ITB 2526-12 Parts_Servo and Drive Trainers.PDF

ITB 2526-12, Parts: Servo and Drive Trainers

INVITATION TO BID

OWNER: Waukesha County Technical College (WCTC) 800 Main Street Pewaukee, Wisconsin 53072

BID NUMBER: ITB-2526-12

BID DUE DATE: Friday 26 September 2025 NLT 2 PM (1400) Central Time

COMMODITY DESCRIPTION: Parts for Servo and Drive Trainers

RESPONSIBLE PERSON: William Taylor, Director - Purchasing Email: WTaylor9@WCTC.edu Phone: (262) 691-5495

GENERAL DIRECTIONS FOR BID

Communications – All communications related to this ITB must be directed to William Taylor, Director- Purchasing, in writing at wtaylor9@wctc.edu.

Public bid opening - Virtual / Date: Friday 26 September 2025 2:15 PM (1400) Central Time

Join the meeting now Meeting ID: 220 133 560 790 1 Passcode: Q2ba9wP6 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?

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Unable to attend the public virtual bid opening and want the opening results?

If you have submitted a bid response, but are unable to attend the virtual bid opening, a copy of the bid opening tabulation will be uploaded into DemandStar after the opening.

Note: It is not required that you attend the virtual public bid opening.

Sealed proposals – Proposals and all associated documentation shall be submitted using Electronic Bidding (e-bidding) through DemandStar. For instructions, please refer to “Responding to an Electronic Bid” that has been uploaded into DemandStar. It is the responsibility of the Contractor to ensure that the proposal was received on time. Please follow up with William Taylor if you have any questions.

mailto:WTaylor9@WCTC.edu mailto:wtaylor9@wctc.edu https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?context=%7b%22Tid%22%3a%220f0bc6f8-14d1-4938-a9bb-9541a4dc859c%22%2c%22Oid%22%3a%2205de1cbb-584c-4d72-b47c-518e7db730c1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?context=%7b%22Tid%22%3a%220f0bc6f8-14d1-4938-a9bb-9541a4dc859c%22%2c%22Oid%22%3a%2205de1cbb-584c-4d72-b47c-518e7db730c1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?context=%7b%22Tid%22%3a%220f0bc6f8-14d1-4938-a9bb-9541a4dc859c%22%2c%22Oid%22%3a%2205de1cbb-584c-4d72-b47c-518e7db730c1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?context=%7b%22Tid%22%3a%220f0bc6f8-14d1-4938-a9bb-9541a4dc859c%22%2c%22Oid%22%3a%2205de1cbb-584c-4d72-b47c-518e7db730c1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWRkNDhjMDUtMDkyMS00YTQ2LTg0MWQtY2YyZjdjZTA2OTll%40thread.v2/0?context=%7b%22Tid%22%3a%220f0bc6f8-14d1-4938-a9bb-9541a4dc859c%22%2c%22Oid%22%3a%2205de1cbb-584c-4d72-b47c-518e7db730c1%22%7d

Authorized signature – Proposals shall be signed and dated by an official authorized to bind the company for this proposal and be valid for a period of no less than 60 days. A signature is also required on any ITB amendments that may be issued as well.

Public information – All submitted proposals become the property of WCTC and information included therein or attached thereto shall become public record only after a recommendation for intent to award is released. To the extent that the Company considers any information submitted as a part of its proposal to be exempt from public disclosure as a trade secret, the Company must complete and fill out the included public records designation form on page 16 in order to designate any asserted trade secrets.

Proposal costs – All costs associated with preparation and submission of bids are the sole responsibility of the company.

Withdrawal of bid – Any proposal may be withdrawn prior to the date and time set above for the opening of the bids. bid prices must be valid for a period of 60 days to permit time for review and selection.

Clarification – If additional information is needed to interpret the specifications/requirements, written questions will be accepted via e-mail at wtaylor9@wctc.edu and MShiels@wctc.edu. Questions will not be accepted after 2:00 p.m. on September 17, 2025. No questions or clarifications will be accepted after this date. Answers to questions will be provided in writing in the form of an amendment published on DemandStar on or before 22 September 2025.

No information provided verbally or by any other personnel will be considered binding. All companies shall use this written document, its attachments, and the answers to the written questions identified above as the sole basis for proposal.

Contents of bid – All attachments, additional pages, addenda or explanations supplied by the company with this proposal shall be considered as part of the bid response. The company’s response becomes part of the public procurement file and subject to the provisions of Wisconsin’s Public Records Law. To the extent that the Company considers any information submitted as a part of its proposal to be exempt from public disclosure as a trade secret the Company must complete and fill out the included public records designation form page 17 in order to designate any asserted trade secrets.

Reservations – This Invitation to Bid (ITB) does not commit WCTC to award a contract, to pay any costs incurred in the preparation of a response to this request or to procure a contract for services or supplies.

WCTC reserves the right to accept or reject any or all proposals received as a result of this request, to waive minor irregularities in the proposal, to negotiate with any qualified source, or to cancel in part or in its entirety, this ITB, if it is in the best interests of WCTC to do so. WCTC may require the companies to participate in negotiations, to submit such price, technical or other revisions to their proposals as may result from negotiations.

Amendment of ITB –WCTC may need further clarification, specifications and/or requirement changes.

Copies of the amendment will be distributed to prospective companies through DemandStar and must be signed and returned by the company with the ITB response as specified in the amendment. Proposals may only be amended, after receipt by WCTC, by submitting a later-dated proposal that specifically states that it is amending an earlier proposal. No proposal shall be amended after the opening date.

Schedule – Listed below are important dates related to this Invitation to Bid (ITB). In the event WCTC finds it necessary to change any of these dates it will do so by issuing an addendum to this ITB, via DemandStar:

mailto:wtaylor9@wctc.edu mailto:MShiels@wctc.edu

1. WCTC reserves the right to reject any or all bids to accept that bid which appears to be in the best interest of WCTC. WCTC also reserves the right to waive any informality in any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids. Any bid received after the date and time specified shall not be considered.

2. All purchases made by WCTC are NOT subject to sales tax or federal excise tax. For a copy of these documents, please contact WCTCAp@wctc.edu.

3. Bid bonds, performance bonds, sureties, etc. are not required unless otherwise noted.

4. Authorized signature – Proposals shall be signed and dated by an official authorized to bind the company for this proposal and be valid for a period of no less than 60 days. A signature is also required on any ITB amendments that may be issued as well..

5. Please indicate manufacturer and model number for each bid line. Please Upload at least one electronic copy of the descriptive literature unless otherwise indicated. If the attachments are too large to be sent together, feel free to upload multiple files, indicating item 1 of 2, etc.…. so, we are sure to receive all necessary information. Also, include all specifications, maintenance catalogs, service manuals, and operating manuals as well as any other literature available on the equipment being proposed.

6. Vendor shall include all necessary training at no charge to WCTC. The training timeframe and schedule will be approved by an authorized representative of WCTC and will be discussed at the time of the bid award.

7. Vendors must indicate service department contact name, phone number, email address and after-hours contact information in their bid response.

8. Length of warranty shall be included in bid response. Service/repair must be within 24 hours after receipt of call or email. Warranty shall be at least one (1) year MINIMUM full warranty on all bid items, unless otherwise indicated. Please specify the warranty offered in your bid response.

9. F.O.B. Destination WCTC - Pewaukee Campus: 800 Main Street, Pewaukee WI 53072.

10. All items are to be quoted individually by amount and item name, with a total bid amount also shown. WCTC reserves the right to make a determination of award in aggregate or line-by-line after the bids have been received.

Calendar of Events:

DemandStar Distribution: 9 September 2025 Questions or Clarifications Due 17 September by 2 PM Addendum Issued 22 September 2025 by 2 PM Bid Submission Due (DemandStar Submission ONLY): 26 September 2025 @ 2 PM CT Public Bid Opening – Virtual: 26 September 2025 @ 2:30 PM CT Anticipated date to issue a Purchase Order 30 September 2025 mailto:WCTCAp@wctc.edu

11. All equipment furnished under this contract shall be NEW (unless otherwise specified in the specifications) and guaranteed for a minimum of one year against defects in material and workmanship. The vendor will guarantee replacement or repair at no obligation to WCTC.

12. Items being bid must meet the minimum specifications in the bid document. Requests to have an approved equal considered should be forwarded to the Director-Purchasing, via email to Wtaylor9@wctc.edu and MShiels@wctc.edu , NLT 17 September 2025 by 5 PM and should clearly indicate what areas do not conform to the original specifications. These items may be considered on a case-by-case basis and, if approved, would be formally added as an acceptable product via an addendum.

13. Samples and/or references may be requested by WCTC on an as-needed basis and must be submitted in the timeline specified in the request to be considered. Samples may be returned to the vendor or retained for comparative purposes, housed by either the Purchasing Specialist or by the user department to be determined.

14. Non-performance by any vendor will result in a cancellation of the purchase order contract.

Waukesha County Technical College reserves the right to avoid future business with non-compliant vendors.

CONTRACTUAL TERMS AND CONDITIONS

By signing this Invitation to Bid document, the winning company (“Company”) agrees to these additional provisions.

Acceptance of Terms and Conditions – Submission of a bid shall constitute acknowledgement and acceptance of all terms and conditions contained in this ITB. The contract between the parties shall be comprised of this ITB, together with any purchase order issued by WCTC, and shall be binding upon submission of a proposal by Company and notification by WCTC that Company has been selected as the successful respondent. In the event WCTC chooses to enter into an additional contract to set forth the parties’ agreement as to any terms not addressed herein, such agreement will incorporate the terms of this ITB. This ITB, WCTC’s purchase order, and any such additional contract are collectively referred to herein as this “Agreement.” Company may not make the provision of goods or services conditional upon the entering into of any additional or different contract. To the extent there is an irreconcilable conflict between the terms of this ITB, the terms of any purchase order, and/or the terms of any additional contract, the provision imposing the greater obligation on Company shall apply.

Contractual Relationship – Company agrees that it is an independent contractor with respect to the goods and services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between parties. Time is of the essence with respect to Company’s performance of its obligations under the Agreement.

Contract Period – N/A

Price – Company’s price shall not be higher than the price stated in the purchase order. No additional charges or fees of any kind or nature, including taxes, shipping or packaging charges, travel or other out-of-pocket expenses, customs, duties or other fees or assessments, will be allowed unless specifically mailto:Wtaylor9@wctc.edu agreed to by WCTC in writing or in the purchase order. Company warrants that the prices charged to WCTC in the purchase order are no higher than prices charged on orders placed by others for similar goods or services. If the applicable purchase order expressly provides for the reimbursement of any of Company’s expenses, then, as a condition precedent to receiving reimbursement for any such expenses, Company must provide WCTC with receipts and other evidence of such expenses reasonably requested by WCTC, and Company must comply in all respects with WCTC’s expense reimbursement policies as in effect from time to time. No amount of specified compensation will be considered as an estimate but always as a not-to-exceed amount to complete the services, which will be lowered to the extent that, if working on a pay-for-time basis, Company spends less time than contemplated. WCTC may set off any amount due from Company against any amount due to Company hereunder.

Subcontracting, Assignment – Company shall not have the right or power to assign, subcontract, or transfer any interest in this Agreement, whether voluntarily or involuntarily, without the written consent of WCTC. Any purported assignment or delegation in violation of this provision will be void.

Cancellation of Agreement – Company may not terminate this Agreement without the written consent of WCTC.

Changes – WCTC may make changes in quantities, specifications, schedules, and/or other methods of performance. If such changes cause an increase or decrease in prices or in time required for performance, Company will promptly notify WCTC thereof, and the parties will agree in good faith upon any such changes in a revised purchase order. Company shall not make any changes to any of the terms of this Agreement, or to the components, processes, or materials with respect to any goods or services without first obtaining WCTC’s prior written consent. Company must notify WCTC of any such change prior to providing any affected goods or services to WCTC.

Confidentiality – No reports, information, or data given to or prepared by the Company under the contract shall be made available to any individual or organization by the Company without the prior written approval of WCTC. All data, drafts, analyses, and related documentation accumulated during the course of the service provided shall become the property of WCTC unless otherwise stated in writing between the parties.

Tobacco-Free Campus – WCTC is a tobacco-free campus and tobacco use is not allowed anywhere on WCTC property. Tobacco products include but are not limited to cigarettes, cigars, pipes, chewing tobacco, electronic cigarettes (e-cigarettes) and vaping. WCTC reserves the right to cancel contracts and avoid future business with companies that do not comply with this policy.

Notice Regarding Weapons – WCTC prohibits individuals from carrying weapons into college buildings and facilities (owned or leased), or at college sponsored activities held on public or private property.

Certified sworn police officers (on or off-duty) are excluded if they are required to carry a weapon as part of their employment or education program, provided that such possession, transport, or use is in accordance with all applicable laws, regulations, employment and educational requirements.

OSHA – Company guarantees that the equipment being requested/purchased meets or exceeds applicable OSHA standards and ANSI guidelines required for that piece of equipment at the time of delivery and/or installation. In addition, Company agrees to serve as a resource to assist with interpretation of OSHA standards and ANSI guidelines applicable to the operation of the equipment. If the proposed equipment does not meet these requirements, it is the responsibility of Company to disclose what items do not meet these guidelines on a separate document with the bid/ITB response prior to the award. Acceptance of the product as an approved equal and other language will be reviewed and agreed upon in writing prior to the purchase order being issued. This document must be signed by the authorized representative prior to accepting and processing any purchase order. In the event this is not disclosed, and non-compliant equipment is accepted by WCTC or if there are omissions by Company, Company agrees to pay for all costs associated to get the equipment in compliance with all applicable OSHA standards and ANSI guidelines as necessary for WCTC application. These costs may include but are not limited to additional equipment/components, freight costs, rigging costs, service/labor costs and all associated expenses such as living costs and travel cost and mileage.

Insurance – An insurance certificate, which meets WCTC’s requirements, shall be provided to WCTC’s risk management team at the time Company enters into contract with WCTC. WCTC and its affiliates shall be named as additional insured with respect to general liability coverage for a minimum amount of $1,000,000. Should any insurance policy be canceled before the expiration date of the contract, the issuing company must provide ten days written notice to WCTC. A company licensed to do business in the state of Wisconsin or signed by an agent licensed by the state of Wisconsin must accompany the insurance certificate. Failure to submit an insurance certificate can make the contract voidable at WCTC’s discretion. Company shall obtain at its own expense and evidence via certificate(s) of insurance at least the following minimum insurance requirements before commencement of any awarded work and throughout the duration of the Agreement:

• General liability – General liability, including liability coverage for damages arising out of negligent acts of Company in the conduct of its performance. Limit of liability not less than $1,000,000 each occurrence/claim and $3,000,000 aggregate.

• Errors and Omissions (E&O), Technology E&O / Technology Products E&O: minimum of $5,000,000 limit and in the annual aggregate, inclusive of defense costs

• Crime Insurance: Company, at its sole cost and expense, shall obtain and maintain in full force and effect, Third Party Crime/Employee Dishonesty Insurance in an amount not less than $1,000,000. The insurance shall name Waukesha County Technical College as a loss payee.

If policy or policies are written on a claims-made basis, coverage must be in place for a period of at least 12 months after the completion or termination of the Agreement. WCTC and its affiliates must be named as an additional insured under E&O, Technology E&O / Technology Products E&O and Network Security / Privacy Liability coverage sections. Further, an appropriate endorsement deleting the Insured vs.

Insured exclusion must be evidenced, so as not to impede a claim by WCTC or its affiliates for a wrongful act of Company. All insurance carrier(s) must carry an A.M. Best rating of at least A-, Class VIII.

FERPA – If Company, its employees or agents are provided access to any Student Information, Company acknowledges that it is subject to and will fully comply with the privacy regulations outlined in the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R. Part 99, as amended (“FERPA”), for the handling of such information. Company will not disclose or use any Student Information except to the extent necessary to carry out its obligations under this Agreement and as permitted by FERPA. “Student Information” means any student or alumni information of WCTC or its affiliates, including but not limited to student or alumni names, email addresses, identification code or other academic or financial records.

Compliance with Laws – Company represents, warrants, covenants and guarantees that it is in compliance with, and will continue to comply with, all applicable laws, rules, regulations, orders, conventions, ordinances, standards, and other governmental and regulatory requirements, and that it has and shall maintain all licenses, permissions, authorizations, consents and permits that it needs in order to carry out its obligations under this Agreement.

Warranty – In addition to all warranties prescribed by law, Company specifically represents, warrants, covenants and guarantees that: (a) all goods and services will conform strictly to their descriptions, drawings, and all applicable specifications, including, without limitation, those set forth in this ITB and/or the purchase order; (b) all goods and services shall be fit for the purposes for which they are provided;

(c) each of Company’s employees, agents or representatives assigned to provide services under this Agreement shall have the proper skill, training and background so as to be able to perform such services in a competent, workmanlike, and professional manner; (d) all services shall be performed in a competent, workmanlike, and professional manner, in accordance with all applicable best practices and best industry standards for similar services, and Company shall devote adequate resources to meet its obligations under this Agreement; and (e) the goods and services, and WCTC’s use thereof, does not and shall not infringe or misappropriate or contribute to the infringement or misappropriation of any patents, copyrights, trademarks, trade names or other intellectual property or proprietary rights. In addition to the foregoing, Company hereby assigns to WCTC, and covenants to fully cooperate with WCTC in enforcing, all rights and warranties provided by any third-party manufacturer of any goods which are provided to WCTC hereunder.

Inspection; Acceptance – All goods and services provided hereunder are subject to inspection and approval by WCTC. WCTC reserves the right to reject and refuse acceptance of goods and/or services that are not in accordance with WCTC’s instructions and all applicable specifications and warranties, or that are otherwise unsatisfactory to WCTC in its reasonable discretion. Without limiting any other rights or remedies available to WCTC, if any goods and/or services are rejected WCTC may, at WCTC’s option,

(a) cancel the purchase order without charge or expense to WCTC, and require Company to reimburse WCTC for any amounts paid by WCTC for such rejected goods and/or services, and Company shall immediately reimburse WCTC for any damages incurred by WCTC in connection with Company’s provision of such defective goods and/or services, or (b) require Company to immediately deliver replacements for any rejected goods and reperform any rejected services in a manner acceptable to WCTC, and reimburse WCTC for any damages incurred by WCTC in connection with Company’s provision of such defective goods and/or services. Payment for any goods and/or services hereunder will not be deemed an acceptance thereof, and no inspection or acceptance will be deemed a waiver of any rights or remedies.

Intellectual Property Ownership; License – All ideas, concepts, designs, original works of authorship, reports, graphics, and all other work and material created, prepared, or acquired by Company and its personnel and agents for the project contracted by WCTC and provided to WCTC in the performance of Company’s obligations hereunder (collectively, “Work”) will be a “work made for hire” and automatically become the exclusive property of WCTC upon creation, preparation, or acquisition. Company shall assign any copyright to all Work and all rights incident thereto to WCTC. WCTC may use all Work free from any claim by Company thereafter, without obligation to pay Company compensation other than that which Company is already entitled to receive hereunder. Company shall execute, acknowledge, and deliver to WCTC any assignment or other documents which may be reasonably requested by WCTC and which Company has a right to do in order to confirm such ownership in WCTC. To the extent that any developments, discoveries, inventions, or improvements arise from this Agreement (“Developments”), Company shall disclose all such Developments promptly to WCTC. To the extent that Company has any ownership rights in the Developments, Company shall immediately assign all such rights to WCTC.

Company shall furnish any reasonable assistance WCTC requests in order to file and prosecute any patent application or otherwise pursue or protect WCTC’s rights to the Work or the Developments. In addition, Company shall assist WCTC in the enforcement of WCTC’s right in the Work and/or Developments. To the extent not Work or Developments, Company agrees to and hereby does grant to WCTC an irrevocable, non-exclusive, fully paid up, fully transferable, royalty free license to make, have made, repair, have repaired, use and sell any invention, improvement or discovery (whether or not patentable) that Company conceives, develops or first actually reduces to practice in the course of performing its obligations hereunder. Company agrees to and hereby does grant to WCTC: (a) an irrevocable, non-exclusive, fully paid up, fully transferable, royalty free license to reproduce, translate, publish, use and dispose of, and to authorize others to do so, any copyrighted or copyrightable material ordered hereunder, or incorporated in or supplied as a supplement with any goods or services; and (b) the right to reproduce, use and disclose for any purpose, all or any part of the reports, drawings, blueprints, data and technical information delivered or specified to be delivered to WCTC.

Company Expertise; Company Personnel – Company is an expert fully competent in all phases of the work involved in providing the goods and services under this Agreement. Company acknowledges WCTC’s reliance upon Company’s expertise. WCTC shall have the right, in its sole discretion, to require that Company immediately remove any personnel from performing services hereunder. In such an event, Company shall, upon WCTC’s request, promptly furnish replacement personnel with the requisite skills, training, and experience. WCTC’s exercise of, or failure to exercise, its rights under this provision will not in any way limit the obligations of Company to perform its obligations under this Agreement.

Indemnification and Defense of Suits – Company agrees to indemnify, hold harmless, and defend WCTC, its Board of Trustee, officers, agents, and employees from any and all liability, including claims, demands, damages, actions, or causes of action, together with any and all losses, costs, or expense, including attorney fees, arising from or relating to, or alleged to arise from or relate to: (a) any defect in any goods or services provided by Company, (b) any failure to comply with any specifications or requirements set forth in this ITB or this Agreement, or any other term of this Agreement, (c) WCTC’s enforcement of any provision of this Agreement; (d) any act or omission of Company, its affiliates or subcontractors, or any of their respective directors, officers, employees, representatives, and/or agents (collectively, the “Company Parties”) related to the provision, sale or use of any goods, services or deliverables provided hereunder, (e) any violation by any of the Company Parties or by any goods, services or deliverables provided hereunder, or in their provision or sale, of any law, statute, ordinance or administrative order, rule or regulation, or (f) any infringement by any goods, services, or deliverables of any patent, trademark, or other trade designation, trade secret, copyright, or other intellectual property right (other than infringement caused solely by specifications provided by WCTC).

Compliance with Policies – Company shall comply with all applicable WCTC policies that are applicable to Company and/or the goods or services that WCTC makes Company aware of. Without limiting the foregoing, Company shall ensure that all personnel while on WCTC’s site abide by the current procedures and regulations for personnel performing services on a WCTC site and all other reasonable safety, security, and other instructions and directions issued by WCTC, as well as all applicable federal, state, and local laws and regulations.

Nondiscrimination – In connection with the performance of work under this agreement, Company agrees not to discriminate against any employee or applicant for employment, student, or service provider because of age, race, color, sexual orientation, sex, creed, political persuasion, disability, or ancestry.

Public Records – Company understands that WCTC is bound by the Wisconsin Public Records Law, Wis. Stat. § 19.21, et. seq. (the “Public Records Law”). Pursuant to Wis. Stat. § 19.36(3), WCTC may be obligated to produce, to a third party, the records of Company that are “produced or collected” by the Company under this contract (“Records”). Company is therefore obligated to retain such Records and produce them to WCTC to the extent it is required under the Wisconsin Public Records Law. Company’s failure to maintain and produce Records shall constitute a material breach of the contract, and Company agrees to hold WCTC harmless from liability due to such breach, and shall indemnify WCTC from any damages or costs, including reasonable attorney’s fees, caused by Company’s failure to comply with this provision, the Public Records Law, or cause WCTC to fail to comply with the Public Records Law.

Amendment of Agreement; Waiver – The contract may only be modified by a written amendment to the contract, which is signed by both parties. No waiver of any of the terms of this Agreement is effective unless explicitly set forth in a writing signed by the waiving party. No failure to exercise, or delay in exercising, any right, remedy, power, or privilege arising from this Agreement operates, or may be construed, as a waiver thereof. No single or partial exercise of any right, remedy, power, or privilege hereunder precludes any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.

Applicable Law – This Agreement, including without limitation its validity, construction, and enforcement, is governed by and interpreted under the laws of the State of Wisconsin. In the event of a dispute involving this Agreement, any legal proceeding must be heard and determined exclusively in a Wisconsin state court or a federal court sitting in Waukesha County, Wisconsin. Each party irrevocably: (a) submits to the exclusive jurisdiction of such courts; (b) waives any objection to venue, including on the ground of forum non conveniens, to bringing a legal action in such courts; and (c) agrees not to bring any legal action relating to this Agreement except within the State of Wisconsin.

STATEMENT OF WORK

ITB 2526-12 Parts: Servo and Drive Trainers

SECTION I: INTRODUCTION

Waukesha County Technical College WCTC is accepting bids for Parts: Servo and Drive Trainers to assemble automation equipment at WCTC.

WCTC is one of 16 technical colleges in the Wisconsin Technical College System providing vocational, technical, and adult education. Located in Pewaukee, WI, WCTC’s main campus is 20 miles west of the City of Milwaukee and approximately 60 miles east of the state capital in Madison. The college has one satellite campus located in downtown Waukesha approximately 6 miles from the main campus. Annually more than 30,000 citizens take advantage of educational opportunities offered by WCTC.

Section II: SPECIFICATIONS

Additional specifications are on the Bid Form. Suppliers must complete the Bid Form; All specifications are the minimum acceptable. All requests for variations in the Specifications or equivalents must be submitted to Wtaylor9@WCTC.EDU and MShiels@wctc.edu by Monday 17 September, 2025, by 5:00 PM CST. The request must provide sufficient detail to verify that the part is equivalent in capabilities, quality levels, and factory support. Whether or not the requested variation Parts will need to be of quality construction and utilize quality components to endure daily use in a learning is of equal or greater quality will be at the sole discretion of WCTC. The supplier agrees to deliver the equipment at or before the lead time included on pricing form.

Deliver FOB Destination to:

Waukesha County Technical College (WCTC) Pewaukee Main Campus, I Building ATTN: Mike Shiels 800 Main Street, Pewaukee, WI 53072 mailto:Wtaylor9@WCTC.EDU

BID FORM

ITB 2526-12 Part: Servo and Drive Trainers

DUE: Friday 26 September 2025 NLT 2 PM (1400) Central Time

1. General All information requested by WCTC relating to the Invitation for Bid is attached to this Bid Form. Bidders must complete and submit the following:

1.1 Bid Form (Pages 11-15)

2. Bidder/Supplier Name (please type):

Company Name:

Name and Title of contact person:

Address:

Street City State Zip

Telephone: Email address:

3. Addendum(s)

List Addendum Numbers you have received (if applicable) _____, _____, ______, ______

4. Pricing

Description LINK QUAN

TITY

CO

ST

TOTAL

COST

Limit Switch (Wobble)

Limit Switch: 360 degree stainless steel spring (PN# AAP2T93Z11) | AutomationDirect

Limit Switch (Pluger)

Limit Switch: metal plunger with metal roller (PN# AAM2F12Z11) | AutomationDirect

Limit Switch (Side Head)

Limit Switch: side rotary lever with 18mm metal roller (PN# AAM2F43Z11) | AutomationDirect

Inductive Prox Sensor UnShielded

Inductive Proximity Sensor: 12mm diameter x 60mm body, 4mm range (PN# DW-AS-613-M12) | AutomationDirect https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/360_degree_rod_-a-_spring/aap2t93z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/360_degree_rod_-a-_spring/aap2t93z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/plunger_with_roller_actuator/aam2f12z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/plunger_with_roller_actuator/aam2f12z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/side_rotary_lever_with_roller_actuator/aam2f43z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/limit_switches/side_rotary_lever_with_roller_actuator/aam2f43z11 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/inductive_proximity_sensors/12mm_tubular/dw-as-613-m12 https://www.automationdirect.com/adc/shopping/catalog/sensors_-z-_encoders/inductive_proximity_sensors/12mm_tubular/dw-as-613-m12

Inductive Prox Sensor Shielded

Inductive Proximity Sensor: 12mm diameter x 60mm body, 4mm range (PN# DW-AS-621-M12) | AutomationDirect

Inductive Prox Sensor UnShielded Large Barrel

Inductive Proximity Sensor: 30mm diameter x 63.5mm body, 15mm range (PN# DW-AS-614-M30-002) | AutomationDirect

Capacitive Sensor Large

Capacitive Proximity Sensor: 30mm diameter x 92mm body, 15mm range (PN# CT2-AP-1H) | AutomationDirect

Capacitive Sensor Small

Capacitive Proximity Sensor: 12mm diameter x 59.8mm body, 6mm range (PN# CM1-AP-1H) | AutomationDirect

Ultrasonic Discrete Sensor

Ultrasonic Proximity Sensor: 18mm diameter x 60.4mm body, 40-300mm range (PN# UK6A-DN-0E) | AutomationDirect

Through Beam Light

Rectangular photo sensor: 0-20m range, through-beam pair (PN# QMRHD-0N-0F) | AutomationDirect

Diffused Beam Light

Tubular photo sensor: 5-800mm range, diffuse (PN# LTR- M12MA-PMS-603) | AutomationDirect

Retroreflecti ve Light

Rectangular photo sensor: 0.1-7m range, retroreflective (PN# QMIC-0P-0F) | AutomationDirect

Retroreflecti ve Light Polerized

Rectangular photo sensor: 0.1-5m range, polarized retroreflective (PN# QMRN-0N-0F) | AutomationDirect

Reflector Reflector: round, for M-TRX-A or M-TRX-B (PN# CD8) | AutomationDirect

Fiberoptic Sending Unit

Fiber Amplifier: 1-ch, teach-adj, NPN/PNP, 4-pin M8 Q/D (PN# OPT2040) | AutomationDirect

Fiberoptic End Diffused

Optical Fiber: plastic, M3 head, 60mm range (PN# OPT2050) | AutomationDirect

Fiberoptic Through Beam

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Pressure Sensor

Pressure Transmitter: 0 to 100 psig, ceramic element, 0-10VDC, 4-PIN M12 Q/D (PN# PTD25-10-0100H) | AutomationDirect

Temperatur e Type K

Temperature Sensor: Type K thermocouple, 32 to 900 deg F (PN# THMK-B02L06-01) | AutomationDirect

Temperatur e RTD

Temperature Sensor: Pt100 RTD, -58 to 302 deg F (PN# RTD1- 25N-030-H) | AutomationDirect

Temperatur e Display Output

Basic Temperature Controller: RTD or thermocouple input (PN# SLB4848-C2) | AutomationDirect

Signal Conditioner

Limit Alarm: current, voltage, RTD, thermocouple or potentiometer input (PN# SCU-3100) | AutomationDirect

Light Sensing Distance

Square photo sensor: 0.05-3.05m range, diffuse (PN# OPT2011) | AutomationDirect

Ultrasonic Distance

Ultrasonic Proximity Sensor: 18mm diameter x 60.4mm body, 40-300mm range (PN# UK6A-D2-0E) | AutomationDirect magnetostri ctive linear position

Linear Position Sensor: rodless slide, 300mm stroke (PN# WPG- A-M-0300-N) | AutomationDirect magnetostri ctive Cursor

Cursor: for Gefran WPG series magnetostrictive sensors (PN# PCUR220-1KJ) | AutomationDirect

LVDT Linear Position Sensor: fixed slide, 100mm stroke (PN# LZE13- 100A-00-10S) | AutomationDirect

Comepi safety switch, tongue (key) interlock

Safety Switch: tongue (key) interlock (PN# SP2K10W02) | AutomationDirect

Tongue Actuator Tongue (key): for Comepi SP2K and SDM2K series safety switches (PN# KEY3) | AutomationDirect

Safety Limit Switch

Safety Limit Switch: hinge lever with polyester roller (PN# LSPS- 171026) | AutomationDirect

Light Curtain

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Light Cable 5 pin

Connection Cable: 9.8ft/3m, M12 axial female to pigtail (PN# 7000-12241-2150300) | AutomationDirect

Light Cable 8 pin

Connection Cable: 9.8ft/3m, M12 axial female to pigtail (PN# 7000-17041-2920300) | AutomationDirect

Light Curtain Control https://www.automationdirect.com/adc/shopping/catalog/safety/ safety_relay_modules/ossd_-z- _light_curtain_safety_relays/lg5925-48-900-61

Safety Mat Safety Contact Mat: 12 x 24in, straight edge (PN# 1602-4107) | AutomationDirect

Safety matt edge

Contact Mat Trim Kit: for 12 x 24in safety mats (PN# 2010-0121) | AutomationDirect

Safety Edge Safety Contact Edge: 15 x 25mm, 2ft length (PN# 1502-4730) | AutomationDirect

Safety Edge Cap

Terminating Resistor End Cap: 8.2k ohm, for 15 x 25mm safety contact edge (PN# 1804-3721) | AutomationDirect

Safety Edge Cap Electrical

Safety Contact Edge End Cap: 3-pin male M8, for 15 x 25mm safety contact edge (PN# 1804-3741) | AutomationDirect

Saftey mat and edeg control

Safety Relay: safety mat/edges, 24 VDC (PN# LG5944-02-010-

24) | AutomationDirect

E-Stop Control

Safety Relay: emergency stop, 24 VDC (PN# LG5924-02-61-24) | AutomationDirect safety reed switch

Safety Switch Set: non-contact magnetic (PN# MPR-114013) | AutomationDirect

CONTACT

OR S00 7A

24VDC 1NC

SCRW

3RT20151BB41, Siemens SIRIUS 3RT20, IEC Magnetic Contactor: Non-Reversing, 3 Poles, 7 A, 24V DC Coil, 1NO, S00 Frame Size

Safety Relay

3NO1NC

24V AC/DC

Screw

3RT20151BB42, SIEMENS, SIRIUS 3RT20, IEC Magnetic Contactor: Non-Reversing, 3 Poles, 7 A, 24V DC Coil, 1NC, S00 Frame Size

Training pack CPU 1215C

ACDCRLY,

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