ITB_32801-13976_Specifications.pdf

ITB 32801-13976

Levee Restoration at Horns Bluff Refuge; TWRA

Hay Haul Loop, Humboldt, TN

Specifications

This event is to bid for Levee Restoration at Horns Bluff Refuge. This will be a one-time procurement with a single contract/ purchase order awarded.

The Tennessee Wildlife Resources Agency (TWRA) is procuring a one-time repair of the Horns Bluff Refuge, 1,890-acre refuge is in Crockett and Gibson counties

Tennessee.

Current disaster conditions of this recovery project are reflected in the attached appendix. All work shall be completed in accordance with the procedures listed in this document, which contains construction details. The contract shall include the repair or installation of soil within the designated recovery areas experiencing damage/s during the storms of April 2025.

A. Mandatory Site Visit

The Central Procurement Office will hold a mandatory site visit for this solicitation at the date, time, and location specified below:

Date/Time: August 17, 2026, at 9:00 a.m. Central Time Location: Hay Haul Loop, Humboldt, TN

GPS: 35.86949, -89.10075

Bidders are required to attend and sign in at the mandatory site visit at the project location; failure to do so will render the submitted bid non-responsive.

B. Payment

1. The bid shall be the total cost of the project and shall be all-inclusive for labor, equipment, and materials detailed by volume.

2. The Invoice shall contain the contract line-item id and its description.

3. Payment shall not be made until all work has been completed and has been approved by the TWRA representative.

4. Upon request, Contractor shall provide a document showing proof of purchase of project resources.

C. Contractor Licenses & Manpower

1. Tennessee Code § 62-6-119 (2024), Any person or entity preparing plans, specifications or any other documentation for inclusion in an invitation to bid or comparable bid document including any electronic bidding documents, shall reference this chapter in such documentation and include a specific statement informing the invited bidder that it is necessary for such bidder to be properly licensed at the time of the bid and provide evidence of compliance with the applicable provisions of this chapter before such bid may be considered. Failure of any bidder to follow or furnish the TCA § 62-6-119 required information shall void such bid and such bid shall not be considered.

2. Proof of insurance must be submitted along with the bid before any bid can be considered.

3. Labor/Manpower. Depending on the determination of the TWRA, and contractor, the following may be required to safely execute the scope of work in this project:

a. Site foreman/safety representative

b. Certified and/or licensed equipment operator(s)

c. Any necessary additional workers to be determined by scope of task.

D. General Bid Specifications

1. All construction permits shall be obtained by TWRA.

2. All practices shall be constructed according to plans furnished by the

TWRA and in accordance with engineering standards for these practices, as well as local building codes and current industry standards. Any deviation from the approved drawings and specifications must be approved by the TWRA representative prior to construction.

3. Construction operations shall be carried out in such a manner that erosion, air, water, noise, and habitat pollution will be minimized and held within legal limits as established by state or local regulations. Specified materials shall provide stability, durability, and safety characteristics required to achieve the planned objective.

4. Access to the site location is by a shared easement, all damage caused or upgrades needed that is affected by ingress or egress must be repaired or improved by the Contractor.

5. All borrow or fill material must come from pre-existing stockpiles, material reclaimed from maintained roadside ditches (provided the designed width or depth of the ditch is not increased), or commercially procured material from a source existing prior to the April 2025 event.

6. TWRA shall obtain the vendor for any work to be performed outside or not included within the statement of work or specification list.

7. Statements of work--including construction specifications and construction or shop drawings--shall be obtained from TWRA before construction shall begin.

a. Any addition or change(s) to the project or SOW shall receive prior approval by TWRA before any institution of the changes or additions.

b. If any approved changes to the project occur, an updated SOW shall be provided by TWRA.

c. Any delays during a project that were not requested or caused by TWRA shall not be an additional charge to TWRA.

8. Contractor shall meet frequently with TWRA’s designated representative/s to ensure proper construction of the project.

E. Work to be Completed

The contractor shall perform repairs to Damage #1732696; Horns Bluff

Refuge - Hay Haul Loop to restore this facility to its pre-disaster design, function, and capacity (in-kind) within the existing footprint.

1. Site 01: GPS - 35.86942, -89.10123:

Embankment, 382.2222 CY of native soil, 172 FT long x 20 FT wide x 3 FT deep, surface water flooding with high velocity eroded soil.

2. GPS - S: (35.86988, -89.10123), E: (35.86942, -89.10082):

Embankment, 1,733.33 CY of native soil, 390 FT long x 20 FT wide x 6 FT deep, surface water flooding with high velocity eroded soil.

3. GPS - S: (35.87155, -89.10461), E: (35.87137, -89.10489):

Embankment, 1,333.33 CY of native soil, 400 FT long x 18 FT wide x 5 FT deep, surface water flooding with high velocity eroded soil.

4. GPS - 35.87144, -89.10440:

Embankment, 866.67 CY of native soil, 130 FT long x 30 FT wide x 6 FT deep, surface water flooding with high velocity eroded soil.

5. GPS - 35.87165, -89.10482:

Embankment, 234.2222 CY of native soil, 34 FT long x 31 FT wide x 6 FT deep, surface water flooding with high velocity eroded soil.

F. Safety and Risk Management

1. The contractor shall follow all TOSHA and OSHA standards, while maintaining a designated safety representative throughout the access period on State of Tennessee property, to protect staff and public from risk.

2. The contractor shall be compliant with the State of Tennessee’s solicitation guidelines as stated in the statement of work document.

3. The contractor shall maintain compliance with applicable Tennessee

Department of Environment and Conservation (TDEC) regulations.

4. The contractor shall maintain compliance with applicable Environment

Protection Agency (EPA) regulations.

5. The contractor’s staff shall obtain and maintain applicable certifications and licenses, such as equipment operators, and shall be able to provide proof upon request.

G. Delivery

1. Thirty (30) calendar days from receipt of a purchase order and Statement of Work, Contractor shall begin the project.

2. Contractor shall call three (3) business days before beginning the project so that access arrangements can be made.

3. Contractor shall complete all work in the SOW within sixty (60) days from a notice to proceed, barring any events beyond the contractor control.

4. Work shall not be completed on weekends, or legal holidays as declared by the Commissioner of the State of Tennessee Department of Human

Resources, unless approved by the presiding TWRA site manager.

5. TWRA point of Contact:

a. Brad Wheat at Brad.R.Wheat@tn.gov or (615) 504-2384

b. Chris Haley at Chris.R.Haley2@tn.gov or (629) 292-2610.

mailto:Brad.R.Wheat@tn.gov mailto:Chris.R.Haley2@tn.gov

APPENDIX

Location:

Hay Haul Loop, Humboldt, TN – Horns Bluff Dove Field GPS: 35.86949, -89.10075

Access Easement GPS: 35.868936, -89.082636

Disaster conditions:

Start GPS Latitude/Longitude: 35.86949, -89.10075

End GPS Latitude/Longitude: 35.871637, --89.104825

Disaster Conditions continued: