ITB 27-01-O, Addendum Number One.pdf

ITB 27-01-O, Addendum Number One Page 1 of 4

St. Mary’s County Metropolitan Commission 23121 Camden Way, California, MD 20619

Serving our customers since 1964 www.metcom.org

Potable Water Distribution - Wastewater Collection / Treatment

Invitation to Bid (ITB) Bid Number: 27-01-O

Custodial Services

ADDENDUM NUMBER ONE

August 10, 2026

TO: Potential Bidders

FROM: Tanya Parker, Procurement Agent

This Addendum is hereby made a part of the Contract Documents and is issued to clarify, change, correct and/or modify the specifications and drawings issued as Bid Number: ITB 27-01-O, Custodial Services.

As a reminder, BIDDERS ARE SOLELY RESPONSIBLE FOR THE ARRIVAL OF THEIR BID

DOCUMENTS BY THE TIME APPOINTED FOR THE BID OPENING.

A. Responses to Questions from Bidders B. Modifications/Clarifications to Contract Specifications and Drawings C. Attachments

A) Responses to Questions from Bidders

1) Question: “What is the square foot amount of VCT Tile to be stripped and waxed each building?”

Answer: Attachments B, C, and D were provided and are the floor plans for each specified building included in the ITB and Contract Documents. All floor plans are subject to change, which includes the areas covered in VCT and carpet tile flooring. As such, potential bidders were encouraged, but not required, to attend the pre-bid conference and site visits where they were given the opportunity to take their own measurements of any of the buildings.

2) Question: ” What is the square foot amount of carpet to be cleaned in each building?”

Answer: Please see Question 1 and Answer above.

3) Question: “Are these cleanings annual or bi-annual?”

Answer: See Section H: Specifications, H-2 SPECIFIC PROVISIONS, L. VCT Floor Care and Section H: Specifications, H-2 SPECIFIC PROVISIONS, M. Carpet Cleaning.

4) Question: Can you please confirm the last contract price per building?

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Phone: 301-737-7400

FAX: 301-737-7459

ITB 27-01-O, Addendum Number One Page 2 of 4

Answer:

CUSTODIAL SERVICES - OPERATIONS BUILDING

Description Total Unit Cost

Monthly Cleaning Services;

three days per week $850.00 Carpet Cleaning $0.00 VCT Floor Care $500.00

MANDATORY ADDITIONAL SERVICES

Description Total Unit Cost

Administrative Building One- Time Custodial Services $75.00 Engineering Building One- Time Custodial Services $75.00 Administrative Building VCT Floor Care $500.00 Engineering Building VCT Floor Care $500.00 Administrative Building Carpet Cleaning $0.00 Engineering Building Carpet Cleaning $0.00

5) Question: Is this bid subject to prevailing wage and/or certified payroll?

Answer: No.

6) Question: Is there an MBE participation goal required?

Answer: No.

7) Question: Can you please provide the square footage for each type of flooring in each building?

Answer: Please see Question 1 and Answer above.

8) Question: Who will be responsible for providing consumable supplies such as toilet paper, paper towels, hand soap, and similar restroom products?

Answer: See Section H: Specifications, H-2 SPECIFIC PROVISIONS, K.

9) Question: “Section H-4 states that no subcontractors are permitted to perform any part or all of the required services. The Bid Form also includes VCT floor care and carpet cleaning line items.

Does the no-subcontractor requirement mean all VCT floor care and carpet cleaning labor must be performed directly by the prime contractor's own employees/personnel?”

Answer: Yes, all work must be performed by the awarded contractor. No subcontractors are permitted to perform any part of the required services, which includes all floor cleaning and care for both VCT and carpet tiles.

ITB 27-01-O, Addendum Number One Page 3 of 4

10) Question: If the prime contractor's own personnel perform the VCT floor care and carpet cleaning, is the use of rented or purchased specialty equipment allowed?

Answer: Yes.

11) Question: Section H-2 states that the Contractor must possess and retain a current Maryland Business License issued in the county of the Contractor's home office. For a foreign LLC registering to do business in Maryland, what specific Maryland/county business license documentation does MetCom expect with the bid or before award?

Answer: Any foreign (LLC) business that is formally registering to do business in Maryland, must clearly identify the address and location of the home office, the address and location of local Maryland office (if any), and how do they propose to provide the scope of services and meet all outlined requirements.

12) Question: Section J requires a minimum of three years' relevant commercial experience and an

Experience Record for work performed during the past five years. For a newer business entity, may the Experience Record include relevant commercial experience performed by the owner or key personnel prior to formation of the current entity, if clearly identified?

Answer: Yes, the minimum three years of relevant commercial experience can be from experience performed by the owner and/or key personnel prior to forming the business entity. In such cases, documentation must be provided identifying the names of key personnel who have the required commercial experience, name of company/agency under which they performed the commercial work, and an email and phone number for the reference check for anyone that will be performing custodial services work under the resulting contract.

13) Question: Please confirm whether proof of insurance and/or bonding is required at bid submission or only after award/prior to contract execution.

Answer: See Section G: Contract Award, G-2 BIDDER’S SUBMISSION and Section E: Legal Relations and Insurance Requirements.

All certificates of insurance shall be delivered to the Owner within ten (10) days after the date of award of the Contract and shall be approved by the Owner's Attorney before any Work is begun.

13) Question: “I am writing to gain clarity regarding subcontractors for – ITB 27-01-O. Section C-18 provides requirements for the disclosure and approval of subcontractors, while Section H-4 states that no subcontractors are permitted to perform any part or all of the required services. Please confirm that the awarded contractor must perform all custodial services using its own employees and that no subcontracting will be permitted under ITB 27-01-O.”

Answer: Yes, the awarded contractor must perform all custodial services using its own employees. Specific requirements for a resulting contract are listed in Section H:

Specifications, H-4 SUBCONTRACTORS, which states that no subcontractors are permitted under this ITB to perform any part or all of the required services.

B.) Modifications/Clarifications to Contract Specifications and Drawings

Generally, VCT Floor Care and Carpet Cleaning are requested and completed approximately twice each calendar year, at minimum. To ensure that the Contractor has some additional time necessary for the flooring to dry, we schedule during the weekend and near holidays when all offices and buildings are closed. Below is a general guideline of when services are anticipated to be requested, performed, and completed.

VCT Floor Care – April/May and then again in November/December

Carpet Cleaning – April/May and then again in November/December

ITB 27-01-O, Addendum Number One Page 4 of 4

C) Attachments.

1) Pre-Bid Conference Agenda

2) Pre-Bid Conference Sign-in Sheet

Approved: _____________________________________

Tanya Parker, CPPO, NIGP-CPP, CPPB, CMPA Procurement Agent

--END OF ADDENDUM NUMBER ONE WITH APPENDED ATTACHMENTS--

Pre Bid Conference Agenda, Bid Number: 27-01-O Page 1 of 2

23121 Camden Way, California, Maryland 20619

Serving St. Mary’s County Potable Water Distribution - Wastewater Collection / Treatment

Pre Bid Conference Agenda

Custodial Services Bid Number: ITB 27-01-O

August 04, 2026

• MetCom Personnel - Introductions o Tanya Parker, Procurement Agent Extension 210 tparker@metcom.org o Ed Hogan, Chief Facilities and Operations Officer Extension 103 ehogan@metcom.org o Robert Morris, Purchasing Assistant/ Extension 215 rmorris@metcom.org

Fixed Asset Accountant o Documents o Sign-in Sheet o Bid Document o Purpose

The purpose of this pre-bid meeting is to familiarize potential bidders with the scope of work required for this contract and summarize the revisions from the previous solicitation.

o Dates o The bid opening date is scheduled for AUGUST 18, 2026, 3:00 P.M. EST. If it is determined that this will be delayed, you will be notified via an addendum.

o Any questions regarding the Contract Documents should be directed to Tanya Parker via email.

o Any questions that could impact the bidding of this contract will be addressed in an addendum.

o Scope of Work o Vendors to perform custodial services at the Larry K. Petty Building (Operations Building) located at 43990 Commerce Avenue, Hollywood, Maryland 20636, which includes approximately 14,000 square feet of office space. The Contractor shall be required to perform services three days a week on Tuesdays and Thursdays after business hours and on Saturdays when there are no scheduled business hours. We are also requesting pricing to perform custodial services on an as-needed basis only for the Administration Building located at 23121 Camden Way in California, Maryland 20619, which includes approximately 9,000 square feet of office space and for the

Engineering Building located at 23123 Camden Way, California, Maryland, which includes approximately 7,000 square feet of office space. Custodial services must include, but are not limited to, emptying trash and recycling containers, cleaning floors, cleaning windows and glass, dusting, and cleaning and restocking restrooms.

o Services o Monthly Cleaning Services; three days per week.

o Carpet Cleaning.

o VCT Floor Care.

Phone: 301.737.7400

FAX: 301.737-7459

www.metcom.org mailto:tparker@metcom.org mailto:rmorris@metcom.org

Pre Bid Conference Agenda, Bid Number: 27-01-O Page 2 of 2 o Revisions from Previous Solicitation o Lockers added to Operations Building.

o Method of Award o The contract shall be awarded the lowest responsible, responsive bidder(s) providing the best value to the Commission or the Commission may reject any and all bids, and if, in its discretion, the prices quoted are unreasonable or unbalanced, it may re-advertise the work or any part of it, or may do or cause to be done part or all of the work by the competitive procurement of goods, materials, or service.

o The Commission reserves the right to make multiple awards of this contract.

o Estimated quantities are for bidding and evaluation purposes only. St. Mary’s County Metropolitan

Commission does not guarantee any minimum quantity or usage upon award of the Contract.

o Questions o In accordance with Section C: General Requirements, C-4 REQUESTS FOR INFORMATION, all questions must be submitted to procurement@metcom.org and shall be answered via an addendum.

o Conclusion mailto:procurement@metcom.org