Halff Project No. 53758.003 October 9, 2026

CITY OF FERNANDINA BEACH

INVITATION TO BID

BEACH HARMONIZATION – SEASIDE PARK

ITB 27-02

Prepared By:

Halff Associates, Inc.

9995 Gate Parkway N, Suite 200

Jacksonville, FL 32246

SECTION DESCRIPTION

TABLE OF CONTENTS

DIVISION 0: PROCUREMENT AND CONTRACTING REQUIREMENTS

Invitation to Bid Exhibit A Contact Sheet Exhibit A-1 Bid Pricing Form Exhibit B Public Entity Crimes Exhibit C Drug-Free Workplace Certification Exhibit D E-Verify Statement Exhibit E Proposer Acknowledgments Agreements Exhibit F Conflict of Interest Exhibit G Non-Collusion Affidavit Exhibit H Dispute Disclosure Exhibit I Contractor’s Countries of Concern Affidavit Exhibit J Certification Regarding Prohibition against use of Diversity, Equity and

Inclusion Material Exhibit K Anti-Human Trafficking Affidavit

DIVISION 1: GENERAL REQUIREMENTS

01 1000 Summary 01 2000 Price and Payment Procedures 01 2200 Unit Prices 01 2500 Substitution Procedures 01 3000 Administrative Requirements 01 3216 Construction Progress Schedule 01 4000 Quality Requirements 01 4100 Regulatory Requirements 01 4216 Definitions 01 5000 Temporary Facilities and Controls 01 5713 Temporary Erosion and Sediment Control 01 6000 Product Requirements 01 7000 Execution and Closeout Requirements 01 7419 Construction Waste Management and Disposal 01 7800 Closeout Submittals

DIVISION 2: EXISTING CONDITIONS

02 4100 Demolition

DIVISION 3: CONCRETE

03 1000 Concrete Forming and Accessories 03 2000 Concrete Reinforcing 03 3000 Cast-In-Place Concrete

DIVISON 6: WOOD, PLASTICS, AND COMPOSITES

06 1500 Wood Decking

DIVISON 26: ELECTRICAL

26 5600 Exterior Lighting

DIVISON 31: EARTHWORK

31 1000 Site Clearing 31 2200 Grading 31 2316 Excavation 31 2316.13 Trenching 31 2319 Dewatering 31 2323 Fill

DIVISON 32: EXTERIOR IMPROVEMENTS

32 1120 Subbase and Aggregate Base Courses 32 1216 Asphalt Paving 32 1313 Concrete Paving 32 1413 Precast Concrete Unit Paving 32 1623 Sidewalks 32 1723 Pavement Markings 32 3300 Site Furnishings 32 8423 Underground Sprinklers 32 9300 Plants

DIVISON 33: UTILITIES

33 4211 Stormwater Gravity Piping 33 4230 Stormwater Drains

DRAWING INDEX

General C-000 Cover C-001 Signature Sheet C-002 General Notes C-003 General Notes

Civil C-004 Existing Conditions & Demolition Plan C-005 Erosion & Sedimentation Control Plan

C-006 Pre Development Drainage Plan C-007 Post Development Drainage Plan C-100 Site Plan C-101 Site Standard Details C-102 Site Standard Details C-200 Grading And Drainage Plan C-201 CCCL Cross Sections C-202 CCCL Cross Sections C-203 Grading and Drainage Standard Details C-204 Grading and Drainage Standard Details C-500 SWPPP General Notes & Details C-501 SWPPP Forms C-502 SWPPP General Requirements

Landscape, Irrigation, Hardscape TM-100 Tree Mitigation Plan L-100 Hardscape Plan L-110 Hardscape Details L-111 Hardscape Details L-112 Hardscape Details L-113 Hardscape Details L-200 Landscape Plan L-210 Landscape Requirements and Schedule L-211 Landscape Notes and Details L-300 Irrigation Plan L-310 Irrigation Notes & Schedules L-311 Irrigation Notes & Details L-312 Irrigation Notes & Details L-400 Seaside Park Wayfinding Plan L-410 Seaside Park Wayfinding Details L-411 Seaside Park Wayfinding Details L-412 Seaside Park Wayfinding Details

Structural S-101 General Notes S-201 Pavilion and Boardwalk Key Plan S-211 Pavilion 1 Framing Plan S-212 Pavilion 2 Framing Plan S-213 Pavilion 3 Framing Plan S-214 Pavilion 4-6 Framing Plan S-221 Pavilion Details S-222 Pavilion Details S-301 Boardwalk Details S-302 Boardwalk Landing Details S-401 Sign and Column Details S-402 Sign Details

S-403 Sign Foundation Details S-404 FDOT Standards S-405 FDOT Standards S-406 FDOT Standards S-407 Precast Pile Table

Electrical E001 Legend, Schedules, and Details – Electrical E100 Site Plan – Electrical E700 Specifications – Electrical

APPENDICES

Appendix 1 Topographic Survey Appendix 2 Geotechnical Engineering Exploration Report Appendix 3 Environmental Site Evaluation Report Appendix 4 Florida Department of Environmental Protection 10/2 General Permit Appendix 5 Florida Department of Environmental Protection Coastal Construction

Control Line Permit

END OF DIRECTORY

BEACH HARMONIZATION – SEASIDE PARK

INTRODUCTION

The City of Fernandina Beach, Florida is accepting competitive sealed bids from qualified contractors capable of undertaking Beach Harmonization - Seaside Park Project located in Fernandina Beach, FL. The harmonization effort is to create a cohesive group of beach parks serving infrastructural and aesthetic purposes.

The City of Fernandina Beach will receive sealed submittals through www.demandstar.com. Submittals must be uploaded to Demandstar.com E-bidding System prior to 2:00PM(EST), November 30, 2026.

A Mandatory Pre-bid meeting will be held at 10:00AM (EST), October 29, 2026, at the City of Fernandina Beach, City Hall Commission Chambers, 204 Ash Street, Fernandina Beach FL, 32034. The CITY recommends that each attendee arrives at least 15 minutes early to allow time for check-in. Every attendee must sign the pre-bid meeting attendance log. Once the meeting commences, the sign-in sheet will be closed and the CITY will deny entry to the mandatory pre-bid meeting to anyone who arrives after the meeting start time. Each attendee is solely responsible for arriving on time, including allowing sufficient time for traffic, parking, and locating the meeting room. A Respondent that is not represented at the mandatory pre-bid meeting will be deemed non-responsive, and its submittal will not be considered. By submitting a response, each Respondent acknowledges and accepts the risk that late arrival at the mandatory pre-bid meeting will result in rejection of its submittal, and such rejection will not be grounds for a bid protest.

It shall be the sole responsibility of the Respondent to have its Bid submitted through the DemandStar website (www.demandstar.com) not later than the above date and time.

Facsimile, paper or telegraphic submittals will not be accepted. Delay in delivery shall be the sole responsibility of the Respondent. Submittals received after the deadline will not be considered.

Award of the Bid is subject to authorization and annual appropriation of funds by the City Commission in the fiscal year budget.

SUBMITTERS ARE REFERRED TO THE ATTACHED GENERAL CONDITIONS FOR

OTHER IMPORTANT INFORMATION REGARDING THE INVITATION TO BID

PROCESS, REQUIREMENTS AND EXHIBITS.

The person signing the Bid Response Forms shall have the authority to bind the Respondent to the Bid. All information on the Bid form shall be provided, or the Bid may not be accepted.

The bid shall be submitted on the specified Contact Sheet, attached hereto as “Exhibit A” and Bid Pricing Form, hereto attached as “Exhibit A-1”.

http://www.demandstar.com/

ITB 27-02

BEACH HARMONIZATION – SEASIDE PARK

The competitive sealed Bid shall be accompanied by a “Public Entity Crimes”, attached hereto as “Exhibit B”, “Drug-Free Workplace Certification” attached hereto as “Exhibit C”, “E-Verify Statement” attached hereto as “Exhibit D”, “Respondent Acknowledgements and Agreements”, attached hereto as “Exhibit E”, “Conflict of Interest”, attached hereto as, “Exhibit F”, “Non-Collusion Affidavit”, attached hereto as “Exhibit G” and “Dispute Disclosure”, attached hereto as “Exhibit H”, “Contractor’s Countries of Concern Affidavit”, attached hereto as “Exhibit I”, “Certification Regarding Prohibition Against use of Diversity, Equity and Inclusion Material” attached hereto as “Exhibit J”, “Exhibit K”, Anti-Human Trafficking Affidavit”.

CONTRACTOR SHALL SIGN AND INCLUDE EXHIBITS “A-K”. Failure to do so may result in rejection of the bid submittal.

A sample of the City of Fernandina Beach construction contract is included as a separate document. This does not constitute the final contract.

In accordance with Item 16, General Terms and Conditions, please provide proof the Contractor is not listed in the Excluded Parties List System, a federal suspension and debarment listing.

SITE DESCRIPTION

The Project Site encompasses the road right-of-way along Sadler Road and S.

Fletcher Avenue, as well as Seaside Park. Currently, the area features a blend of residential and commercial development alongside coastal sand dunes and beach access points. The site has experienced little to no structural development changes over the past several decades.

SCOPE OF WORK

• Demolition of approximately 24,842 square feet of existing asphalt pavement and crushed shell parking surface, associated curb, and sidewalk.

• Demolition of six pavilions totaling approximately 2,432 square feet and approximately 1,458 square feet of boardwalk.

• Demolition of landscaping, furnishings and signage.

• Construction of six new pavilions totaling approximately 2,169 square feet

• Construction of approximately 208 linear feet of 6’ wide boardwalk

• Construction of approximately 11,380 square feet of concrete parking drive aisle

• Construction of approximately 9,967 square feet of paver parking area

• Construction of associated curb, gutter, sidewalk, curb ramps, wheel stops, and pavement striping

• Installation of approximately 783 square feet of sand-filled geocell grid

BEACH HARMONIZATION – SEASIDE PARK

stabilization

• Construction of one dry retention area

• Installation of approximately 749 LF of 24” exfiltration trench

• Installation of approximately 10 concrete drainage structures

• Installation of two new outdoor showers and associated drainage

• Installation of one monument sign

• Installation of various identity, information, education, and regulatory signs

• Installation of various hardscape elements and furnishings

• Installation of landscaping

• Installation of an automatic irrigation system

• All other labor, material, equipment, and incidentals necessary to complete the work as shown in the Drawings.

• Alternate Add – Removal of the existing wooden decking and replacement with composite decking to match the new portion of the project, for approximately 285 linear feet of the existing wooden dune walkover from the beach to the tie-in at the new portion of the project. The existing dune walkover was reconstructed within the past few years.

Qualifications Successful Respondent shall be a licensed and insured CONTRACTOR and possess a business license in the city where their home office is located. If Respondent’s business office is in the City of Fernandina Beach a business tax license is required. Respondents may be required to provide a reference list of similar projects scope and size successfully completed in the past, a reference list, and equipment list, a list of subcontractors, and other information requested by the CITY.

The above description and scope of work is not intended to be all inclusive, and the CONTRACTOR shall be responsible for notifying the CITY of any conflicts or deficiencies noted during review of technical specifications, bid set drawings, or site inspection which would affect the respondents’ final project costs.

CONTRACTOR must obtain all permits as required by State and local agencies. The CITY along with the engineer will obtain the FDEP permit.

Any exclusions regarding the installation proposed by the bidder must be expressly stipulated in the bid submittal.

AWARD

Award recommendation will be to the most responsive and responsible bid submittal offering the best value to the City of Fernandina Beach. The CITY reserves the right, based upon its deliberations and in its opinion, to accept or reject any or all bid submittals. The CITY also reserves the right to waive minor irregularities or variations to the specifications and in the bidding process.

BEACH HARMONIZATION – SEASIDE PARK

Successful Respondent is required to have a Business License in the city where their home office is located. If Bidder's business office is located in the City of Fernandina Beach, a business tax license is required.

BID PACKAGE

ITB Documents and Specifications are available to download from DemandStar at www.demandstar.com. Any questions regarding the ITB package can be directed to Wanda Weaks, Purchasing Specialist, wweaks@fbfl.org.

CONTACT

Specification questions during the submittal period must be submitted in writing to Wanda Weaks, Purchasing Specialist, at wweaks@fbfl.org.

Bidders are hereby put on notice that no contact will be made with any of the City Commission members, other CITY staff, or others that may be involved in the selection process to discuss this request or to influence the outcome of the selection.

ADDENDA

A written response to Bidder questions will be issued via Addendum and posted on the CITY’s website at www.fbfl.us/bids and DemandStar at www.demandstar.com. It is the Bidder’s responsibility to check the CITY’s website for Addenda prior to submitting their bid. The deadline for questions is ten days before bid opening.

If there is an Addendum it becomes part of the original bid submittal and must be acknowledged by attaching a copy of the Addendum, signed by an authorized representative of the person or company submitting the bid. Failure to do so may disqualify the bid submittal.

ITB 27-02 SCHEDULE

Invitation to Bid Date/Time

Advertisement of Bid October 23, 2026

Bid Package Available October 23, 2026

Mandatory Pre-Bid Meeting City of Fernandina Beach City Commission Chambers 204 Ash Street Fernandina Beach, FL 32034

October 29, 2026

Deadline for submission of written questions

November 09, 2026

Final Addendum issued November 17, 2026

Deadline for submission of Bids November 30, 2026 http://www.demandstar.com/ mailto:wweaks@fbfl.org mailto:wweaks@fbfl.org http://www.fbfl.us/bids

BEACH HARMONIZATION – SEASIDE PARK

CONTRACTOR PERSONNEL

1. CITY reserves the right to reject any CONTRACTOR employee doing business for the awarded CONTRACTOR that has not received the proper safety training or is not performing work in a safe manner. Any costs resulting in a rejection of personnel will be solely at the CONTRACTOR's expense.

2. No sub-contractor shall be employed by CONTRACTOR for the provision of these services without the prior written approval of the CITY Project Manager.

PERFORMANCE STANDARDS/QUALITY REQUIREMENTS

In addition to those requirements set forth in the Scope of Work, all services (and items incidental thereto) and work provided by CONTRACTOR shall conform to the following:

PROJECT SCHEDULE

Upon approval award of the contract for construction, the CITY will issue a Notice to Proceed to the CONTRACTOR for the construction of the work. Respondent agrees to commence work within seven (7) days after the Notice to Proceed is issued; with a 90-day substantial completion date and a 120-day final completion date. The CONTRACTOR will meet with the CITY designee for a pre-construction meeting prior to commencing the construction work.

TIME OF PERFORMANCE

1. CONTRACTOR may, upon approval, by CITY designee, be provided weekends and after-hours access to the site, if necessary or desired, to complete the project, weather permitting. However, no additional sums shall be paid other than that specified in the bid response.

2. CONTRACTOR may, upon approval set up equipment on the jobsite without commencing work for a maximum of seven calendar days. Location of equipment storage will be provided by the CITY designee.

3. CONTRACTOR will, prior to any delay submit notification of delay in writing within five calendar days to CITY designee.

4. CONTRACTOR shall submit documentation explaining the cause of delay. CITY shall determine the extent of delay and extend the time for completing the work if, in CITY’s judgment, the findings justify an extension. Any delay shall not entitle CONTRACTOR to any additional compensation. The sole remedy of CONTRACTOR shall be an extension of time.

5. CONTRACTOR shall arrange with the CITY designee a sequence of procedure, means of access, space for storage of materials and equipment and use of approaches, corridors, and stairways. CITY shall not be responsible for lost or stolen materials or tools left on the job site.

BEACH HARMONIZATION – SEASIDE PARK

SITE CONDITIONS

1. The existing rights of way along the proposed construction site is cleared and maintained at all times.

SITE MAINTENANCE

1. Extreme care shall be taken to safeguard all existing facilities, paved walkways, site amenities, utilities, windows, and vehicles on or around the job site. Damage to public and/or private property shall be the responsibility of CONTRACTOR and shall be repaired and/or replaced in equal or better condition at no additional cost to the CITY. CONTRACTOR shall use all means to protect existing objects, structures and vegetation designated to remain. In the event of damage, immediately make all repairs, replacements, and dressings to damaged materials, to the approval of the CITY, at no additional cost to the CITY. In the event of damage to public and/or private property, CONTRACTOR shall immediately contact the CITY’s designee and inform them about the location and extent of the damages and will stay on site until his investigation of the damage is concluded.

2. CONTRACTOR shall place all debris in refuse container and keep the premises free from rubbish at the end of each working day. The CONTRACTOR shall be responsible for supplying, emptying and the removal of waste containers/dumpsters, as necessary.

3. CONTRACTOR shall arrange material storage so as not to interfere with the CITY’s operations.

4. CONTRACTOR shall at the completion of the job remove unused material and rubbish from the site. If CONTRACTOR refuses at any time to remove the debris from the premises, or to keep the working area clean, such cleaning will be completed by the CITY and deducted from the balance due CONTRACTOR.

5. CONTRACTOR shall store all materials to be protected against weather, vandalism, and theft. Any materials found to be damaged or missing shall be replaced by CONTRACTOR at no cost to the CITY.

6. CONTRACTOR shall be responsible for cleaning up at the site at the conclusion of the project, including excess construction materials, and a thorough cleaning of all areas that were affected by CONTRACTOR or their subcontractors to the satisfaction of the CITY.

SAFETY

1. CONTRACTOR shall be aware that this project is always subject to public and private vehicle and pedestrian traffic. The contractor shall provide all necessary

BEACH HARMONIZATION – SEASIDE PARK

barricades and signage and take necessary precautions to protect buildings, the general public and Contractor personnel at all times.

2. CONTRACTOR shall comply with all Federal/County/City laws/ordinances and City Fire codes during the execution of this project.

3. CONTRACTOR shall continuously maintain adequate protection of all work from damage and shall protect public and privately owned property, structures, vehicles, utilities, and work of any kind against damage or interruptions of service, which may result from the operations of the CONTRACTOR. The CONTRACTOR shall be held responsible for repairing or replacing any loss or damage, with the remedy to be the most advantageous to the CITY.

4. CONTRACTOR shall provide Safety Data Sheets: If any chemicals or materials or products containing toxic substances, as defined by Chapter 442, Florida Statutes are to be used at any time during this contract period, CONTRACTOR shall furnish Safety Data Sheets to the CITY designee prior to commencing this project.

5. CONTRACTOR shall perform all work under supervision of a capable supervisor using skilled employees.

6. CONTRACTOR shall have a person who is on their payroll and with the authority to make decisions, on site at all times.

REQUIRED INSPECTIONS

Prior to the start of any work, CONTRACTOR shall examine all surfaces and report in writing to the CITY designee any conditions detrimental to work. Failure to observe this injunction constitutes a waiver to any subsequent claims to the contrary.

CITY’S RIGHTS TO INSPECT, REJECT, AND STOP WORK

1. Right to Inspect Work - CITY will have the right to inspect the work at all times.

Such inspection will not relieve CONTRACTOR of any of its obligations to perform the work in strict accordance with the contract documents.

2. Right to Reject Work - CITY will have the right to reject work which does not conform to the contract documents. CITY may require special inspection or testing of the work.

3. Right to Stop Work - If CITY reasonably believes that CONTRACTOR is failing to carry out the work in accordance with the contract documents; CITY may order CONTRACTOR to stop the work, or a portion of the work, until such time as the cause of such stop order has been eliminated.

BEACH HARMONIZATION – SEASIDE PARK

4. Right to Carry Out Work - If CONTRACTOR fails to perform the work properly or fails to perform any provision of the contract documents, including unauthorized project schedule delays, CITY, after three days’ written notice to CONTRACTOR without correction, may correct the deficiencies through the CITY's own forces or through others and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR.

WARRANTY

1. CONTRACTOR shall provide warranty stating that the Project is complete in detail and finish, and free of hazardous conditions. The material warranty and workmanship must have a one-year warranty.

2. If CITY deems it unacceptable to have CONTRACTOR correct the work which has been incorrectly done, a deduction from the contract price shall be made as determined by CITY. Such a deduction from the contract price shall in no way affect the CONTRACTOR’s responsibility for defects which may occur nor their ability to correct them, and damage caused by them.

3. Supplies and/or services furnished as a result of this bid shall be covered by the most favorable commercial warranties, expressed or implied, that the bidder and/or manufacturer gives to any customer. The rights and remedies provided herein are in addition to and do not limit any rights afforded to the CITY by any other clause of this bid. Any applicable written warranty from the product manufacturer and/or representative company shall commence from the date of completion and acceptance by the CITY.

INSURANCE REQUIREMENTS

Insurance requirements are outlined in the General Conditions of this INVITATION TO

BID.

BOND REQUIREMENTS

Bid bonds requirements are outlined in the General Conditions of this INVITATION TO BID.

EQUAL OPPORTUNITY EMPLOYER

The CITY is an equal opportunity employer. The CITY is committed to equal opportunity employment effort and expects firms that do business with the CITY to have an equal opportunity program compliant with State and Federal law.

BEACH HARMONIZATION – SEASIDE PARK

GENERAL CONDITIONS OF INVITATION TO BID

1. PREPARATION OF BID

INVITATION TO BID shall be prepared in accordance with the following:

a. The attached Bid Form, attached hereto as “Exhibit A”, shall be used when submitting your INVITATION TO BID.

b. All information required by the Bid Form shall be furnished. The Bidder shall print or type his/her name and manually sign the Form and any continuation sheet on which an entry is made.

c. Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.

d. Alternate Bids will not be considered unless authorized by the Invitation to Bid.

e. Bidders will not include federal taxes nor State of Florida sales, excise, and use taxes in prices, as the CITY is exempt from payment of such taxes. An exemption certificate will be signed where applicable upon request.

f. Bidders shall make all investigations necessary to thoroughly inform themselves about any and all conditions related to the performance of the contract. Plea of ignorance by the Bidder of conditions that exists or may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements provided for in the Purchasing Policy, Purchasing Ordinance and/or State and Federal Statutes. The City’s Purchasing Ordinance is set forth in Chapter 2-420, et seq.

g. Prices quoted must be FOB City of Fernandina Beach, Florida with all transportation charges prepaid unless otherwise specified in the Invitation to Bid.

h. Deliveries are to be FOB Destination unless otherwise specified in the Invitation to Bid.

i. Deliveries are to be made during regular business hours.

j. Bids and Bid prices shall be valid for a minimum of ninety (90) days, unless otherwise stated on the INVITATION TO BID.

2. SUBMISSION OF BID

a. The City of Fernandina Beach has partnered with DemandStar using their E-bidding platform. All submittals will be received through the DemandStar E-bidding platform. To register and submit through DemandStar go to www.demandstar.com/registration.

3. REJECTION OF BID

a. The CITY reserves the right to accept or reject any or all Bids, to waive irregularities and technicalities, and to request resubmission or to re-advertise for the services. The City shall be the sole judge of the submittals. The City's decision shall be final.

http://www.demandstar.com/registration

BEACH HARMONIZATION – SEASIDE PARK

4. WITHDRAWAL OF BID

a. Bids may not be withdrawn after the time set for the opening for a period of time as specified.

b. Bids may be withdrawn prior to the time set for the opening. Such request must be in writing.

5. LATE BID

a. INVITATION TO BID and modifications received after the time set for the opening will not be considered.

b. Modifications in writing received prior to the time set for the opening will be accepted.

6. LOCAL, STATE, AND FEDERAL COMPLIANCE

a. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to the INVITATION TO BID and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), and Occupational Safety and Health Administration (OSHA) as applicable to this contract.

b. A “Public Entity Crimes Statement”, in accordance with Florida Statutes, Section 287.133 (3) (a), on Public Entity Crimes, attached hereto as “Exhibit B”, must be received at the time of the bid submittal.

c. A “Drug Free Workplace Certification” attached hereto as “Exhibit C”, must be received at the time of the bid submittal.

d. An “E-Verify Statement” attached hereto as “Exhibit D” must be received at the time of the bid submittal.

e. A “Contractor’s Countries of Concern” attached hereto as “Exhibit I” must be received at the time of the of the bid submittal.

f. A “Certification Regarding Prohibition Against use of Diversity, Equity and Inclusion Material” attached hereto as “Exhibit J” must be received at the time of the bid submittal.

g. A “Anti-Human Trafficking Affidavit” attached hereto as “Exhibit K” must be received at the time of the bid submittal.

h. The City of Fernandina Beach requires that the Bidder selected will not discriminate under the contract against any person, in accordance with federal, state and local government regulations.

7. AWARD OF INVITATION TO BID

a. The INVITATION TO BID will be awarded to the most responsive and responsible bidder offering the best value to the City of Fernandina Beach.

b. The CITY reserves the right to accept and award item by item, and/or by group, or in the aggregate.

c. A written award of acceptance (Purchase Order) mailed or otherwise furnished to the successful Bidder shall result in a binding contract without further action by either party.

d. Unless otherwise noted in the specifications, the length of the agreement shall be one year, with two one-year renewals possible based on the mutual consent of the parties.

e. Upon award, for construction projects, the Contractor will be required to complete/execute the CITY’s Contract and General Conditions for Construction Services.

f. Agreement may be cancelled with 60-day notice unless otherwise stated in signed contract documents.

8. NOT RESPONSIBLE FOR COSTS

a. The City shall not be responsible for any cost incurred by a prospective Bidder in responding to this INVITATION TO BID.

9. BONDS

a. If Bid is less than $100,000 no Bid Bond or Payment and Performance Bond required.

b. If Bid is greater than $100,000 and is for material only, a Bid Bond is required but no Payment and Performance Bond are required.

c. If Bid is $100,000 - $200,000, and is for services, a Bid Bond is required but no

Payment and Performance Bond are required.

d. If Bid is greater than $200,000, and is for services, Bid Bond and Payment and

Performance Bond are required.

BID BOND:

a. If the Base Bid or the Base Bid plus the sum of any alternates fall into the criteria above requiring a Bid Bond, the bidder shall enclose a Certified Check or Bid Bond with each bid. A Certified Check or Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the CITY as a guarantee that the Bidder will not withdraw its bid for a period of ninety calendar days after Bid closing time. Bid Bonds or Certified Checks will be returned to unsuccessful bidders within 10 days of bid award. Successful bidders will receive their Certified Check or Bid Bond after the contract/agreement has been signed and a Performance and Payment Bond are received.

PERFORMANCE AND PAYMENT BONDS:

a. In the event the Contract is awarded to the Bidder, Bidder will thereafter enter into a written contract with the and furnish a Payment and Performance Bond in an amount equal to the contract price. The form of the bonds shall be in accordance with Section 255.05 of Florida Statutes. Failing to do so, Bidder shall forfeit its bid security.

BEACH HARMONIZATION – SEASIDE PARK

Payment and Performance Bond shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

The following exceptions to bidder providing Performance and Payment Bonds are as follows: In lieu of the Performance and Payment Bonds, a contractor may file with the CITY an alternative form of security in the form of cash, a money order, a certified check, a cashier's check, an irrevocable letter of credit, or a security of a type listed in part II of chapter 625, Florida Statutes. Any such alternative form of security shall be for the same purpose and be subject to the same conditions as those applicable to the bonds. The value of an alternative form of security shall be in the amount of the bid.

10. PUBLIC INFORMATION

a. The CITY is subject to Florida Public Records laws. Pursuant to Section

119.0701, Florida Statutes, Contractor/Consultant shall: (a) keep and maintain all public records as that term is defined in Chapter 119, Florida Statutes

(“Public Records”), that ordinarily and necessarily would be required by the

CITY in order to perform the work contemplated by the Agreement; (b) provide the public with access to Public Records, on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the costs provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (c) ensure that Public Records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) meet all requirements for retaining Public Records and transfer, at no cost to the CITY, all public records in possession of

Contractor/Consultant within thirty (30) days after termination of the

Agreement, however terminated, and destroy any duplicate Public Records that are exempt or confidential and exempt from public records disclosure requirements and provide the CITY with a letter confirming that this has been done within thirty (30) days of the termination of the Agreement. All Public

Records stored electronically must be provided to the CITY in a format that is compatible with the information technology of the CITY. If

Contractor/Consultant does not comply with a public records request, the CITY may pursue any and all remedies available in law or equity, including but not limited to specific performance.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 904-310-3115,

CBEST@FBFL.ORG, 204 ASH STREET, FERNANDINA BEACH, FL, 32034.

mailto:CBEST@FBFL.ORG

BEACH HARMONIZATION – SEASIDE PARK

11. ADDITIONAL INFORMATION

a. The CITY reserves the right to require Bidders to provide references and information on previous similar experience prior to award of the contract.

12. QUESTIONS

a. Any questions about the INVITATION TO BID should be communicated per instructions in the INVITATION TO BID.

13. INDEMNIFICATION AND INSURANCE

INDEMNIFICATION-GENERAL

The parties recognize that CONTRACTOR/VENDOR is an independent Contractor. CONTRACTOR/VENDOR agrees to assume liability for and indemnify, hold harmless, and defend the CITY, its commissioners, mayor, officers, employees, agents, and attorneys of, from, and against all liability and expense, including reasonable attorney’s fees, in connection with any and all claims, demands, damages, actions, causes of action, and suits in equity of whatever kind or nature, including claims for personal injury, property damage, equitable relief, or loss of use, arising directly or indirectly out of or in connection with any negligent and/or deliberate act or omission of CONTRACTOR/VENDOR, its officers, employees, agents, and representatives. CONTRACTOR/VENDOR's liability hereunder shall include all attorney’s fees and costs incurred by the CITY in the enforcement of this indemnification provision. This includes claims made by the employees of CONTRACTOR/VENDOR against the CITY and CONTRACTOR/VENDOR hereby waives its entitlement, if any, to immunity under Section 440.11, Florida Statutes. The obligations contained in this provision shall survive termination of this Agreement and shall not be limited by the amount of any insurance required to be obtained or maintained under this Agreement. Nothing contained in the foregoing indemnification shall be construed to be a waiver of any immunity or limitation of liability the CITY may have under the doctrine of sovereign immunity or Section 768.28, Florida Statutes.

INSURANCE

Prior to commencement of any work under this Contract and until completion and final acceptance of the work, the CONTRACTOR/VENDOR shall, at its sole expense, maintain the following insurance on its own behalf, and furnish to the CITY certificates of insurance evidencing same and reflecting the effective date of such coverage as follows:

The term "Contractor" as used in the insurance rider shall mean and include Subcontractors of every tier.

A. Worker's Compensation and Occupational Disease Insurance in accordance with the applicable law or laws; Employer's Liability Insurance with limit of at least One Million ($1,000,000) dollars. This includes sole

BEACH HARMONIZATION – SEASIDE PARK

proprietorships and officers of corporations who will be performing work on the job.

B. Commercial General Liability with a combined Bodily Injury and Property Damage limit of not less than ONE Million ($1,000,000.00) dollars per occurrence and TWO Million ($2,000,000) Dollars in the aggregate. The aggregate must be applicable on a per project basis. Coverage must include the following perils:

1. Broad Form Blanket Contractual Liability for liability assumed under this

Contract and all other Contracts relative to the project.

2. Completed Operations/Products Liability.

3. Broad Form Property Damage

4. Personal and Advertising Injury Liability

5. Independent Contractors

6. Endorsements must be furnished reflecting the inclusion of the interests of Owner, Construction Manager, General Contractor, Contractor, (your company), their officers, directors, partners, representatives, agents and employees, and naming each as an Additional Insured on a primary and non-contributing basis.

7. Coverage is to be endorsed to reflect that insurance is to be primary and non-contributory with respect to any other collectable insurance, for the Owner, General Contractor, Contractor, (your company) and all other parties required to be named as additional insureds.

8. Coverage is to be provided on an "occurrence" basis with carriers licensed and admitted to do business in the State of [your state] or otherwise acceptable to the Contractor (your company).

9. A copy of policy and/or endorsement(s) and any other documents required to verify such insurance are to be submitted with the appropriate certificate(s), or upon the request of Contractor (your company). Failure to provide these documents is not to be construed as a waiver of the requirements to provide such insurance.

C. Commercial Automobile Liability Insurance covering the use of all Owned, Non-Owned, and Hired Vehicles with combined Bodily Injury and Property Damage Limit of at least One Million ($1,000,000.00) Dollars.

D. Umbrella I Excess Liability Insurance with a limit of no less than One Million ($1, 000,000) minimum per occurrence.

E. During the term of this agreement, (if applicable) the Contractor/Vendor will carry Professional Liability Insurance which will cover liability for any damage or non-performance on account of any error, omission, or other provable negligence caused by the Contractor/Vendor. The amount of insurance shall not be less than $1,000,000 per occurrence and aggregate.

F. Loss Deductible – If the insurance of any CONTRACTOR/VENDOR contains deductible(s), penalty(s) or self-insured retention(s), the CONTRACTOR/VENDOR Whose insurance contains such provision(s) shall be solely responsible for payment of such deductible(s), penalty(s) or self-insured retention(s).

BEACH HARMONIZATION – SEASIDE PARK

G. Where an Off Project Site Property exposure exists, the Contractor at its sole expense shall furnish to the Owner and Contractor (your company) Certificates of Insurance and other required documentation evidencing the following coverage which shall provide for the interests of [Name of Owner], [Name of General Contractor] and (your company) to be named as Loss Payees and shall contain a provision requiring the insurance carriers to waive their rights of subrogation against all indemnities’ named in the contract. "All Risk" Property Insurance on all materials, equipment and supplies intended to become a permanent part of the construction stored on premises away from the project site and while in transit, until actually delivered to the project site. Coverage is to be provided on a replacement cost basis.

H. The above insurances shall each contain the following wording verbatim:

"[Name of Owner] , [Name of General Contractor] , and (your company) are interested in the maintenance of this insurance and it is agreed that this insurance will not be canceled, materially changed or not renewed without at least a thirty (30) day advance written notice to [Name and address of Owner], [Name and address of General Contractor] and [Name and address of your company] by certified mail-return receipt requested ." The CITY shall be named as Additional Insured on each required policy. Inability to add the CITY as Additional Insured is a basis to reject the submittal or cancel the subsequent contract.

I. The amount of insurance contained in the aforementioned insurance coverages shall not be construed to be a limitation of the liability on the part of the Subcontractor or any of its Subcontractors.

J. The Contractor shall file certificates of insurance prior to the commencement of work with the Owner and the General Contractor which shall be subject to the Owner, General Contractor and (your company) approval of adequacy of protection and the satisfactory character of the Insurer.

K. Any type of insurance or any increase of limits of liability not described above which the Subcontractor requires for its own protection or on account of statute shall be its own responsibility and at its own expense.

L. The carrying of the insurance described shall in no way be interpreted as relieving the Contractor or Subcontractor of any responsibility of liability under this Contract.

M. Any policies effected by the Contractor on its Owned and/or Rented Equipment and Materials shall contain a provision requiring the insurance carriers to waive their rights of subrogation against the [Name of Owner], [Name of General Contractor], [Name of Contractor (your company)] and all other indemnities named in the Contract.

N. Should the Contractor engage a Subcontractor, the same conditions will apply under this contract to each Subcontractor, however, the retained

BEACH HARMONIZATION – SEASIDE PARK

Subcontractor shall be required to maintain limits of liability of not less than One Million ($1,000,000.00) Dollars per occurrence and Two Million ($2,000,000) Dollars in the aggregate, with said limits applicable on a per project basis, or such greater limits as may be required by the retaining Subcontractor.

14. PAYMENT

Payment due hereunder shall be made by the City to CONTRACTOR/VENDOR in accordance with the Florida Local Government Prompt Payment Act (218.70- 218.80).

15. BID PROTESTS

Bid protest conditions and procedures are in accordance with City Ordinances Part 2, Chapter 2, Article VII, Division 2, Section 2-444.

16. FEDERAL GRANT MONEY

In the event this project is funded with Federal Grant money, CONTRACTOR/VENDOR must comply with Davis Bacon Act to include:

a. The Act requires:

i. Wage determination compliance, (Act Sec. 3142(b))

ii. Contract stipulations: (Act Sec. 3142(c))

1. Workers get paid at least weekly and in full without subsequent reduction in an amount not less than advertised,

2. Contractors must post the scale of wages to be paid where it can be easily read at the worksite, and

3. An agency can withhold from the contractor money the contracting officer needs to pay workers.

iii. Contracts can’t be awarded to contractors on the federal blacklist(Act Sec. 3144(b)(2)). CONTRACTOR/VENDOR may not participate in the bid if CONTRACTOR/VENDOR is listed in the Excluded Parties List System (EPLS) a federal suspension and debarment listing. https://www.epls.gov/epls/search.do.

CONTRACTOR/VENDOR shall include copy of search results with bid or proposal.

17. SCRUTINIZED COMPANIES

Consultant certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to Section 287.135, Florida Statues, the CITY may immediately terminate this Agreement at its sole option if the Consultant is found to have submitted a false certification; or if the Consultant is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. If this Agreement is for more than one million dollars, the Consultant certifies that it is also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with https://www.epls.gov/epls/search.do

Activities in the Iran Terrorism Sectors List, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or engaged with business operations in Cuba or Syria as identified in Section 287.135, Florida Statutes. Pursuant to Section 287.135, Florida Statutes, the CITY may immediately terminate this Agreement at its sole option if the Consultant is found to have submitted a false certification; or if the Consultant is placed on the Scrutinized Companies with Activities in Sudan List, Scrutinized Companies with Activities in the Iran Terrorism Sectors List, Scrutinized Companies with Activities in Iran Petroleum Energy Sector List or engaged with business operations in Cuba or Syria during the term of the Agreement.

18. ANTI-HUMAN TRAFFICKING

Pursuant to Section 787.06, Florida Statutes, a nongovernmental entity executing, renewing, or extending a contract with a governmental entity is required to provide an affidavit, signed by an officer or a representative of the nongovernmental entity under penalty of perjury, attesting that the nongovernmental entity does not use coercion for labor or services as defined in Section 787.06(2)(a), Florida Statutes.

By entering into this Agreement, the Consultant acknowledges that it has read Section 787.06, Florida Statutes, and will comply with the requirements therein, and has executed the required affidavit attached hereto and incorporated herein.

19. LOBBYING

Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups or individuals who seek to influence the governmental decision of a Board Member, the City Commissioners, the City Manager, and/or any City Personnel during the solicitation process. The lobbying black-out period commences upon the issuance of this solicitation and concluded upon the signing of the agreement/contract.

CONTRACTORS shall not contact any City Commission Member and/or any requesting or evaluating Department/Office personnel during said black-out period. All questions and procedural matters shall be directed to the City Manager.

The City Commissioners and/or the City Manager may disqualify any solicitation response where any Commissioner, the City Manager, and/or City Personnel have been lobbied in violation of the blackout period.

BEACH HARMONIZATION – SEASIDE PARK

EXHIBITS

EXHIBIT “A” Contact Sheet

EXHIBIT “A-1” Bid Pricing Form

EXHIBIT “B” Public Entity Crimes

EXHIBIT “C” Drug-Free Workplace Certification

EXHIBIT “D” E-Verify Statement

EXHIBIT “E” Respondent Acknowledgments and Agreements

EXHIBIT “F” Conflict of Interest

EXHIBIT “G” Non-Collusion Affidavit

EXHIBIT “H” Dispute Disclosure

EXHIBIT “I” Contractor’s Countries of Concern Affidavit

EXHIBIT “J” Certification Regarding Prohibition against use of Diversity, Equity and Inclusion Material

EXHIBIT “K” Anti-Human Trafficking Affidavit

BEACH HARMONIZATION – SEASIDE PARK

EXHIBIT “A”

CONTACT SHEET

Name: _____________________________________________________________

Federal Taxpayer ID: __________________________________________________

Mailing Address: _____________________________________________________

City, State, & Zip Code: _______________________________________________

Telephone: _____________________________________ Fax: _______________

Email: ____________________________________________________________

Submitted By: ______________________________________________________

Title: _____________________________________________________________

Accounting Contact:

Name: ________________________________________Title: _______________

Email Address: ______________________________ Phone: ________________

THIS FORM MUST BE INCLUDED WITH BID/PROPOSAL

Beach Harmonization - Seaside Park

EXHIBIT A-1 BID PRICING FORM

Pay Item No. Description Est. Quantity Unit Unit Price Contract Price

100-1 Mobilization 1 LS $ $

100-2 Maintenance of Traffic 1 LS $ $

100-3 SWPPP 1 LS $ $

100-4 Closeout Submittals 1 LS $ $

200-1 Remove Existing Pavement, Sidewalk, Curb 2,760 SY $ $

200-2 Remove Existing Boardwalk & Pavilions 432 SY $ $

200-3 Remove Existing Hardscape Items 1 LS $ $

200-4 Remove and Relocate Signs 1 LS $ $

200-5 Remove Existing Palm Trees 6 EA $ $

300-1 Pavilion Foundation, 15' x 15' 1 EA $ $

300-2 Pavilion Foundation, 18' x 18' 1 EA $ $

300-3 Pavilion Foundation, 12' x 30' 3 EA $ $

300-4 Pavilion Foundation, 18' x 30' 1 EA $ $

600-1 6' Boardwalk, decking and piling 208 LF $ $

2600-1 Site Electrical 1 LS $ $

2600-2 Site Lighting 1 LS $ $

3100-1 Clearing / Site Preparation 1 LS $ $

3100-2 Select Material (Contingency) 100 CY $ $

3100-3 Unsuitable Material (Contingency) 100 CY $ $

3100-4 Excavation and Embankment 600 CY $ $

3100-5 Import / Export 250 CY $ $

3100-6 Fine Grading 4,103 SY $ $

3100-7 Beach Dune Grading 111 SY $ $

3100-8 Beach Dune Re-Establishment 111 SY $ $

3100-9 Geocell Stabilization 87 SY $ $

3210-1 Type B Stabilization 3,262 SY $ $

3210-2 Concrete Pavement Section, 6" Thick 1,302 SY $ $

3210-3 Concrete Paver Pavement Section 1,107 SY $ $

3210-4 Concrete Sidewalk, 4" Thick 509 SY $ $

3210-5 Concrete Curb, Type D 695 LF $ $

3210-6 Concrete Curb, Type F 71 LF $ $

3210-7 Concrete Valley Gutter 717 LF $ $

3210-8 Concrete Flume 1 EA $ $

3210-9 Concrete Wheel Stop 54 EA $ $

3210-10 6" Pavement Striping 983 LF $ $

20 10/13/2026

EXHIBIT A-1 BID PRICING FORM

Pay Item No. Description Est. Quantity Unit Unit Price Contract Price

3210-11 12" Pavement Striping 112 LF $ $

3210-12 24" Pavement Striping 18 LF $ $

3210-13 Handicap Parking Space Pavement Striping 3 EA $ $

3230-1 Pavilion, 15' x 15' 1 EA $ $

3230-2 Pavilion, 18' x 18' 1 EA $ $

3230-3 Pavilion, 12' x 30' 3 EA $ $

3230-4 Pavilion, 18' x 30' 1 EA $ $

3230-5 Rinse Station, 6'-9 1/2" 2 EA $ $

3230-6 Bike Rack 1 EA $ $

3230-7 Bike Repair Station 1 EA $ $

3230-8 Charging Station 1 EA $ $

3230-9 Dog Waste Station, 72" HT. 3 EA $ $

3230-10 Trash Receptacle, 40 Gal. 6 EA $ $

3230-11 ADA Compliant 6' Picnic Table 6 EA $ $

3230-12 8' Flat Bench 7 EA $ $

3230-13 6' ADA Backed Bench 2 EA $ $

3230-14 Park Entrance Monolith Sign 1 EA $ $

3230-15 Parking Entrance Sign 1 EA $ $

3230-16 Information Sign - 36" with roof 3 EA $ $

3230-17 Information Sign - 36" 3 EA $ $

3230-18 Information Sign - 24" 2 EA $ $

3230-19 Information Sign - 18" 1 EA $ $

3230-20 Education Sign Table Top 3 EA $ $

3230-21 Education Sign on Railing top 3 EA $ $

3230-22 Regulatory Sign 3 EA $ $

3280-1 Irrigation System 1 LS $ $

3290-1 Southern Magnolia - 100 Gal, 12-14' HT 4 EA $ $

3290-2 Sabal Palm - B&B, 12-14' C.T. 20 EA $ $

3290-3 Pond Cypress - 65 Gal, 12-14' HT. 4 EA $ $

3290-4 Highrise Live Oak - 100 Gal, 12-14' HT. 13 EA $ $

3290-5 Pink Muhly - 3 Gal, 24-30" HT 154 EA $ $

3290-6 Coontie - 3 Gal, 15-18" HT. 20 EA $ $

3290-7 Spanish Bayonet - 7 Gal, 15-18" HT. 26 EA $ $

3290-8 Sand Cord Grass - 3 Gal, 14-16" HT. 114 EA $ $

3290-9 Fakahatchee Grass - 3 Gal, 14-16" HT. 28 EA $ $

21 10/13/2026

EXHIBIT A-1 BID PRICING FORM

Pay Item No. Description Est. Quantity Unit Unit Price Contract Price

3290-10 Beach False Foxglove - 4" Pot 64 EA $ $

3290-11 Dune Sunflower - 4" Pot 1,243 EA $ $

3290-12 Railroad Vine - 1 Gal 101 EA $ $

3290-13 Seaside Elder - 1 Gal 389 EA $ $

3290-14 Beach Morning Glory - 4" Pot, 6-8" HT. 1,160 EA $ $

3290-15 Sunshine Mimosa - 1 Gal, 6-8" HT.