ITB# 260003132-1, FCC Kitchen Roof Replacement, Addendum One (1).pdf
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- ITB# 260003132-1, FCC Kitchen Roof Replacement
- Solicitation number
- ITB# 260003132-1, FCC Kitchen Roof Replacement
- Issued by
- Alaska
About this file
This is Addendum One to an Invitation to Bid issued by the Alaska Department of Corrections, Division of Administrative Services, for the kitchen roof replacement project at Fairbanks Correctional Center in Fairbanks, Alaska. The addendum extends the original bid opening date from April 9, 2026 to April 16, 2026 at 2:00 P.M. local time and provides clarifications and modifications to the project specifications in response to contractor inquiries. Key technical clarifications include confirmation that only Carlisle or Elevate EPDM rubber membrane manufacturers are acceptable with no substitutions permitted; gas line service must be maintained with no interruption exceeding six hours during temporary rerouting; silver seal coating must be assumed to cover the entire 6,300 square foot roof area and must be disposed of at an EPA certified landfill as a Category I nonfriable asbestos-containing material; press connect fittings listed in accordance with ANSI LC-4 are acceptable for gas line modifications; treated plywood requirements for interior roof-side locations have been deleted per NRCA recommendations; and the new exterior sheet metal flashing fascia panel must be extended to a minimum 12-inch width to cover the existing coating depth and eliminate aesthetic discontinuities. The plan holder list indicates that multiple general contractors, subcontractors, suppliers, and planroom services received the bid documents as of April 9, 2026, with several companies highlighted as having attended the mandatory site visit.
The addendum serves to modify and clarify the original bid documents with all modifications taking precedence over previously issued specifications. Bidders are required to acknowledge receipt of the addendum in their bid proposals, and failure to receive and acknowledge the addendum may result in proposals being declared non-responsive. The document does not provide pricing information, set-aside provisions, funding sources, or contract award details, which remain subject to the original ITB specifications and the separate state-local contract opportunity posting. Contractors must ensure they have received all amendments and modifications to maintain bid responsiveness and compliance with the updated project requirements.
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| File | Type | Posted |
|---|---|---|
| ITB# 260003132-1, FCC Kitchen Roof Replacement.pdf | ||
| HPSRS Cabin Demolition 72243-5 Drawings.pdf |
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Text version
Department of Corrections
DIVISION OF ADMINISTRATIVE SERVICES
802 3rd Street, Suite 224 Douglas, Alaska 99824
Main: 907.465.6014 Email: Michael.lim@alaska.gov
Issue Date: April 9, 2026
ATTN: Vendors
RE: Project Name: FCC Kitchen Roof Replacement
Project Number: 260003132-1 Project Location: Fairbanks, Alaska
ORIGINAL ITB OPENING DATE AND TIME: April 9, 2026 @ 2:00 p.m. local time
Addendum # One (1)
This addendum forms a part of the contract documents and modifies the original drawings and/or specifications for the subject work. In case of conflicts between this addendum and previously issued documents, this addendum shall take precedence.
The following additions are required:
1. Bid opening time has been extended until April 16, 2026 @ 2:00 P.M. local time.
2. Attached is the Plan holder List for this project (5 pages). The company name that are highlighted in yellow attended the site visit.
The following are questions from interested parties and the department’s response:
1. Will alternative EPDM rubber membrane manufactures be considered?
Response: No. Carlisle or Elevate, no substitutions per Specification Section 07 53 23, 2.2, A.
2. Please confirm temporary piping of the existing gas line will be required.
Response: Gas line service must be maintained without significant interruption more than 6 hours.
3. Please clarify the following from G001 General Note 6.
• It is the contractors understanding the State of Alaska OSHA does not differentiate asbestos containing materials between friable, or non-friable, or above or below 1%. It is our understanding the State of Alaska does not regulate the silver seal coating a hazardous materials. Please clarify.
• Please clarify whether an abatement plan should be submitted. The solicitation/specification do not contain Division 02 language directing Contractors how to handle the silver coating materials or description of required submittals.
• It is the contractors understanding of regulations OSHA 1926.11.01 A8 that removed of mailto:Michael.lim@alaska.gov silver seal shall be preformed by a Class II qualified individuals. Please confirm.
• Please vary the quality of silver seal mastic the contractor should quantify for bidding purposes. No square footage, tonnage, and or pictures were provided. Currently the roof is under several feet of snow, making site visit to quantify material square footage or tonnage unpractical. If not possible, should the contractor assume the entire roof area to contain silver seal mastic? Approximately 6,300 sq/ft.
Response: Available reports indicate the membrane does not contain asbestos, however asbestos containing residual material (tars) may still exist on substrate materials.
Removal of residual tars is not included in this scope of work. We understand OSHA does not classify the silver seal as a Class II material and may be removed appropriately.
However, EPA regulates Silver seal and residual tars as a “Category I nonfriable asbestos-containing material” in their current state. The silver seal must be disposed of in an EPA certified landfill. Assume the entire roof surface contains silver seal per attached Google Earth imagery.
4. For any modifications needed on the gas line can we use gas rated megapress fittings to perform the modifications?
Response: Press connect fittings are acceptable. Press connect fittings shall be listed in accordance with ANSI LC-4. Approval of specific material/products shall be during the material submittal process after award.
5. 06 16 00, paragraph 2.2.C notes to treat all plywood. Regarding the plywood detailed at the “interior” / roof-side of the parapet walls and roof divider walls (ref 1/DK-2 & 2/DK-2). NRCA (National Roofing Contractors Association) Roofing Manual, states “NRCA is of the opinion that the corrosion-related concerns regarding the use of currently available preservative-treated wood possibly outweigh the benefits that preservative-treated wood provides as a component in roof assemblies.”
As suggested by NRCA, can the plywood at the roof locations be non-treated?
Response: Confirmed. Delete 06 16 00 paragraphs 1.3,A,1, 1.3,A,3, 1.4,A,1, 2.2,A, and 2.2,C.
6. Detail 1/DK-2, exterior sheet metal flashing, in relation to demolished/existing sheet metal flashing reveal line. The demolished/existing parapet flashing face extends down the face of the wall further than what the newly detailed flashing does. There is the possibility that the face of the wall previously concealed by the existing flashing will have a different appearance/color than what is currently exposed below the existing flashing reveal line.
Should the bidder account for this possibility by either extending the face of the new flashing, which is pretty long as currently detailed, or to install an additional flashing extending down the wall to the existing reveal line?
Response: Provide a wider fascia panel to cover the depth of the existing coating. We recommend a 12-inch wide panel minimum.
This addendum is considered part of the Invitation to Bid (ITB) and is to be acknowledged in your bid proposal.
Please contact me if you have any questions.
Sincerely, Michael Lim Procurement Manager cc: Shawn Ratliff, Facilities Manager I, DOC
William Merchant, Facilities Manager II, DOC
End of Addendum
DATE
ISSUED
NO. OF
SETS *TYPE* ADD/RPT
OTHER
POC:
PHONE: Email
POC:
PHONE: Email
POC:
PHONE: Email:
**** S (SUBCONTRACTOR)
MAILING ADDRESS:
907-378-6394 billw@holadayparks.com
PHYSICAL ADDRESS:
PROJECT NAME: FCC Kitchen Roof Replacement
PROJECT MANAGER: Shawn Ratliff
COMPANY/ADDRESS/PHONE/EMAIL
PROJECT NUMBER(S): 260003132-1
BID DUE DATE:
MAILING ADDRESS:
ADVERTISING DATE: March 11, 2026
Bill Wagner
907-378-2248 rmauer@bearelectricak.com
Roger Manor jordan@interiorph-ak.com
COMPANY NAME: Holaday Parks
907-590-3023
Jordan Humphrey
MAILING ADDRESS:
COMPANY NAME: Interior Plumbing and Heating
PHYSICAL ADDRESS:
PHYSICAL ADDRESS:
G (GENERAL)
COMPANY NAME: Bear Electric
SP (SUPPLIER)
A (AGENCY) P (PLANROOM)C (CONSULTANT)
afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026 mailto:billw@holadayparks.com mailto:billw@holadayparks.com mailto:jordan@interiorph-ak.com mailto:jordan@interiorph-ak.com mailto:rmauer@bearelectricak.com mailto:rmauer@bearelectricak.com mailto:billw@holadayparks.com mailto:rmauer@bearelectricak.com mailto:jordan@interiorph-ak.com
NO. OF
SETS *TYPE* ADD/RPT
OTHER
POC:
PHONE: Email
POC:
PHONE: Email
POC:
PHONE: Email:
COMPANY NAME: Alcan Builders Inc
BID DUE DATE:
PROJECT NAME: FCC Kitchen Roof Replacement PROJECT NUMBER(S): 260003132-1
PHYSICAL ADDRESS:
COMPANY/ADDRESS/PHONE/EMAIL
907-388-3880 shanem@alcanbuilders.com
PROJECT MANAGER: Shawn Ratliff ADVERTISING DATE: March 11, 2026
MAILING ADDRESS:
MAILING ADDRESS:
COMPANY NAME: A&A Roofing Co
Shane Malone
COMPANY NAME: Choice Roofing Solutions
Rtipton@aaroofing.biz
Ryan Tipton
PHYSICAL ADDRESS:
MAILING ADDRESS:
907-388-7556
P (PLANROOM)
G (GENERAL) S (SUBCONTRACTOR) SP (SUPPLIER)
crsroofs907@gmail.com
PHYSICAL ADDRESS:
907-306-7555
A (AGENCY) C (CONSULTANT)
afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026 mailto:shanem@alcanbuilders.com mailto:shanem@alcanbuilders.com mailto:Rtipton@aaroofing.biz mailto:Rtipton@aaroofing.biz mailto:crsroofs907@gmail.com mailto:crsroofs907@gmail.com mailto:shanem@alcanbuilders.com mailto:Rtipton@aaroofing.biz mailto:crsroofs907@gmail.com
NO. OF
SETS *TYPE* ADD/RPT
OTHER
POC:
PHONE: Email
POC:
PHONE: Email
POC:
PHONE: Email:
PROJECT NAME: FCC Kitchen Roof Replacement PROJECT NUMBER(S): 260003132-1
PROJECT MANAGER: Shawn Ratliff ADVERTISING DATE: March 11, 2026 BID DUE DATE:
COMPANY/ADDRESS/PHONE/EMAIL
COMPANY NAME: Interior Alaska Roofing Inc
Sydney Herrera
PHYSICAL ADDRESS:
907-456-5545 sydney@usacom.org
COMPANY NAME: Dimond Fencing Company
MAILING ADDRESS:
Mitchell Ward
PHYSICAL ADDRESS:
MAILING ADDRESS:
MAILING ADDRESS:
907-456-6087 mitchell@diamondfencing.com
G (GENERAL) S (SUBCONTRACTOR) SP (SUPPLIER)
COMPANY NAME: L&L Contractors LLC office@wegutterdoneak.com
PHYSICAL ADDRESS:
907-978-4392
A (AGENCY) C (CONSULTANT) P (PLANROOM)
afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026 mailto:sydney@usacom.org mailto:sydney@usacom.org mailto:mitchell@diamondfencing.com mailto:mitchell@diamondfencing.com mailto:office@wegutterdoneak.com mailto:office@wegutterdoneak.com mailto:sydney@usacom.org mailto:mitchell@diamondfencing.com mailto:office@wegutterdoneak.com
NO. OF
SETS *TYPE* ADD/RPT
OTHER
POC:
PHONE: Email
POC:
PHONE: Email
POC:
PHONE: Email:
PROJECT NAME: FCC Kitchen Roof Replacement PROJECT NUMBER(S): 260003132-1
PROJECT MANAGER: Shawn Ratliff ADVERTISING DATE: March 11, 2026 BID DUE DATE:
COMPANY/ADDRESS/PHONE/EMAIL
COMPANY NAME: Straight Ahead Construction
907-978-3344 info@straightaheadconstructionllc
PHYSICAL ADDRESS:
MAILING ADDRESS:
PHYSICAL ADDRESS:
MAILING ADDRESS:
COMPANY NAME: Consolidated Contracting projects@consolidatedcontracting
MAILING ADDRESS:
COMPANY NAME: Dodge Construction Network
PHYSICAL ADDRESS:
A (AGENCY) C (CONSULTANT)
844-326-3826x7588 jim.morgan@construction.com
ADDENDA WILL BE MAILED TO THE ABOVE ADDRESSES OR DELIVERED VIA COURIER TO THE PHYSICAL ADDRESS - PLEASE BE SURE IT IS COMPLETE AND ACCURATE - FAILURE TO RECEIVE AND ACKNOWLEDGE AN ADDENDUM MAY RESULT IN THE PROPOSAL BEING DECLARED
NON-RESPONSIVE.
G (GENERAL) S (SUBCONTRACTOR) SP (SUPPLIER)
P (PLANROOM)
afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026 mailto:info@straightaheadconstructionllc.com mailto:info@straightaheadconstructionllc.com mailto:projects@consolidatedcontractingak.com mailto:projects@consolidatedcontractingak.com mailto:jim.morgan@construction.com mailto:jim.morgan@construction.com mailto:info@straightaheadconstructionllc.com mailto:projects@consolidatedcontractingak.com mailto:jim.morgan@construction.com
NO. OF
SETS *TYPE* ADD/RPT
OTHER
POC:
PHONE: Email
POC:
PHONE: Email
POC:
PHONE: Email:
PROJECT NAME: FCC Kitchen Roof Replacement PROJECT NUMBER(S): 260003132-1
PROJECT MANAGER: Shawn Ratliff ADVERTISING DATE: March 11, 2026 BID DUE DATE:
P (PLANROOM)
PHYSICAL ADDRESS:
G (GENERAL) S (SUBCONTRACTOR)
COMPANY NAME: Online Plans Reporter
A (AGENCY) C (CONSULTANT)
COMPANY NAME: Construct Connect angelo.duran@constructconnect.c
MAILING ADDRESS:
PHYSICAL ADDRESS:
COMPANY NAME: The Plansroom
ADDENDA WILL BE MAILED TO THE ABOVE ADDRESSES OR DELIVERED VIA COURIER TO THE PHYSICAL ADDRESS - PLEASE BE SURE IT IS COMPLETE AND ACCURATE - FAILURE TO RECEIVE AND ACKNOWLEDGE AN ADDENDUM MAY RESULT IN THE PROPOSAL BEING DECLARED
NON-RESPONSIVE.
MAILING ADDRESS:
mail@theplansroom.com
PHYSICAL ADDRESS:
COMPANY/ADDRESS/PHONE/EMAIL
SP (SUPPLIER)
MAILING ADDRESS:
agcplans@gmail.com afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026 mailto:mail@theplansroom.com mailto:mail@theplansroom.com mailto:angelo.duran@constructconnect.com mailto:angelo.duran@constructconnect.com mailto:agcplans@gmail.com mailto:agcplans@gmail.com mailto:angelo.duran@constructconnect.com mailto:mail@theplansroom.com mailto:agcplans@gmail.com afd: G:\Group\CONTRACTS\Facilities Contracts\Forms\Planholder List.xls As of: 4/9/2026
| ITB# 260003132-1 FCC Kitchen Roof Replacement Addendum One (1) |
| Planholders List for ITB# 260003132-1, FCC Kitchen Roof Replacement |
| Sheet1 |
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