ITB 25-26-40 Addenda 1.pdf

This is an Addendum 1 to an Invitation to Bid (ITB 25/26-40) issued by the Florida Department of Revenue (FDOR) for mobile on-site shredding services. The addendum revises the procurement schedule for the solicitation, which seeks competitive pricing for scheduled and on-demand mobile on-site document destruction services across Leon County and all Florida counties where FDOR maintains office locations. Services include placement of locking bins at FDOR sites for scheduled pickups and non-recurring on-demand shredding requests. The revised procurement schedule establishes the following key deadlines: vendor question submission deadline of March 13, 2026, at 3:00 PM; Round 1 responses posted by April 9, 2026; Addendum 2 posting by April 9, 2026; Round 2 question deadline of April 23, 2026, at 5:00 PM; Round 2 responses posted by April 30, 2026; and bid opening on May 7, 2026, at 3:00 PM local time in Tallahassee, Florida. The original bid deadline referenced in the contract opportunity (March 31, 2026) has been superseded by this addendum. Intent to award is scheduled for posting on May 18, 2026, at 3:00 PM. The resulting contract will be effective for four years with no renewal options and may be awarded to single or multiple contractors on a county-by-county basis.

Bidders must acknowledge receipt of this addendum with their response or face potential disqualification. Fuel adjustment charges are not permitted in pricing submissions. The FDOR will impose a penalty of one percent of invoice cost for each workday that scheduled pickups are not completed within 24 hours of the agreed time, unless the contractor provides advance notice and arranges a mutually agreed reschedule. Bidders must be National Association of Information Destruction (NAID) certified with minimum three years of experience in mobile on-site shredding services. Six incumbent contractors currently hold expiring FDOR term contracts scheduled to terminate March 31, 2026. Contract funding is contingent on annual legislative appropriation, and no specific budget or award value has been disclosed. The FDOR will evaluate and award contracts based on county-by-county assessment of lowest responsive and responsible bids.