wing Light(s) - Right side;

1. Manual Battery Disconnect Switch;

1. Warning Lights – Must consist of the following grader mounted lights and wing plow lights listed in Section 1 Model & Assembly. The top cab mount light must have a separate switch from the alternating lights and;

1. Top Cab Mounted – One (1) Whelan R2LPPA Led fifteen (15) in amber mini-light bar;

1. Alternating Flashing Lights - Six (6) total. Whelen ION Surface Mount Series Super LED ION SMA or Whelen 5G Series Super LED Model 5GA00FAR (Amber) & 5GR00FRR (Red) Two (2) must be mounted above the rear window with the street side light red in color and the curbside light amber in color. The four (4) remaining lights must be mounted along the rear engine cover. The top left and lower right lights must be Red, and the two (2) remaining lights must be Amber in color. The wing plow must have two (2) Whelen model WPLOWZ1A (Amber), WPLOWZ1R (Red) for wing end lights and Whelen WPLOW2ZA for Wing top Lights. Two (2) LED alternating flashing lights mounted to the outer most part of wing plow facing rearward. The upper light must be red and lower light must be amber. Three (3) alternating amber flashing lights must be equally spaced across the top of the wing plow moldboard. The wing plow rear push arms and rear facing edge must have red/white conspicuity striping. Flashing lights must incorporate an “Alternating Flasher Delay System”. This system is design to momentarily cancel the flashing lights when the brake pedal or turn signal is activated. The system must be comprised of the “Crouzet” – No. OU1R10MV1, 12V adjustable single shot relay and relay base. CO_TM_SL_PLUG-IN_8pin_EN.pdf (crouzet.com);

1. Wipers –Electric, equipped with intermittent mode, and washers on both front and rear windows;

1. Converter Group - Two (2) 24VDC-12VDC converters for units equipped with 24VDC starting/electrical systems;

1. Accessories

1. Back Up Alarm - self-adjusting type;

1. Vandalism Protection - For hydraulic oil, radiator, crankcase, and transmission oil;

1. Slow moving Emblem – Twenty-eight inch (28 in) installed, including stationary bracket;

1. Articulated Frame - Safety locks;

1. Camera System – Motor grader equipped with the following backup camera system;

1. Monitor – Minimum seven (7 in) inch LCD high resolution color;

1. Camera –Minimum nine (9) IR LEDs for high-definition night vision, IP sixty-eight (68) rated and;

1. Mounting locations of both the camera and monitor must be approved by the Maintenance Services Manager prior to delivery.

1. Hydraulics

1. Type - Hydraulic system a closed center design with load-sensing capabilities;

1. Pump – Piston type with a five cubic inch (5.0 CI) displacement;

1. Equipped with hydraulic pump disconnect and/or lockout for cold weather starting;

1. Valves - Equipped with auxiliary valves to operate a hydraulic wing attachment and a folding front V- Plow;

1. Hydraulic Lock Valves - All hydraulic functions equipped with locking valves to prevent drift of implements;

1. Plumbing - Auxiliary valves must have hydraulic lines routed and terminated with quick couplers at the front of the grader for a folding V-plow;

1. Wings - The plumbing must terminate with quick couplers at an accessible location on the right side of the unit that does not require removal of body panels or components and;

1. Controls - Equipped with all necessary hydraulic controls to operate a hydraulic wing attachment and a front folding V-plow.

1. Ripper

1. Type - Rear mounted and hydraulically operated;

1. Ripper – Five (5) shanks and teeth and;

1. Installation - Units must be shipped loose, unless it is a ripper pocket mounted snow wing. ITD will install the rippers if not a pocket mounted snow wing.

1. Up-Time Extended Warranty

1. Duration – Five (5) years or five thousand (5,000) hours of operation for grader only;

1. Coverage:

1. Service Requirements

1. Four (4) hours of instruction on operation and maintenance at the time of delivery and;

1. Must be a factory or knowledgeable dealer-employed instructor.

ITEM 2 – PLOW ATTACHMENTS

1. Hydraulic wing – “Henke” Model AHW 66 Grader Mount Hydraulic Wing or Equal

1. Type – Right-hand side mount with hydraulic elevating rear push frame;

1. Moldboard Size – Twelve (12 ft) feet cutting edge with twenty-eight (28 in) inch height at toe and thirty-five (35 in) inch at heel;

1. Moldboard Metal – three sixteenth (3/16 in) inch;

1. Weight – Two-thousand eight hundred fifty pounds (3,100 lbs) shipping weight;

1. Benching Height – minimum fifty-five (55 in) inches;

1. Cutting Edge – one half by eight inches (½ in x 8 in) standard highway punched;

1. Push Beam – Single adjustable type;

1. Installation – Unit must be installed prior to delivery to ITD;

1. Requirement – Moldboard must pass underneath the wing mast when cast all the way to the right without contacting mast;

1. Alternating Flashing Lights – Two (2) total, one (1) each LED amber and one (1) each LED red lights mounted to the outer most part of wing plow facing rearward. The upper light must be red, and the lower light must be amber in color. Three (3) alternating amber flashing lights must be equally spaced across the top of the wing plow moldboard. Part numbers are listed above under warning lights;

1. Switch – Plow alternating lights must operate from same switch as grader mounted alternating lights and;

1. Conspicuity Striping - The wing plow rear push arms and rear facing edge must have red/white conspicuity striping.

1. Fixed V-Plow “Henke” Model V-10 or Equal.

1. Type – Fixed V-type, quick attach to Parallel Lift Group specified below;

1. Clearing Width – One hundred two (102 in) inches;

1. Nose Height – Fifty-two (52 in) inches;

1. Rear Height – Eighty-four (84 in) inches;

1. Cutting Edge – Eight (8 in) inch with carbide insert;

1. Moldboard – Three-sixteenths (3/16 in) inch;

1. Running Gear – Adjustable type, skid shoes with carbide inserts and;

1. Weight – Two-thousand seven hundred pounds (2,700 lbs).

1. Folding V-Plow “Henke” Model FV-12 or Equal.

1. Type – Center hinge type capable of being an angle blade, V-plow, straight blade, or carry dozer, quick attach to Parallel Lift Group specified below;

1. Moldboard Length – one hundred thirty-five (135 in) inches;

1. Height – Forty-five (45 in) inches;

1. Cutting Edge – Eight (8 in) inch x five/eights (5/8 in) inch with carbide insert;

1. Vertical Ribs – Six (6) one quarter (1/4 in) inch thick;

1. Plow Width;

1.

1.

18.

18.

18.

18.

3.6.1 Straight – one hundred thirty-five (135 in) inches;

3.6.2 V-Plow – one hundred twenty (120 in) inches;

3.6.3 Angle – one hundred fifteen (115 in) inches;

3.6.4 Scoop – one hundred ten (110 in) inches;

1. Angle Cylinders – Two (2) double-acting four (4 in) inch x two (2 in) inch rod and;

1. Weight – Two thousand seven hundred pounds (2,700lbs).

1. Parallel Lift Group – “Henke” PLG – 11 or Equal

0. Cylinder – Four (4 in) inch bore and two-inch cylinder and;

4.2 Mechanical stops– Full up and full down, to prevent damage to hydraulic cylinder.

ATTACHMENT 4 – PRODUCT INFORMATION

MOTOR GRADERS AND SNOWPLOWS

Bidder Name:

Provide your product information in the fields below:

Motor Grader

Make and Model:

Operating weight:

Engine H.P.:

Transmission Speeds (F & R):

Travel Speed:

Front-Wheel Drive Torque Calculation:

Tire Size, Make, and Model:

Moldboard width:

Moldboard height:

Hydraulic Wing

Make and Model:

Moldboard width:

Moldboard height:

Benching height:

Fixed V-Plow

Make and Model:

Weight:

Clearing Width:

Height, Front/Rear:

Parallel Lift Group

Make and Model:

Do you meet the specifications provided in Attachment 3 - Specifications?

YES *NO

*If your product offered does not meet or if it exceeds any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification as well as descriptive literature that supports the product offered.

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH YOUR BID RESPONSE

ATTACHMENT 5 – BUY-BACK CONTRACT

ITB 528

MOTOR GRADERS AND SNOWPLOWS

The purpose of the following Buy-Back and Surety Payment Bond contract is to establish the obligations for the Idaho Transportation Department and the Contractor listed below.

The Contractor will guarantee to purchase from the Idaho Transportation Department the Motor Grader listed below for the sum of ________________________________________________ ($____________________) lawful money of the United States. Both the Buy-Back and Surety Payment Bond contracts are to be completed and returned to Division of Purchasing prior to delivery of the Motor Grader.

This payment is due on or before _______________________________. Failure to make this payment by the Contractor will result in the Idaho Transportation Department collecting the monies due from the Surety Payment bond affixed to this contract.

In consideration for this payment, the Idaho Transportation Department will provide the following:

In case of change of corporate structure or loss of identity by assimilation or merger with other companies, this agreement shall remain in effect and be binding on the successor company(ies).

The Idaho Transportation Department reserves the right to sell, trade, retain, or otherwise dispose of the Motor Grader purchased under this agreement, at its discretion at any time. The Idaho Transportation Department will notify the Contractor if any of these options are exercised, in writing, within ten (10) calendar days of choosing an option.

Motor Grader to be purchased:

MAKE

MODEL

VEHICLE IDENTIFICATION NUMBER

DESCRIPTION

Signed:

Contractor

ITD Purchasing Agent or Designee

Signature

Date

Signature

Date

Print Name

Printed Name

Title

ITD Maintenance Services Manager or Designee

Corporate Name and Address

Signature

Date

Printed Name image1.png