ITB_25_021 Addendum 1.pdf

Addendum Number 1

Invitation to Bid (“ITB”) 25-021

FY25 Sidewalk Cleaning

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the ITB

RESPONSE DUE DATE: December 23, 2024, 2:00 p.m.

To All Prospective Offerors: In reference to the ITB listed above, the following answers to questions, additions, deletions, and change are hereby incorporated into the ITB:

**Updates**

1. Please note the correction to Line Item 3 of the scope of work: the linear footage has been revised from 90,058 linear feet to 113,107.80 linear feet.

2. Please note that all work must be 100% self-performed by the awarded contractor.

Subcontractors are strictly prohibited under any circumstances. This is a requirement of the original ITB and is reiterated here for clarity.

3. This addendum specifies that sidewalk cleaning services are required exclusively on the northern side of Dunwoody Club Drive; no cleaning is to be performed on the southern side. Please see the provided map as a reference.

**Questions**

Number Question Response

1. The portal requires a FEE SCHEDULE to be uploaded. The RFP documentation does not provide a document labeled Fee Schedule and there isn't a download for this document either.

Are we required to provide our own "fee Schedule"?

The Fee Schedule is located on page 11 of the ITB document. You are required to complete and submit this as part of your bid. Additionally, the Total Bid Price Certification should be placed on page 12 of the ITB.

The Bonfire platform has a section where you can upload both the required bid documents (Proposal) and the Fee Schedule, so please ensure that both documents are uploaded to their appropriate sections.

It is important to note that this is an ITB

(Invitation to Bid), not an RFP (Request for Proposal).

2. Please provide previous contract amount.

Unfortunately, we are unable to include the previous contract amount in the addendum. However, this information may be requested through an open records request. Please feel free to submit a request if you need further details.

3. Was there an incumbent prior and is the scope of work the same?

Please refer to question #2

4. What was their contract number and amount used to execute the contract?

Please refer to question #2

5. What is your budget for this project?

For the sake of a fair bidding process, we prefer not to disclose the budget.

6. Is a bond required?

Yes, bonds will be required for this project if proposal is over $100,000.00.

7. Can the location be visited at anytime?

A map of the location has been provided in the bid documents. You are welcome to visit the site if needed.

8. Will a performance bond be required at the time of award if the quoted pricing is less than $100K?

Please refer to question# 6

9. How/when would you all plan to pay the company that gets the job?

The contractor shall invoice the City, on or before the 5th day of each month for payment, the City shall make progress payments to the Contractor on account of the contract price.

10. There is a discrepancy of 23,048 linear feet according to the documents. Scope of services page states 90,058 linear feet to be cleaned. On the Item description page it states 113,107.80 linear feet to be cleaned. Which number are the bidders quoting.

Please see section #1 of the Updates section of this addendum.

11. Can vendor request an extension of work schedule outside of the stated Mon.- Fri.--8:00 am-5:00 pm stated in the documents?

The City will consider extended workdays or work weeks upon written request on a case-by-case basis.

12. Does the procurement officer have a labeled map of areas being cleaned that contractors can have access to that shows a clear labeling than the map included in the bid documents.(Contractor would pick up the map from the procurement office.

No, the City has provided a map with a sum of length in feet, in the bid file.

This is the only map we have for this project.

13. Are the L/F 90,058 or 113,107.80 as per the price sheet?

Please see section #1 of the Updates section of this addendum.

14. I wanted to know if you had a previous contract for sidewalk cleaning and if you could share it

Yes, this information may be requested through an open records request.

15. Will you provide the water, or do we need to take our own?

It is the responsibility of the contractor to obtain and utilize a portable water metering device for the operation of the water system they are drawing from.

16. Do you need hot and cold water Either hot/cold, hot is preferred.

17. Do we need a permit to work in Sandy Springs? No permits are anticipated.

18. Are you looking for local contractors? we are from Gwinnett County.

The City is looking for qualified Contractors.

19. The bid mentioned 2 bonds, Bid Bond and Performance Bond. Are both bonds due on 12/23/24?

Bid bonds are due on the 23rd if the proposal is over $100,000 Performance bonds are due upon awarded contracts.

20. Who is the current contractor and what is the amount of the current contract?

Please refer to question #2

21. Is this a one-time clean up and what is the time frame for the work to be completed?

Yes, the time of completion for the project is ninety calendar days from the date of “Notice to Proceed”.

22. Will the awarded company be allowed to tap into city water meter or will we have to go through the city to acquire a meter?

It is the responsibility of the contractor to obtain and utilize a portable water metering device for the operation of the water system they are drawing from. Contact the City of Atlanta watershed for prices on water meter rentals.

23. What is the budget for this project? Please refer to question #5

24. You mentioned a schedule for the project, will the awarded contractor have to put together a schedule for the project or will you give out a clean schedule to follow?

Yes, the contractor is responsible for creating and maintaining a schedule to complete this scope of work.

25. Are you selecting one company for this project? Yes

26. Can fire hydrants around the city be used for this project?

Yes, contractor is required to use a water metering device, acquired from the city of Atlanta.

27. Is there a more specific measurement beyond lineal feet and miles that describes the scope of work for this project? For example, I know most of it entails sidewalk, but is it 4' sidewalk or 5' sidewalk? Can we be given a total square footage to be most accurate?

No, Sidewalks in the city vary in width.

28. Water Usage Allowance: Is there a specified limit or guideline on how much water can be used for this project?

No, however, the contractor is responsible for acquiring a water meter for this project through the City of Atlanta watershed department.

29. Water Source: Will water be provided by the city, or is it expected to be self-supplied?

Please refer to question #15

30. Estimate of Usage: Based on the scope of the project, is there an estimate or historical data available regarding the amount of water typically used for similar sidewalk cleaning projects?

No

31. Are there any areas that go out into the roadways besides the curbing on the sides of the road?

Medians are not included in this scope, however the traffic islands near turn lanes parallel to the road are.

32. Have road or lane closures been necessary in the past?

No

I hereby acknowledge receipt of Addendum Number 1 for #25-021 FY25 Sidewalk Cleaning and have incorporated the changes into my response for the above-mentioned Invitation to Bid.

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