STATE OF ALASKA

INVITATION TO BID (ITB)

AMHS LANDS END UNIFORMS

ITB 2527H027

ISSUED JULY 29, 2026

BUSINESS APPAREL PROVIDER OF LANDS’ END BRANDED WORK UNIFORMS WITH ONLINE ORDERING CAPABILITIES FOR TWO

SEPARATE AMHS SECTIONS (PASSENGER SERVICES AND TERMINALS)

IMPORTANT NOTICE: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site, you must register with the procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.

BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:

(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid

Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:

• a canceled check for the business license fee;

• a copy of the business license application with a receipt date stamp from the State's business license office;

• a receipt from the State’s business license office for the license fee;

• a copy of the bidder’s valid business license;

• a sworn notarized affidavit that the bidder has applied and paid for a business license;

(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:

• the laws of the State of Alaska;

• the applicable portion of the Federal Civil Rights Act of 1964;

• the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

• the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;

• the bid will remain open and valid for at least 90 days;

• all terms and conditions set out in this Invitation to Bid (ITB).

If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.

Bids must also be submitted under the name as appearing on the bidder’s current Alaska business license in order to receive the Alaska Bidder Preference.

If a bidder fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.

DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES

DIVISION OF DIVISION OF PROGRAM MANAGEMENT &

ADMINISTRATIVE SERVICES

COMPANY SUBMITTING BID

PROCUREMENT OFFICER: AUTHORIZED SIGNATURE

KAIDEN WARD

PHONE: (907) 465-8446

KAIDEN.WARD@ALASKA.GOV

PRINTED NAME

DATE

STATE OF ALASKA – INVITATION TO BID ITB 2527H027

AMHS LANDS’ END UNIFORMS

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TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO BIDDERS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO BIDS

SEC. 1.10 AMENDMENTS TO THE ITB

SEC. 1.11 ITB SCHEDULE

SEC. 1.12 ALTERNATE BIDS

SEC. 1.13 SUPPORTING INFORMATION

SEC. 1.14 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

SEC. 2.02 CONTRACT TERM

SEC. 2.03 CONTRACT TYPE

SEC. 2.04 PAYMENT FOR STATE PURCHASES

SEC. 2.05 ELECTRONIC PAYMENTS

SEC. 2.06 CONTRACT ADMINISTRATION

SEC. 2.07 CONTRACT PRICE ADJUSTMENTS

SEC. 2.08 CONTRACT PERFORMANCE LOCATION

SEC. 2.09 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

SEC. 2.10 SUBCONTRACTORS

SEC. 2.11 JOINT VENTURES

SEC. 2.12 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 2.13 F.O.B. POINT

SEC. 2.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 2.15 NEW EQUIPMENT

SEC. 2.16 DISCONTINUED ITEMS

SEC. 2.17 SHIPPING DAMAGE

SEC. 2.18 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

SEC. 2.19 CONTINUING OBLIGATION OF CONTRACTOR

SEC. 2.20 BILLING INSTRUCTIONS

SEC. 2.21 ESTIMATED QUANTITIES

SEC. 2.22 WARRANTY

SEC. 2.23 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 2.24 INDEMNIFICATION

SEC. 2.25 INSURANCE

SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

SEC. 3.02 PRICES

SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

SEC. 4.02 APPLICATION OF PREFERENCES

SEC. 4.03 ALASKA BIDDER PREFERENCE

SEC. 4.04 ALASKA VETERAN PREFERENCE

SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 4.06 ALASKA PRODUCT PREFERENCE

SEC. 4.07 EMPLOYMENT PROGRAM PREFERENCE

SEC. 4.08 ALASKANS WITH DISABILITIES PREFERENCE

SEC. 4.09 PREFERENCE QUALIFICATION LETTER

SEC. 4.10 EXTENSION OF PRICES

SEC. 4.11 METHOD OF AWARD

SEC. 4.12 CONTRACTOR SELECTION PROCESS

SEC. 4.13 NOTICE OF INTENT TO AWARD

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

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SEC. 5.01 INFORMAL DEBRIEFING

SEC. 5.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 5.03 AUTHORITY

SEC. 5.04 COMPLIANCE

SEC. 5.05 SUITABLE MATERIALS, ETC

SEC. 5.06 SPECIFICATIONS

SEC. 5.07 BRAND SPECIFIC

SEC. 5.08 CONTRACTOR SITE INSPECTION

SEC. 5.09 ORDER DOCUMENTS

SEC. 5.10 HUMAN TRAFFICKING

SEC. 5.11 RIGHT OF REJECTION

SEC. 5.12 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 5.13 DISCLOSURE OF BID CONTENTS

SEC. 5.14 ASSIGNMENTS

SEC. 5.15 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 5.16 DEFAULT

SEC. 5.17 DISPUTES

SEC. 5.18 SEVERABILITY

SEC. 5.19 CONTRACT CANCELLATION

SEC. 5.20 GOVERNING LAW; FORUM SELECTION

SEC. 5.21 QUALIFIED BIDDERS

SEC. 5.22 FEDERALLY IMPOSED TARIFFS

SEC. 5.23 PROTEST

SECTION 6. ATTACHMENTS

SEC. 6.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

The Department of Transportation & Public Facilities, Alaska Marine Highway System (AMHS), is soliciting bids for a business apparel provider offering Lands’ End work uniforms with online ordering capabilities for two AMHS sections: Passenger Services and Terminals. The online ordering platform must provide separate, standalone sites for each section, allowing employees to order pre‑approved uniforms using various payment options such as vouchers, promo codes, or similar methods. The platform must also allow employees to purchase AMHS‑approved outerwear displayed on the site as optional uniform items using personal funds.

All items must meet the Garment Specifications in Attachment 5.

The following Items are purchased with a voucher code;

• Short Sleeve Polo shirts.

• Various Long and short sleeve shirts, T-shirts and blouses.

• Pullover ½ Zip.

Employees must also have access to purchase the following outerwear items with personal funds:

• Vests

• Jackets.

All items for Terminal section employees will include embroidery of the AMHS logo, employee title and first name.

All items for Passengers Services section employees will include embroidery of the AMHS logo, employee title and employee name.

SEC. 1.02 BUDGET

The Department of Transportation & Public Facilities, Alaska Marine Highway Services (AMHS), estimates a budget of $250,000 dollars for the entirety of the contract. Bids priced at more than $250,000 will be considered non-responsive.

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

Bids must be received no later than 2:00PM Alaska Time on August 11, 2026, at which time they will be publicly opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for evaluation.

SEC. 1.04 PRIOR EXPERIENCE

For a bid to be considered responsive the bidder must meet these minimum prior experience requirements:

Bidders must submit a written narrative detailing and demonstrating that they have at least five (5) years’ experience providing business apparel for uniforms with robust E-commerce options available to meet the expectations described on Sec. 1.01.

Bidders must be able to provide up to three references by completing Attachment 6 Prior Experience.

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A bidder's failure to meet these minimum prior experience requirements will cause their bid to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material in the ITB should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an amendment to be issued if one is required. It also helps prevent opening a defective bid that cannot be awarded, avoiding unnecessary disclosure of bidders’ prices.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the ITB. The procurement officer will make that decision.

SEC. 1.07 RETURN INSTRUCTIONS

Bidders must submit one hard copy of their entire bid, in writing, to the procurement officer in a sealed package.

The sealed bid package must be addressed as follows:

Submitting by US Mail:

Department of Transportation and Public Facilities

Division of Program Management & Administrative Services

Attn: Kaiden Ward

ITB: 2526H098

Lubricating Oils for Alaska Marine Highway System

P.O. Box 112500

Juneau, AK 99811-2500

Submitting by Courier Delivery Service

Department of Transportation and Public Facilities

Division of Program Management & Administrative Services

Attn: Kaiden Ward

ITB: 2526H098

Lubricating Oils for Alaska Marine Highway System

3132 Channel Drive, Suite 350

Juneau, AK 99801

If submitting your bid via email, the entire bid may be emailed to dotstatewideprocurement@alaska.gov and must contain the ITB number in the subject line of the email. The maximum size of a single email (including all text and attachments) that can be received by the state is 15mb (megabytes). If the email containing the bid exceeds this size, the bid must be sent in multiple emails that are each less than 15 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for receipt of bids.

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It is the bidder’s responsibility to contact the issuing agency at 907-465-8447 to confirm that the entire bid has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO BIDDERS WITH A DISABILITY

The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary arrangements.

SEC. 1.09 AMENDMENTS TO BIDS

Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2

AAC 12.160.

SEC. 1.10 AMENDMENTS TO THE ITB

If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB from the OPN.

SEC. 1.11 ITB SCHEDULE

The ITB schedule below represents the State of Alaska’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time (AKST).

ACTIVITY TIME DATE

Issue Date / ITB Released Wed, July 29, 2026 Deadline for Receipt of Bids / Bid Due Date 2:00PM AKST Tue, August 11, 2026 Bid Evaluations Complete Tue, August 11, 2026 Notice of Intent to Award Thu, August 13, 2026 Contract Issued Wed, August 26, 2026

This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Transportation & Public Facilities, or the Commissioner's designee.

Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE BIDS

Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer something different than what is asked for) will be rejected.

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SEC. 1.13 SUPPORTING INFORMATION

Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products or services offered completely meet the ITB requirements. The requirement for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, may cause the state to consider the offer non-responsive and reject the bid.

SEC. 1.14 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid rejection for non-responsiveness.

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SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

The items identified are required to be brand specific. We currently use Lands’ End uniforms, and all items must match the description, size, color, and fabric specifications outlined in this solicitation. They must also be visually comparable to the items provided by the current contractor. Please refer to Attachment 5 – Specifications. In accordance with 36.30.060 and 2 AAC 12.100, I have determined that only (Lands’ End) will satisfy the state's needs. The Department of Transportation & Public Facilities, Alaska Marine Highway System has established a standard for this item. State agencies are not allowed to procure other brands.

E-COMMERCE PROGRAM SPECIFICATIONS

ONLINE WEBSITE: The bidder awarded a contract resulting from this ITB must establish two separate E‑commerce sites: one for AMHS Terminal employees and one for AMHS Passenger Services employees. Each site will be used exclusively by the respective employees who are required to purchase uniforms. Only AMHS approved garments may be displayed in the online ordering sites. The online ordering sites must include information related to sizing and pricing structure for each approved garment.

The online ordering sites must be expandable in the event AMHS chooses to add additional items to the list of approved garments. In addition, the contractor may also be required to develop additional online ordering sites for other shipboard departments. The cost for developing, implementing, supporting and maintaining the online ordering sites shall be included in the garment costs.

The online ordering sites shall include a “Management” screen to allow the AMHS Project Managers to review online ordering activity to include individual order review, and monthly, quarterly, and annual order summaries by department.

PRICING: Garment prices shall include embroidery and shipping charges on Attachment 1 Bid Schedule.

PRODUCT SPECIFICATIONS

See Attachment 5 for Garment Specifications that must apply to all items ordered.

SYSTEM IMPLEMENTATION: Upon award, the contractor shall develop the online ordering site and provide access to the AMHS Terminal and Passenger Services Project Managers. Once the final design of the online ordering site is approved by the AMHS Terminal and Passenger Services Project Managers, the online site shall be available for use within 14 days.

ORDERING PROCESS: After site development and acceptance by the Project Managers, the contractor shall provide the AMHS Terminal and Passenger Services Project Managers usernames and passwords to the online ordering site. Orders will be placed via the online ordering site by authorized AMHS Terminal and Passenger Services staff on an as needed basis. There is no minimum or maximum volume of garments that will be purchased through the intended contract, including all renewals.

All orders shall be placed by the AMHS Terminal and Passenger Services employees via an AMHS specific, vendor supported, managed, and maintained online ordering site that contains only the items available under this contract. At no time shall the vendor publicize, present, sell, or illustrate garments that are not available under the contract awarded as a result of this ITB.

Employees in need of garments shall receive a username and password from the Terminal and Passenger Services Project Managers, log in to the appropriate online ordering site, enter their name, department, and order the

{ITB-3/v1/10.16.24} Page 9 of 32 required items. The process to establish usernames and passwords for ordering shall be developed in a cooperative manner by the AMHS Terminal and Passenger Services Project Managers and the contractor.

At the completion and acceptance of the order within the online ordering site, the online ordering site shall provide an email order confirmation to include a summary of the order to the AMHS employee and the appropriate Terminal or Passenger Services Project Manager for order tracking purposes.

To help ensure customer satisfaction and resolve ordering or other technical issues, a toll-free customer service number must be provided to the AMHS Terminal and Passenger Services Project Managers.

Other redemption options such as using a promo code or gift card certificate number may be acceptable as long as the ordering mechanism follows a similar protocol for online ordering; that the orders are placed by the AMHS employees, on two separate online ordering sites for each AMHS units, and for pre-approved mandatory and optional uniforms.

PRODUCT SHIPPING: Will be done using the United State Postal Service (USPS) to the ship to address provided by the employee at the time of order placement. The shipping cost must be included in the bid cost per garment.

EMBROIDERY: Upon award, the AMHS Project Managers shall provide the contractor with the official AMHS logo artwork to ensure the embroidered logo meets the state’s artwork requirement. A sample embroidery patch shall be provided to the Project Managers within 14 days of the submission of the official AMHS logo to the contractor.

The logo must be approved prior to the logo being embroidered onto any garments.

Embroidered material shall be of a polyester blend and made from colorfast bleach-resistant thread. The official AMHS logo will be embroidered in color and in a location on each garment that is approved by the AMHS Project Managers.

The vendor shall only embroider those garments purchased at AMHS Online websites. At no time shall the AMHS logo be embroidered on garments not purchased by AMHS employees. The embroidery cost must be included in the bid cost per garment.

PRODUCT QUALITY: All garments must be of wash and quality wear. The State defines wash and wear as:

Requiring little or no ironing after washing. Please see the Attachment 5 Garment Specifications of this ITB for additional information regarding the required items and the associated specifications.

ALTERATIONS: The contractor must obtain the written approval from the contracting officer prior to making any alterations to the specifications contained in this ITB. The state will not pay for alterations that are not approved in advance and in writing by the contracting officer.

PACKAGING: The cost of all packaging shall be included in the bid price offered in response to this ITB. All packaging shall be new and suitable for shipping.

WORKMANSHIP & MATERIALS: All work must be performed in a thorough and workmanlike manner and in accordance with current industry practices. The contractor will be held responsible for the quality of the finished item. The state will reject any item that does not meet the specifications of the ITB. Rejected items will be returned to the contractor at the contractor's risk and expense.

DELAYED OR DAMAGED MERCHANDISE: If ordered items are not received within 14 days of shipping, or if items are received in damaged condition, it will be the responsibility of the AMHS employee to notify the vendor of the

{ITB-3/v1/10.16.24} Page 10 of 32 issue. Notification shall be made by the affected AMHS employee via email to the contractor’s Project Manager or by calling the toll-free customer support line established by the contractor.

PRODUCT COLOR/DESCRIPTION: Garments are to be similar in color to the items AMHS has been purchasing over the past several years from Lands’ End. Specifically, the following colors apply to the Terminal and Passenger Services sections shirts and outerwear (vests and jackets):

Terminal Section:

• SHIRTS – All shirts color for the Terminal section employees will be Cobalt Blue and Include an Embroidery logo as provided, title as provided in gold and first name monogram in white.

• OUTERWEAR, VESTS AND JACKETS – All vests and jackets color for the Terminal section employees will be Navy Blue and Include an Embroidery logo as provided, title as provided in gold and first name monogram in white. The online ordering site must also allow the AMHS employees to purchase AMHS approved outerwear shown on the online ordering site as an optional uniform item with personal funds.

Passenger Services Section:

• SHIRTS – All shirts color for Passenger Services section will be Cobalt Blue and Include an Embroidery logo as provided, in gold and first name monogram white.

• OUTERWEAR, VESTS AND JACKETS – All vests and jackets color for the Passenger Services section will be

Black and Include an Embroidery logo as provided, in gold and first name monogram white. The online ordering site must also allow the AMHS employees to purchase AMHS approved outerwear shown on the online ordering site as an optional uniform item with personal funds.

SAMPLES WITH THE BID: The State requires that the bidder submit one (1) of each item from the list below with their bid for laundry testing and evaluation purposes. The samples submitted with the bid must meet the ITB specifications ON Attachment 5 for each item. All samples must be size large. If you have submitted samples within the last year, you do not need to re-submit them again.

• Women's Short Sleeve Relaxed Fit Polo Shirt

• Women's Long Sleeve Broadcloth Blouse

• Women's 3/4 Sleeve Split Neck Tonal Stripe Shirt

• Women's Thermacheck 100 Half Zip Pullover

• Men's Short Sleeve Banded Mesh Polo Shirt

• Men's Basic Short Sleeve 80/20 Basic Interlock Polo Shirt

• Men's Short Sleeve Polo Shirt

• Men's Long Sleeve Performance Twill Shirt

• Men's Short Sleeve Performance Twill Shirt

• Men's Thermacheck 100 Half Zip Pullover

The Terminal Section and Passenger Service Project Managers will evaluate the products supplied and make the final determination that the products meet the required specification.

Items from the successful offeror will be maintained by the Project Managers for quality reference for future orders. The state shall not pay for the samples, and they will be returned to the unsuccessful offers upon request.

If samples are not included in the bid, or do not meet the specifications listed in this ITB, the State may consider the offer non-responsive and reject the bid.

If you have already submitted samples from the previous year or were the previous contractor for these services, you do not need to send them again unless the product has changed.

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*Note: The Samples for the bid will be submitted to a different address than the bid itself. * Address for Samples Submission Only:

The bidder will notify the procurement officer prior to sending the Samples for the bid to:

Alaska Marine Highway System Attn: Passenger Services and Terminal Section 7559 N Tongass Hwy Ketchikan, AK 99901 Attention: Hakan Sebcioglu and Simon Bradley

ITB 2527H027

SEC. 2.02 CONTRACT TERM

The length of the contract will be from the date of award, approximately September 01, 2026, through August 31, 2027, with the option to renew for four (4) additional one (1) Year terms under the same terms and conditions as the original contract. Renewals will be exercised at the sole discretion of the state.

Unless otherwise provided in this ITB, the State and the successful bidder/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 2.03 CONTRACT TYPE

This contract is an FIRM FIXED contract.

SEC. 2.04 PAYMENT FOR STATE PURCHASES

No payment will be made until the contract is approved by the Commissioner of the Department of Transportation & Public Facilities or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. Late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

SEC. 2.05 ELECTRONIC PAYMENTS

The State of Alaska prefers vendors receive payment via Electronic Funds Transfer (EFT). Bidders may review information concerning the EFT process and access the Electronic Payment Agreement Form for Vendors at the following link: https://doa.alaska.gov/dof/vendor.html. Method of payment is not a factor in the State’s determination for award.

Any single contract payments of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

https://doa.alaska.gov/dof/vendor.html

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SEC. 2.06 CONTRACT ADMINISTRATION

The administration of this contract is the responsibility of the procurement officer or person appointed by the Department of Transportation & Public Facilities, Division of Alaska Marine Highway System.

SEC. 2.07 CONTRACT PRICE ADJUSTMENTS

A contract resulting from this ITB will include the following price adjustment clause:

Consumer Price Index (CPI): Contract prices will remain firm through August 31,2027.

The Contractor or State may request price adjustments, no sooner than 12 months from the Contract execution date, and no more than once per contract year. Contractors must submit a request to the State at least thirty (30) days prior to the end of the current term. All Requests must be in writing and must be received 30 days prior to the Contract renewal date.

a. If the Contractor or State fail to request a CPI price adjustment 30 days prior to the Contract renewal date, the adjustment will be effective 30 days after the State or Contractor receives their written request.

b. Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor, Bureau of Labor and Statistics, Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Urban Alaska.

c. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year reported HALF1 (January through June 2026) ; and each HALF1thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. All price adjustments must be approved by the Procurement Officer prior to the implementation of the adjusted pricing.

Approval shall be in the form of a Contract Amendment issued by the Procurement Officer.

d. Approval for all price increases is dependent upon full compliance with the terms of the Contract including reporting requirements.

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SEC. 2.08 CONTRACT PERFORMANCE LOCATION

The state WILL NOT provide workspace for the contractor. The contractor must provide its own workspace.

By signature on their bid, the bidder certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the bidder cannot certify that all work will be performed in the United States, the bidder must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of bids.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the bid as non-responsive or cancel the contract.

SEC. 2.09 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

Because of the additional administrative and accounting time required of the state when third party financing agreements are permitted, they will not be allowed under this contract.

SEC. 2.10 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 2.11 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 2.12 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 2.13 F.O.B. POINT

The F.O.B. point for all items purchased under this contract is the final destination anywhere within the State of Alaska. Ownership of and title to the ordered items remains with the contractor until the items have been delivered to their final destination and are accepted by the state.

The cost of shipping and delivery within Alaska and Washington is to be included in the bid price. There will be no additional charge for shipping and delivery within Alaska or Washington.

SEC. 2.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE

DELIVERABLES

The contractor is responsible for providing all products or the completion of all work set out in the contract. All products or work is subject to inspection, evaluation, and approval by the state. The state may employ all

{ITB-3/v1/10.16.24} Page 14 of 32 reasonable means to ensure that the work is progressing and being performed in compliance with the contract.

The state may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract. In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable products or work received) and may seek associated damages.

SEC. 2.15 NEW EQUIPMENT

Equipment offered in response to this ITB must be new equipment. New equipment means equipment that is currently in production by the manufacturer and is still the latest model, edition or version, generally offered. The equipment must be warranted as new by the manufacturer and may not be used for any purpose, other than display (not demonstration), prior to its sale to the state. The state will not accept remanufactured, used, or reconditioned equipment. It is the contractor's responsibility to ensure that each piece of equipment delivered to the state complies with this requirement. A contractor's failure to comply with this requirement will cause the state to seek remedies under breach of contract.

SEC. 2.16 DISCONTINUED ITEMS

In the event an item is discontinued by the manufacturer during the life of the contract, another item may be substituted, provided that the procurement officer makes a written determination that it is equal to or better than the discontinued item and provided that it is sold at the same price or less than the discontinued item.

SEC. 2.17 SHIPPING DAMAGE

The state will not accept or pay for damaged goods. The contractor must file all claims against the carrier(s) for damages incurred to items in transit from the point of origin to the ultimate destination. The state will provide the contractor with written notice when damaged goods are received. The state will deduct the cost of the damaged goods from the invoice prior to payment. The contractor must file all claims against the carrier(s) for reimbursement of the loss.

SEC. 2.18 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

During this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the state will provide the contractor with a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured required state approvals necessary and issued a written contract amendment.

SEC. 2.19 CONTINUING OBLIGATION OF CONTRACTOR

Notwithstanding the expiration date of a contract resulting from this ITB, the contractor is obligated to fulfill its responsibilities until warranty, guarantee, maintenance, and parts availability requirements have completely expired.

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SEC. 2.20 BILLING INSTRUCTIONS

All invoices produced by the contractor must contain the following information at a minimum:

INVOICING PROCESS: By the 15th of each month, the contractor shall submit a detailed invoice to the AMHS Project Director for orders placed during the prior month for each section. The Terminal section and the Passenger Service section should get separate invoices.

The invoices must contain the following at a minimum:

1. Section (Passenger Services or Terminal)

2. Employee Name

3. Garment item number and description

4. Quantity of each garment ordered

5. Price of each item

6. Extended cost for each item

7. Total amount due for each department

SAMPLE MONTHLY INVOICE FOR PASS. SERVICES SECTION: Hakan Sebcioglu Contract Number: 2527H027

Section Employee Garment Number

Garment Description Quantity Ordered Per Item Cost Extended Cost

Passenger Services

Al Aurora 1505 Men’s Polo Shirt 5 $30.00 $150.00

Passenger Services

Kaci Kennicott 2005 Women’s Vest 3 $55.00 $165.00

Passenger Services

Lee Lituya 1506 Men’s Long Sleeve Shirt 5 $40.00 $200.00

Passenger Services

Chuck Chenega 1507 Men’s Vest 6 $55.00 $330.00

Total Product Cost $845.00 Total Embroidery Fee 19 $7.00 $133.00

Total Shipping Fee 19 $10.00 $190.00

Total Cost –July 2025 $1,168.00

SAMPLE MONTHLY INVOICE FOR TERMINAL SECTION: Simon Bradley Contract Number: 2527H027

Section Employee Garment Number

Garment Description Quantity Ordered Per Item Cost Extended Cost

Terminal Tim Tazlina 1505 Men’s Polo Shirt 3 $30.00 $90.00

Terminal Holly Hubbard 2005 Women’s Vest 5 $55.00 $275.00

Terminal Chris Columbia 1506 Men’s Long Sleeve Shirt 2 $40.00 $80.00

Terminal Larry LeConte 1507 Men’s Vest 6 $55.00 $330.00

Total Product Cost $775.00 Total Embroidery Fee 16 $7.00 $112.00

Total Shipping Fee 16 $10.00 $160.00

Total Cost –July 2026 $1,047.00

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Note: These tables are used for illustrative purposes only.

Separate invoices to each section (Terminal and Passenger Services) must be mailed to 7559 North Tongass Hwy.

Ketchikan, Alaska 99901. The state will make payments after it receives the goods or services and the invoice.

Questions concerning payment must be addressed to the ordering agency.

Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award or Delivery Order. The state will make payment after it receives the goods or services and the invoice. Questions concerning payment must be addressed to the ordering agency.

SEC. 2.21 ESTIMATED QUANTITIES

The estimated annual use quantities referenced in this ITB are only estimates and may vary from the quantities purchased. The state will use the estimated annual use numbers for the evaluation and award of the ITB, but the state does not guarantee any minimum purchase. Orders will be issued throughout the contract period by various state agencies on an as-needed basis.

SEC. 2.22 WARRANTY

The contractor warrants every unit purchased against faulty materials and workmanship for a minimum period of at least LENGTH. If, during this period, faults develop with the unit or components of the unit, they will be repaired or replaced without any cost, including any transportation or freight cost, to the state. Bids, which include supplemental warranties, will be accepted, but supplemental warranties that conflict with or diminish the state's rights under this warranty clause will be considered null and void. The state is not responsible for identifying conflicting warranty conditions before issuing a contract award. After award of the contract:

1. If a conflict arises between the supplemental warranty and the warranty in this ITB, the warranty in the ITB will prevail; and

2. If the state's rights are diminished because of application of the supplemental warranty, the supplemental warranty will be considered null and void and the ITB warranty will prevail.

By signature on the face page of this ITB the bidder acknowledges this requirement and indicates unconditional acceptance of this warranty clause.

SEC. 2.23 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, {ITB-3/v1/10.16.24} Page 17 of 32 compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request. If the contractor receives no objection from the state, it may release confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public;

information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof;

or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 2.24 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 2.25 INSURANCE

Without limiting the contractor's indemnification, it is agreed that the contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits.

If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

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Certificates of Insurance must be furnished to the procurement officer prior to contract approval and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions.

Failure to provide satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

Proof of insurance is required for the following:

• Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the state.

• Commercial General Liability Insurance: covering all business premises and operations used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence.

• Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence.

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SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

Bidders shall use the front page of this ITB, the Bid Submission Cover Sheet, and any other forms identified in this ITB for submitting bids. All bids must be signed by an individual authorized to bind the bidder to the provisions of the ITB.

BIDDER'S CERTIFICATION

By signature on the bid, the bidder certifies that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government and certifies that programs, services, and activities provided to the general public on behalf of the State under a contract resulting from this solicitation comply with the Americans with Disabilities Act of 1990, 28 CFR, Part 35, Subpart B 35.130;

E. all terms and conditions set out in this ITB;

F. the price(s) submitted was arrived at independently arrived and without collusion, under penalty of perjury; and

G. that the bid will remain open and valid for at least 90 days.

If any bidder fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the bid, terminate the contract, or consider the contractor in default.

CONFLICT OF INTEREST

Each bid shall include a statement indicating whether the company or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a bid non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the bidder.

SEC. 3.02 PRICES

The bidder shall state prices in the units of issue on this ITB. Prices quoted in bids must be exclusive of federal, state, and local taxes. If the bidder believes that certain taxes are payable by the state, the bidder may list such taxes separately, directly below the bid price for the affected item.

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SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

After bid opening, the procurement officer will evaluate the bids for responsiveness and responsibility. Bids deemed non-responsive or non-responsible will be eliminated from further consideration. An evaluation may not be based on discrimination due the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the bidder.

SEC. 4.02 APPLICATION OF PREFERENCES

Certain preferences apply to all state contracts, regardless of their dollar value. The Alaska Bidder and Alaska Veteran preferences are the most common preferences involved in the ITB process. Additional preferences that may apply to this procurement are listed below. Guides that contain excerpts from the relevant statutes and codes, explain when the preferences apply and provide examples of how to calculate the preferences are available at the following website:

https://oppm.doa.alaska.gov/policy-oversight/policy-resources/user-guide-matrixes/

• Alaska Military Skills Program Preference – AS 36.30.321(l)

• Alaska Products Preference - AS 36.30.332

• Recycled Products Preference - AS 36.30.337

• Local Agriculture and Fisheries Products Preference - AS 36.15.050

• Employment Program Preference - AS 36.30.321(b)

• Alaskans with Disabilities Preference - AS 36.30.321(d)

The Division of Vocational Rehabilitation in the Department of Labor and Workforce Development keeps a list of qualified employment programs and individuals who qualify as persons with a disability. As evidence of a business’ or an individual's right to the Employment Program or Alaskans with Disabilities preferences, the Division of Vocational Rehabilitation will issue a certification letter. To take advantage of these preferences, a business or individual must be on the appropriate Division of Vocational Rehabilitation list prior to the time designated for receipt of proposals. Bidders must attach a copy of their certification letter to the proposal. A bidder’s failure to provide this certification letter with their proposal will cause the state to disallow the preference.

SEC. 4.03 ALASKA BIDDER PREFERENCE

An Alaska…