ITB 25-449 Rehabilitation of a Single Family Home Camden Ave.pdf

1 ITB #25-449

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380 www.geneseecountymi.gov

Chrystal Simpson, CPA

Chief Financial Officer

May 16, 2025

GENESEE COUNTY INVITATION TO BID (ITB) #25-449

Sealed bids will be received until 2:00 p.m. (EST), Wednesday, June 18, 2025, at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for Rehabilitation of a Single- Family Home under the Neighborhood Stabilization Program (NSP) for the currently vacant address: G- 3477 Camden Avenue, Burton, MI 48529.

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a copy of which is on file and available for inspection at the Genesee County Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS 8222016.

A mandatory walk-through inspection will be held on Wednesday, June 4, 2025, from 10:00 AM – 12:00 PM (EST) at G-3477 Camden Avenue, Burton, MI 48529. All contractors submitting a bid must attend this walk-through inspection and arrive within a reasonable time following the start of the walk-through. This walk-through will afford contractors the opportunity to inspect the home, measure, take pictures, and ask questions. An attendance sheet will be provided and will serve as a document verifying attendance.

To be awarded, firms must be deemed a qualified contractor to conduct rehabilitation work for the Genesee County Metropolitan Planning Commission (GCMPC).

Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid response with the bid number, bid name, bid due date and time, and your firm’s name. The bid request number and due date for this ITB are:

DUE DATE 2:00 PM (EST), Wednesday, June 18, 2025

QUESTIONS DUE Wednesday, May 28, 2025, 3:00 PM (EST)

MANDATORY WALK-THROUGH Wednesday, June 4, 2025, 10:00AM–12:00PM (EST)

POST WALK-THROUGH QUESTIONS DUE Thursday, June 5, 2025, before 5:00 PM (EST)

BID NUMBER #25-449

Rita Schubert, Purchasing Manager bid2\2025\25-449 Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov http://www.gc4me.com/ https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Purchasing%20Regulations%2006.12.2024.pdf http://www.geneseecountymi.gov/

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TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO BIDDERS

SECTION 2 – STANDARD TERMS & CONDITIONS

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

SECTION 4 – QUALIFICATIONS OF BIDDER

SECTION 5 – SCOPE OF WORK

SECTION 6 – INFORMATION REQUIRED FROM BIDDERS

SECTION 7 – EVALUATION CRITERIA & SELECTION PROCEDURE

SECTION 8 – INSURANCE REQUIRED FROM BIDDERS

FORMS………

SIGNATURE PAGE

GENESEE COUNTY INSURANCE CHECKLIST

FAMILIAL RELATIONSHIP SWORN STATEMENT

CONSTRUCTION WORK CONTRACT

EXHIBIT A……

EXHIBIT B……

EXHIBIT C……

3 ITB #25-449

ITB #25-449 REHABILITATION OF A SINGLE-FAMILY HOME

SECTION 1 – INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 2:00 p.m. (EST), Wednesday, June 18, 2025, at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m.

to 4:00 p.m., closed holidays, check website for closed days. Label the envelope containing the bid response as described on page 1. LATE BIDS AND BIDS SENT BY

FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. A mandatory walk-through meeting will be held on Wednesday, June 4, 2025, from 10:00 AM – 12:00 PM (EST) at G-3477 Camden Avenue, Burton, MI 48529. All contractors submitting a bid must attended this walk-through meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford contractors the opportunity to inspect the home, measure, take pictures, and ask questions. An attendance sheet will be provided and will serve as a document verifying attendance.

3. For bid to be awarded the bidder must be a qualified contractor. A contractor is qualified when their submission of RFQ 25-421 is received and approved by the GCMPC, and the bidder has received a CONTRACTOR APPROVAL LETTER issued by the GCMPC stating the firm is qualified. Contractors that are not currently listed as a qualified contractor by the bid due date will be given 60 business days to become qualified per RFQ 25-421. Failure to become qualified can result in loss of award.

4. Please carefully review this document. It provides information necessary to aid participating vendors in formulating a thorough response. A formal, comprehensive review period will be conducted to ensure that Genesee County selects the best possible vendor that will provide the best value and service.

5. Submit one original and one paper copy. After the bid closes you will be contacted to send the County an electronic copy of your bid via email. All bids become the property of Genesee County. The original must include a signature on the Signature Page of a person authorized to make a binding offer. Failure to provide the required number of duplicate copies may result in rejection of your proposal. Bids may not be submitted at the MITN site for this offering.

6. All submissions will be time stamped by an individual within the Office of Fiscal Service.

The only acceptable evidence of the time of receipt of the submissions is that of the time clock that resides within said department. It is each Bidder’s responsibility to ensure that its bid is time stamped by the Office of Fiscal Services by the deadline. This responsibility rests entirely with the Bidder, regardless of delays resulting from postal handling or for any other reasons. Bids will be accepted at any time during the normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as exception.

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7. Michigan Inter-governmental Trade Network – an alternate review of this bid under ITB #25-449 can be done at: https://www.bidnetdirect.com/mitn.

a. Genesee County has partnered with BidNet as part of the Michigan Inter-governmental Trade Network (MITN) and will post their bid opportunities to this site. As a vendor, you can register with Michigan Inter-governmental Trade Network (use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once Genesee County has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies. If you need help registering, please call Michigan Inter-governmental Trade Network support department toll free 1-800-835-4603.

8. All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this ITB, shall be made by and through the purchasing contact reference in this solicitation. No contact regarding this solicitation made with other County employees is permitted. Any violation of this condition may result in immediate rejection of bid.

9. All prospective bidders shall be responsible for routinely checking the Genesee County

Purchasing Department website at Current Bids (geneseecountymi.gov) for issued addenda and other relevant information. Genesee County shall not be responsible for the failure of a prospective bidder to obtain addenda and other information issued at any time related to this ITB.

10. A sample of a contract is attached to this ITB. After the award is made to the successful bidder, the County and the successful bidder will negotiate a final contract that substantially conforms to the Standard Proposed Contract. Any exceptions to the terms and conditions of the Standard Proposed Contract and this ITB must be clearly set forth in your bid and referenced on company letterhead. The County will not entertain negotiations to change any terms and conditions of the Standard Proposed Contract or ITB unless those changes are requested in your bid.

11. Insurance must be provided prior to the contract starting date and kept in full effect and compliance during the entire contract period. Insurance requirements are provided in the attached sample contract. Failure to comply with these provisions will cause termination of the agreement. The County of Genesee requires a signed Genesee County Insurance Requirements acknowledgement form with each bid submitted.

The contractor agrees to be responsible for any loss or damage to property or persons due to the performance of services herein contracted and further agrees to indemnify and defend the County of Genesee against all claims or demands whatsoever, and to hold the County of Genesee harmless from any loss or damage resulting therefrom.

County policy dictates that under no circumstances can the County agree to indemnify bidders pursuant to Michigan Law.

12. Bids must be submitted in the format outlined in SECTION 6 – Information required from Bidders to be deemed responsive.

https://www.bidnetdirect.com/mitn http://www.mitn.info/Genesee-County/Register.asp?ID=2340 https://www.mitn.info/Registration.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php

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13. Local Preference for Genesee County Businesses: Unless the funding source for the contract prohibits such preferences, within 5 business days of bid opening, if the lowest responsive responsible bidder is not a Genesee County Business a Genesee County Business who has submitted a responsive bid that is no more than 5% higher than the lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the event that there are multiple Preferred Businesses that would qualify for an opportunity to submit an amended bid, only the Preferred Business submitting the lowest qualifying bid may submit an amended bid. A Preferred Business, who is the lowest responsive responsible bidder, may not amend their bid pursuant to this section.

Amended bids submitted by Preferred Businesses in this manner shall be considered along with other responsive bids submitted by responsible bidders.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from qualified firms who can provide Rehabilitation of a Single-Family Home located at G-

3477 Camden Avenue, Burton, MI 48529.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on behalf of the Genesee County Metropolitan Planning Commission (GCMPC). The contact person is Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room 361, Flint, Michigan 48502, phone: (810)-257-3195, and rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Bid Bond: A bid bond is required upon submission of bid. Contractor must furnish a bid bond or cashier’s check (payable to Treasurer, County of Genesee) equal to five percent (5%) of the total amount of the submitted bid price.

4. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing and received no later than 3:00 PM (EST), Wednesday, May 28, 2025, to the Genesee County Purchasing Department as listed above. E-mail is the preferred method of contact for all inquiries concerning this ITB, and please entitle the subject line of your e-mail as follows: Question(s) for ITB # 25-449. No verbal interpretation to any respondent as to the meaning of any requirement stated in this ITB shall be binding on Genesee County. Contractors who attended the mandatory walk-through will also be allowed to submit questions no later than Thursday, June 5, 2025, before

5:00 PM.

5. Addenda: Genesee County reserves the right to amend and provide clarification of this ITB prior to the date for bid submission. In such an event, an addendum will be posted on the Purchasing Department website Current Bids (geneseecountymi.gov) Further, all proposers shall acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202023.pdf mailto:rschubert@geneseecountymi.gov https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.php

6 ITB #25-449

6. Bid Considerations: All costs incurred in the preparation of a response to this ITB or any costs prior to approval of the contract by Genesee County and formal notification to the selected bidder will be the responsibility of the respondent and will not be reimbursed by Genesee County. Bids should be prepared simply and economically, providing a straightforward, concise description of the bidder’s ability to meet the requirements of this ITB.

7. Responsive Bids: To ensure proper consideration, all bidders are encouraged to submit a complete response to this ITB using the format outlined in Section 6, INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper bids must be signed with an original signature of the official authorized to bind the bidder to its provisions.

8. Bid Modifications: Clarifications, modifications, or amendments to any bid that has been submitted, but prior to the Bid Opening Date, may be made only within the discretion and written approval of the Purchasing Administrator.

9. Withdrawal of Bid: Bids may only be withdrawn by a bidder with written notice prior to the date and time set for the opening of bids.

10. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding on the proposer for 120 calendar days following the due date.

11. Right to Reject: Genesee County reserves the right to reject any and all bids received in response to this ITB.

12. Disclosure: All information in an offeror’s bid is subject to disclosure under the provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments thereto. In the event that a bidder wishes to designate any portion of their submission as “confidential” or “proprietary,” the bidder must contact the Purchasing Manager prior to submission of the bid. All requests regarding disclosure and requests for confidentiality of a bid response to this ITB shall be submitted in writing and received no later than noon (EST), June 9, 2025, to the Genesee County Purchasing Department as listed above.

13. Errors, Omissions, and Discrepancies: If a Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in this ITB, it shall immediately notify the Genesee County Purchasing Manager of such error in writing and request modification or clarification of the document prior to the deadline for submitting questions. Genesee County will make modifications by issuing a written addendum. The Bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the Invitation to Bid prior to submitting a bid or it shall be waived.

14. Best and Final Offers: Discussions may be undertaken with those proposers whose bid, based on the evaluation criteria stated herein, has been determined to be reasonably susceptible of being selected for award. After discussions are held, and

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prior to award, proposers may be allowed the opportunity to submit revisions to their bids for the purpose of obtaining best and final offers.

During the aforementioned procedures, neither the names of any of the bidders nor the contents of any bid will be disclosed until the completion of negotiations and revision of bids (Best and Final Offers).

The contract that may be entered into will be awarded based on the bid response and, where applicable, the Best and Final Offer that is the most advantageous to Genesee County, per the evaluation criteria included in this ITB.

15. Prime Contractor Responsibilities: The successful offeror(s) shall be required to assume responsibility for all services offered in the bid regardless of who produces them. Further, the County will consider the successful offeror to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

16. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the Contractor without the expressed written consent of Genesee County.

17. Independent Contractor: It is understood and agreed to, by and between the Contractor and Genesee County, that any and all acts that the Contractor or its personnel, employees, and servants perform pursuant to the terms of the Contract shall be undertaken as independent contractors and not as employees of Genesee County by or with a contract or agreement, nor imposed any liability upon Genesee County. All acts and contracts of the Contractor shall be in its own name and not in the name of Genesee County.

18. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with additional parties without obtaining prior written approval of Genesee County. A condition of granting such approval is that such subcontractors shall be subject to all conditions and provisions of this contract. The Contractor shall be responsible for the performance of all subcontractors.

19. Statement of Exceptions: The bidder shall furnish a statement on company letterhead giving a complete description of all exceptions to the terms, conditions, and specifications set forth in the solicitation. Failure to furnish this statement shall mean that the bidder agrees to meet all requirements set forth in this solicitation.

20. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a result of this ITB, the ITB will serve as the basis for the contract. The contents of the bid of the successful offeror may become contractual obligations if a contract is issued.

Failure of the successful offeror to accept these obligations will result in cancellation of contract award.

21. Termination for Misrepresentation: If the successful bidder receives a contract and is subsequently found to have misrepresented any information in its bid and/or Best

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and Final Offer submission, the contract may be terminated at the discretion of Genesee County.

22. Acceptable Deviations: The decision of Genesee County shall be final as to what constitutes acceptable deviations from specification or requirements.

23. News Release: News releases pertaining to this ITB or the services to which it relates will not be made without prior written Genesee County approval, and then only in accordance with the instructions form the contract administrator. No information regarding the procurement and services shall be released without prior approval of the contract administrator.

24. Contract Award/Split Awards: The County reserves the right to award by item and/or group of items. The Bidder to who the award is made will be notified at the earliest possible date. Tentative acceptance of the bid, intent to recommend award of a contract and actual award of the contract will be provided by written notice sent to the Bidder at the address designated in the bid if a separate Agreement is required to be executed.

25. Surety Bonds: The following bonds are required for this project:

Performance Bond The successful proposer must provide a Performance Bond insuring the Contractor’s performance of awarded structures/project.

Payment Bond The successful proposer must provide a Materials & Labor Payment Bond insuring that the Contractor’s subcontractors will be paid according to their subcontracts.

26. General Conditions: The Performance and Payment Bonds must be issued by a surety authorized to issue bonds in the State of Michigan and must have a penal amount at least equal to 100% of the total amount due to the Contractor under this Agreement. In addition, the surety bonds must be submitted to the County as a condition of contract execution. The County reserves the right to reject any surety proposed by the successful proposer if the County, in its sole discretion, determines that the surety proposed by the successful proposer is unable to provide adequate protection for the County.

27. Payment: Progressive payments shall be made to the contractor, which will be agreed upon before execution of contract. Contractor will submit an invoice and upon approval, payment is remitted within 60 days.

28. Prevailing Wage: The successful proposer and all subcontractors are subject to federal Davis-Bacon Act requirements in addition to Genesee County’s Prevailing Wage Policy. Genesee County requires the rates of wages and fringe benefits to be paid to each class of construction mechanics by the contractor and all of his/her subcontractors, on this project, shall not be less than the wage and fringe benefits currently prevailing in the County of Genesee. A wage determinant is included in this specification.

The contractor shall be required to submit certified payroll reports to the County. The reports shall detail the rates of wages and fringe benefits paid to each class of

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construction mechanics by the contractor and all of his/her subcontractors. Further, the Certified Payroll Reports must be submitted by the contractor with all invoices for payment. Proposers shall submit a list of all construction mechanics called for in this project and possible contract.

The information shall include the corresponding prevailing wages and fringe benefits to be paid for each class of relevant construction mechanics

29. Debarment and Suspension: The contractor certifies to the best of its knowledge and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its’ principals, owners, officers, shareholders, key employees, directors and member partners: (1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (2) have not within a three-year period preceding this form been convicted of or had a civil judgement rendered against them from commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) are not presently indicted for or otherwise criminally charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in (2) of this certification; and , (4) have not within a three-year period preceding this bid had one or more public transactions (Federal, State or local) terminated for cause or default.

SECTION 4 – QUALIFICATIONS OF BIDDER

In order to qualify for award, a proposer shall have the capability in all respects to perform the work with integrity and reliability, which will assure good faith performance. This requirement shall include, but is not limited to, the availability of the appropriate financial, material, equipment, facility, personnel, ability, expertise, and experience necessary to meet all court requirements.

No bid will be considered from any proposer lacking the capability, qualifications, and the necessary experience for providing the services of a character similar to that required in this solicitation.

If a bidder does not convince the Genesee County Metropolitan Planning Commission that it possesses the above minimum qualifications with the bid submission, the Planning Commission shall not consider its bid for an award.

SECTION 5 – SCOPE OF WORK

The Genesee County Metropolitan Planning Commission (GCMPC), through the Genese County Neighborhood Stabilization Program, carries out the rehabilitation of vacant single-family properties in various locations around Genesee County. GCMPC is requesting bids to complete rehabilitation work on a property to bring the standards up to Section 8 Housing Quality Standards and meet necessary Michigan residential code and rehabilitation compliance.

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SECTION 6 – INFORMATION REQUIRED FROM BIDDERS

In order to be deemed responsive, bids must be submitted in the format outlined below:

1. Responsive bids must include and/or comply with the following:

A. Submit one (1) original and one (1) hardcopy of your bid B. Bid submitted by the due date and time C. Signed Signature Page D. Executed Insurance Checklist and insurance certificate and additional insured endorsement E. Familial Sworn Statement F. Completed Specs by Location/Trade – PLEASE GO TO THE FOLLOWING

LINK FOR THE BID FORM Current Bids (geneseecountymi.gov) (click on “Camden Ave Specs”)

G. Statement of Exceptions, see Section 1.10 and 3.19 for clarification.

H. Bid bond – furnish bid bond or cashier’s check (Payable to Genesee County

Treasurer) equal to 5% percent (5%) of the total amount of the submitted bid price.

I. Additional information and comments – any information that is believed to be pertinent by not specifically asked for elsewhere. Genesee County welcomes innovative and unique strategies from proposers.

Failure to provide all requested items may be sufficient cause for rejection of proposal response.

SECTION 7 – EVALUATION CRITERIA & SELECTION PROCEDURE

It is the intent of Genesee County to conduct a fair and comprehensive evaluation of all bids received. The ITB will be awarded to the offeror who submitted a bid that is most advantageous to Genesee County and other locals.

Responsive bids received in this ITB process will be reviewed and considered by an Evaluation Committee. Selection for final award will be approved solely by the Genesee County Board of Commissioners. Genesee County will provide oversight, administration, and monitoring of all contracted agency performance.

SECTION 8 – INSURANCE REQUIRED FROM BIDDERS

The Contractor shall at all times maintain in full force and effect for duration of the term of this agreement the following insurance coverages. All coverage shall be with insurance companies licensed and admitted to write business in the State of Michigan, having an AM Best rating of at least A- and acceptable to Genesee County. In addition, the County reserves the right to modify or waive at any time any applicable insurance requirements based on the scope of services provided at the discretion of the County’s Risk Manager or other authorized representative of the County.

Commercial General Liability Insurance on an “occurrence basis” with minimum limits of $1,000,000 per occurrence and a $2,000,000 aggregate limit.-. The policy shall name https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php

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Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds. Coverage shall be primary and non-contributory, including a waiver of subrogation in favor of the County.

Workers’ Compensation Insurance – as required by and in accordance with all applicable statutes of the State of Michigan, including Employers’ Liability Coverage.

Automobile Liability – Including Michigan No-Fault coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. Coverage shall include all owned, non-owned, and hired vehicles. Limits may be satisfied using primary and excess/umbrella liability policies. -. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds.

Builders Risk Coverage - is to be purchased to cover subject property for all risks of loss (including theft and sinkhole), subject to a waiver of coinsurance, and covering off-site storage, transit and installation risks as indicated in the Installation Floater and Motor Truck Cargo insurance described hereafter, if such coverages are not separately provided. If flood and/or earthquake risks exist, flood and earthquake insurance are to be purchased. If there is loss of income, extra expense and/or expediting expense exposure, such coverage is to be purchased. If boiler and machinery risks are involved, boiler and machinery insurance, including coverage for testing, is to be purchased. The Builders Risk insurance is to be endorsed to cover the interests of all parties, including the County and all vendors and subcontractors.

Umbrella Liability - in an amount not less than $1,000,000 per occurrence and $2,000,000 aggregate, including Products Completed Operations.

A licensee or its insurance broker shall notify the County of any cancellation or reduction in coverage within seven (7) days of receipt of insurer's notification to that effect. The contractor, licensee, permittee, or lessee shall forthwith obtain and submit proof of substitute insurance to the County Risk Manager within five (5) business days in the event of expiration or cancellation of coverage.

1.1 Insurance Certificate and Additional Insured Coverage

1. Certificate of Insurance – The contractor must provide a Certificate of Insurance evidencing the required insurance set forth above. The Certificate Holder should be listed as follows:

Genesee County Attn: Risk Management

1101 Beach Street, Flint, MI 48502

2. Endorsements In addition, the contractor must provide the following endorsements, including but not limited to:

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a. An additional insured endorsement (equivalent in coverage to ISO form CG 20 10 and CG 20 37) naming the "Genesee County, its officials, employees and agents, all boards, commissions and/or authorities and board members, including employees and volunteers thereof" as additional insureds under the general liability policy. No person or department should be identified as the additional insured. Coverage afforded shall be considered primary and any other insurance or self-insurance, maintained by or available to the County shall be considered secondary and/or excess.

b. An endorsement to each policy stating that such policy shall not be cancelled or reduced in coverage except after thirty (30) days prior written notice to County. Cancellation, material restriction, nonrenewal or lapse of any of the required policies shall be grounds for immediate termination of the Agreement by the County. If any of the required coverages expire during the term of the contract, the vendor shall deliver renewal certificates, endorsements, and/or policies to County at least ten (10) days prior to the expiration date.

In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

1.2 Indemnification

The Contractor agrees to indemnify, defend, and hold harmless the County, its officials, officers, agents, and employees from any and all claims, damages, or liability, including defense costs, arising out of the Contractor’s performance of the Services or presence on the County’s property or worksite. Contractor agrees that the insurance requirements specified in the contract do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of the Contract.

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FORMS

ITB #25-449 Rehabilitation of a Single-Family Home

Bid packet MUST include the following documents to be deemed responsive.

Required Document Checklist

Document Included

One (1) original and one (1) copy of your bid

Signed and Completed Signature Page

Insurance Checklist, insurance certificate and additional insured document(s)

Familial relationship sworn statement

Completed specs by location/trade

Statement of Exceptions (if applicable)

Bid bond or cashier’s check equal to 5% of your submitted bid price

Additional information and comments (if applicable)

NAME OF BIDDER:___________________________________________________________________

SERVICE ADDRESS:

CITY, STATE, ZIP:

CONTACT PHONE:

CONTACT EMAIL: ___________________________________________________________________

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SIGNATURE PAGE

GENESEE COUNTY ITB #25-449

Rehabilitation of a Single-Family Home

The undersigned represents that he or she:

1. is duly authorized to make binding offers on behalf of the company,

2. has read and understands all information, terms, and conditions in the ITB,

3. has not engaged in any collusive actions with any other potential proposers for this ITB,

4. hereby offers to enter into a binding contract with Genesee County for the products and services herein offered, if selected by Genesee County within 120 days from proposal due date,

5. certify that it, its principals, and its key employees are not “Iran linked businesses,” as that term is described in the Iran Economic Sanctions Act, P.A. 2012, No. 517, codified as MCL 129.311, et seq.

6. acknowledges the following addenda ___________________ issued as part of the ITB:

Conflict of Interest:

____To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other County contracts, or property interest for this proposal.

OR

____The undersigned firm by attachment to this form, submits information which may be a potential conflict of interest due to other County contracts, or property interest for this Proposal.

Exceptions to Solicitation and/or Standard Contract: NO_____ YES_____ (include attached statement)

Name (typed):

Signature: Title:

Date:

Company:

Federal Employee Identification Number (FEIN): _____________________

Contact Person of company representative for matters regarding this ITB

CONTACT NAME POSITION

MAILING ADDRESS CITY STATE ZIP CODE

PHONE FAX E-MAIL

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GENESEE COUNTY INSURANCE CHECKLIST

CONSTRUCTION ONTRACT FOR: ITB:25-449 – Rehabilitation of a Single-Family Home

Coverage Required Limits (Figures denote minimums)

X 1. Workers Compensation Statutory limits of Michigan

X 2. Employers’ Liability $500,000 accidental/disease $1,000,000 policy limit, disease Including Premises/Operations

X

3. General Liability $1,000,000 per occurrence with $2,000,000 aggregate Including Products/Completed Operations and Contractual Liability

4. Professional Liability $1,000,000 per occurrence with $2,000,000 aggregate Including errors and omissions

5. Medical Malpractice $200,000 per occurrence $800,000 in aggregate

X 6. Automobile liability $1,000,000 combined single limit each accident – Owned, Hired, Non-owned

X 7. Umbrella liability/Excess Coverage $1,000,000 BI & PD and PI

X

8. Genesee County named as an additional insured on other than worker’ compensation via endorsement.

A copy of the endorsement or evidence of blanket Additional Insured language in the policy must be included with the certificate.

X 9. Other Insurance Required: Builders’ Risk with Genesee County named as additional insured.

X 10. Best’s rating: A VIII or better, or its equivalent (Retention Group Financial Statements)

X 11. The Certificate must state bid number and title 25-449

Insurance Agent's Statement

I have reviewed the requirements with the bidder named below. In addition:

_____ The above required policies carry the following deductibles:

_____ Liability policies are occurrence _____ claims made _____

Insurance Agent Signature

Prospective Contractor’s Statement

I understand the insurance requirements and will comply in full if awarded the contract.

Contractor Signature

Required general insurance provisions are provided in the checklist above. These are based on the contract and exposures of the work to be completed under the contract. Modifications to this checklist may occur at any time prior to signing of the contract. Any changes will require approval by the vendor/contractor, the department, and County Risk Manager. To the degree possible, all changes will be made as soon as feasible.

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FAMILIAL RELATIONSHIP SWORN STATEMENT

_____________________________________________does hereby disclose that:

(Company Name)

_____ YES, There exists a familial relationship between the Genesee County representatives, members of their Board(s), Directors or Supervisor(s), officer(s) or employee(s) and the Owner(s), officer(s) or employee(s) of:

Disclosure Between

Name ______________________________ and Name ________________________________

Title _______________________________ Title ________________________________

Relationship __________________________ Relationship ___________________________

_____ NO, A familial relationship does not exist between the Genesee County representatives, members of their Board(s), Directors or Supervisor(s), officer(s) or employee(s) and the Owner(s), officer(s) or employee(s) of:

Name (printed) __________________________________ Position______________________________

Signature _______________________________________ Date

Notary Public (printed)

Signature _______________________________________ County

______________________________ Date _____________________________ My Commission

Expires _____________________________ Affix Notary Seal here:

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CONSTRUCTION WORK CONTRACT

This Contract for Professional Work (the “Contract”) is by and between the County of Genesee, a Michigan Municipal Corporation, whose principal place of business is located at 1101 Beach Street, Flint, Michigan 48502 (the “County”), and Contractor Name, a State Entity, whose principal place of business is located at Contractor Address (the “Contractor”) (the County and the Contractor together, the “Parties”).

1. Agreement and Authority

Execution of this Agreement is authorized by Resolution #_________ issued by the Genesee County Board of Commissioners.

2. Scope of Work

The Contractor agrees to perform the Work described on Exhibit A (the “Work”).

3. Work Schedule

3.1 Within 5 days of execution of this Contract, the County and the Contractor will cooperate to establish a schedule for performance of the Work (the “Work Schedule”) indicating the starting and completion dates for each portion of the Work, including any interim contractually required completion dates. The Work shall be scheduled in order to minimize disruption to County operations.

3.2 The Work Schedule shall indicate that the Work must be substantially complete within ____ days of execution of this Contract, with a date of final completion within ____ days of execution.

3.3 The Parties agree that time is of the essence for performance of this Contract, and any unjustified delay by the Contractor will result in damages to the County.

4. Compensation

The Contractor shall be paid a lump sum of $_____________ for the performance of the Work. The Contractor will be paid according to the Payment Schedule described in Exhibit B. Upon completion of the Work, the Contractor must provide to the County an invoice in a form acceptable to the County, along with any necessary supporting documentation. The County will pay the Contractor within sixty (60) days of the County’s acceptance of the invoice and supporting documentation.

5. Taxes

The County is a Michigan Municipal Corporation. The Contractor acknowledges that the County is exempt from Federal Excise Tax and Michigan Sales and Use Tax.

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6. Contract Administrator

The contract administrator for this Contract is [insert Contract Admin] (the “Contract Administrator”). The Contractor acknowledges that the Contract Administrator is the primary County contact for notices and instructions related to this Contract. The Contractor agrees to provide a copy of all notices related to this Contract to the Contract Administrator.

7. Inspection and Acceptance

All goods and equipment provided with the Work are received subject to inspection and testing. If goods are defective or fail to meet the specifications, the County shall have the right to reject the goods or to require the Contractor to correct the defects.

The Contractor shall correct the defects at no cost to the County or pay the County for expenses incurred by the County in correcting the defects. Rejected goods will be held for forty-five days after delivery awaiting instructions from the Contractor. After the forty-five-day period, the County will dispose of the goods and the County shall have no further liability to the Contractor. The Contractor is responsible for the costs of handling, packing, and transportation incurred in returning or disposing of defective or non-conforming goods.

8. Condition of Worksite

The Contractor must keep the worksite clean and free from the accumulation of waste materials and refuse caused by the performance of the Work. Upon completion of the Work, Contractor shall remove all waste materials, refuse, tools, equipment, machinery, and surplus materials, and shall leave the worksite in “broom-clean” condition.

9. Prevailing Wage Addendum

The Contractor acknowledges that Section 3-302(a) of the Genesee County Purchasing Regulations requires the Contractor and its subcontractors to pay laborers and mechanics not less than the prevailing wage rates and fringe benefits for corresponding classes of laborers and mechanics employed on similar projects in the area. The Contractor agrees to comply with the provisions of the Prevailing Wage Addendum attached as Exhibit C to this Contract.

10. Warranties

The Contractor warrants that:

10.1 The Work will be performed in a good and workmanlike manner and in accordance with generally acceptable practices in the construction industry.

10.2 For a period of one (1) year following completion of the Work, the Work and any goods provided with the Work shall conform to the specifications and be free of defects in workmanship or materials.

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10.3 The Contractor will comply with all federal, state, and local laws in the performance of the Work.

10.4 All materials furnished under this Agreement must be new unless otherwise specified in this Agreement.

10.5 The Contractor will comply with the requirements of any federal or state grants used to fund or support this Contract. Copies of any applicable grant agreements are available upon request

10.6 The Contractor will obtain and maintain all applicable licenses and permits necessary to provide the Work for the entire term of this Contract.

Breach of any of these warranties is cause for termination of this Contract. The Contractor agrees to indemnify, defend, and hold the County, its officials, officers, agents, and employees harmless from any and all claims, damages, or liability, including defense costs, arising out of the Contractor’s breach of these warranties.

11. Insurance Requirements and Indemnification

11.1 Insurance Requirements

The Contractor shall at all times maintain in full force and effect for duration of the term of this agreement the following insurance coverages. All coverage shall be with insurance companies licensed and admitted to write business in the State of Michigan, having an AM Best rating of at least A- and acceptable to Genesee County. In addition, the County reserves the right to modify or waive at any time any applicable insurance requirements based on the scope of services provided at the discretion of the County’s Risk Manager or other authorized representative of the County.

COMMERCIAL GENERAL LIABILITY: Occurrence form, with limits of liability not less than $1,000,000 per occurrence/$2,000,000 aggregate. Coverage shall include bodily injury, personal injury, property damage (broad form), premises/operations, blanket contractual liability, independent contractors’ coverage, products/completed operations, explosion, collapse and underground hazard, if applicable, and a per project aggregate. Limits may be satisfied using primary and excess/umbrella liability policies. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds. Coverage shall be primary and noncontributory with a waiver of subrogation in favor of Genesee County.

AUTOMOBILE LIABILITY: Including Michigan No-Fault coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. Coverage shall include all owned, non-owned, and hired vehicles. Limits may be satisfied using primary and excess/umbrella liability policies. -. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds.

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WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY: as required by and in accordance with all applicable statutes of the State of Michigan, including Employers’ Liability Coverage.

Worker’s Compensation – Required limits:

Coverage A – Coverage will include statutory requirements.

Coverage B – Employers Liability

$500,000 each Person $500,000 each Person by Disease $500,000 Policy Limit - Disease

BUILDERS RISK COVERAGE: is to be purchased to cover subject property for all risks of loss (including theft and sinkhole), subject to a waiver of coinsurance, and covering off-site storage, transit and installation risks as indicated in the Installation Floater and Motor Truck

Cargo insurance described hereafter, if such coverages are not separately provided. If flood and/or earthquake risks exist, flood and earthquake insurance are to be purchased. If there is loss of income, extra expense and/or expediting expense exposure, such coverage is to be purchased. If boiler and machinery risks are involved, boiler and machinery insurance, including coverage for testing, is to be purchased. The Builders Risk insurance is to be endorsed to cover the interests of all parties, including the County and all vendors and subcontractors.

OWNERS’ AND CONTRACTORS’ PROTECTIVE (OCP) LIABILITY INSURANCE: The Contractor shall procure and maintain during the life of this contract, a separate Owners’ and Contractors’ Protective Liability Policy with limits of liability not less than $1,000,000 per occurrence and aggregate combines single limit for Personal Injury, Bodily Injury, and Property Damage. Genesee County shall be “Named Insured” on said coverage. Thirty (30) days’ Notice of Cancellation shall apply to this policy.

CONTRACT BOND REQUIREMENTS: The contractor shall furnish satisfactory performance and/or lien bonds in every contract exceeding $50,000.00 (Fifty-Thousand Dollars) for the construction, alteration, or repair of any public building or public work or improvement of the County. The contractor shall furnish to the County at their own cost a performance bond and a payment bond which shall become binding upon the award of the contract to the contractor.

Such bonds shall be issued by a surety admitted in the state of Michigan and must be acceptable to the County. The penal sum of the bonds shall each be one hundred percent (100%) of the original Contract Price. MCL 129.201 et seq.

Required Insurance Documentation

1. Certificate of Insurance

The vendor must provide a Certificate of Insurance evidencing the required insurance set forth above. The Certificate of Insurance must reference the contract/bid number.

The Certificate Holder should be listed as follows:

Genesee County Attn: Risk Management

1101 Beach Street, Flint, MI 48502

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2. Endorsements The vendor/contractor must also provide the following endorsements, including but not limited to:

a. An additional insured endorsement (equivalent in coverage to ISO form CG 20 10 and CG 20 37) naming the "Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds" as additional insureds under the general liability policy. No person or department should be identified as the additional insured. Coverage afforded shall be considered primary and any other insurance or self- insurance, maintained by or available to the County shall be considered secondary and/or excess.

b. An endorsement to each policy stating that such policy shall not be cancelled or reduced in coverage except after thirty (30) days prior written notice to County.

Cancellation, material restriction, nonrenewal or lapse of any of the required policies shall be grounds for immediate termination of the Agreement by the County. If any of the required coverages expire during the term of the contract, the vendor shall deliver renewal certificates, endorsements, and/or policies to County at least ten (10) days prior to the expiration date.

c. A primary & noncontributory endorsement (equivalent in coverage to ISO form CG 20

01).

d. A waiver of subrogation endorsement (equivalent in coverage to ISO form CG 24 04).

In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

11.2 Indemnification

The Contractor agrees to indemnify, defend, and hold the County, its officials, officers, agents, and employees harmless from any and all claims, damages, or liability, including…