ITB-26-00232-AXJC-DebtBook-Software-3-yrs_8-31-2026.pdf

Sealed Bid No. 26-00232-AXJC Page 1 of 3 August 31, 2026

August 31, 2026

Dear Sir/Madam:

Subject: Sealed Bid No. 26-00232-AXJC, DebtBook Software for SEPTA’s Finance Division

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its

Electronic Procurement System (ePS) website for Five (5) DebtBook Software Modules for a three-year period, (herein called “the Work”) as outlined in the Contract Documents until Sept. 24, 2026, at

11:00 am, at which time the bids will be made public and read aloud.

The contract duration is 1,096 calendar days from the notice to proceed, starting approximately Nov. 1, 2026.

The “Work includes but is not limited to: provide for a three year period the following five (5)

DebtBook Software Modules: DebtBook Debt Accounting, DebtBook Debt Management Core, DebtBook Investment Custodian Account Integrations, DebtBook Investment Management Core, and

DebtBook Investment Accounting.

A virtual pre-bid meeting (attendance not mandatory) will take place on Thursday Sept. 10, 2026, at 10:00 am. A representative of your company should join to discuss the proposed work with representatives of SEPTA.

If you would like to call or log in for the Prebid Meeting or Bid Opening, the information is listed below:

Virtual Prebid Meeting Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/26314075466943?p=pfmKjBwB9lGDQerQ02

Meeting ID: 263 140 754 669 43

Passcode: tc6HP6mp

Need help? | System reference

Dial in by phone

+1 312-593-1554,,593776825# United States, Chicago

Find a local number

Phone conference ID: 593 776 825#

Virtual Bid Opening Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/253505518085325?p=ZIDaLRmqOFTVyid0qx

Meeting ID: 253 505 518 085 325

Passcode: Pi7YC2oF

Need help? | System reference https://teams.microsoft.com/meet/26314075466943?p=pfmKjBwB9lGDQerQ02 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDlkYWMyY2MtYmNkMy00ZjY2LTlkYjAtODIyOGExNWZiNzFm%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%229e743f1d-597d-4de7-a1a4-dc559f885258%22%7d tel:+13125931554,,593776825 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=593776825 https://teams.microsoft.com/meet/253505518085325?p=ZIDaLRmqOFTVyid0qx https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzIzZTFmZDktMTJlMC00YzExLTgyMmEtZDlkYzQ4MDQ2MGI1%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%229e743f1d-597d-4de7-a1a4-dc559f885258%22%7d

Sealed Bid No. 26-00232-AXJC Page 2 of 3 August 31, 2026

Dial in by phone

+1 312-593-1554,,921464788# United States, Chicago

Find a local number

Phone conference ID: 921 464 788#

All questions regarding this opportunity must be submitted by Sept. 17, 2026 at 5:00 pm to be guaranteed an answer.

Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these Contract Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid closing in order for consideration to be given by SEPTA to affect a change in the Contract

Documents.

Any inquiries regarding this bid must be directed to Jason Calhoun of the Procurement & Supply Chain

Management Department at jcalhoun@septa.org or (215) 580-7907. A change, modification, or clarification to the Contract Documents can only by affected by a written Addendum issued by SEPTA via our ePS.

All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered bids will be rejected. The Bid will be opened electronically on the scheduled Opening

Date/Time and will be secure and unreadable by SEPTA until that time. Attendance at the Bid Opening meeting is not mandatory.

No bid will be opened and considered that is submitted later than the time specified.

SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.

Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for that time and any extension thereof.

SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4, and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.

The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).

Any contract issued as result of this solicitation is subject to a financial assistance contract between

SEPTA and U.S. Department of Transportation.

tel:+13125931554,,921464788 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=921464788

Sealed Bid No. 26-00232-AXJC Page 3 of 3 August 31, 2026

Sincerely, Jason Calhoun

Jason Calhoun

Contract Administrator

Procurement & Supply Chain Management