ITB #25-159 Construction of Left Turn on Mt. Zion Road at Mt. Zion Primary School Page 2 of 221

TABLE OF CONTENTS

1. INFORMATION AND INSTRUCTIONS TO BIDDERS

2. SUBMITTAL CHECKLIST

3. INTRODUCTION

4. SCOPE OF SERVICES

5. MINIMUM REQUIREMENTS

6. PROJECT PLANS

7. STANDARD COUNTY AGREEMENT

8. APPENDICES:

Appendix A – Contract Compliance Requirements and Forms Appendix B – Bonding and Insurance Requirements Appendix C – Required Form Submittals Appendix D – Contract Compliance Requirements (LVP)……………………….. 63

9. ATTACHMENTS:

Attachment A – Scope of Services Attachment B – Bid Cost Form Attachment C – Draft County Contract

10. EXHIBITS:

Exhibit A – Project Specific Special Provisions Exhibit B – GDOT Standard Specifications Exhibit C – Utility Adjustment Schedules (UAS) Exhibit D – Project Plans

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ITB #25-159 CONSTRUCTION OF LEFT TURN ON MT. ZION ROAD

AT MT. ZION PRIMARY SCHOOL FOR CLAYTON COUNTY, GEORGIA

INFORMATION AND INSTRUCTIONS TO BIDDERS

1. Invitation to Bid: This Invitation to Bid (“ITB”) is for qualified Bidders (“Bidder” or “Bidders”) to provide the Construction of Left Turn on Mt. Zion Road at Mt. Zion Primary School Contract for Clayton County, Georgia. A detailed Scope of Services (“SOS”) is set forth in this ITB.

2. A detailed Scope of Services (“SOS”) is set forth in this ITB.

3. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the Clayton County Code of Ordinances. By submitting a Bid in reference to this solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the County’s Code of Ordinances, which ordinances are incorporated into this ITB by reference.

4. Minimum Qualifications: Each Bidder and team member shall have the minimum experience set forth in this ITB.

5. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Subcontractors.

6. Professional License: Bidder must attach a copy of any professional license required by this ITB with its response.

7. Business License: Bidder is requested to submit a copy of its current, valid business license with its Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a valid county or city business license. If Bidder is a joint venture, Bidder is requested to submit valid business licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

8. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer by County to enter into contract and shall not be construed by any Bidder to form a contract. This solicitation is only an invitation for offers from interested Bidders and no offer shall bind County. A Bidder’s bid constitutes a firm offer and may not be withdrawn except as provided in this ITB, the County’s Code of Ordinances and other applicable law.

9. Bid Duration: Bids submitted in response to this ITB must be valid for a period of One Hundred and Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.

10. Bid Submission Deadline: Responses to this ITB will be Responses to this ITB should be sent to https://www.bidnetdirect.com/georgia/claytoncounty by 3:00 P.M., Eastern Standard Time (EST) on Tuesday, December 9, 2025. To attend the Bid Opening, please register by sending an email to centralservicesbids@claytoncountyga.gov.

mailto:centralservicesbids@claytoncountyga.gov

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11. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for Thursday, November 13, 2025, at 10:00 A.M., EST., and will be hosted virtually by our staff and responsible person(s). Please register by sending an email to centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Bid Conference is non-mandatory for Bidders responding to this ITB. During the Pre-Bid Conference, the general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative.

Each Bidder must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. It should be emphasized, however, that nothing stated or discussed during the course of this Pre-bid conference shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents

12. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/claytoncounty on or before Thursday, November 20, 2025 by 3:00 P.M., EST. Questions received after the designated period shall not be considered. Any response made by the County will be provided in writing to all Bidders by addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the County’s website at https://www.bidnetdirect.com/georgia/claytoncounty . No Bidder may rely on any verbal response to any question submitted concerning this ITB.

13. All Bidders, and/or representatives of Bidders, seeking an award of a Clayton County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Department of Central Services employee named in the solicitation, between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners, unless specified otherwise herein. Attempting to influence the outcome of any given contract prior to a recommendation of award to the Board of Commissioners is strictly prohibited. The Director of Central Services will review alleged violations of this prohibition. If the Director of Central Services determines that such a communication has compromised the competitive process, the offer submitted by that Bidder may be disqualified from consideration for award, and that Bidder may, among other things, be placed on the Ineligible Source List. Violations of this prohibition may also be subject to prosecution under Federal, State or Local laws. Clayton County employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in the County's Ethics Code found in Article 2, Section 70-61, et seq. and all other applicable policies

14. Ownership of Bids: Each Bid submitted to the County shall become the property of the County, without compensation to a Bidder for the County’s use, in its discretion. The County shall not be liable for any Bid preparation costs incurred by Bidder.

15. Georgia Open Records Act: Information provided to the County is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 O.C.G.A. § 10-1-760 et seq.”. All such records shall be labeled as a trade secret or confidential and include the relevant cite to the Open Records Act.

mailto:centralservicesbids@claytoncountyga.gov https://www.bidnetdirect.com/georgia/claytoncounty

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16. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder must provide all bonds and a copy of all current certificates of insurance evidencing any existing policies issued for Bidder, as set forth in these requirements. For purposes of this section, “Bidder” shall mean an individual, corporation or other corporate entity submitting a Bid in connection with this solicitation, including each joint venture partner if Bidder is a joint venture.

17. Applicable County Small Local Business Program: To the extent applicable, the SLBE Programs applicable to this solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this ITB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable SLBE Programs. However, if the Georgia Department of Transportation requires compliance with its Disadvantaged Business Enterprise (DBE) Program, the County’s SLBE Program shall not be applicable.

18. Applicable Local Vendor Preference Program: The Local Vendor Preference Program applicable to this solicitation is set forth in Appendix D

19. Subcontractors and Manufacturers: Bidders are required to submit, in writing, the addresses of any proposed Subcontractors or equipment manufacturers listed in the Bid and may be required to submit other material information relative to proposed Subcontractors. County reserves the right to disapprove any proposed Subcontractors whose technical or financial ability, or resources, or experience are deemed inadequate.

20. Examination of Bid Documents:

Each Bidder is responsible for examining with appropriate care the complete ITB and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so shall be at the sole risk of the Bidder, who is deemed to have included all costs for performance of the Services in its Bid.

20.1 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies, errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the ITB. Replies to such notices may be made in the form of an addendum to the ITB, which will be issued simultaneously to all potential Bidders.

20.2 County may in accordance with applicable law, by addendum, modify any provision or part of the ITB at any time prior to the Bid due date and time.

20.3 Each Bidder must confirm Addenda have been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

20.4 The County may waive any technicalities and formalities. The County reserves the right to cancel the ITB in its entirety or any and all bids may be rejected in whole or in part as may be specified herein, where it is in the best interest of the County.

20.5 Pursuant to the Clayton County Code of Ordinance, Section 2-113 Bids may be disqualified by the Director of Central Services as a result of, but not necessarily limited to, the following reasons:

20.5.1 Failure to follow Clayton County's Bid schedule;

20.5.2 Failure to return applicable compliance and/or specification sheets;

20.5.3 Failure to return applicable addenda;

20.5.4 Failure to provide information on alternates or equivalents, when allowed or requested;

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20.5.5 Failure to provide bid bond when specifically stated will result in automatic rejection;

20.5.6 Failure of bidder to sign all requested documents;

20.5.7 Failure to submit Bid by deadline;

20.5.8 Failure of Contractor to extend prices;

20.5.9 Failure to hold firm pricing;

20.5.10 Failure to meet specified delivery requirements;

20.5.11 Prices for services or items that exceeds the department's budgeted amount allowed for those items;

20.5.12 A bid submitted by a Person on the Ineligible Source List;

20.5.13 A bid which is non-responsive;

20.5.14 A bid submitted by a Person having been determined in violation of Section 2-97 of the Purchasing Code; and/or

20.5.15 A bid submitted by a Person who has litigation pending against the County, or anyone representing a firm or business in litigation

21. Illegal Immigration Reform and Enforcement Act: This ITB is subject to the Illegal Immigration

Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Bidder must provide with its Bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein as Forms F6.6 and F6.7, Appendix C: Required Submittal Forms must be submitted with the Bid at the time of submission. Under state law, the County cannot consider any Bid which does not include the completed form F6.6. Where the business structure of a Bidder is such that Bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Bidder must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Bidder itself. Where the business structure of a Bidder does not require it to obtain an EIN, each entity comprising Bidder must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Bidders intending to do business with the County are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on County solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll.

22. Multiple Awards: The County reserves, in its sole discretion, the right to make one (1) award, no award, or award to multiple Bidders. The award(s) will be based on the Bid (s) in its entirety or by components.

23. Award and Execution of Contract: If the County awards a contract pursuant to this solicitation, the

County will prepare and forward to the Bidder a contract for execution substantially in the form of the Draft Contract included in this ITB. All Bidders shall thoroughly review the solicitation document prior to submitting a Bid. Any proposed revisions to the terms or language of this Draft Contract must be submitted in writing with the Bidder’s response to the Invitation to Bid ITB. Since proposed revisions may result in a Bid being rejected if the revisions are unacceptable to the County, Bidder should review any proposed revisions with an Authorized Representative having authority to execute the Contract.

Upon approval of the Bidder by the Clayton County Board of Commissioners, the County will provide the Bidder with three (3) unsigned contracts. The Bidder shall execute and return to the County three

(3) signed contracts, with required insurance certificates and other documents as listed in this ITB or required by the County, within no more than ten (10) calendar days from receipt of the contracts.

24. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this ITB.

https://e-verify.uscis.gov/enroll

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25. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict-of-interest provisions of this ITB. The County reserves the right to issue ITBs for specific projects that are independent of ITB #25-159 Construction of left turn at Mt. Zion Primary School for Clayton County, Georgia – except as stated in this ITB these Instructions, and the Notice to Bidders concerning Conflicts of Interests, Bidders under this ITB are not precluded from responding to such solicitations.

26. Tax Exemption Status: The County is exempt from Federal Excise Tax and Georgia Sales Tax with regard to goods and services purchased directly by Clayton County. Exemption certificates are furnished upon request.

27. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the Bidder. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the Contract throughout and will be deemed to be incorporated into the Contract the same as though herein written out in full.

28. TITLE VI SOLICITATION NOTICE - Clayton County, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit bids in response to this invitation and will not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives Federal funds or other Federal financial assistance.

29. COOPERATIVE PROCUREMENT- The County may permit other governmental entities to purchase the same commodity, equipment, or service from suppliers at the same price and under the same terms and conditions as extended to the County in a competitively procured contract.

Other governmental entities may utilize the County's competitively procured contracts as “piggyback” purchases if such contract stipulates allowance for such governmental entities to purchase the same commodity, equipment, or service from the supplier at the same price and under the same terms and conditions as extended to the County or if the governmental entity obtains written permission from the director and awarded supplier.

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ITB #25-159 CONSTRUCTION OF LEFT TURN ON MT. ZION ROAD AT MT. ZION

PRIMARY SCHOOL FOR CLAYTON COUNTY, GEORGIA

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your Bid.

2. It is the sole responsibility of each Bidder to ensure that their Bid is inclusive of all submittals outlined below or elsewhere in this ITB.

3. Failure to submit any of the items below may cause rejection of the Bid. Bidder must return each and every page of this ITB.

4. Bidders are required to submit responses to solicitations electronically for e-Bid solicitations only online at:

https://www.bidnetdirect.com/georgia/claytoncounty.The County will not consider any bid that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).

5. Any modifications to the Bid Cost Form may result in a bid being deemed Non-Responsive.

REQUIRED DOCUMENTATION INITIAL IF INCLUDED

1. BID SOLICITATION FORM

2. BID

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. BID COST FORM (ATTACHMENT B)

6. REQUIRED FORM SUBMITTALS (APPENDIX C)

F6.1 W-9 FORM

F6.2 NON-CONFLICT OF INTEREST

F6.3 NON-COLLUSION FORM

F6.4 BUSINESS ENTITY CERTIFICATE

F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.6 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.7 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – SUBCONTRACTOR AFFIDAVIT

F6.8 SUBCONTRACTOR INFORMATION FORM

F6.9 ACKNOWLEDGEMENT OF BIDDER

F6.10 REFERENCE AND RELEASE FORM

F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.12 EXCEPTION TO SPECIFICATION FORM

F6.13 CERTIFICATION OF ABSENCE OF CONFLICT OF INTEREST FOR

DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK

F6.14 CERTIFICATION OF DISQUALIFICATION OR REMOVAL

7. PROFESSIONAL LICENSES ______

8. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM

9. GDOT PREQUALIFICATION DOCUMENTATION

10. BID BOND

Print Name Title Date

Signature Firm Name

Email Address Phone Number

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ITB #25-159 CONSTRUCTION OF LEFT TURN ON MT. ZION ROAD AT MT. ZION

PRIMARY SCHOOL FOR CLAYTON COUNTY, GEORGIA

1. INTRODUCTION

The County is soliciting Bids from interested and qualified firms for the construction of left turn on Mt.

Zion Road at Mt. Zion Primary School for Clayton County, Georgia.

1.1 INTENT TO AWARD

The County intends to award to the overall lowest, responsive, and responsible Bidder;

however, the County reserves the right to make multiple awards, awards based on lowest unit cost, or no award.

1.1.1 Responsibility – The determination of the Bidder’s responsibility will be made by the

County based on whether the Bidder meets the following minimum standard requirements:

1.1.1.1 Has the appropriate and adequate technical experience required;

1.1.1.2 Has adequate personnel and equipment to perform the work expeditiously;

1.1.1.3 Ability to comply with the required or proposed delivery and installation schedule;

1.1.1.4 Has a satisfactory record of performance;

1.1.1.5 The ability of the Bidder to provide future maintenance and/or service;

1.1.1.6 Has adequate financial means to meet obligations incidental to the work; and

1.1.1.7 Such other factors as the County deem to be pertinent to either the bid or the contract.

1.1.2 Responsiveness – The determination of the Bidder’s responsiveness will be made by the County based on a consideration of whether the Bidder has submitted complete Bid documents meeting Bid requirements without irregularities, exclusions, special conditions, or alternative Bids for any item unless specifically requested in the solicitation.

1.2 SUB-CONSULTANTS AND SUBCONTRACTORS

1.2.1 Bidder must ensure the responsibility standards for each of its Sub-Consultants and

Subcontractors as listed below and in each and every part of this ITB. Verification must include documentation that each Sub-Consultant or Subcontractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this ITB, any governmental agency having over the matter, or any law or regulation pertaining to the work or requirements. Bidder shall not furnish any statement, representation, or certification in connection with Sub- Consultants or Subcontractors that is materially false, deceptive, incorrect or incomplete. Failure of the Bidder to provide information concerning the responsibility of any Sub-Consultant or Subcontractor may result in a finding that the Bidder is not responsible.

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1.2.2 All proposed Sub-Consultants and Subcontractors must be listed in the Bidder’s response. Bidder shall ensure that all proposed Subcontractors have adequate personnel, past experience, adequate facilities, finances and business systems to perform the scope of services. The County reserves the right to approve all Subcontractors and Sub-Consultants on this ITB.

1.2.3 Bidder has the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub-Consultants and Subcontractors engaged in the work of this ITB. The lack of a valid license from the Bidder or any Sub- Consultant or Subcontractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Bidder, and the removal of any unlicensed entity from the project. In the event Bidder, a Sub-Consultant or Subcontractor is required to be licensed or certified as a condition precedent to providing goods or services under this ITB, the revocation or loss of such license or certification may result in immediate termination of the Bidder’s Contract effective as of the date on which the license or certification is no longer in effect.

1.2.4 All Sub-Consultants and Subcontractors must be approved by the County prior to performing. Consultant must receive written permission to add Sub-Consultants or Subcontractors not initially submitted with Bidder’s response. Sub-Consultants and Subcontractors shall not sub-contract any portion of their work pursuant this ITB without the written consent of the County. Failure of the Bidder to obtain from the County prior approval of each Sub-Consultant or Subcontractor performing work on the project may result in suspension of work by that Subcontractor, removal of work performed by unapproved Subcontractor(s) and all permissible sanctions against the Bidder.

1.3 TERM OF CONTRACT

The Contractor must begin work within fourteen (14) days of receiving the NTP from the County.

The Contractor will mobilize with sufficient forces such that all Work is completed within three hundred and sixty-five (365) calendar days.

2. SCOPE OF SERVICES

The Bidder shall provide Construction of Left Turn on Mt. Zion Road at Mt. Zion Primary School in Clayton County, Georgia as specified by this ITB and Attachment A Scope of Services, attached hereto or incorporated herein by reference.

3. MINIMUM REQUIREMENTS

3.1 Except as noted, this Project will follow current Georgia Department of Transportation (GDOT) State of Georgia Standard Specifications – Construction of Transportation Systems, 2021 Edition, and applicable Special Provisions and Supplement Specifications along with the GDOT English Standards and details for the Construction of Roadways and Bridges; all materials and workmanship associated with this Project shall meet GDOT Specifications for construction materials, methods, and procedures for the construction of Roadways and Bridges. The Contractor shall use suppliers on the appropriate GDOT Qualified Products List (QPL).

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3.2 Bidder must be prequalified with the Georgia Department of Transportation (GDOT) as a Prime Construction Contractor and have five (5) verifiable years of experience in construction of similar projects. All Sub-Contractor(s) proposed for this project are also required to be prequalified or registered with GDOT as a Sub-Contractor(s). Please be sure to include the necessary references to support this requirement in Appendix C, Required Form Submittals, F6.10 – Reference and Release Form.

3.3 A County Construction Engineering Inspector (CEI) will be onsite for the duration of the construction activities. All communication from the Bidder will be directed to the CEI. The County’s CEI will monitor and inspect the work as it progresses.

3.4 Bidder must have an inspector who meets the requirements of a “Certified Person” by the Georgia Soil and Water Conservation Commission (GSWCC) Fundamentals Seminar Level IA assigned to the project.

3.5 Bidder’s project supervisor must have a minimum of one (1) year of experience directly related to work site traffic control and be certified as a Worksite Traffic Control Supervisor by the American Traffic Safety Services Association or an equivalent national organization.

3.6 The Bidder shall be responsible for compliance with the National Pollutant Discharge Elimination System (NPDES) Permit. This includes the filing of the Notice of Intent (NOI) and filing of the Notice of Termination (NOT). Best Management Practices (BMPs) must be utilized and maintained per Exhibit A – Project Specific Special Provisions, Exhibit B - GDOT Specifications, and Exhibit C Utility Adjustment Schedules (UAS), and Exhibit D - Project Plans, attached hereto and incorporated herein by reference.

4. PROJECT PLANS

Project Plans are attached hereto as Exhibit D.

5. STANDARD COUNTY CONTRACT

The Draft Agreement, Attachment “C”, attached hereto and incorporated herein by reference is a standard County document which should be thoroughly reviewed by all Bidders prior to submitting a bid. Refer to Information and Instructions to Bidders, Award and Execution of Agreement in this ITB. Modification or additions to the County’s Standard Contract shall not be entertained after the receipt of bids.

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APPENDIX A

CONTRACT COMPLIANCE REQUIREMENTS

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APPENDIX A: CONTRACT COMPLIANCE REQUIREMENTS

SMALL LOCAL BUSINESS ENTERPRISE (SLBE)

PROGRAM

Clayton County has implemented a Small Local Business Program to promote full and open competition in all government procurement and purchasing. Clayton County has set a standard goal for contracts (subject to a contract-by-contract review under §2-145 of the Clayton County Small Local Business and Procurement Ordinance).

This project has a twenty (20%) percent SLBE subcontracting goal, which means the Bidder must utilize or make a good faith effort to utilize, SLBE’s certified with Clayton County. The County will use the information contained on the forms to determine the responsiveness and for recordkeeping purposes to track the utilization of SLBE’s. Clayton County encourages firms to utilize small businesses whenever possible.

SLBE means a locally-based small business operating inside or outside of Clayton County, which meets the following criteria:

1. Demonstrates that the firm's gross revenues or number of employees averaged over the past three years, inclusive of any affiliates as defined by 13 C.F.R. § 121.103 et al., does not exceed the size standards as defined pursuant to 13 C.F.R. §121.201 et al. which can be found at:

http://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf;

2. Demonstrates that the net worth of each owner does not exceed $2,047,000.00 exclusive of principal residence and the value of the SLBE;

3. Provides information regarding the ethnicity and gender of its original owners; and

4. Demonstrates that the firm is located or has an office in Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale, or Spalding

Sub-contractor participation is required to be submitted as part of the proposal submission by each Bidder. Award of the contract is conditioned upon satisfaction of the SLBE requirements. If the SLBE participation does not meet the goals, the Bidder will be required to submit evidence demonstrating that “good faith efforts” were made to meet the goal. An SLBE Prime Contractor may self-perform up to ½ of the required SLBE percentage. (Example: 15% SLBE goal, SLBE Prime perform up to 7.5%)

SLBE’s must perform a commercially useful function, which means performance or provision of real and actual services under a contract or subcontract with Clayton County. Factors such as the nature and amount of work subcontracted; whether the SLBE has the skill and expertise to perform the work for which it has been certified; whether the SLBE actually performs, manages or supervises the work; and whether the SLBE intends to purchase commodities and/or services from a non-SLBE and simply resell them will be considered in determining if the SLBE is performing a commercially useful function.

This package contains the following forms that are required to submit along with their bid: DO NOT OMIT OR LEAVE BLANK

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1. Statement of Successful Sub-contractors – A1

2. Statement of Interested Sub-contractors/Vendors – A2

3. Statement of Bid Proposals/Price Quotations – A3

4. Good Faith Efforts – A4: Submitted evidence demonstrating that good faith efforts were made to meet the goal.

5. Good Faith Efforts Checklist – A5: A checklist demonstrating the necessary documentation needed that is evidence that good faith effort was indeed made.

6. Letter of Intent to Perform as a Sub-contractor – A6 Submitted for each subcontractor. Any changes to the subcontractors listed in the bid must be approved by the Contract Compliance Division.

7. Subcontractor Substitution Request Post Award – A7 (THIS FORM IS NOT

REQUIRED TO BE SUBMITTED WITH RESPONSE)

8. SLBE Compliance Affidavit -A8 This for should be notarized and submitted affirming adherence to SLBE goal and the use of subcontractors on the project.

Addition/Removal or substitution of subcontractors MUST be approved by the Contract Compliance Division PRIOR to the sub performing work.

Monthly Utilization Reports are submitted on a monthly basis after the project has begun. ALL Monthly payment reports are to be submitted via online submission at https://claytoncounty.gob2g.com/

Primes are required to report payments as well as NON ACTIVITY on a MONTHLY basis. Proof of sub payments documentation MUST also be uploaded into the reporting system at the time of payment reports. Tracking will take place on ALL subs, not just the certified firms, Letter of intent must be provided for EACH intended subcontractor on the project regardless of certification status.

Quarterly Subcontractor Performance Evaluations are required to be submitted for all subcontractors with sub agreements valued as $25,000 and above.

A Compliance Kickoff will be scheduled to be held with the awarded bidder directly after the project kickoff meeting. This is a mandatory meeting to discuss compliance requirements on Clayton County projects for all contracts with certified SLBEs and/or sub agreements valued as $25,000 and above.

Contact CCD at CentralServices.ContractCompliance@claytoncountyga.gov for any compliance related questions.

By signing the bid, the Bidder is certifying that it has complied with the requirements of this Program. Please contact the Contract Compliance Division for a list of certified SLBE’s.

https://claytoncounty.gob2g.com/ mailto:CentralServices.ContractCompliance@claytoncountyga.gov

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Form A7

Central Services

This form must be approved by the Clayton County Central Services Department Director before terminating a contract with an SLBE subcontractor or NON-certified subcontractor once the bid has been opened or the proposals have been submitted. Please complete and submit this form to CentralServices.ContractCompliance@claytoncountyga.gov

Prime Contractor Information:

Prime Contractor Name:___________________________ Contract/Project Title: _________________

Name of Authorized Representative for Prime Contractor:

Email: _______________________________________ Phone: ________________

Signature of Authorized Representative: ____________________________ Date:

For Subcontractor Substitution Requests:

Subcontractor Name

Work Description Total Subcontract

Amount

SLBE or

NON

Current Subcontractor

Proposed Substitution

Explanation of the reason for the Substitution Request:

SUBCONTRACTOR SUBSTITUTION & ADDITION /POST-

AWARD REQUEST

Bid/Proposal/Contract Reference No. _______________

THIS FORM IS NOT REQUIRED TO BE SUBMITTED WITH BID

mailto:CentralServices.ContractCompliance@claytoncountyga.gov

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Name of Authorized Representative for Proposed Substitution:

Signature of Authorized Representative: _____________________________________ Date:

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EXHIBIT A8

SLBE PARTICIPATION GOAL

SMALL LOCAL BUSINESS PARTICIPATION COMPLIANCE AFFIDAVIT

The SLBE participation goal for this Project as stated in Appendix A of this document.

Bidder/Proponent hereby agrees that if it shall be successful in the award of the contract for this bid/proposal, it will fully adhere to all the requirements set forth in this Contract with regard to utilizing SLBEs as subcontractors. If bidder/proposer shall fail to adhere to such goals as herein stated, the County may take such action as it deems appropriate, including but not limited to enforcement of the goals, cancelling, or modifying the bidder/proposer’s contract, requiring bidder/proposer to forfeit some or all of the retainage, and/or suspending it from future contracts, or otherwise penalizing the proposer/bidder.

Bidder/Proponent hereby agrees to comply with the SLBE participation goal for this Project

Proposer: _______________________________________

EEV *User ID __________________

Authorized Signature: ______________________________

Date:_______________________

Title: __________________________________________

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF

________________ 2025 _____________________________________ (Seal)

Notary Public

My Commission Expires: ________________

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APPENDIX B

BONDING AND INSURANCE REQUIREMENTS

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APPENDIX B

BONDING AND INSURANCE REQUIREMENTS

A. Bonding Requirements

1. Whenever a bond is provided, it shall be executed by a Surety licensed to write surety insurance in the State of Georgia and the attached Bond Forms shall be utilized.

2. The successful Bidder shall give a Contract Bid Bond, Performance Bond and a

Payment Bond, post a Bid Bond of five percent (5%) of the bid price, a Payment Bond of one hundred percent (100%) of the bid price and a Performance Bond of one hundred percent (100%) of the bid price, for the use of all persons doing work or furnishing skills, tools, machinery, or materials under or for the purpose of the resulting Contract, in accordance with the applicable provisions of Georgia state law, including but not limited to O.C.G.A. § 13-10-1 and § 36-91-21 et seq. The life of these bonds shall extend through the life of the Contract including a sixty- (60) day maintenance period (where applicable) and a twelve-month (12) guarantee period after the completion of Work performed under the resulting Contract.

3. It is further agreed between the parties, hereto that if at any time after the execution of the Contract and the surety bonds, the County shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance of the Work, the Contractor shall, at its sole expense and within ten (10) days after the receipt of notice from the County to do so, furnish additional bond or bonds in such form and amount and with such surety or sureties as shall be satisfactory to the County.

B. Insurance Requirements Preamble

The following requirements shall apply to all work under the Contract. Compliance is required by all Contractors/Consultants. To the extent permitted by applicable law, Clayton County (“County”) reserves the right to adjust or waive any insurance requirements contained in this Appendix B and applicable to the Contract.

1. Evidence of Insurance Required Before Work Begins No work under the Contract may be commenced until all insurance requirements contained in this Appendix B, or required by applicable law, have been complied with and evidence of such is compliance satisfactory to County as to form and content and has been filed with County.

Contractor/Consultant must provide County with a Certificate of Insurance and Endorsements that clearly and unconditionally indicate that Contractor/Consultant has complied with all insurance requirements set forth in this Appendix B and applicable to the Contract. If the Contractor/Consultant is a joint venture, the insurance certificate shall name the joint venture, rather than the joint venture partners individually, as the primary insured. In accordance with the solicitation documents applicable to the Contract at the time Contractor/Consultant submits to County its executed Contract, Contractor/Consultant must satisfy all insurance requirements required by this Appendix B and applicable by law and provide the required written documentation to County evidencing such compliance. In the event that Contractor/Consultant does not comply with such submittal requirements within the time period established by the solicitation documents or the transmittal correspondence, County may, in addition to any other rights it may have under the solicitation documents, the Contract or under applicable law, make a claim against any bid security provided by Contractor/Consultant, if any, or decline to enter into a contract with Contractor.

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2. Minimum Financial Security Requirements All companies providing insurance required by this Appendix B must meet certain minimum financial security requirements. These requirements must conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property-Casualty. The ratings for each company must be indicated on the documentation provided by Contractor/Consultant to County certifying that all insurance requirements set forth in this Appendix B and applicable to the Contract have been unconditionally satisfied.

For all contracts, regardless of size, companies providing insurance or bonds under the contract must meet the following requirements:

i) Best's Rating not less than A-VII,

ii) Best's Financial Size Category not less than Class VII, and

iii) Companies must be authorized to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia.

iv) All bid, performance and payment bonds must be underwritten by a U.S.

Treasury Circular 570 listed company.

If the issuing company does not meet these minimum requirements, or for any other reason is or becomes unsatisfactory to County, County will notify Contractor/Consultant in writing. Contractor/Consultant must promptly obtain a new policy or bond issued by an insurer acceptable to County and submit to County evidence of its compliance with these conditions.

Contractor/Consultant’s failure to comply with all insurance minimum requirements set forth in this Appendix B and applicable to the Contract will not relieve Contractor/Consultant from any liability under the Contract. Contractor/Consultant’s obligations to comply with all insurance requirements set forth in Appendix B and applicable to the Contract will not be construed to conflict with or limit Contractor/Consultant’s indemnification obligations under the Contract.

3. Insurance Required for Duration of Contract

All insurance required by this Appendix B must be maintained during the entire term of the Contract, including any renewal or extension terms, and until all work has been completed to the satisfaction of the County. If Clayton County shall so request, the Contractor/Consultant will furnish the County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

4. Notices of Cancellation & Renewal Contractor/Consultant must, notify Clayton County in writing at the address listed below by mail, hand-delivery, or facsimile transmission, within 2 days of any notices received from any insurance carriers providing insurance coverage under this Contract and Appendix B that concern the proposed cancellation, or termination of coverage.

Risk Management Division Central Services Dept.

7994 N. McDonough St.

Jonesboro, GA 30236 Fax No. (770) 473-5907

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Confirmation of any mailed notices must be evidenced by return receipts of registered or certified mail.

Contractor/Consultant shall provide the County with evidence of required insurance prior to the commencement of this Contract, and, thereafter, with a certificate and required endorsements evidencing renewals, replacements, or changes to required policies of insurance at least fifteen (15) days prior to the expiration of previously provided certificates.

5. Agent Acting as Authorized Representative

Each and every agent acting as Authorized Representative on behalf of a company affording coverage under this contract shall warrant when signing the Certificate of Insurance that specific authorization has been granted by the Companies for the Agent to bind coverage as required and to execute the Certificates of Insurance as evidence of such coverage. Clayton County coverage requirements may be broader than the original policies; these requirements have been conveyed to the Companies for these terms and conditions.

In addition, each and every agent shall warrant when signing the Accord Certificate of Insurance that the Agent is licensed to do business in the State of Georgia and that the Company or Companies are currently in good standing in the State of Georgia.

6. Certificate Holder

Clayton County, GA, Clayton County Board of Commissioners, 7994 N.

McDonough St., Jonesboro, GA 30236, must be named as certificate holder. All notices must be mailed to the attention of Risk Management at 7994 N.

McDonough St., Jonesboro, GA 30236.

7. Project Number & Name

The project number and name ITB #25-159 Construction of Left Turn on Mt. Zion Road at Mt. Zion Primary School for Clayton County, may be referenced in the description section of the insurance certificate.

8. Additional Insured Endorsements

The County must be covered as Additional Insured under all insurance (except Worker’s Compensation and Professional Liability) required by this Appendix B and such insurance must be primary with respect to the Additional Insured.

Contractor/Consultant must submit to County an Additional Insured Endorsement evidencing County’s rights as an Additional Insured for each policy of insurance under which it is required to be an additional insured pursuant to this Appendix B.

Endorsement must not exclude the Additional Insured from Products - Completed Operations coverage. The County shall not have liability for any premiums charged for such coverage. The Endorsement must include the following verbiage:

“Clayton County , GA, its appointed and elected Officials, departments, agencies, boards, commissions, officers, agents, employees and volunteers as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor/Consultant.”

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9. Waiver of Subrogation Endorsement The Workers’ Compensation policy must contain a Waiver of Subrogation Endorsement in favor of Clayton County including the following verbiage, “Clayton County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, officers, agents, employees and volunteers for losses arising from work performed by or on behalf of the Contractor/Consultant.”

10. Mandatory Sub-Contractor/Consultant Compliance

It is the sole responsibility of the general Contractor/Consultant to ensure all sub- Contractors/Consultants working under it have separately procured any and all types and limits of insurance that is required under any and all pertinent local, state, federal, ordinances or resolutions that are suitable for the particular trade that the sub-Contractor/Consultant is performing. It is also the sole responsibility of the general and/or prime Contractor/Consultant to ensure any and all sub- Contractors/Consultants or vendors carry types and limits of insurance not less than those listed herein and that the sub-Contractors/Consultants and/or vendors carry and/or procure endorsements to waive all subrogation rights against and name “Clayton County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, its officers, agents, employees and volunteers” as additional insureds per this Appendix B.

11. Self- Insured Retentions, Deductibles or Similar Obligations

Any self-insured retention, deductible or similar obligation will be the sole responsibility of the Contractor/Consultant.

12. Task Order

Evidence of compliance with insurance requirements must be provided on a Task Order basis prior to the issuance of any Notice to Proceed. Additional Insurance Requirements may be mandatory for particular Task Orders as required.

13. Coverage Limits

Coverage provided by the…