ITB-25-23 Reclaimed Water Transm Main.pdf

April 22, 2025

INVITATION TO BID

ITB-25-23

Sealed Bids will be received by the City of Winter Haven until 2:00 P.M., MAY 27, 2025, at our online solicitation platform for the following:

“Reclaimed Water Transmission Main Extension on County Road CR 653”

A public bid opening will be held immediately following the 2:00 deadline via Zoom at the following link:

https://mywinterhaven.zoom.us/j/86103034899?pwd=bg3qwReARwOy0wwLZnmV3iIpqc0uxo.1

The project specified shall be furnished in accordance with the Invitation To Bid, Specifications, and Terms and Conditions attached hereto and made a part hereof as if fully set forth herein and any other documents prepared for this bid.

Questions concerning this bid must be submitted on or before 2:00 p.m., May 16, to Pedro Berrios- Cintron at (pberrios@mywinterhaven.com). Questions received after this time may not be answered.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute – 119.01(1). (Do not submit any documents that you do not want to be made public).

NOTE: Bidders should submit bids on the Proposal and Bid form in Excel format furnished by the City. Please upload all other documents as one file for ease of access and to ensure receipt by the City. Please note the Affidavit form which must also be completed. W-9 should be attached to the bid. Payment will be rendered to the name and ID appearing on the W-9.

The City of Winter Haven reserves the right to reject any and all bids, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the Terms and Conditions referenced herein above.

Sincerely, Bethany Owen Bethany Owen

PROCUREMENT MANAGER

mailto:pberrios@mywinterhaven.com

LEGAL ADVERTISEMENT

The City of Winter Haven will receive Sealed Bids until 2:00 P.M., MAY 27, 2025.

“Reclaimed Water Transmission Main Extension on County Road CR 653”

A public bid opening will be held immediately following the 2:00 deadline via Zoom.

Prospective bidders may obtain copies of the Invitation To Bid from the following website:

https://app.negometrix.com/buyer/690

Advertise: April 23, 2025 https://app.negometrix.com/buyer/690

PROPOSAL AND BID FORM

Proposal to furnish all labor, materials, equipment, plant and supervision necessary for the “Reclaimed Water Transmission Main Extension on County Road CR 653”, in accordance with the Invitation To Bid, Scope of Work, Terms and Conditions, and any other documents prepared for this project.

ARTICLE 1

The Invitation To Bid, Terms and Conditions, and any other Contract documents prepared for this bid, and any addenda issued during the bidding period, are a part of this Proposal and Bid Form.

The Bidder received the following addenda during the bidding period:

Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________

The Bidder agrees to complete this project in accordance with the Contract Documents.

ARTICLE 2

The Bidder declares that he makes this proposal in good faith without collusion and without connection with any other person or persons bidding on this project.

Contractor must start within 20 days after receipt of Notice to proceed and project must be completed within 180 calendar days after receipt of Notice to Proceed.

The Bidder declares he has examined the bid documents, visited the site of this project, and fully acquainted himself with all conditions which may affect completion of this project.

ARTICLE 3

The Bidder includes with the Proposal and Bid Form a certified check, a cashier's check, U.S. government bond (at par value), or a bid bond payable to the City of Winter Haven in an amount not less than five percent (5%) of the base bid (if bid amount is $100,000 or more).

ARTICLE 4

The contractor agrees to pay liquidated damages of $ 500.00 / calendar day for every day past the 180 calendar days completion time that the project remains uncompleted. No additional time will be allotted for work stoppages not caused by a natural disaster or approved by the City of Winter Haven.

ARTICLE 5

The bidder, along with the Proposal and Bid Form, will provide a list of at least five (5) projects in similar scope and size, as specified in this Invitation.

PBF-1

Project Manager & Project name Job Date Location/City/State Phone Number & Email 1.

2.

3.

4.

5.

PROPOSAL AND BID FORM

The Bidder, proposes and agrees to furnish all plans, permits, labor, material, services, supplies and equipment, and perform the Work required for construction for each item listed on PBF-3.

A City of Winter Haven Procurement Card will be accepted as method of payment. ____ YES ____ NO

NOTE: if Bidder checks “yes” above, Bidder agrees that the City may use a City issued Mastercard for the payment of any and all invoices submitted as a result of the performance of this bid.

By signing and submitting this bid, the undersigned bidder hereby certifies that the company is not on the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria (for bid amounts of $1,000,000 or more). Any contract with the City of Winter Haven for goods and/or services of any amount, entered into on or after July 1, 2018, may be terminated at the sole option of the City of Winter Haven, at no cost to the City, if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel, or if the company is found to have submitted a false certification as provided under subsection (5) of F.S.287-135.

Date Name of Company

Authorized Signature Mailing Address

Title/Position City State Zip

Printed Name Email address

Federal Employer I.D. # (FEID) Telephone Number

State Registration # State Certification #

PBF-2

ITEM DESCRIPTION UNIT

PRICE AMOUNT

1 Mobilization/Demobilization (Not to Exceed 10% of Bid) 1 LS

2 Restoration, Erosion and Sediment Control, Utility Locates, and Pre-construction Video

1 LS

3 Maintenance of Traffic (MOT) 1 LS

4 As-Built Survey and Project Closeout 1 LS

5 Construction Testing and Staking 1 LS $ - 6 20" Fusible PVC DR 18 Reclaimed Water Main (HDD) 3,330 LF $ - 7 20" PVC DR 18 Reclaimed Water Main (Open Cut) 140 LF

8 14" HDPE DR 11 Reclaimed Water Main (HDD) 1,440 LF

9 14" PVC DR 11 Reclaimed Water Main (Open Cut) 20 LF

10 12" PVC DR 18 Reclaimed Water Main (Open Cut) 3,420 LF $ - 11 8" PVC DR 18 Reclaimed Water Main (Open Cut) 55 LF $ - 12 8" PVC DR 18 Force Main (Open Cut) 40 LF

QUANTITY

ITB-25-23

PROPOSAL AND BID FORM

CR 653 RWM INSTALL AND REROUTE FM

SUBMIT IN

EXCEL

13 6" PVC DR 18 Reclaimed Water Main (Open Cut) 10 LF

14 4" PVC DR 18 Reclaimed Water Main (Open Cut) 10 LF $ - 15 20" Fitting - 45° 2 EA $ - 16 20" Fitting - 11.25° 10 EA $ - 17 20" Gate Valve 5 EA $ - 18 20" x 6" Tee 1 EA $ - 19 20" Cap 1 EA $ - 20 14" Fitting - 11.25° 6 EA $ - 21 14"x12" Reducer 4 EA

22 12" Fitting - 90° 1 EA $ - 23 12" Fitting - 45° 3 EA $ - 24 12" Fitting - 22.5° 5 EA $ - 25 12" Fitting - 11.25° 2 EA

26 12" Gate Valve 4 EA $ - 27 12"x8" Tee 1 EA

28 12"x4" Tee 1 EA $ - 29 12"x6" Reducer 1 EA

30 10"x8" Tapping Sleeve and Valve 1 EA $ - 31 8" Fitting - 45° 1 EA $ - 32 8" Sleeve 1 EA

33 8" Gate Valve 4 EA $ - 34 8" Tee 1 EA

35 8" Cap 2 EA $ - 36 6" Fitting - 45° 2 EA $ - 37 6" Gate Valve 1 EA $ - 38 4" Gate Valve 1 EA

39 4" Cap 1 EA

40 2" Air Release Valve 8 EA

41 Fire Hydrant Assembly 1 EA $ - 42 Temporary Jumper Connection 2 EA $ - 43 Blow Off/ Flush Valve Assembly 1 EA

44 Connection to Existing Reclaimed Water Main 1 EA

45 Connection to Existing Force Main 1 EA

46 Splice Box 4 EA

47 Pull Box 8 EA $ - 48 2" SDR 11 HDPE Smooth Wall 17,150 LF

49 Asphalt Roadway Removal and Repair 104 SY

50 Curb Repair 44 LF

51 Driveway / Sidewalk Repair 305 SY

52 Roadway 1.25" Mill and Resurface 292 SY

PBF - 3

BID TOTAL (Sum of Items 1 thru 52):

Total Amount ($): ___________________________________________________________________________

Total Amount Written: _______________________________________________________________________

Bidder Signature: _______________________________________________________________________

Name of Bidder: _______________________________________________________________________

Date: ___________________

FOR THE CITY OF

for the Reclaimed Water Transmission Main Extension on County Road CR653

Prepared for

April 2025

TABLE OF CONTENTS

LEGAL ADVERTISEMENT

SECTION 1

INTRODUCTION

Part 1 Introduction

SECTION 2

GENERAL REQUIREMENTS

Part 1 Summary of Work Part 2 Coordination

Part 3 Measurement and Payment Part 4 Project Meetings Part 5 Safety and Health Plan Part 6 Submittals Part 7 Construction Photographs Part 8 Quality Control Part 9 Dust Control Part 10 Traffic Regulation Part 11 Project Identification and Signs Part 12 Project Cleaning Part 13 Project Record Documents

SECTION 3 SITE WORK

Part 1 Earthwork Part 2 Sodding Part 3 Removal and Replacement of

Paving

Part 4 Cement Concrete Sidewalks Part 5 Materials, Submittals, Installation and Handling

Part 6 Coupling & Connector for Burier Application

Part 7 Sewer Repairs Part 8 Buried Utility Markings Part 9 Reclaim Materials

SECTION 4

Part 1 Part 2

CONTRACTOR

REQUIREMENTS

General Contractor Qualifications General Contractor Experience

ATTACHMENTS

A – Vicinity map B – Change Order Form C – State of Florida FDEP Grant Agreement LPA0443 D – Plan set (loaded as a stand-alone document online due to size) E – Technical Specifications for Contract Documents (loaded as a stand-alone document)

(Remainder of this page left blank intentionally)

SECTION 5

GENERAL PROVISIONS

Part 1 Part 2 Part 3 Part 4 Part 5 Part 6 Part 7 Part 8 Part 9 Part 10 Part 11

Guarantee and Warranty Change Orders Schedule Back Charges Point of Contact Default Termination for Convenience Delay Force Majeure Claims and Contract Clarification Notice

Part 12 Inspection

SECTION 6

Part 1 Part 2

DIVISION OF

RESPONSIBILITIES

Contractor Responsibilities and Obligations Owner Responsibilities

SECTION 1 - INTRODUCTION

PART 1 - INTRODUCTION

1.1 DESCRIPTION:

The City of Winter Haven is soliciting bids from a licensed General Contractor for the CR 653 RWM Install and Reroute FM project in Winter Haven, FL 33881. The project consists of installing approximately 4900 feet of 12-inch PVC reclaim pipe from the south of Cunningham Rd to an existing 6-inch reclaim gate valve south of Lake Ashton subdivision as shown on the plan. Install approximately 3600 feet of 20-inch reclaim pipe from our existing 20-inch reclaim PVC pipe, east of Hwy 653, north of Cunningham Rd to the south of Eloise Loop Rd (Directional Drill No deeper than 10 feet to the top of the pipe). Along with the reclaim pipe, install approximately 8,500 feet of 2” fiber conduit.

Install an 8-inch PVC force main east of Hwy 653 near Cunningham Rd to connect to the existing 10-inch force main. Cap the existing force main at the same location and at the south of Coon Lake Rd as shown on the plan to abandon in place.

The project is partially funded through the State of Florida Department of Environmental Protection, Standard Grant Agreement LPA0443 (Attachment E). The awarded General Contractor shall conform to all requirements in the agreement and subsequent amendments to the agreement which may include but not limited to time extensions, and additional funding.

SECTION 2 – GENERAL REQUIREMENTS

PART 1 - SUMMARY OF WORK

1.2 DESCRIPTION:

A. Location: The Work locations include but are not limited to, County Road 653 within the rights-of-way in the City of Winter Haven, FL.

B. Work Included: The Work includes, but is not limited to, the following:

a. Permitting, DEP permit and County Right-of-Way permit and NPDES NOI.

b. Testing of force main and reclaim pipe for proper installation and performance.

c. All related site work including trench excavation, groundwater dewatering, disposal of excess excavated materials, bedding, backfill, compaction, road/drive subbase, paving, fencing, sodding, landscaping, and restoration of all disturbed areas.

d. Other miscellaneous work shown in the Specifications for a complete and operational system.

C. Related Work Specified Elsewhere

a. Coordination: Part 5

b. Traffic Regulation: Part 15

c. Site work, piping, structures, testing requirements are specified in Section

D. Removals, Relocations, and Rearrangements

a. Examine the existing site for the work of all trades which will influence the cost of the work under the bid. This work shall include removals, relocations and rearrangements which may interfere with, disturb or complicate the performance of the work under the general bid involving systems, equipment, and related service lines, which shall continue to be utilized as part of the finished project. The Contractor is responsible for all coordination in this regard.

b. Provide in the bid a sufficient amount to include all removals, relocations, rearrangements, and reconnections herein specified, necessary, or required to provide approved operation and coordination of the combined new and existing systems and equipment.

c. Provide in the bid a sufficient amount to include all temporary facilities required to maintain flows during the construction period, including bypass pumping, temporary piping, temporary metering, etc. The cost shall include the cost for all labor, tools, equipment and materials necessary.

1.3 MAINTAIN EXISTING WORKS

A. Continuous Operations Criteria:

a. The Contractor shall conduct operations in such a manner and sequence which shall neither result in a disruption of, nor interfere with, the functional workings of any existing utilities.

b. The Contractor shall furnish, install and operate any piping, equipment and appurtenances necessary to provide the temporary services/facilities required during construction including, but not limited to, bypass pumping, flow barriers, and diversions. Temporary facilities, if required, shall have pumping capacity equal to or greater than the existing maximum capacity of the piping as determined by their size and slope.

c. The Owner will operate and maintain all existing systems and equipment not modified or impacted by the project. The Contractor shall notify and coordinate with the Owner whenever Contractor’s temporary facilities or construction will interface with existing utilities.

B. Minimize Interference

a. The Contractor shall at all times conduct operations so as to interfere as little as possible with existing works. The Contractor shall develop a program, in cooperation with the Engineer and interested officials, which shall provide for the construction and putting into service of the new works in the most orderly manner possible. This program shall be adhered to except as deviations therefrom are expressly permitted

b. Work of connecting with, cutting into and reconstructing existing pipes or structures shall be planned to interfere with the operation of the existing facilities for the shortest possible time and when the demands on the facilities best permit such interference. It may be necessary to work outside of normal working hours to minimize interference. Before starting work which will interfere with the operation of existing facilities, the Contractor shall do all possible preparatory work and shall see that all tools, materials, and equipment are made ready and at hand.

1.4 SCHEDULE LIMITATIONS AND WORK RESTRICTIONS/ REQUIREMENTS

A. All Work shall be prohibited on Saturdays, Sundays, and legal holidays

B. All Work on weekdays shall be performed between the hours of 7:00 AM and 5:00

PM, except during emergencies or upon approval by Owner representative.

C. The Contractor shall request permission to work outside the work hours specified above at least 72-hours in advance of the proposed work. The Contractor shall not commence work outside of the work hours specified above unless or until granted such permission from the Owner and Engineer.

D. During school hours allow school traffic to pass through in the morning before closing any lanes, and again in the afternoon, if feasible, when school releases, per County.

E. Maintain Services:

a. Maintain all existing sewer services and prioritize existing failing systems for connection.

F. Traffic Control Plan:

a. A project-specific Traffic Control Plan shall be submitted prior to the Pre-

Construction Meeting (refer to Section 1 - Part 4.6). The Traffic Control Plan shall identify traffic management requirements for each distinct component of the project.

b. Contractor shall provide one lane for the passage of traffic within any work zone unless approved by the Owner.

c. Contractor shall not impede access to all residences and businesses at all times.

d. Contractor shall not impede access for garbage collection and mail services to all residences and businesses at all times.

e. Contractor shall not impede access for bus routes, schools, daycare facilities, etc. at all times. Contractor shall coordinate efforts with local school district to ensure access.

G. Proposed Road Closures:

a. Road closures shall be requested in writing and shall be initially approved by the Engineer and formally approved by Owner.

H. Pavement Maintenance:

a. The Contractor shall maintain pipe trenches with compacted gravel until pavement operations can be completed.

The Contractor shall maintain pipe trenches with the county spec. regulations.

HWY 653 South of Lake Ashton Subdivision

8 inch PVC 55

PART 2 - COORDINATION

2.1 DESCRIPTION

A. Contractor is required to work in close proximity to existing utilities. The Contractor, under this Contract, will be responsible for coordinating construction activities with Owner to ensure that services and safe working conditions are maintained.

B. Any damage to existing structures, equipment and property, accepted equipment or structures, and property; as a result of the Contractor's or their subcontractor's operations shall be made good by the Contractor at no additional cost to the Owner.

2.2 COORDINATION WITH OTHERS

A. City of Winter Haven:

a. Contractor shall coordinate access, egress, detours and traffic control, if required, at each site with the City of Winter Haven Police Department. The Contractor shall notify City of Winter Haven Police, Fire Department and Rescue Squad at least 24 hours in advance of any street closings or detours.

b. Contractor shall coordinate all work on City property with assigned Owner personnel.

c. All existing Owner assets (valves, hydrants, etc.) shall be operated and repaired by Owner representatives.

d. The Contractor shall be responsible for coordinating and maintaining public services to all public and private properties.

e. The Contractor shall provide the Owner and Engineer a construction schedule and shall be submitted in P6 Primavera / XER or Excel format indicating the times to perform the work required. The Contractor shall update the schedule with each application for payment and give one week notice before the start of any work. The Contractor shall daily communicate with the Field Inspector concerning updating the schedule, job progress, delay or early starts that affect the project.

B. Bi-weekly coordination meetings shall be held between the Contractor and Owner.

This meeting shall cover the following:

a. Two week look ahead required in P6 Primavera format required.

b. Project Schedule

c. Shop Drawing and O&M issues

d. Outstanding RFIs and Clarifications

e. Change Orders and Field Orders

f. Review of Record Drawing Information

g. Discussion/Resolution of any old issues

h. New issues discussion

i. Contractor’s Safety and Health Plan Updates.

C. CONTRACTOR'S USE OF PREMISES

A. Contractor shall have use of the premises within the limits shown on the

Drawings and as defined in the General Conditions for the performance of the Work.

B. Contractor work hours will be limited to 8:00AM to 5:00PM, Monday through Friday, except during emergencies. Any work outside these hours will require permission of the Owner and adequate notice.

C. Contractor shall assume full responsibility for security of all their and their subcontractors, materials and equipment stored on the site.

D. If directed by the Owner, Contractor shall move any stored items which interfere with operations of Owner.

E. Obtain and pay for use of additional storage or work areas if needed to perform the Work. Owner may have storage options available at no charge.

PART 3 - MEASUREMENT AND PAYMENT

3.1 DESCRIPTION

A. For lump sum items, payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed.

B. For unit-price items, payment shall be based on the actual amount of work accepted and for the actual amount of materials in place, as shown by final measurements.

a. All units of measurement shall be standard United States convention as applied to the specific items of work by tradition and as interpreted by the Engineer.

b. At the end of each day's work, the Contractor's Superintendent or other authorized representative of the Contractor shall meet with the Owner’s

Representative and determine the quantities of unit price work accomplished and/or completed during the workday.

c. Once each month the Contractor will prepare and submit a "Monthly Progress Summation" form categorizing the work performed and the materials stored for the month which shall be signed by both the Owner’s Representative and Contractor's Representative.

d. After the work is completed and before final payment is made, the Engineer will make final measurements to determine the quantities of various items of work accepted as the basis for final settlement.

3.2 SCOPE OF PAYMENT

A. Payments to the Contractor will be made for the actual quantities of the Contract items performed and accepted in accordance with the Contract Documents. Upon completion of construction, if these actual quantities show either an increase or decrease from the quantities given in the Proposal Form, the Contract Unit Prices will still prevail.

B. The Contractor shall accept in compensation, as herein provided, in full payment for furnishing all materials, labor, tools, equipment, and incidentals necessary to the completed work and for performing all work contemplated and embraced by the Contract; also for all loss or damage arising from the nature of the Work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the Work and until its final acceptance by the Engineer, and for all risks of every description connected with the prosecution of the work, except as provided herein, also for all expenses incurred in consequence of the suspension of the Work as herein authorized.

C. The payment of any partial estimate or of any retained percentage except by and under the approved final invoice, in no way shall affect the obligation of the Contractor to repair or renew any defective parts of the construction or to be responsible for all damage due to such defects.

3.3 PAYMENT FOR INCREASED OR DECREASED QUANTITIES

A. When alterations in the quantities of work not requiring supplemental agreements, as hereinbefore provided for, are ordered and performed, the Contractor shall accept payment in full at the Contract price for the actual quantities of work done. No allowance will be made for anticipated profits. Increased or decreased work involving supplemental agreements will be paid for as stipulated in such agreements.

3.4 OMITTED ITEMS

A. Should any items contained in the bid form be found unnecessary for the proper completion of the work contracted, the Engineer may eliminate such items from the Contract, and such action shall in no way invalidate the Contract, and no allowance will be made for items so eliminated in making final payment to the Contractor.

3.5 PARTIAL PAYMENTS

A. Partial payments shall be made monthly as the work progresses. Partial payments shall be made subject to the provisions of the Supplemental and General Conditions. Contractor's Partial Payment Requests shall be submitted in two parts; one part for EPA/DEP grant eligible quantities and one part for non-eligible quantities. The breakdown of quantities will be determined by the Engineer.

3.6 PAYMENT FOR MATERIAL DELIVERED

A. When requested by the Contractor and at the discretion of the Owner, payment may be made for all or part of the value of acceptable, non- perishable materials and equipment which are to be incorporated into bid items, have not been used and have been delivered to the construction site, or placed in storage places acceptable to the Owner. Payment shall be subject to the provisions of the General and Supplemental Conditions.

B. No payment shall be made upon fuels, supplies, lumber, false work, or other materials, or on temporary structures of any kind which are not a permanent part of the Contract.

3.7 FINAL PAYMENT

A. After final measurements are made by the Engineer, the Contractor will prepare a final quantity invoice of the amount of the Work performed and the value of such Work. Owner shall make final payments of the sum found due less retainages subject to provisions of the General and Supplemental Conditions.

3.8 INCIDENTAL WORK

A. Incidental work items for which separate payment will not be made includes, but is not limited to, the following items:

1. Construction photographs or videos.

2. Project Record Documents. (NTS-On large and highly detailed owner requirements project records or with a GIS component, it might make sense for this to be a bid item. See “AS BUILT SURVEY” bid item below)

3. Traffic control plan and traffic regulation.

4. Signs.

5. Clean-up and restoration of property.

6. Restoration of fences and other structures.

7. Cooperation and coordination with other Contractors and utility companies including related inspection costs and other costs (Refer to Section 01050).

8. Utility crossings and relocations, unless otherwise paid for.

9. Temporary utility services to buildings, as required to maintain service during construction.

10. Minor Items--such as relocation of signposts, guard rails, rock wall, mailboxes, curbs, traffic loop detectors, pavement markings, etc., damaged because of construction activities.

11. Maintenance of all existing sewer flows and repair of existing sewer pipes.

12. Temporary Construction Dewatering as necessary.

13. Dust control.

14. Erosion control.

15. Quality assurance testing.

16. Final cleaning of sewers and force mains.

17. Clearing, grubbing, and stripping.

18. Routine flagman services.

19. Construction schedules, bonds, insurance, shop drawings, warranties, guarantees, certifications, and other submittals required by the Contract Documents.

20. Repair and replacement of water lines under 2-inches in size, culverts, underdrains, and rock lined drainage trenches in streets and other utilities damaged by construction activities and corresponding proper disposal of removed materials unless otherwise paid for.

21. Weather protection.

22. Permits not otherwise paid for or provided by the Owner.

23. Visits to the project site or elsewhere by personnel or agents of the

Contractor, including manufacturer's representatives, as may be required.

24. All excavation except the test pits specifically shown or ordered by the

Engineer to establish sewer line and water line locations, earth excavation below grade, and rock excavation.

25. Contract administration and insurance.

26. Test pits to establish in place field soils density, groundwater conditions, or requirements for dewatering.

27. Pipe markings.

28. Replacement of unsuitable material above pipe bedding and backfill.

29. Earthwork

30. Test Pits for the Contractor’s Benefit

31. Disinfection cleaning and testing of installed water mains and blow-offs where shown on plans

32. Sewer service risers.

33. Removing and resetting of existing steps, guard rails, fences, walls, and non-paved brick or paver walkways disturbed during construction, other than those identified on the Drawings to be replaced.

34. Protection of existing block and stone retaining walls unless otherwise identified to be removed, relocated, or modified in the Drawings.

35. Installing temporary pavement markings on binder course that will not be surfaced within 14 days of installation.

36. Installing raised pavement markers and temporary symbols on the binder course within 48 hours of installing any section of the binder course and maintaining these throughout the project duration.

37. Locating and verifying the locations of water and sewer services within the limits of work. Capping or plugging existing underground utilities as shown on the plans and Dye testing as required to determine bulk heading and reconnection requirements.

38. Modifying, to include coring, patching and purging of existing sewer and drainage structures to accommodate new pipes as shown on plans.

39. Removal of temporary or permanent pavement markings, prior to paving. This includes removing markings that are applied on the winter binder layer, prior to installation of the wearing course.

40. Relocation, replacement and extension of all underground telephone, power, cable, data, gas, and all other private utility services from within the Rights of Way to the dwellings, structures, or meters. Flushing and final cleaning of the storm drain system.

41. Completion of the Storm Water Pollution Prevention Plan as well as required inspections, monitoring, and reporting.

3.9 DESCRIPTION OF PAY ITEMS

A. The following headings (01-09) describe the measurement of and payment for the work to be done under the respective items listed in the Bid Form.

B. Each unit or lump-sum price stated in the Bid Form shall constitute full compensation, as herein specified, for each item of the work completed.

(01) – Mobilization/Demobilization

C. Method of Measurement: Lump sum. Total of bid item shall not exceed 5% of Total Amount of the Bid.

D. Basis of Payment: Mobilization/demobilization costs are those costs of initiating and ending the contract. Payment for mobilization/demobilization shall be a lump sum at the price as stated in the Bid Form. Seventy-Five percent (75%) of the lump sum will be payable when the Contractor is operational on the site and the remaining 25% of the lump sum will be payable when the Contractor leaves the site following the completion of all contract work. For purposes of payment on this item, "Operational" shall mean the Contractor has provided all required and properly executed bonds and insurance certificates and the owner has approved the following: Construction Schedule, Erosion Control Plan, Traffic Control Plan, Project Sign (and installed), and Pre-Construction photographs/videos. Only one lump sum payment divided into the two partial payments described herein shall be made to cover all mobilization/demobilization costs throughout the entire contract.

(02) – Cleanup E. Method of Measurement: Cleanup will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

F. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

(03) – Bonding G. Method of Measurement: Bonding will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

H. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the entire Contract.

(04) – Site Layout/ Prep K. Method of Measurement: Site layout and prep will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

L. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the entire Contract.

(05) – Maintenance of Traffic M. Method of Measurement: Traffic regulation and control will be paid for at the Lump

Sum unit price as stated in the Bid Schedule.

N. Basis of Payment: Payment for traffic regulation and control shall constitute full compensation for all traffic regulation and control efforts and including all labor, materials, equipment, signage, and supervision required to provide comprehensive and professional traffic regulation and control at all project locations, excluding uniformed police officers and electronic message boards. The traffic control plan, temporary pavement markings for traffic re- routing, and pedestrian safety are included in this item. Payment under this item will be made for full-time dedicated flaggers only. Part-time flaggers will not be considered adequate. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

PART 4 - PROJECT MEETINGS

4.1 DESCRIPTION

A. Work Included: To enable orderly review during progress of the work, and to provide for systematic discussion of problems, the Engineer will conduct project meetings throughout the construction period.

B. Related work described elsewhere: The Contractor's relations with their subcontractors and materials suppliers and discussions relative thereto, are the Contractor's responsibility and are not part of project meetings content.

4.2 QUALITY ASSURANCE

A. Persons designated by the Contractor to attend and participate in the project meetings shall have all required authority to commit the Contractor to solutions agreed upon in the project meetings.

4.3 SUBMITTALS

A. Agenda items: To the maximum extent practicable, advise the Engineer at least 24 hours in advance of project meetings regarding all items to be added to the agenda.

B. Minutes: The Engineer will compile minutes of each project meeting and will furnish a copy to the Contractor and Owner. The Contractor may make and distribute such other copies as they wish.

4.4 MEETING SCHEDULE

A. Except as noted below for Preconstruction Meeting, project meetings will be held monthly. Coordinate as necessary to establish mutually acceptable schedule for meetings.

4.5 MEETING LOCATION

A. Meetings will be held at the job site unless the Owner and/or Engineer determine that virtual meetings are applicable and appropriate for any reason (e.g., COVID, Safety and Health Plan, etc.).

1. If meetings are required by Owner/Engineer to be held virtually, Engineer will host the meetings via Microsoft Teams/Zoom. All required meeting attendees are responsible for providing hardware necessary to view, share, be heard, and hear content of the meeting.

4.6 PRECONSTRUCTION MEETING

A. Preconstruction meeting will be scheduled within twenty days after the Effective

Date of the Agreement, but before the Contractor starts work at the site. Provide attendance by authorized representatives of the Contractor and all major subcontractors. The Engineer will advise other interested parties and request their attendance.

B. Minimum agenda: Distribute data on, and discuss:

1. Identification of key project personnel for Owner, Engineer, Contractor, funding/regulatory Agencies.

2. Responsibilities of Owner, Engineer, Resident Project Representative, Contractor.

3. Channels and procedures for communications.

4. Construction schedule, including sequence of critical work.

5. Easements, permits.

6. Contract Documents, including distribution of required copies of original documents and revisions.

7. Processing of Shop Drawings and other data submitted to the Engineer for review.

8. Processing of field decisions and Change Orders.

9. Rules and regulations governing performance of the Work, including funding/regulatory Agency requirements.

10. Procedures for safety and first aid, security, quality control, housekeeping, and other related matters.

4.7 PROJECT MEETINGS

A. Attendance: To the maximum extent practicable, assign the same person or persons to represent the Contractor at project meetings throughout progress of the Work. The Superintendent shall attend. Subcontractors, materials suppliers, and others may be invited to attend those project meetings in which their aspects of the Work are involved.

B. Minimum agenda:

1. Review, revise as necessary, and approved minutes of previous meeting.

2. Review progress of the Work since the last meeting, including the status of submittals for approval.

3. Review schedule of work to be accomplished prior to next meeting.

4. Discuss monthly partial payment requests.

5. Review status of change order requests and Work Directive Changes.

6. Identify problems which impede planned progress.

7. Develop corrective measures and procedures to regain the planned schedule.

8. Complete other current business.

PART 5 - SAFETY AND HEALTH PLAN

5.1 DESCRIPTION

A. Work Included:

1. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work, as outlined herein and in the General and Special Conditions of the Contract Documents.

2. Contractor shall comply with all Applicable Laws and Regulations related to the safety of persons or property, or for the protection of persons or property from damage, injury, illness, or loss; and shall erect and maintain all necessary safeguards for such safety and protection.

3. Contractor shall designate a qualified and experienced safety representative (OSHA defined "Competent Person") at the site whose duties and responsibilities shall be the prevention of accidents and maintaining and supervising of safety precautions and programs, including a "Job Hazards Analysis".

4. The Contractor shall be solely responsible to provide all labor, equipment, and utilities sufficient to ensure no construction noise, particulates, or odors, are allowed to accumulate to levels which adversely affect health or work in, or near the construction area.

5.2 SUBMITTALS

A. Submit the Contractor's site-specific Safety and Health Plan to the Engineer, in accordance with Section 01340. Submit hardcopy submittals, if required.

B. Submit updated Safety and Health Plans as necessary during the course of the project.

C. The Safety and Health Plan is provided “for information only” to inform the Owner, Engineer and Resident Project Representative of the project-specific safety program requirements; however, if the Safety and Health Plan is incomplete (e.g., missing elements relevant to the project work), inadequate (e.g., outdated qualifications) or not project-specific, it will be returned “revise and resubmit”.

Delays related to an incomplete Safety and Health Plan are the responsibility of the Contractor.

D. The Contractor will overview the plan with the Owner (and staff), Engineer

(and Resident Project Representative) prior to work beginning at the project site, and subsequently when/if the safety plan is updated.

E. Contractor's most current Safety and Health Plan shall be available at the construction site throughout the construction project.

5.3 ON-SITE COORDINATION MEETINGS

A. Contractor shall review key aspects of Safety and Health Plan at the Pre-

Construction Meeting, and subsequent on-site safety informational meeting.

B. Contractor shall report to Engineer and Owner at each progress meeting concerning compliance with the Safety and Health Plan for the most recent construction period and new considerations and requirements for the upcoming period.

C. Contractor shall hold weekly on-site coordination meetings with Resident Project Representative and Owner to ensure that Owner's staff is aware of key Safety and Health Plan requirements of the current phase of construction.

PART 6 - SUBMITTALS

6.1 DESCRIPTION

A. Work Included:

1. Submit all shop drawings, Manufacturers' certificates, project data, and samples required by the Specifications.

B. Related Work Specified Elsewhere:

1. Construction Schedules: Section 4 Part 3

2. Project Record Documents: Part 16

3. General Provisions: Section 4.

4. Attachments

C. Submittals: This project shall utilize either:

1. Submittals – Electronic via Email/FTP

a. The Contractor shall submit to the Engineer an electronic submittal of shop drawings in portable document format (PDF) transmitted via email or file transfer protocol (FTP). The Engineer shall return an electronic PDF of the submittal review comments to the Contractor for distribution to subcontractors, suppliers, and manufacturers. The electronic submittals shall serve as the electronic record of the project.

a. Shop drawings shall be considered “completed” once an action code of “0” or “1” has been attained, as specified below unless otherwise directed by the Engineer.

b. Once completed, the Contractor shall provide three sets (for Owner, Engineer, and Resident Project Representative, respectively).

c. Submittals shall be updated on a monthly basis, for those submittals completed during the preceding month.

2. Submittals – Electronic via Web-Based Software with Hard Copy for Record

a. The Contractor shall utilize the web-based software provided by the Contractor for the Project Team. The Contractor shall provide contact information for its members of the Project Team for the web based software. The Contractor shall conform to the format and workflow of the web-based software provided for the Project.

b. The Contractor shall submit to the Engineer an electronic submittal of shop drawings in portable document format (PDF) transmitted via the provided web-based software tool. The Engineer shall return an electronic PDF of the submittal review comments to the Contractor through the provided web-based software tool. The electronic submittals shall serve as the electronic record of the project.

c. In addition, completed shop drawings shall be provided in (paper) format, for the record, in accordance with the following requirements.

1. Shop drawings shall be considered “completed” once an action code of “0” or “1” has been attained, as specified below, unless otherwise directed by the Engineer.

2. Once completed, the Contractor shall provide three for Owner, Engineer, and Resident Project Representative, respectively).

3. Submittals shall be updated on a monthly basis, for those submittals completed during the preceding month.

6.2 SAMPLES

A. The Contractor shall submit samples when requested by the Engineer to establish conformance with the specifications, and as necessary to define color selections available. Submittals of “samples” shall be documented through the electronic submittal process by including a photograph of the item(s) and indicating the date the sample was mailed and/or delivered.

6.3 MANUFACTURER'S CERTIFICATES

A. Prior to accepting the installation, the Contractor shall submit manufacturer's certificates for each item specified.

B. Such manufacturer's certificates shall state that the equipment has been installed under either the continuous or periodic supervision of the manufacturer's authorized representative, that it has been adjusted and initially operated in the presence of the manufacturer's authorized representative, and that it is operating in accordance with the specified requirements, to the manufacturer's satisfaction.

All costs for meeting this requirement shall be included in the Contractor's bid price.

6.4 SUBMISSION REQUIREMENTS

A. Accompany submittals with a transmittal cover sheet, containing:

1. Date.

2. Project title and number.

3. Contractor's name and address.

4. The sequential shop drawing number for each shop drawing, project data and sample submitted shall be:

a. Specification Part number followed by a dash and then a sequential number beginning with 01 (e.g., 1-12-01).

b. Under limited situations when additional different pieces of equipment are submitted under the same specification part, those submittals shall be numbered sequentially (e.g. 1-12-01, 1-12-02, 112-03, etc.).

c. Resubmittals shall include an alphabetic suffix after the corresponding sequential number (e.g., 1-12-01A).

d. Notification of deviations from Contract Documents.

e. Other pertinent data.

B. A completed “Contractor Submittal Certification Form” (Attachment “E”) shall be attached to each hardcopy and electronic PDF of each shop drawing and must include:

1. Project name

2. Specification Section and sequential number with alphabet suffix for resubmittal

3. Description

4. Identification of deviations from Contract Documents.

5. Contractor's stamp, initialed or signed, certifying review of the submittal, verification of field measurements, and compliance with Contract Documents.

6. Where specified or when requested by the Engineer, manufacturer's certification that equipment, accessories, and shop painting meet or exceed the Specification requirements.

7. Where specified, manufacturer's guarantee.

C. Additional Requirements for Electronic Submittals:

1. Each individual shop drawing submittal shall be contained in one PDF.

2. The first page of the PDF shall be the Contractor Submittal Certification Form as described above.

3. The electronic PDF shall be exactly as submitted.

4. The electronic PDF shall include an electronic table of contents that is bookmarked for each section of the submittal.

5. The electronic PDF shall be configured such that is fully searchable.

6. PDF versions of 24x36 drawings shall be converted to 24 x 36 PDFs so as not to lose the clarity of the original drawing.

7. Electronic PDF submittals that are not submitted in accordance with the requirements stated above will not be reviewed by the Engineer.

8. Electronic submittals shall be transmitted via the protocol established in Part 1 above.

6.5 RESUBMISSION REQUIREMENTS

A. Revise initial submittals as required and resubmit as specified for initial submittal.

B. Indicate on submittals any changes which have been made other than those required by Engineer. All renumbering of shop drawings, relabeling of individual pieces or assemblies, or relocating of pieces or assemblies to other Drawings within the submittal shall be clearly brought to the attention of the Engineer. If relabeling of individual pieces or assemblies has taken place, the labels from the previous submittal shall be indicated to assist in comparing the original and resubmitted shop drawing.

C. All resubmittals shall include a summary of the previous submittal review comments with the vendors’ written response as to how the previous comments were addressed.

6.6 ENGINEER'S REVIEW

A. The review of shop and working drawings hereunder will be general only, and nothing contained in this specification shall relieve, diminish or alter in any respect the responsibilities of the Contractor under the Contract Documents and in particular, the specific responsibility of the Contractor for details of design and dimensions necessary for proper fitting and construction of the work as required by the Contract and for achieving the result and performance specified thereunder.

B. The Engineer's review comments will be summarized on a Submittal Review Form, which includes an action code. A description of each action code is provided below.

1. No Exceptions Taken (Status 0 on shop drawing log). The shop drawing complies with the Contract Document requirements. No changes or further information are required. Where appropriate, the submittal review form will be used to alert the Contractor, Owner, and Field personnel of remaining items within that specification section that still needs to be submitted.

2. Make Corrections Indicated (Status 1 on shop drawing log). The shop drawing complies with the Contract Document requirements except for minor changes, as indicated. Engineer requires that all comments will be addressed by the Contractor, unless otherwise notified in writing prior to execution of the relevant work.

3. Conditional to Remarks (Status 2 on shop drawing log). The shop drawing potentially complies with the Contract Document requirements, contingent upon satisfactory resolution of review comments. Remarks will explicitly list what information needs to be resubmitted. Resubmittal from the Contractor should include a cover letter or summary which indicates how each review comment has been addressed. This action code will not be used, or will be sparingly used, for electronic submittals.

4. Revise and Resubmit (Status 3 on shop drawing log). The shop drawing does not comply with the Contract Document requirement as submitted, but may with changes indicated and/or submission of additional information. The entire package must be resubmitted with the necessary information and a cover letter which indicates how each review comment has been addressed and where to find the information in the resubmittal.

5. Rejected (Status 4 on shop drawing log). The shop drawing does not comply with the Contract Document requirements, for the reasons indicated in the remarks, and is unacceptable.

6. For Information Only (Status 5 on shop drawing log). The shop drawing review was for information only.

7. In Review (Status 6 on shop drawing log).

8. The shop drawing is currently under review.

PART 7 - CONSTRUCTION PHOTOGRAPHS AND VIDEOS

7.1 DESCRIPTION

A. Work Included:

1. Pre-Construction Record: The Contractor shall take digital photographs and video to obtain a visual record of the project area prior to beginning any work at the project site.

2. Post-Construction Record: Contractor shall take digital photographs and video to obtain a visual record of the project area after the work has been completed.

Contractor shall take a minimum of 2 photographs of each project site after the work has been completed.

3. Notify Engineer at least three (3) working days prior to photographing or videoing the project area so Engineer may, at their option, observe.

7.2 QUALITY

A. Pre-Construction Record: Quality shall be such that the condition of existing pavement, curbing, driveway entrances, sidewalks, walls, doors, equipment, piping, etc.