ITB_ 26_04_012 Miscellaneous Concrete Repairs.pdf

ITB# 26-04-012

Invitation to Bid

MISCELLANEOUS CONCRETE REPAIRS

Oconee County Board of Commissioners

Notice for Invitation to Bid (ITB)

Miscellaneous Concrete Repairs

ITB NUMBER

ISSUE DATE

PRE-BID MEETING

SUBMITTED QUESTION DEADLINE

RESPONSE DEADLINE

BID SUBMISSION

CLOSING DATE & TIME

CONTACT

26-04-012

April 21, 2026

N/A

May 1, 2026 at 5:00 pm Questions regarding technical specifications clarification or interpretation must be submitted electronically via BidNet Direct www.bidnetdirect.com//oconeecounty.

May 8, 2026 at 5:00 pm

Responses to submitted questions will be issued via an addendum and posted on BidNet Direct.

Electronic responses must be submitted online at www.bidnetdirect.com//oconeecounty by the date and time indicated.

Vendors must register with BidNet Direct to respond to this ITB.

Physical bids will not be accepted.

May 14, 2026 at 10:00 am

Jessica Ellis, Procurement Officer ocbids@oconee.ga.us

Section I - General Information

A. VENDOR REGISTRATION & BID NOTIFICATION SYSTEM

Bidders are encouraged to sign up for the County’s public solicitation platform powered by BidNet Direct.

This system allows the Bidder to quickly register and update details such as products and services it provides, as well as contact information. This will enable the County to notify the Bidder of opportunities in the future.

Proposals are not rejected for failure to register. To Register or check the status of registration:

Please visit the County’s website at www.oconeecountyga.gov

Hover over ‘Doing Business’ and select ‘View Current Solicitations’.

Select the link ‘Click here to access bids issued on or after November 13, 2025 in BidNet’.

Complete registration by following the instructions provided.

B. CONTACT PERSON

Bidders may contact Ms. Jessica Ellis, Procurement Officer by email at ocbids@oconee.ga.us to clarify any part of the solicitation requirements. Any unauthorized contact shall not be used as a basis for responding to this solicitation and may result in the disqualification of the Bidder's submittal.

Bidders may not contact any elected official or other County employee to discuss the bid process or bid opportunities except through the procurement officer named herein or as provided by existing work agreement(s). This policy shall be strictly enforced, and the County reserves the right to reject the submittal of any vendor violating this provision.

C. BID SUBMISSIONS

Bidders must register at BidNet Direct at www.bidnetdirect.com//oconeecounty in order to respond to this solicitation. Bid responses must be submitted online no later than 10:00 am on May 14, 2026. No physical bids will be accepted.

Each bid shall include a completed copy of all provided county forms and/or required documents. Submittals or modifications received after the due date and time will not be considered.

More than one bid received for the same work from an individual, firm, partnership, corporation, or association under the same of different names will not be considered. Reasonable grounds for believing that any bidder is involved in more than one bid for the same work will cause the County to reject all bids from the Bidder. If the County believes collusion exists among bidders, bids from participants in collusion will not be considered.

Conditions, limitations, or provisions attached by the Bidder to the bid forms may cause its rejection. Bids containing items not included in the form of bids will be considered irregular.

D. ADDENDA AND INTERPRETATIONS

Oconee County will issue responses to inquiries and any other corrections or amendments it deems necessary in a written addenda issued prior to the due date posted on the County’s website under the bid information. Bidder should not rely on any representations, statements, or explanations other than those made in this solicitation or in any addendum to this solicitation. Where there appears to be a conflict between the solicitation and any addenda issued, the last addendum issued will prevail. Bidders are advised to check the website for addenda before submitting their bids.

Bidders shall acknowledge any issued addenda by including the Addenda Acknowledgement Form with the bid submittal. Bid submittals that fail to acknowledge the Bidder’s receipt of any addendum may result in the rejection of the bid if the addendum contains information that substantially changes the owner’s requirements.

Addenda may be issued to modify the bid document package as deemed necessary by Oconee County.

E. ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS

Alterations of County documents are strictly prohibited and will result in automatic disqualification of the Bidder’s solicitation response. If there are “exceptions” or comments to any of the solicitation requirements or other language, then the supplier may make notes to those areas, but may not materially alter any document language.

F. BID REQUIREMENTS

Bidder Qualifications

Oconee County may make any investigations deemed necessary to determine a Bidder’s ability to perform the work, and the Bidder shall furnish all information and data requested by the County. The County reserves the right to reject any bid from any bidder that the County considers not properly qualified to carry out agreement obligations or able to satisfactorily complete the work on schedule.

Examination of Bid Documents and Site

Before submitting a bid, each bidder shall: examine the bid document package thoroughly; become familiar with local conditions affecting cost and work progress or performance; become familiar with federal, state, and local laws, ordinances, rules, regulations affecting cost and work progress or performance; study and carefully correlate bidder’s observations with the bid document package; and notify the County concerning conflicts, errors, or discrepancies in the bid document package.

Bid submission will constitute incontrovertible representation that bidder understands and has complied with requirements contained in this article, and that bidder has read and understood the bid document package and hereby stipulates that the documents are sufficient in scope and detail to indicate and convey understanding for terms and conditions in order to perform work.

Copies of Bid Documents

The solicitation package includes the Advertisement, Sections I-II, all attachments, exhibits, and addenda issued during the solicitation period.

Complete sets of the solicitation package shall be used in preparing bids. The County assumes no responsibility for errors or misinterpretations resulting from using incomplete sets of the bid document package.

The County, in making the solicitation document package available on the above terms, does so only to obtain bids on work and does not confer license or grant for any other use.

Any part of the solicitation package may be modified by addenda.

G. MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn prior to the deadline for submitting bids. Bid withdrawals will not prejudice the Bidder’s rights to submit a new bid prior to the deadline for submitting bids.

After the period for receiving bids has expired, no bid may be withdrawn, modified, or explained, except as provided for in the article below.

H. AWARD OF CONTRACT

The award will be made to the lowest responsible and responsive bidder whose combined bid meets the requirements and criteria set forth in the bid documents; provided, however, that if the bid from the lowest responsible and responsive bidder exceeds budgeted funds, the Oconee County Board of Commissioners may negotiate with such apparent low bidder to obtain a contract price within the budgeted amount. Such negotiations may include changes in the scope of work and other bid requirements.

To the extent permitted by applicable state and federal laws and regulations, the County reserves the right to reject any and all bids, to waive any and all informalities, and to disregard nonconforming, non-responsive, or conditional bids. Bids may be considered irregular and subject to rejection if they show serious omission, unauthorized form alterations, use of unauthorized forms, unauthorized alternate bids, incomplete or unbalanced unit prices, or other irregularities. In case of error in the extension of prices in the bid, the unit price will govern. No bid shall be altered, amended, or withdrawn, unless the acceptance date has expired, after the opening date of bids. Negligence on the part of the Bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. Any mistake, which is obviously a clerical one, such as an error in price extension, or in placement of decimal points, reversal of prices, FOB destination, FOB point of origin, etc., may be corrected by Oconee County after verification is made by the applicant. However, under no circumstances can unit prices be changed. No bid will be rejected without just cause.

I. POST AWARD DOCUMENTATION

Upon issuance of a Notice of Award, the selected Bidder may be required to submit the following:

Certificate of Insurance (Refer to Section J below for requirements & certificate holder information)

S.A.V.E. Affidavit

Drug Free Workplace Certificate

W9 (March 2024 Version)

Occupational Tax License (issued from the County/City your business is located)

List of Subcontractors (if applicable)

Subcontractor Georgia Security & Immigration Compliance Act Affidavit (if applicable)

Payment & Performance Bonds (if applicable)

General Contractor’s License (if applicable)

Any documents required by the Bidder will be outlined in the Notice of Award. Once received, a Notice to Proceed can follow.

J. OCONEE COUNTY INSURANCE REQUIREMENTS

The following recommended minimum insurance limits apply to vendors doing business with the Oconee County Board of Commissioners. The Standard Insurance Limits are recommended for all procurements of goods and ancillary services. The specific requirements for vendors providing high risk services supersede the Standard Insurance Limits. Coverage types and limits are recommended minimums and should be increased appropriately based on contract value and potential risks to the County.

To achieve the appropriate coverage levels, a combination of a specific policy written with an umbrella policy covering liabilities above stated limits is acceptable.

Important:

All policies shall contain a provision that coverage afforded under the policies shall not be canceled, changed, allowed to lapse, or allowed to expire until thirty (30) calendar days after written notice has been given to the certificate holder on the certificate of insurance. All such coverage shall remain in full force and effect during the initial term of the agreement and any renewal or extension thereof.

All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

For example: If appropriate limits are $2 million per occurrence and $2 million aggregate, acceptable coverage would include a specific policy covering $1 million per occurrence and $1 million aggregate written with an umbrella policy for an additional $1 million.

Certificate Holder should read: Oconee County Board of Commissioners 7635 Macon Highway Watkinsville, Georgia 30677

Bidder shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Bidder agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by the Bidder at the Bidder's expense.

No Bidder shall commence any work of any kind under this contract until all insurance requirements contained in this contract have been complied with and until evidence of such compliance satisfactory to Oconee County as to form and content has been filed with Oconee County.

Compliance with the foregoing requirements as to carrying insurance shall not relieve the Bidder and all Subcontractors of their liability provisions of the contract.

All Bidder’s and Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this contract.

The Bidder shall at a minimum apply risk management practices accepted by the Bidder’s industry.

A. STANDARD INSURANCE LIMITS FOR GOODS AND ANCILLARY SERVICES

Workers Compensation (WC):

Statutory Limits – required in all contracts

Bodily injury by Accident – each employee

$ 100,000

Bodily injury by Disease – each employee

$ 100,000

Bodily Injury by Disease – policy limit $ 100,000

Commercial General Liability (CGL):

Each Occurrence Limit $ 1,000,000

Personal & Advertising Injury Limit $ 1,000,000

General Aggregate Limit $ 2,000,000

Products/Completed Ops. Aggregate Limit

$ 2,000,000

Automobile Liability:

Combined Single Limit $ 1,000,000

B. HIGH RISK INSURANCE LIMITS

1. Building Remodeling and Construction: This includes all aspects of building work, including, but not limited to, ducts, electrical, HVAC, painting, plumbing, roofing, etc.

Workers Compensation (WC): Required for all Contracts

NO EXEMPTIONS

Commercial General Liability (CGL):

Each Occurrence Limit $ 1,000,000

Personal & Advertising Injury Limit $ 1,000,000

General Aggregate Limit $ 2,000,000 (per project) Products/Completed Ops. Aggregate Limit

$ 2,000,000

Automobile Liability:

Combined Single Limit $ 1,000,000

Property Coverage or Builders Risk Policy Equal to or greater than the existing building limit if performing renovations.

If hazardous substances are involved:

Contractor’s Pollution Liability (with 1 year extended reporting period)

Each Occurrence $ 1,000,000

Aggregate $ 2,000,000

Other specific coverage requirements / levels may exist depending on project size, scope, and type.

Additional Insured: The vendor shall add the “Oconee County Board of Commissioners, its officers, employees and agents” as an additional insured under the commercial general, automobile, and Contractor’s pollution liability policies.

END OF SECTION I

Section II – Technical Specifications

Miscellaneous Concrete Repairs Technical Specifications

A. INTRODUCTION

Oconee County is seeking to establish a contract with a qualified contractor who specializes in concrete repairs.

Initial contract term will be July 1, 2026 through June 30, 2027 followed by four (4) one year renewal options.

The County does not guarantee a minimum value for this contract.

B. SUPPLEMENTAL TERMS & CONDITIONS

1. Technical Specifications

Materials & work shall have a one (1) year warranty.

Unit pricing shall include mobilization & traffic control costs.

Contractor shall specify in their bid submission the minimum amount of work required to mobilize.

Contract is an ‘open-end agreement’ to meet the requirements of the County on an as needed basis.

Quantities required to satisfy the needs of the County will be specified on work orders.

2. Scope of Services Work will consist of repairs to existing concrete structures. Contractor shall be responsible for but not limited to providing all labor, materials, equipment & traffic control necessary for completion of work.

Materials used in construction, installation & traffic control shall be in accordance with GDOT’s Construction Standards & Specifications.

Contractor shall be responsible for the disposal of any materials at no additional cost to the County.

3. Traffic Control During the execution of repair operations, the Contractor shall maintain safe and continuous vehicular access at all times, unless otherwise approved by the County. Contractor is responsible for providing all necessary signage and traffic control devices.

Contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient lights and other traffic control devices, shall provide quality flagman where necessary to direct traffic and shall take all necessary precautions for the protection of the work and the safety of the public.

Construction traffic control devices and their installation shall be in accordance with the current ‘Manual of Uniform Traffic Control Devices for Streets & Highways’.

Placement and removal of construction traffic control devices shall be coordinated with the County and/or the Georgia Department of Transportation (GDOT) a minimum of forty-eight (48) hours in advance.

Placement of construction traffic control devices shall be scheduled ahead of associated construction activities. Construction time in street right-of-way shall be conducted to minimize the length of time traffic is disrupted. Construction traffic control devise used intermittently, such as ‘Flagman Ahead’ shall be removed and replaced when needed. When working in a State or County right-of-way, provide trained and certified flagman who have completed a training program approved by GDOT.

Existing permanent traffic control devices within the construction work zone shall be protected from damage due to construction operations. All permanent traffic control devices requiring temporary relocation due to construction shall be located as near as possible to their original position. Their original position shall be measured for permanent reference points and recorded in a permanent log prior to relocation. Temporary locations shall provide the same visibility to affected traffic as the original position. Relocated permanent traffic control devices shall be reinstalled in their original positions as soon as possible following construction in the affected location. Any permanent traffic control devices damaged during construction due to negligence of the Contractor shall be replaced by the Contractor at their expense.

Construction traffic control devices shall be maintained in good repair, clean and visible to affected traffic for daytime and nighttime operation. Traffic control devices affected by the construction zone shall be inspected daily.

END OF SECTION II