ITB-26-0770LY Carpentry Services-Commercial.pdf

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Snohomish County

INVITATION TO BID

Bid Title: Carpentry Services-Commercial

Bid Number: ITB-26-0770LY

Bid Due Date: 11/10/2026 Must be received and time stamped in the Purchasing Division Office not later than 1:00 p.m., Pacific Local Time

SEALED Bids are hereby solicited and will only be received by:

Snohomish County Purchasing Division Robert J. Drewel Building, 6th Floor

3000 Rockefeller Avenue Everett, WA 98201

Office Hours: 8:00 a.m. – 4:30 p.m.

Monday - Friday

Please refer to Section 1.1 for submittal information.

BIDDERS SHALL COMPLETE AND SIGN THE FORM BELOW

We acknowledge that all Addenda ( through ) have been examined as part of the Contract documents. The submittal is signed, in ink, by an authorized representative of the Bidder accepting all terms and conditions contained in the bid and any addenda. We acknowledge that attaching our terms and conditions or modifying the Bid terms and conditions may result in our bid being rejected.

Company Name:

Address: City/State/Zip:

Original Signature: Authorized Representative / Title:

Email: Phone:

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SECTION 1 Bid Submittal

1.1 Bid Submittal Information

1. An original Bid Submittal is to be completed and signed in ink by an authorized representative of Bidder’s company.

2. Bids must be submitted in a sealed envelope. Bidders are encouraged to use the Bid Opening Label included in this document. Electronic submittals are not acceptable.

3. Commercial carriers such as FedEx and UPS, as well as the United States Postal Service, will deliver items to County buildings.

4. If you plan to deliver your bid submittal in-person, you may call 425-388-3344 for directions.

All costs of preparing and submitting the bid response, submittal, and providing specification information or samples shall be borne by the bidder.

Bid Openings – Tuesdays at 1pm

Bids are opened by County staff and may be viewed via Teams online meetings. Bidders may attend bid openings on the 6th floor of the Robert J Drewel Building. Bidders may also call in and listen to the bid opening at the number below.

The phone number for bid openings is: 1-425-262-2000, 712 654 577#

Click on the hyperlink for the Bid Opening Meetings: Click here to join the meeting

If you are not familiar with Teams, please access the system early to ensure there is time to resolve any potential technical difficulties. Please call the Purchasing Division at 425-388-3344 if you are experiencing technical issues at least ten minutes prior to bid opening.

1.2 Important Dates

Bid is advertised: 10/16/2026

Questions due: 10/27/2026, no later than 11:00am, Pacific local time

Bid due date: 11/10/2026, no later than 1:00pm, Pacific local time

1.3 Questions and Interpretation of the Bid

No oral interpretations of the Bid will be made to any Bidder. All questions shall be submitted in writing by email to purchasing@snoco.org. All responses will be posted and available to all potential bidders via written addenda within one to two business days after the “questions due” date.

1.4 Method Of Award

Snohomish County, at its option, may award multiple contracts for each position type described in Section 2.3 based on call-out order by primary, secondary and tertiary. The lowest responsible bidder in Schedule 1.A will be designated the Primary and will be called first. If the Primary cannot or does not respond as described in Section 2.6 the Secondary contractor will be called, and then the Tertiary.

1.5 Payment Method

The County may make payments for purchases under this Bid using the County’s VISA purchasing card (PCARD).

Are you willing to accept PCARD payments without any fees or surcharges?

Yes No

If no, do you accept PCARD payments and charge a fee?

Yes No

If “Yes”, how much is the fee?

https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_M2ZmMjUyMGYtZTdiZC00ODA5LTllMTAtNjFkMTMyZGI2YjNm%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25226bd456aa-bc07-4218-897c-4d0a6a503ee2%2522%252c%2522Oid%2522%253a%252248564626-32d7-479b-b123-be51617e7a05%2522%257d&data=05%7C02%7CJesse.Morgan%40co.snohomish.wa.us%7Cf6f783b44fe346c1d23d08ddfa27b17d%7C6bd456aabc074218897c4d0a6a503ee2%7C0%7C0%7C638941770562916756%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=prvbizbT%2FR3n%2BiajMPW8gDLDhbj9gtfEJJeIw0zXy0A%3D&reserved=0 mailto:purchasing@snoco.org

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1.6 Prompt Pay Discount

Prompt payment discounts offered by Contractors shall be used to calculate the low bid provided the discount offered allows a minimum of 20 days for payment.

The number of days is calculated from the date of acceptance of goods or services or from the date a complete invoice is date stamped as received by Snohomish County, whichever event occurs last, and the check/warrant date.

Prompt pay discount offered % - Days, Net

If no discount is offered, the County’s standard payment terms are Net 30 days.

1.7 Pricing

In the event of a discrepancy between the unit price and the extended price, the unit price will prevail.

Estimated quantities are the County’s anticipated requirements during a one-year period. Estimated quantities do not constitute a guarantee of work and are used for bid evaluation purposes only.

Bid pricing shall not include sales tax as there are different tax rates within the County. The County is not exempt from paying sales tax. Any sales tax required shall be included on all invoices.

Bid prices shall include all labor materials, equipment, and incidentals necessary to complete the work.

To be considered responsive, Bidders shall bid on all items.

A. Contractor shall include all costs into the hourly rate, including overhead, profit, prevailing wage, insurance, workmen’s compensation and unemployment.

B. Additional charges for mileage, trip charge, fuel surcharges, basic tools, standard equipment & vehicles, bottled water, meals, shop supplies and other miscellaneous items not directly used in finish products/jobs shall not be allowed.

C. Billable time begins when the Contractor arrives at the property and ends when they leave the property. Labor hours shall only include the hours actually at the property and shall not include travel or mealtime.

D. The County will not accept bids with a minimum charge stipulation.

E. The County will pay no more than a fifteen percent (15%) mark-up on materials.

SCHEDULE 1. CARPENTER’S RATE

SCHEDULE 1.A. TIME

Item # Estimated

Hours

Description (See Section 2) Price/Hour Ext. Price

1. 450 General Carpenter - Journey Level (weekdays; regular business hours)

2. 50 Laborer, Carpenter Tender - Journey Level (weekdays; regular business hours)

SCHEDULE 1.B. OTHER SCHEDULING RATES

Item # Estimated

Hours

Description Unit of Measure Rate Ext. Price

3. 1,250 General Carpenter - Journey Level (after-hours & weekend scheduling including

Saturday & Sunday)

Choose an item. $

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4. 130 Laborer, Carpenter Tender - Journey Level

(after-hours & weekend scheduling including Saturday & Sunday)

Choose an item. $

5. 100 General Carpenter - Journey Level

(holiday scheduling)

6. 20 Laborer, Carpenter Tender - Journey Level

(holiday scheduling)

Above Items 1-6 will be totaled for evaluation purposes. TOTAL

The following Schedules are Informational Only:

SCHEDULE 1.C. MATERIAL MARKUP

Item # Est Annual

Usage

Description (See Section 2.3.B and exclusions in Section 2.4)

% of Markup Mark-up

Amount

Ext. Price

7. $75,000.00 Percentage markup on materials, to be added to

Contractor’s cost.

(Not to exceed 15%)

SCHEDULE 1.D. SUBCONTRACTOR MARKUP

Item # Est Annual

Usage

Description (See Section 2.3.C) % of Markup Mark-up

Amount

Ext. Price

8. $25,000.00 Percentage markup on subcontractors, to be added to Contractor’s cost.

(Not to exceed 15%)

1.8 Other Public Agency Orders

The Washington State Interlocal Cooperative Act RCW 39.34 provides that other government agencies may purchase goods or services on this solicitation or contract in accordance with the terms and prices indicated therein if all parties agree. The

County does not accept any responsibility or involvement in the purchase orders or contracts issued by other public agencies.

1.9 Obtaining Bid Documents

Any potential bidder should register and obtain a complete, original copy of the bid documents directly from Snohomish

County Purchasing or from the Official Snohomish Purchasing Portal website.

If you did not receive this bid directly from Purchasing or download it from the County’s Portal website, you may not be notified of addenda and other important bid information.

1.10 Snohomish County Terms and Conditions

The Snohomish County General Bid Terms and Conditions located at www.snohomishcountywa.gov/2896/Forms are hereby incorporated by reference in this Invitation to Bid.

1.11 Conflict Of Interest Disclosure

List all business transactions and relations within the past five years that may create or be perceived to create a conflict of interest.

https://apps.leg.wa.gov/RCW/default.aspx?cite=39.34 https://snoco.procureware.com/home http://www.snohomishcountywa.gov/2896/Forms

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1.12 Assistance Completing the Bid Submittal

During the bid process, the County maintains a silent period to ensure that all potential bidders are treated equally, fairly, and have access to the same information at the same time. As a result, County employees are not available to assist with completing and submitting proposals.

The County works closely with APEX (Washington APEX Accelerator), located in Region 4 at the Economic Alliance of

Snohomish County. The APEX Counselor may be available to assist with the bid completion and submission process.

1.13 Mandatory And Supplemental Bidder Responsibility Criteria

A. To be considered a responsible bidder and qualified to be awarded a County contract for public work, the bidder must:

1. At the time of bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW;

2. Have a current state unified business identifier (UBI) number;

3. If applicable, have:

a. industrial insurance coverage for the bidder’s employees working in Washington as required in Title 51 RCW.

b. a state employment security department number as required in Title 50 RCW; and

c. a state excise tax registration number as required in Title 82 RCW;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3);

5. If bidding on a public works project subject to the apprenticeship utilization requirements in Chapter 3.05 Snohomish

County Code (SCC), not have been found out of compliance on any project during the two-year period immediately preceding the date of the bid solicitation;

6. Have received training or be exempt from as required by 39.12 RCW; and

7. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 4.8, or 49.52 RCW.

By submitting its bid, the bidder certifies that it is registered and licensed as required by the laws of the State of Washington.

Requirements for verification of satisfaction of mandatory responsibility criteria for each first tier subcontractor and for other verifications will be imposed upon the successful bidder in the contract with the County. See RCW 39.06.020, “Verification of subcontractor responsibility criteria.”

B. In addition to the mandatory bidder responsibility criteria above, the bidder must also meet the following relevant supplemental bidder responsibility criteria applicable to the project:

1. The bidder shall have successfully completed projects of a similar size and scope as required by the contract documents for the project. In evaluating whether projects were successfully completed, the county may check owner references for previous projects and evaluate the owner’s assessment of bidder performance, including but not limited to quality control, safety record, timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance with contract documents, and management of submittals process, change orders and close-out;

As evidence that the bidder meets the responsibility criteria described above, bidders shall submit WITH their bid the form entitled STATEMENT OF BIDDER’S QUALIFICATIONS in Section 1.14.

https://washingtonapex.org/ https://www.economicalliancesc.org/ https://www.economicalliancesc.org/

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A potential bidder may request that the County modify the supplemental bidder responsibility criteria no later than five (5) business days before the bid submittal deadline. The County must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the County must publish an addendum to the bidding documents identifying the modified criteria.

If the County determines, in its sole discretion, a bidder to be not responsible, the County will provide, in writing, the reasons for the determination. The bidder may appeal the determination within 24 hours by presenting additional information to the

County. The County must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the County may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination.

1.14 Statement of Bidder’s Qualifications

A. Name of Bidder:

B. Business Address:

C. Telephone Number: Fax Number:

D. How many years has said bidder been engaged in the contracting business under the present firm name?

E. Contracts now in hand (gross amount): $

F. General character of work performed by said company:

G. List of more important projects constructed by said company, including approximate cost and dates. (Submit additional sheet if necessary.)

H. List three recent projects and customer references where similar work has been completed. Include project description, size and scope, with organization name, address, telephone number, and name of contact person:

1. Project Description:

Organization: Address:

Contact: Telephone:

2. Project Description:

Contact: Telephone:

3. Project Description:

Contact: Telephone:

I. Bank references:

J. Contractor’s License Number: UBI Number:

Federal ID Number:

If applicable:

Workers Comp Account Number:

Employment Sec Department Number:

Excise Tax Registration Number:

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Company Name:

Printed Name:

1.15 Certification Of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

With submittal of this bid, I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder:

Printed Name:

Title:

City: State:

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

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SECTION 2 Scope of Work

2.1 Introduction

As a result of this Invitation to Bid, the County intends to establish one or more contracts to provide carpentry services and related work for various County departments/divisions throughout geographical Snohomish County on an as needed basis.

2.2 Scope of Work

A. General Requirements for As-Needed Projects

1. Each individual project issued under this bid shall not exceed $40,000.00, excluding sales tax.

2. All individual projects combined shall not exceed $350,000 per year. In the case where multiple contractors are awarded, each contractor shall not exceed $350,000 per year.

B. Carpentry Services including, but not limited to, the following:

1. Construct, erect, install and repair structures, structural members and fixtures (interior & exterior) made of numerous materials.

2. Build rough wooden structures, such as concrete forms, scaffolds, wooden bridges, trestles, coffer dams, tunnel and sewer support; welding and burning.

3. Install ladders, handrails, walkways, platforms and gangways.

4. Install door and window bucks (rough frames in which finished frames are inserted) in building framework and brace them with boards nailed to framework.

5. Install subflooring in buildings.

6. Nail plaster grounds (wood or metal strips) to studding.

7. Fit and nail sheathing on outer walls and roofs on buildings.

8. Construct, erect, install and repair commercial, industrial and residential structures.

9. Select specified type of lumber or other materials.

10. Prepare layout, using rule, framing square and calipers.

11. Mark cutting and assembling lines on materials, using pencil, chalk, and marking gauge, including layout for other trades.

12. Shape materials to prescribed measurements, using saws, chisels and planes.

13. Assemble, cut and shape materials and fasten them together with nails, dowel pins, or glue.

14. Verify trueness of structure with plumb bob and carpenter's level.

15. Apply decorative paneling to walls.

16. Erect framework for structures and lay subflooring.

17. Cover subfloor with building paper to keep out moisture and lay hardwood, parquet and wood-strip-lock floors by nailing floors to subfloor or cementing them to mastic or asphalt base.

18. Build stairs and layout and install partitions and cabinets.

19. Install metal roof decking and metal siding, regardless of the fastening method, or what it is fastened to.

20. Install all other types of siding, regardless of composition, fastening method, or what it is fastened to.

21. Fit and install prefabricated wooden cabinets, window frames, door frames, doors, weather stripping, interior and exterior trim, and finish hardware, such as locks, letter drops and kick plates.

22. Apply acoustical tile to ceilings and walls of buildings to reduce reflecting of sound and to decorate rooms.

23. Cement tile to masonry surface.

24. Nail channels or wood furring strips to surfaces to provide mounting for tile.

25. Place building paper between tile and furring strip to keep out moisture.

26. Nail, screw, or staple tile to wooden furring strips.

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27. Nail or screw molding to walls to support and seal joint between ceiling tile and wall. Hang dry lines to wall mauling.

28. Drive hanger inserts into reinforced concrete ceiling, suspend and bend hanger wires at points touching dry lines.

29. Thread wires through holes in main runners and cut and attach cross supports to suspended runners and wall mauling.

30. Cut tiles for fixtures and borders and insert tiles into supporting framework.

31. Wall construction, repairs and touchup.

32. Fit and attach ballistic resistant panels on framing.

33. Demolition of non-load bearing components.

34. Skilled in handling metal, wood and other specialized materials.

35. Experience addressing institutional work requests including adult & juvenile detention facilities and treatment centers.

36. Expert tool usage (hand & power) to perform rough & finish work including cutting, fitting & building.

37. Handle small and complex tasks such as structural framing, seismic bracing, installing trim, setting concrete forms, millwork alterations, etc.

38. Select and purchase proper type of lumber or other materials and amounts for assigned jobs including owner input re sizes, finishes, grades, color matching, etc.

39. New door installation including sidelites, vision kits, kickplates, closers, handles, locks, weatherstripping, etc.

40. Window construction including customer transaction positions.

41. Relocation and reuse of existing steel, wood and aluminum doors including associated components.

42. Associated floor repairs and patching.

43. Acoustical ceiling and wall panel installations including custom cuts and secure attachment.

44. Install laminate, countertops, cabinets, trim, sills and casework.

45. Furniture, fixture & equipment tasks (i.e., modular, freestanding, casegoods, beam seating, pews, jury box chairs, booths, wood veneer wallpaper, privacy film, mail drops, ballot boxes, glass boards, etc.) requiring assembly, installation, leveling, heavy duty floor attachment, seismic support, etc.

46. Install flat screen monitors/TV’s (small to large) with wall, ceiling and floor mounts.

47. Layout, fit, and install anchor fastened furniture, fixtures, and equipment to floors and walls, regardless of the fastening method, or what it is fastened to.

48. Precise placement & fitting (layout verification, dimensioning, leveling, anchors, epoxy, etc).

49. Onsite custom modifications (trimming, scribing, retrofits, shimming, furring, cord management, etc).

50. Adjust & correct defects including scratch, dent, scuff repairs and fixing drawers, slides & loose connections.

51. Mount decorative mirrors, artwork, pictures, boards, clocks, shelving systems, signage, cabinets, etc.

52. Stairs, steps, decks, siding, soffits and security upgrades.

53. Address warranty claims and fix punchlist items.

54. Associated cleaning, clearing, lifting, carrying, moving, stripping, barriers, dismantling and debris handling.

2.3 Measurement for Payment

Measurement for payment will be at the unit price as stipulated in the bid form for the items listed below. Payment shall be considered full compensation for furnishing all labor, materials, and equipment to complete the work as specified.

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A. GENERAL CARPENTERS - Journey level

1. Payment: “GENERAL CARPENTERS – Journey level” shall be paid at the bid price per hour. Apprentice hourly fees (if applicable) shall be paid at a lower hourly rate.

2. The scope of work for CARPENTERS is defined in WAC 296-127-01310.

B. LABORER, CARPENTER TENDER - Journey level

1. Payment: “LABORER, CARPENTER TENDER - Journey level shall be paid at the bid price per hour.

Apprentice hourly fees (if applicable) shall be paid at a lower hourly rate.

2. The scope of work for CARPENTERS is defined in WAC 296-127-01312.

C. MATERIAL MARKUP (NOT TO EXCEED 15%)

1. Payment: “MATERIAL MARKUP” shall be paid at the actual invoice price, plus this mark-up factor. All material invoices shall be submitted with each work order.

D. SUBCONTRACTOR MARKUP (NOT TO EXCEED 15%)

1. Payment: “SUB-CONTRACTOR MARKUP” shall be paid at the actual invoice price, plus this mark-up factor. All sub-contractor quotes and invoices shall be provided to the owner.

2.4 Incidental and Disposable Materials

Contractor shall provide miscellaneous “trade consumable” materials and supplies, at no additional cost to the County, which may include, but are not limited to, the following:

• Basic Fasteners & Adhesives (nails, screws, bolts, glue)

• Abrasives (sandpaper sheets, belts, discs & pads)

• Gloves/Cleaners/Rags

• Pencils/Markers/Tape

• Rulers/Tape Measures

• Cutting Accessories (blades/bits)

• Safety & Cleanup (masks, gloves, towels, ear plugs)

• Other materials used in the methods of construction that are not a part of the finished product.

All other parts and materials not considered a “trade consumable” shall be invoiced at the Contractor’s cost plus markup is as provided in Section 2.3.B of this document. The Contractor shall provide a copy of the supplier’s invoice as backup for a ll parts and materials along with the Contractor’s invoice for services. Failure to include proper backup when submitting invoices may delay payment to the Contractor. The County reserves the right to specify precisely the type of materials to be utilized including, but not limited to, the following:

• Studs - metal & wood

• Plywood

• Sheathing and substrates

• Surface materials (laminate, laminate, quartz, stone, etc)

• Finish Wood (i.e., Maple, Oak)

• Hardware including brackets, hinges, closures, anchors, picture hangers

• Floor protection & patching products

• Wall and Ceiling Installation

• Sheetrock including finish materials

• Pre-fabricated cabinets, countertops & window enclosures

• Ballistic materials (i.e., Kevlar panels)

• Acoustical ceiling panels and grid systems

• Doors with associated frames, hardware and vision kits

• Insulation

• Specialty caulk, epoxy, sealants and adhesives

• Other materials that are a part of the finished product.

At the County’s option, materials may be provided by the County

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2.5 Permits

A. If required, the Contractor shall obtain permits needed to conduct the work. Contractor shall schedule any required permit inspections in a timely manner and promptly correct any work deficiencies.

B. The Contractor may invoice the County for the actual costs of the permits. Permit paperwork, including a copy of the itemized receipt, shall be submitted with the invoice. Permit fees shall be shown as a separate line item on the invoice.

2.6 Work Schedule and Response Time

A. Work will be requested by telephone, email, text or in-person.

B. The Contractor shall respond via telephone call, email, text or in-person within sixteen (16) business hours after the

County’s initial contact.

C. Normal Routine Calls: The contractor shall complete routine requests within ten (10) business days of the initial request unless otherwise approved by the County project manager.

D. Emergency Calls: The Contractor shall proceed with an emergency request within twenty-four (24) hours of the initial request, unless otherwise directed by the County contingent on Purchasing approval.

E. The majority of work will occur outside of regular business hours. In the event the Contractor is required to perform work other than weekdays, normal working hours, Contractor shall charge no more than the hourly rate as specified in

1.B.

2.7 County Holidays

List of Snohomish County Holidays can be found online at: http://www.snohomishcountywa.gov/354/County-Holidays

2.8 Contractor General Requirements

A. The Contractor shall be licensed, registered, bonded, and insured in the State of Washington.

B. Contractor shall maintain the necessary resources, including but not limited to: facilities, skilled workers who are trained and experienced with the type of project for which they are assigned, supervision, tools, materials, equipment, consumables, service trucks and supplies to perform the work as specified.

C. The Contractor shall follow all OSHA, WISHA and other regulatory safety and health standards and regulations the

Occupational Safety and Health Act (OSHA) of 1970 and the latest revision(s) thereto.

D. The Contractor shall initiate and supervise all safety precautions and programs in connection with the work and train any employees who will be on-site on all safety issues as required by law.

E. The Contractor shall be responsible for providing and placing all signage, barricades, tarps, plastic, flag tape and other safety equipment required to protect the public, surrounding areas, equipment, and vehicles.

F. Any jobsite under the control of the Contractor is subject to inspection for safety and health compliance by the county

Risk Management Division Safety Office or their designee. Observed violations shall be corrected as necessary.

G. Unless otherwise indicated, no County tools or equipment will be available for the Contractor’s use.

H. The Contractor shall be responsible for the security of its equipment and material on the site. The County will not take any responsibility for missing or damaged equipment, tools, or personal belongings. When working at a correctional facility, Contractor will be required to perform daily inventory check-in/check-out of tools.

I. Upon arrival at each site, the Contractor shall check in with the designated County contact person for that site.

J. The Contractor shall adhere to all applicable laws, building codes and construction codes.

http://www.snohomishcountywa.gov/354/County-Holidays

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K. The Contractor shall keep the work site clean and free from rubbish and debris. Materials and equipment shall be removed from the site when they are no longer necessary. Upon completion of the work, the work site shall be cleared of equipment, unused materials, and debris to present a clean and neat appearance.

L. The Contractor shall immediately report to the County Project Manager any accidents to persons or property occurring upon County property. As soon after the accident as practicable, the Contractor shall submit to the County a detailed written report describing the accident, the damage caused and the probable cause(s) of the accident. The written report shall include diagrams and photographs, as applicable.

M. The Contractor is responsible for any damage to existing structures, work, materials or equipment because of its operations, and shall repair or replace any damaged properties, structures, finishes, materials or equipment to the satisfaction of and at no additional cost to the County.

N. If the Contractor discovers an item that requires immediate repair or is a safety hazard, Contractor shall contact the designated onsite County representative for approval. No repairs shall be made without prior written approval by the

County.

O. Contractor staff shall have hazmat awareness training. Potential concerns will be brought to the County’s attention before starting any onsite work.

P. Contractor shall have available staff with extensive, journey level experience dealing with commercial/institutional facilities, materials and elements including wood, plywood, wallboard, steel, aluminum, security grade, kevlar, laminate, composites, hardware, anchors, etc. in addition to standard furniture, fixtures & equipment requiring heavy duty anchoring.

2.9 Work Crew Standards

A. On site workers shall be trained and experienced in their trade and conduct themselves in a professional and courteous manner at all times. The County shall notify the Contractor if any worker on site is, in the County’s opinion, incompetent, unfaithful, disorderly, or who uses threatening or abusive language to any person representing the County, another agency or a member of the general public. Such worker shall be immediately discharged from this contract.

B. Background checks shall be required for all Contractor staff to work in some County facilities. Upon passing, Contractor staff may then need to pass fingerprints followed by online CJIS training. No Contractor staff are allowed to work on

County premises without pre-approved security clearance from the Sheriff’s Office.

C. Contractors shall wear clothing, hat or County approved badge which visibly displays the company name unless otherwise approved by owner’s representative.

2.10 Subcontracts

The Contractor shall not subcontract work under this bid contract unless written approval is granted by the County. Any approved Subcontractor shall be bound by the conditions of the contract between the County and the Contractor. All directions given to the Subcontractor in the field shall bind the Contractor as if the notice had been given directly to the

Contractor.

2.11 Locations

A. The work under this contract will be performed at various locations/facilities throughout Snohomish County.

B. Each location/facility may have different requirements for the type of carpentry work to be done. The County Project

Manager will notify the Contractor of the specific job requirements at the time of order or request for a quote.

2.12 Quotes

A. The County Project Manager shall request a written quote from the Contractor.

B. Quotes shall be provided at no charge to the County.

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C. Quotes shall itemize materials required and labor hours to complete the project.

D. Quotes are not an order to begin work.

2.13 Ordering

A. Authorized County staff may place orders for service via email, fax or online.

B. The Contractor shall appoint at least one (1) dedicated account representative and one (1) field technician to service

Snohomish County. These Contractor staff shall be familiar with the contract and be able to provide contract pricing including rough-order-of-magnitude (rom) estimates.

C. Initial quote amounts without detail will not be accepted.

D. An approved Purchase Order is required prior to starting work.

2.14 Billing

A. The Contractor shall setup sub-accounts for each County department users for work order, delivery and invoice purposes if requested by owner’s representative.

B. Invoices shall be detailed and have separate line items that can be matched to services or hourly rates on the bid offer.

Invoices shall also itemize the Contractor’s cost for materials and markup, and final cost to the County. If applicable, invoices shall breakout sub-contractor work, L&I and permit fees without markup and with applicable receipts.

C. Invoices showing lump sum amounts without detail will not be accepted.

D. Invoices that cannot be matched to a department contact person or purchase order will be returned.

E. Invoices that do not reference an approved intent to pay prevailing wages number will be returned.

F. Invoices shall also include the County Department contact and Purchase Order Number.

2.15 Contract Administration

Any alternations or modifications of the work performed under this contract will be in the form of a written agreement between the Contractor and a County authorized Representative prior to commencement of the altered or modified work.

SECTION 3 Additional Terms and Conditions

3.1 Bid Term

The initial term of this bid shall be two (2) year. Snohomish County reserves the right to extend the term for two (2) additional two (2) year terms with the concurrence of the Contractor.

3.2 Price Revisions

A. Prices shall remain firm for the first year of the contract term.

B. Price adjustment requests after the initial one-year term will be considered based upon increases of Washington State

Prevailing Wages, and shall be a pass-through increase for the cost of the prevailing wage increase only. Contractor shall submit current and previous prevailing wage documentation for any prevailing wage increase request.

C. Snohomish County will evaluate this information to determine if revising the pricing is considered fair and reasonable to the satisfaction of Snohomish County. Requests for any such change are to be made in writing to the Buyer in the

Purchasing Division office. A written bid amendment issued by the County will institute the price adjustment, provide the new prices, and establish the effective date for the new prices.

D. The Contractor shall provide the Snohomish County Purchasing Division sixty (60) days written notice prior to the effective date of the price increase. In the event that an increase cannot be supported to the County’s satisfaction and/or the parties cannot agree on the amount of the increase, the County reserves the right to cancel the contract.

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3.3 Prevailing Wages

Payment of prevailing wages is required for each project (see RCW 39.12). (If required, the contractor(s) must submit a

“Statement of Intent to Pay Prevailing Wages” to the Department of Labor & Industries prior to commencement of work.

Each voucher claim submitted by the contractor(s) shall include the statement “Prevailing wages have been paid in accordance with the pre-filed Statement of Intent on file with the public agency.")

Snohomish County is required by RCW 39.12.030 to include a provision stating the required prevailing rate(s) in the solicitation and contract documents. To comply with this requirement, the County is providing the following applicable prevailing wage rate information:

A. State of Washington prevailing wage rates published by the Washington State Department of Labor and Industries

(L&I) are obtainable from the L&I website address: https://secure.lni.wa.gov/wagelookup/

B. This project is located in Snohomish County; therefore, the Snohomish County wage rates must be used.

C. The effective prevailing wage date is the same date as the bid due date as referenced in the original bid or RFP document or as revised per addenda.

3.4 Insurance Requirements

No Limitation. CONTRACTOR’s maintenance of insurance as required by the AGREEMENT shall not be construed to limit the liability of the CONTRACTOR to the coverage provided by such insurance, or otherwise limit the insurance to the additional insured, or the COUNTY’s recourse to any remedy available at law or in equity.

A. Minimum Scope of Insurance and Limits

CONTRACTOR shall obtain insurance of the types described below:

1. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 aggregate.

Insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from Premises Operations, Products-Completed Operations. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage.

Employers Liability / Washington Stop Gap $1,000,000 Each Accident / Each Disease / Policy Limit. Alternatively, may be evidenced as Employer’s Liability insurance under Part B of a Workers Compensation insurance policy.

2. Automobile Liability insurance covering Any Auto (Symbol 1) with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00

01, or a substitute form, providing equivalent liability coverage.3.

3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington.

4. Builders Risk ( Applicable X Not Applicable) insurance covering interests of the COUNTY, the CONTRACTOR, subcontractors, and sub-subcontractors in the WORK in the amount of the completed value of the WORK with no coinsurance provisions. Builders Risk insurance shall be on an all-risk policy form and shall insure against the perils of fire and extended coverage for physical loss or damage including flood and earthquake, theft, vandalism, malicious mischief, collapse, temporary buildings and debris removal. Deductibles for flood and earthquake perils may be accepted by the COUNTY upon written request by the CONTRACTOR and written acceptance by the COUNTY. Any increased deductibles accepted by the COUNTY will remain the responsibility of the CONTRACTOR. The Builders Risk insurance shall be maintained until final acceptance of the WORK by the COUNTY.

B. Other Insurance Provisions

The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Commercial

General Liability and Builders Risk (if applicable) insurance:

1. ‘Snohomish County, its officers, elected officials, agents and employees’ shall be named as additional insured including Products-Completed Operations. An Additional Insured Endorsement must be attached to the Certificate of Liability

Insurance. The following Additional Insured Endorsements are acceptable: an ISO standard CG 20 10 Owners, Lessees, ITB-26-0770LY Carpentry Services-Commercial Page 15 of 16

Contractors – Scheduled Person or Organization AND CG 20 37 Owners, Lessees, Contractors – Completed Operations, or their equivalent.

2. Insurance placed with insurers with a current A.M. Best rating of not less than A:VII.

3. The CONTRACTOR’s insurance coverage shall be primary insurance with respect to the COUNTY. Any insurance or self-insurance coverage maintained by the COUNTY shall be excess of the CONTRACTOR’s insurance and shall not contribute with it. The COUNTY reserves the right to approve all deductibles and to receive a certified copy of insurance policies.

4. The CONTRACTOR’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the COUNTY.

RM Bid PKG Form Rev (2015/04)

C. Contractor’s Insurance for Other Losses

The CONTRACTOR shall assume full responsibility for all loss or damage from any cause whatsoever to any tools, CONTRACTOR’s employee owned tools, machinery, equipment, or motor vehicles owned or rented by the CONTRACTOR, or the CONTRACTOR’s agents, suppliers or contractors as well as to any temporary structures, scaffolding and protective fences.

D. Waiver of Subrogation

The CONTRACTOR and the COUNTY waive all rights against each other any of their subcontractors, sub-subcontractors, agents and employees, each of the other, for damages caused by fire or other perils to the extend covered by Builders Risk insurance

(if applicable) or other property insurance obtained pursuant to the Insurance Requirements provisions of this CONTRACT or other property insurance applicable to the WORK. The policies shall provide such waivers by endorsement or otherwise.

E. Verification of Coverage

CONTRACTOR shall furnish the COUNTY with a Certificate of Insurance and a copy of the amendatory endorsements, including but not necessarily limited to the Additional Insured Endorsements, evidencing the compliance with the required insurance by the CONTRACTOR before commencement of the WORK.

Before any exposure to loss may occur, the CONTRACTOR shall file with the COUNTY a copy of the Builders Risk insurance policy (if applicable) that includes all applicable conditions, exclusions, definitions, terms and endorsements related to the

WORK.

The COUNTY reserves the right to require complete, certified copies of all required insurance policies at any time.

F. Subcontractors

CONTRACTOR shall ensure that each subcontractor of every tier obtain at a minimum the same insurance coverage and limits as stated herein for the CONTRACTOR (with the exception of Builders Risk insurance, if applicable). At the request of the

COUNTY, the CONTRACTOR shall provide evidence of such insurance.

3.5 Retained Percentage

Pursuant to Chapter 60.28 RCW, Snohomish County will retain five percent (5%) of all monies earned by the Contractor until each project’s completion and acceptance, and receipt of required documentation.

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Bid Opening Label Complete the form below (or a reasonable facsimile thereof) and affix to the exterior lower left-hand corner of the submission package envelope.

URGENT – SEALED PROPOSAL ENCLOSED

Do Not Delay – Deliver Immediately

Bid No.: ITB-26-0770LY

Bid Title: Carpentry Services-Commercial

Bidder:

Mail To:

Snohomish County Purchasing Division Robert J Drewel Building, 6th Floor, MS 507 3000 Rockefeller Avenue Everett, WA 98201