ITB-24-28 Well Construction Project.pdf

May 15, 2024

INVITATION TO BID

ITB-24-28

Sealed Bids will be received by the City of Winter Haven until 2:00 P.M., JULY 9, 2024, at our online solicitation platform for the following:

“Well Construction for Cypresswood & Pollard Road Water Treatment Facilities”

A public bid opening will be held immediately following the 2:00 deadline via Zoom at the following link:

https://mywinterhaven.zoom.us/j/89852572499?pwd=8OH9TbPgVhW9waLrPT8rW7mCzyB9fO.1

The project specified shall be furnished in accordance with the Invitation To Bid, Specifications, and Terms and Conditions attached hereto and made a part hereof as if fully set forth herein and any other documents prepared for this bid.

Questions concerning this bid must be submitted on or before 2:00 p.m., June 28, 2024, to Todd Gooding at tgooding@mywinterhaven.com . Questions received after this time may not be answered.

You may schedule a site visit by contacting Todd Gooding at the email address listed above to make an appointment.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute

– 119.01(1). (Do not submit any documents that you do not want to be made public).

NOTE: Bidders shall submit bids on the Proposal and Bid form in Excel format furnished by the City.

Please upload all other documents as one file for ease of access and to ensure receipt by the City.

Please note the Affidavit form which must also be completed. W-9 should be attached to the bid. Payment will be rendered to the name and ID appearing on the W-9.

The City of Winter Haven reserves the right to reject any and all bids, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the Terms and Conditions referenced herein above.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen Bethany Owen

Procurement Manager mailto:tgooding@mywinterhaven.com

LEGAL ADVERTISEMENT

The City of Winter Haven will receive Sealed Bids until 2:00 P.M., JULY 9, 2024.

“Well Construction for Cypresswood & Pollard Road Water Treatment Facilities”

A public bid opening will be held immediately following the 2:00 deadline via Zoom.

Prospective bidders may obtain copies of the Invitation To Bid from the following website:

https://app.negometrix.com/buyer/690

Advertise: MAY 22 https://app.negometrix.com/buyer/690

PROPOSAL AND BID FORM

Proposal to furnish all labor, materials, equipment, plant and supervision necessary for the “Well Construction for Cypresswood and Pollard Road Water Treatment Facilities”, in accordance with the Invitation To Bid, Scope of Work, Terms and Conditions, and any other documents prepared for this project.

ARTICLE 1

The Invitation To Bid, Terms and Conditions, and any other Contract documents prepared for this bid, and any addenda issued during the bidding period, are a part of this Proposal and Bid Form.

The Bidder received the following addenda during the bidding period:

Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________

The Bidder agrees to complete this project in accordance with the Contract Documents.

ARTICLE 2

The Bidder declares that he makes this proposal in good faith without collusion and without connection with any other person or persons bidding on this project.

Contractor must start within 20 days after receipt of Notice to proceed and project must be completed within 150 calendar days after receipt of Notice to Proceed.

The Bidder declares he has examined the bid documents, visited the site of this project, and fully acquainted himself with all conditions which may affect completion of this project.

ARTICLE 3

The Bidder includes with the Proposal and Bid Form a certified check, a cashier's check, U.S. government bond (at par value), or a bid bond payable to the City of Winter Haven in an amount not less than five percent (5%) of the base bid (if bid amount is $100,000 or more).

ARTICLE 4

The contractor agrees to pay liquidated damages of $ 1,500 /calendar day for every day past the 150 calendar days’ completion time that the project remains uncompleted. No additional time will be allotted for work stoppages not caused by a natural disaster or approved by the City of Winter Haven.

ARTICLE 5

The bidder, along with the Proposal and Bid Form, will provide a list of at least three (3) projects in similar scope and size, as specified in this Invitation to Bid.

PBF-1

Project Manager & Project name Job Date Location/City/State Phone Number & Email

1.

2.

3.

PROPOSAL AND BID FORM

ITB-23-28

The Bidder, proposes and agrees to furnish all plans, permits, labor, material, services, supplies and equipment, and perform the Work required for construction for each item listed on PBF-3.

A City of Winter Haven Procurement Card will be accepted as method of payment. ____ YES ____ NO

NOTE: if Bidder checks “yes” above, Bidder agrees that the City may use a City issued Mastercard for the payment of any and all invoices submitted as a result of the performance of this bid.

By signing and submitting this bid, the undersigned bidder hereby certifies that the company is not on the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria (for bid amounts of $1,000,000 or more). Any contract with the City of Winter Haven for goods and/or services of any amount, entered into on or after July 1, 2018, may be terminated at the sole option of the City of Winter Haven, at no cost to the City, if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel, or if the company is found to have submitted a false certification as provided under subsection (5) of F.S.287-135.

Date Name of Company

Authorized Signature Mailing Address

Title/Position City State Zip

Printed Name Email address

Federal Employer I.D. # (FEID) Telephone Number

State Registration # State Certification #

PBF-2

Bidder Name: _______________________________

Item Description Quantity Units Unit Cost Item Total

I-1 Mobilization/Demobilization All Equip.To the CW-1 Site to Complete Drilling and Testing Activities including optional pit casing and Site Restoration 1 LS 0

I-2 Pilot Hole Drilling: Drill Nominal 8 to 12-¼ -Inch Dia. Pilot Hole Using Mud Rotary or Reverse-Air Drilling Techniques, Complete to: 0

I-2a 200 feet 200 FT 0

I-2b 600 feet 400 FT 0

I-2c 900 feet 300 FT 0

I-2d 1,150 feet 250 FT 0

I-3 Pilot Hole Reaming (nominal diameters) to: 0

I-3a 35-Inch Diameter to 200 feet 200 FT 0

I-3b 29-Inch Diameter to 600 feet 400 FT 0

I-3c 19-Inch Diameter to 900 feet 300 FT 0

I-4 Furnish, Setup, Operate, and Remove all Equip. to Conduct Geophysical Logs in Accordance with Table 1 of Section 2679 on: 0

I-4a Pilot Hole to 200 ft 1 EA 0

I-4b Reamed Hole to 200 ft 1 EA 0

I-4c Pilot Hole to 600 ft 1 EA 0

I-4d Reamed Hole to 600 ft 1 EA 0

I-4e Pilot Hole to 900 ft 1 EA 0

I-4f Reamed Hole to 900 ft 1 EA 0

I-4g Completed Well to 1,150 ft 1 EA 0

PART I – Test Well CW-1 at Cypresswood Site

Com ple te & ret urn in

Exc el for mat

I-5 Casing: Furnish and Install 0

I-5a 36-Inch Dia. Carbon Steel (Optional Pit Casing) 60 FT 0

I-5b 30-Inch Dia. Carbon Steel 200 FT 0

I-5c 20-Inch Dia. Carbon Steel 600 FT 0

I-5d 14-Inch Dia. Carbon Steel 900 FT 0

I-6 Grout Seal: Cement Carbon Steel Casing from Bottom to Land Surface Using ASTM Type II Cement with up to: 0

I-6a 0% Bentonite (Neat) 3,500 CF 0

I-6b Up to 6% Bentonite 500 CF 0

I-6c Up to 12% Bentonite 500 CF 0

I-7 Furnish and Emplace Neat Cement Used to Plug 100 feet of pilot hole, Complete 100 CF 0

I-8 Furnish and Emplace Clean Gravel Used to Plug Cavities, Complete 5 CY 0

I-9 Furnish, Setup, Operate, and Remove all Equipment Necessary to Conduct a Variable- Rate, Step Test, Complete 1 LS 0

I-10 Pumping Time, Complete 24 HR 0

I-11 Develop Well by Air Lifting, Complete 12 HR 0

I-12 Collect, Analyze, and Report Water Samples in Accordance with Section 02311 for: 0

I-12a Table 02311-1, List A 16 EA 0

I-12b Table 02311-1, List B 1 EA 0

I-13 Complete Wellhead, in accordance with the Drawings, Complete 1 LS 0

I-14 Standby Time (Max. 12 hr/day) 24 HR 0

I-15 Install 4-inch Surficial Aquifer Monitor Well 1 EA 0

II-1 Mobilization/Demobilization All Equip.To the PR-1 Site to Complete Drilling and Testing Activities including optional pit casing, and Site Restoration 1 LS 0

II-2 Pilot Hole Drilling: Drill Nominal 8 to 12-¼ -Inch Dia. Pilot Hole Using Mud Rotary or Reverse-Air Drilling Techniques, Complete to: 0

PART II – Test Well PR-1 at Pollard Road Site

Total, Part I

Com ple te & re tur n i n E xc el

II-2a 200 feet 200 FT 0

II-2b 600 feet 400 FT 0

II-2c 900 feet 300 FT 0

II-2d 1,150 feet 250 FT 0

II-3 Pilot Hole Reaming (nominal diameters) to: 0

II-3a 35-Inch Diameter to 200 feet 200 FT 0

II-3b 29-Inch Diameter to 600 feet 400 FT 0

II-3c 19-Inch Diameter to 900 feet 300 FT 0

II-4 Furnish, Setup, Operate, and Remove all Equip. to Conduct Geophysical Logs in Accordance with Table 1 of Section 2679 on: 0

II-4a Pilot Hole to 200 ft 1 EA 0

II-4b Reamed Hole to 200 ft 1 EA 0

II-4c Pilot Hole to 600 ft 1 EA 0

II-4d Reamed Hole to 600 ft 1 EA 0

II-4e Pilot Hole to 900 ft 1 EA 0

II-4f Reamed Hole to 900 ft 1 EA 0

II-4g Completed Well to 1,150 ft 1 EA 0

II-5 Casing: Furnish and Install 0

II-5a 36-Inch Dia. Carbon Steel (Optional Pit Casing) 60 FT 0

II-5b 30-Inch Dia. Carbon Steel 200 FT 0

II-5c 20-Inch Dia. Carbon Steel 600 FT 0

II-5d 14-Inch Dia. Carbon Steel 900 FT 0

II-6 Grout Seal: Cement Carbon Steel Casing from Bottom to Land Surface Using ASTM Type II Cement with up to: 0

II-6a 0% Bentonite (Neat) 3,500 CF 0

II-6b Up to 6% Bentonite 500 CF 0

II-6c Up to 12% Bentonite 500 CF 0Com ple te & re tur n i n E xc el

II-7 Furnish and Emplace Neat Cement Used to Plug 100 feet of pilot hole, Complete 100 CF 0

II-8 Furnish and Emplace Clean Gravel Used to Plug Cavities, Complete 5 CY 0

II-9 Furnish, Setup, Operate, and Remove all Equipment Necessary to Conduct a Variable- Rate, Step Test, Complete 1 LS 0

II-10 Pumping Time, Complete 24 HR 0

II-11 Develop Well by Air Lifting, Complete 12 HR 0

II-12 Collect, Analyze, and Report Water Samples in Accordance with Section 02311 for: 0

II-12a Table 02311-1, List A 16 EA 0

II-12b Table 02311-1, List B 1 EA 0

II-13 Complete Wellhead, in accordance with the Drawings, Complete 1 LS 0

II-14 Standby Time (Max. 12 hr/day) 24 HR 0

II-15 Install 4-inch Surficial Aquifer Monitor Well 1 EA 0

III-1 Mobilization/Demobilization All Equip.To the Site to Complete Drilling and Testing Activities including optional pit casing and Site Restoration 1 LS 0

III-2 Pilot Hole Drilling: Drill Nominal 8 to 12-¼ -Inch Dia. Pilot Hole Using Mud Rotary or Reverse-Air Drilling Techniques, Complete to: 0

III-2a 200 feet 200 FT 0

III-2b 600 feet 400 FT 0

III-2c 800 feet 200 FT 0

III-3 Pilot Hole Reaming (nominal diameters) to: 0

III-3a 33-Inch Diameter to 200 feet 200 FT 0

III-3b 23-Inch Diameter to 600 feet 600 FT 0

III-4 Furnish, Setup, Operate, and Remove all Equip. to Conduct Geophysical Logs in Accordance with Table 1 of Section 2679 on: 0

III-4a Pilot Hole to 200 ft 1 EA 0

III-4b Reamed Hole to 200 ft 1 EA 0

Total, Part II

PART III – One UFA Production Well [Add Alternate]

Com ple te & re tur n i n E xc el

III-4c Pilot Hole to 600 ft 1 EA 0

III-4d Reamed Hole to 600 ft 1 EA 0

III-4e Completed Well to 800 ft 1 EA 0

III-5 Casing: Furnish and Install 0

III-5a 34-Inch Dia. Carbon Steel (Optional Pit Casing) 60 FT 0

III-5b 24-Inch Dia. Carbon Steel 200 FT 0

III-5c 16-Inch Dia. Certa-Lock PVC 600 FT 0

III-6 Grout Seal: Cement Carbon Steel Casing from Bottom to Land Surface Using ASTM Type II Cement with up to: 0

III-6a 0% Bentonite (Neat) 2,000 CF 0

III-6b Up to 6% Bentonite 400 CF 0

III-6c Up to 12% Bentonite 400 CF 0

III-7 Furnish and Emplace Neat Cement Used to Plug 100 feet of pilot hole, Complete 100 CF 0

III-8 Furnish and Emplace Clean Gravel Used to Plug Cavities, Complete 5 CY 0

III-9 Furnish, Setup, Operate, and Remove all Equipment Necessary to Conduct a Variable- Rate, Step Test, Complete 1 LS 0

III-10 Pumping Time, Complete 24 HR 0

III-11 Develop Well by Air Lifting, Complete 12 HR 0

III-12 Collect, Analyze, and Report Water Samples in Accordance with Section 02311 for: 0

III-12a Table 02311-1, List A 10 EA 0

III-12b Table 02311-1, List B 1 EA 0

III-13 Complete Wellhead, in accordance with the Drawings, Complete 1 LS 0

III-14 Standby Time (Max. 12 hr/day) 24 HR 0

IV-1 Mobilization/Demobilization All Equip.To the Site to Complete Drilling and Testing Activities including optional pit casing and Site Restoration 1 LS 0

Total, Part III

PART IV – One LFA Production Well [Add Alternate]

Com ple te & re tur n i n E xc el

IV-2 Pilot Hole Drilling: Drill Nominal 8 to 12-¼ -Inch Dia. Pilot Hole Using Mud Rotary or Reverse-Air Drilling Techniques, Complete to: 0

IV-2a 200 feet 200 FT 0

IV-2b 900 feet 700 FT 0

IV-2c 1150 feet 250 FT 0

IV-3 Pilot Hole Reaming (nominal diameters) to: 0

IV-3a 33-Inch Diameter to 200 feet 200 FT 0

IV-3b 23-Inch Diameter to 600 feet 600 FT 0

IV-4 Furnish, Setup, Operate, and Remove all Equip. to Conduct Geophysical Logs in Accordance with Table 1 of Section 2679 on: 0

IV-4a Pilot Hole to 200 ft 1 EA 0

IV-4b Reamed Hole to 200 ft 1 EA 0

IV-4c Pilot Hole to 900 ft 1 EA 0

IV-4d Reamed Hole to 900 ft 1 EA 0

IV-4e Completed Well to 1150 ft 1 EA 0

IV-5 Casing: Furnish and Install 0

IV-5a 34-Inch Dia. Carbon Steel (Optional Pit Casing) 60 FT 0

IV-5b 24-Inch Dia. Carbon Steel 200 FT 0

IV-5c 16-Inch Dia. Certa-Lock PVC 900 FT 0

IV-6 Grout Seal: Cement Carbon Steel Casing from Bottom to Land Surface Using ASTM Type II Cement with up to: 0

IV-6a 0% Bentonite (Neat) 2,500 CF 0

IV-6b Up to 6% Bentonite 500 CF 0

IV-6c Up to 12% Bentonite 500 CF 0

IV-7 Furnish and Emplace Neat Cement Used to Plug 100 feet of pilot hole, Complete 100 CF 0

IV-8 Furnish and Emplace Clean Gravel Used to Plug Cavities, Complete 5 CY 0

IV-9 Furnish, Setup, Operate, and Remove all Equipment Necessary to Conduct a Variable- Rate, Step Test, Complete 1 LS 0

IV-10 Pumping Time, Complete 24 HR 0Com ple te & re tur n i n E xc el

IV-11 Develop Well by Air Lifting, Complete 12 HR 0

IV-12 Collect, Analyze, and Report Water Samples in Accordance with Section 02311 for: 0

IV-12a Table 02311-1, List A 16 EA 0

IV-12b Table 02311-1, List B 1 EA 0

IV-13 Complete Wellhead, in accordance with the Drawings, Complete 1 LS 0

IV-14 Standby Time (Max. 12 hr/day) 24 HR 0

V-1 Complete aquifer performance test (APT). 1 LS 0

VI-1 Complete aquifer performance test (APT). 1 LS 0

VII-1 Complete well acidization and capacity test. 1 LS 0

SUMMARY OF BID

Total, Part IV

PART V – Aquifer Performance Testing at Cypresswood Site (ADD ALTERNATE)

PART VI – Aquifer Performance Testing at Pollard Road Site (ADD ALTERNATE)

PART VII – Well Acidization (ADD ALTERNATE)

Total, Part VI

Total, Part V

Total, Part VII

Total Part I Test Well CW-1

Total Part II Test Well PR-2

Total Part III One Additional UFA Well (ADD ALTERNATE)*

Total Part IV One Additional LFA Well (ADD ALTERNATE)*

Total Part V – APT CW (ADD ALTERNATE)

Total Part VI – APT PR (ADD ALTERNATE)Com ple te & re tur n i n E xc el

Contingency 1 LS 200,000.00$ 200,000.00$

200,000.00 Total Bid (Parts I-IX and Contingency)

Total Part VII – ACIDIZATION (ADD ALTERNATE)

Com ple te & re tur n i n E xc el

ITB 24-28

2023-301C-008S Well Construction

Cypresswood WTF and Pollard Road WTF

Issued by:

Office of Procurement Florida Citrus Building 500 Third Street, NW

Winter Haven, Florida 33881

(863) 291-5664

Website: www.mywinterhaven.com

May 2024 http://www.mywinterhaven.com/

2023-301C-008S Well Construction

Cypresswood WTF and Pollard Rd WTF

TABLE OF CONTENTS

Cover page Legal Advertisement – Invitation to Bid Table of Contents Project Description Administrative Requirements Special Conditions List of Permits Maps Photos Site Plan Terms and Conditions – General Provision Clauses and Forms

Attachments:

A - Technical Standards and Specifications B - Proposal and Bid Form

END OF SECTION

PROJECT DESCRIPTION

The project consists of the construction and testing of production and monitoring wells for two (2) planned water treatment facilities. The well drilling plan consists of:

Cypresswood WTF

• One (1) new surficial aquifer monitoring well

• Two (2) UFA production wells, with LFA finishing of the wells as add alternate

• Additional production well as an add alternate

Pollard Road WTF

• One (1) new surficial aquifer monitoring well

• Three (3) UFA production wells, with LFA finishing of the wells as add alternate

• Additional production well as an add alternate

All production wells will have Aquifer Performance Test (APT) and acidization as add alternate options. Add alternate to be coordinated with City consultants, Contractor, and City staff with final approval by the City. Project costs, with add alternates considered, has an opinionated probable cost of 4.5 million dollars.

Well Drilling Sequence Plan:

The Contractor will begin drilling operations at the Pollard Road WTF at an agreed upon location for the first production well. The initial production well will be drilled to the LFA and an Aquifer Performance Test performed. If the APT yields acceptable water quality and production capabilities, the additional production wells will be drilled to the LFA. If the APT does not yield acceptable results, the initial production well will be plugged to the UFA for further APT testing and the additional production wells will be drilled to the UFA. The same procedure will be used at the Cypresswood WTF.

Site locations:

1. Cypresswood Plant: Parcel ID - 272906000000011020 Physical Address: 0 Cypresswood Bl., Winter Haven, FL 33884

2. Pollard Rd. Plant: Parcel ID: 262921690500020703

Physical address: 600 4th St., Winter Haven, FL 33880

The descriptions are not intended to be a complete list of the work.

The project shall be constructed in accordance with the City of Winter Haven construction plans, standard and regulatory specifications, contract provisions, special conditions and permits.

ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Management and Coordination.

B. Construction Progress Documentation.

C. Submittal Procedures.

1.02 PROJECT MANAGEMENT AND COORDINATION

A. Project Coordination.

1. Coordinate scheduling, submittals, and Work of the various sections of

Specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

2. Verify that well construction requirements and characteristics of operating equipment are compatible with project goals/tasks.

Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

3. Coordinate completion and cleanup of work of separate Sections in preparation for Substantial Completion and for portions of Work designated for Owner’s partial occupancy and use.

4. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner's activities.

B. Preconstruction Conference.

1. Contractor will schedule a conference within 21 days after a Notice to Proceed and PO have been issued.

2. Attendance Required: Owner, Owner’s consultants and Contractor.

3. Agenda:

a. Distribution of Contract Documents.

b. Submission of list of Subcontractors, list of products, Schedule of Values, and progress schedule.

c. Designation of personnel representing the parties in Contract, and the Owner and Owner consultants.

d. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders and Contract closeout procedures.

e. Agreed Sequence of Well Drilling Operations

f. Scheduling.

g. Determination of an agreed construction start date.

C. Site Mobilization Conference.

1. Contractor will schedule a conference at the Project site(s) prior to

Contractor occupancy.

2. Attendance Required: Owner, Owner’s Consultants, Contractor, Contractor's Superintendent, and major Subcontractors.

3. Agenda:

a. Use of premises by Owner and Contractor.

b. Owner's requirements and partial occupancy.

c. Survey layout – well locations at site.

d. Security and housekeeping procedures.

e. Schedules.

f. Procedures for testing.

g. Procedures for maintaining record documents.

h. Requirements for start-up of equipment.

i. Inspection and acceptance of equipment put into service during construction period.

1.03 CONSTRUCTION PROGRESS SCHEDULES

A. All work of this Contract shall be scheduled and monitored by the Contractor using the Critical Path Method (CPM) and shall use the Precedence Diagram Method (PDM) of scheduling. The Contractor shall prepare all schedules and all monthly updates described in this Section. The Contractor will prepare revisions of the schedule to reflect changes in the Contractor’s plan of performance or changes in the Work and submit these revisions to the Engineer for acceptance. The Engineer’s acceptance of the scheduling documents is to ensure that all CPM Scheduling documents prepared by the Contractor are in conformance with the Contract Documents and Specifications described herein. This acceptance will not impose on the Engineer or Owner the responsibility for the schedule or for the sequencing, scheduling, or progress of the Work, nor will the acceptance interfere with or relieve the Contractor of full responsibility for the schedule and the means, methods, procedures, and sequence of construction.

B. The Contractor shall use the latest version of Primavera Scheduling software, or an approved, by owner equal, for all CPM Scheduling applications. One calendar type, approved by owner shall be used for schedule submissions

C. The Engineer or Owner may retain the professional services of a CPM

Scheduling Consultant to assist in the review and acceptance of the CPM Scheduling documents prepared by the Contractor. Therefore, any reference to the Engineer or Owner within this Section may also indicate the involvement of the Engineer’s or Owner’s CPM Scheduling Consultant.

D. The Contractor shall prepare and maintain a detailed progress schedule throughout the construction of the Project. The schedule shall be the Contractor’s working schedule and be used to plan, organize, and execute the Work, record and report actual performance and progress, and show how the Contractor plans to complete the Work. The schedule will be in the form of an activity-oriented network diagram (CPM).

When the Contractor prepares the CPM Schedule and the schedule is accepted by the Engineer, it shall become part of the Contract Documents and will be used by Contractor and Engineer to monitor the progress of the Project. The CPM Schedule may be revised to show changes in the Contractor’s method or manner of performance, delays, or authorized changes in the Work. All changes to the schedule will be made in accordance with Article 1.08 of this Section.

E. The Contractor acknowledges that free float belongs to the Owner.

1.04 QUALIFICATIONS

A. The person performing the CPM scheduling shall have a minimum of 3 years of CPM scheduling experience within the past 5 years on projects of similar size and complexity. If the contractor has qualified personnel on staff, the required scheduling can be performed within the contractor’s organization; otherwise the contractor will have to provide qualified personnel at the contractor’s expense.

B. Before engaging a Consultant or using in-house staff personnel and within

5 calendar days after Award of Contract, the Contractor shall submit the following to the Engineer:

1. The name and address of the proposed Consultant or employee who will prepare the CPM schedule.

2. Sufficient information to show that the proposed Consultant or employee has the above qualifications including a list of prior construction projects of similar size and complexity, along with selected network samples, which the proposed Consultant or employee has performed. These network samples must show complete project planning similar to that required under this Contract.

C. The Engineer shall have the right to approve or disapprove employment of the proposed Consultant or the performance of the requirements herein by the Contractor’s employee and will notify the Contractor of the decision within 7 calendar days from receipt of the information. If the proposed Consultant is rejected, the Contractor shall resubmit another name within 7 calendar days for renewed consideration. Such approval or disapproval does not release the Contractor from his obligations under this Contract.

D. If the Owner or Engineer has reasonable objections to the qualifications of the Contractor’s nominated scheduling personnel, the Contractor shall, at no additional cost to the Owner, employ a scheduler whose qualifications comply with the requirements of this Section or employ a qualified subcontractor, subject to review of his qualifications by the Engineer and the Owner.

1.05 PRELIMINARY 90-DAY CPM SCHEDULE

A. The Contractor shall develop a 90-Day CPM Schedule within 10 days after the date indicated in the Notice to Proceed. This schedule shall be a computerized CPM Schedule showing only the early start, early finish of each work activity. The 90-Day Schedule shall contain work activities over the first 90 days, and the estimated durations for each work activity shall be 15 workdays or less. The balance of the job shall be shown in summary log.

The 90-Day Schedule shall include but not be limited to site work, hazardous material removal, mobilization, demolition, key procurement activities (i.e. submissions, approvals, fabrication, and delivery), equipment, drilling, mechanical, electrical, and plumbing coordination and any other work that will occur during the first 90 days. This 90-Day Schedule shall become part of the Detailed CPM Schedule.

1.06 DEFINITIONS

The following terms used in this Section shall have the following meanings:

A. Activity. A fundamental unit of work in a CPM Schedule establishing the time and resources required for performing or furnishing a part of the Work or a requisite step. Each Activity has defined geographical boundaries, time duration in days, and a detailed estimate of resources required to construct the task. Each activity is assigned a unique description, activity number, activity code, and a dollar value.

B. Record Schedule. The Record Schedule will have actual start dates and actual finish dates for all work Activities and Milestones necessary to complete the Work.

C. Baseline Schedule. The Engineer-accepted Proposed Baseline Schedule.

The Baseline Schedule is the Contractor’s plan which has been approved by the Engineer for completion of the Work in compliance with the Milestones listed in the Contract Documents and within the Contract Time.

The Baseline Schedule may be revised only by the Engineer’s approval of a Contractor-produced adjusted Baseline Schedule. The Baseline Schedule for the Work is the sole basis for (a) the monitoring of the Contractor’s progress against Milestones and the Contract Time; (b) calculating Total Float or Contract Float; and (c) the evaluation and reconciliation of extensions in Contract Time, if any. The first Baseline Schedule shall be designated by all parties as the Baseline Schedule, Rev. 0. When Baseline Schedules are adjusted by the Contractor and approved by the Engineer, they shall be designated as Baseline Schedule, Rev. 1, 2, 3, etc. (as appropriate) and shall replace the previously approved Baseline Schedule.

D. Contract Float. Workdays between the Contractor’s expected date for early completion of the Work, or specified part, and the corresponding Contract Time.

E. CPM Network. The structure of the computerized schedule. The CPM

Network accounts for the entire Work and defines the construction logic in terms of all of the Activities with their logical dependencies.

F. Critical Path. A series of Activities linked by dependencies that determine the shortest possible time to complete the Work.

G. Early Dates. The early start dates and early finish dates, i.e., the dates each

Activity will start and finish if each is started at the earliest end of the range of dates that the CPM indicates the Activities can be performed.

H. Excusable Delay. An unforeseeable delay, beyond the control of the

Contractor, experienced due to no fault or negligence by the Contractor, its subcontractors, or suppliers.

I. Free Float. The amount of time that any activity can be delayed without adversely affecting the early start of the following activity.

J. Fragnet. A predefined or individual segment of a network which represents a specified sequence of the Work. Fragnets shall be submitted which include all Activities, required resources, and costs and shall be submitted to the Engineer for approval of all Change Orders before their incorporation into the Baseline Schedule by the Contractor. A Fragnet shall be submitted before approval of any proposed logic changes. Fragnets are banded Activities representing a revised portion of the Baseline Schedule and shall be logically connected and constrained by previously existing predecessor and successor Activities, as applicable.

K. Late Dates. The late start dates and the late finish dates; i.e., the dates each

Activity will start and finish if each is started at the latest end of the range of dates that the CPM Network indicates the Activities can be performed and still achieve the Milestones and Contract Time.

L. Milestone. A point of progress designated for the purpose of establishing start or finish times for a key aspect of the Work.

M. Predecessor Activity. An Activity which precedes another Activity (to which it is logically tied) in the CPM Network.

N. Preliminary Schedule. The Contractor’s Baseline Schedule for the first 180 days of the Contract.

O. Proposed Baseline Schedule. The Proposed Baseline Schedule shall represent the Contractor’s plan for completion of the Work in compliance with Milestone.

P. Resource Loading. The allocation of work force and equipment necessary for the completion of an Activity as scheduled.

Q. Two-Week Schedule. A detailed progress schedule taken from the Working

Schedule, which discloses the plan for the next 2 weeks’ Work and the actual schedule for the previous 2 weeks’ Work.

R. Successor Activity. An Activity which follows another Activity (to which it is logically tied) in the CPM Network.

S. Total Float. The number of workdays by which a part of the Work in the

Baseline Schedule or Revised Baseline Schedule may be delayed from its Early Dates without necessarily extending the Contract Time.

T. Working Schedule. When the Proposed Baseline Schedule (or a subsequent adjustment is made by the Contractor to the Baseline Schedule) is accepted by the Engineer and becomes the Baseline Schedule, Rev. 0, 1, 2, 3, etc., it shall be duplicated and become the Working Schedule. The Contractor shall update the Working Schedule monthly with a Data Date designated by the Engineer. The Working Schedule shall be updated monthly to reflect actual progress only and shall be the basis for determining monthly progress payments and the Contractor’s performance in relation to the most recently approved Baseline Schedule. The Final Working Schedule shall be the Record Schedule.

1.07 DETAILED CPM SCHEDULE

A. The Detailed Network Diagram shall provide sufficient detail and clarity of form and technique so that the Contractor can plan, schedule, and control his work properly and the Engineer can readily monitor and follow the progress for all portions of the Work. The Detailed Network Diagram shall comply with the Contract Times of the Agreement and various limits imposed by the Contract Documents, including required sequencing of portions of the Work described in the Technical Specifications and Summary of Work. The degree of detail shall be to the satisfaction of the Engineer, but the following factors shall have a bearing on the required depth of activity detail:

1. The structural breakdown of the Project.

2. Project Phasing and/or Milestones.

3. The type of work to be performed and the labor trades involved.

4. All purchase, manufacture, and delivery activities for all major materials and equipment.

5. Maintenance of Facilities in Operation.

6. Submittal and approval of shop drawings and material samples.

7. Plans for all subcontract work.

8. Crew flows and sizes.

9. Assignment of responsibility for performing all activities.

10. Access and availability to work areas.

11. Identification of interfaces and dependencies with preceding, concurrent, and follow-on subcontractors and contractors.

12. Testing and start-up of systems.

13. Planning for phased takeover by the Owner.

B. Activities shown shall be in workdays and shall have a maximum duration of 5 days, except in the case of non-construction activities such as procurement of materials and delivery of equipment. All durations shall be the result of definitive manpower and resource planning by the Contractor.

C. The Detailed Network Diagram shall be prepared using a computer plotter.

1.08 COMPUTERIZATION OF THE DETAILED CPM SCHEDULE

A. The mathematical analysis of the Detailed Network Diagram shall be made by computer, and a tabulation for each activity shall include the following:

1. One agreed calendar format.

2. Unique event numbers.

3. Activity descriptions.

4. Durations in workdays for each activity.

5. Earliest start date (by calendar date).

6. Earliest finish date (by calendar date).

7. Latest start day (by calendar date).

8. Latest finish day (by calendar date).

9. Slack or total float in workdays.

10. Percentage of activity completed.

B. The following computer outputs shall be prepared as part of the initial schedule submission and each update thereafter:

1. Activity file sort.

2. Two-week “Look Ahead” detailed bar chart.

3. Summary bar chart.

4. Additional computer sorts as required by the Owner.

5. CDs of all computer files.

6. Items 1 through 4 above, submit seven copies of each.

1.09 COMPLETION REQUIREMENT

A. The 90-Day Schedule shall be completed within 10 calendar days after the date indicated in the Notice to Proceed.

B. The Detailed CPM Schedule shall be prepared within 30 calendar days after the date indicated in the Notice to Proceed.

C. If the Contractor fails to provide the required CPM scheduling documents to the Engineer within the time prescribed and/or revisions of the scheduling documents within the required time, the Contractor shall be in default of the Contract requirements and the Engineer may withhold approval of progress payments until such time as the Contractor submits the required information.

D. Notwithstanding the implementation of the Progress Schedule, it shall be the sole responsibility of the Contractor to complete the Work within the time of completion required by the Contract.

1.10 UPDATINGS

A. The 90-Day CPM Schedule shall be updated monthly until the Engineer accepts the Detailed CPM Schedule.

B. The first update of the Detailed CPM Schedule shall take place 60 calendar days after the Notice to Proceed with subsequent updates performed monthly at the jobsite for the duration of the contract.

C. The Contractor shall update the Detailed CPM Schedule monthly, using a cutoff/data date agreeable to the Contractor and the Engineer. This cutoff/data date shall be consistent from month to month. Updates shall be submitted with application for payments. The update information shall include but not be limited to the following:

1. Actual start dates.

2. Actual completion dates.

3. Activity percent completion.

4. Remaining duration of activities in progress.

D. The Contractor shall update all the scheduling documents and submit these documents to the Engineer within 5 workdays of the cutoff/data date.

E. The Contractor shall submit one electronic copy of the CPM schedule and one (1) PDF and the XER/XML file to be uploaded.

F. As part of the normal CPM update, the Contractor shall prepare a written narrative report highlighting the progress during the past update period. The written narrative report shall include but not be limited to the following information:

1. Summary of work accomplished during the past update period.

2. Milestone Comparison Chart.

3. Analysis of Critical Path(s).

4. Analysis of Secondary Critical Path(s). Secondary Critical Path is defined as float within 10 workdays of Critical Path.

5. Analysis of time lost/gained during the update period.

6. Identification of problem areas.

7. Identification of change orders and/or any delay that is impacting/delaying the project schedule.

8. Solutions to current problems.

G. The Contractor is required to attend and participate in a CPM update review meeting with the Engineer. Attendance is mandatory. This meeting will take place 7 workdays after the cutoff/data date, or during progress meetings as decided by the Owner and the Engineer. The purpose of this meeting is to review past progress, current status, problem areas, and future progress.

The Contractor’s narrative report will be reviewed at this meeting.

H. All schedule update information outlined above will be reviewed and accepted by the Engineer.

1.11 RECOVERY SCHEDULE

A. If the Contractor fails to achieve the planned progress, as indicated in the approved/updated detailed CPM Schedule, and the Contractor’s lack of progress delays the Critical path and/or an intermediate milestone by more than 10 workdays (monthly or cumulatively), the Contractor shall submit to the Engineer for review and acceptance a proposed Recovery Schedule indicating how the Contractor will recover the time lost.

B. If the Contractor fails to submit a Recovery Schedule and/or fails to cooperate with the Engineer in the Recovery Schedule process, the Owner can immediately order the Contractor to accelerate completion of the late activities which have been delayed by whatever means necessary without any additional costs to the Owner. The Owner can withhold future progress payments until the Contractor’s progress is in compliance with the Contract Schedule or until the Owner has approved by Change Order proposed adjustments to the contract milestones, extension of contract time, or modification of the Contract Schedule.

1.12 CHANGE ORDERS, DELAYS AND EXTENSIONS OF TIME

A. When proposed Change Orders, approved Change Orders, or any delays are experienced and the Contractor believes the Change Order/Delay is causing delay to an intermediate contract milestone or to the project completion, the Contractor shall submit to the Engineer a Time Impact Analysis, explaining the influence of each Change Order/Delay on the current updated Contract CPM Schedule. The Contractor shall prepare a “Fragnet” (network analysis) of each Change Order/Delay on the current updated Contract CPM Schedule. The analysis will demonstrate the time impact based on the date the change is given to the Contractor, the status of construction at that point in time, and the event time computation of all affected activities. The event times used in the analysis shall be those included in the latest updated copy of the detailed CPM Schedule closest to the time of delay or as accepted by the Engineer.

B. For the Contractor to be entitled to an extension of Contract time to an intermediate contract milestone and/or to the project completion, the Time Impact Analysis must show that the Change Order/Delay impacts the intermediate contractual milestone date and/or the updated CPM Schedule’s Critical Path, thereby directly impacting the project completion date. Change Orders/Delays that do not impact intermediate contractual milestones and/or the critical path and impact activities with float will not be considered as a delay to the project and no extension of time will be granted.

C. The Contractor must submit a written analysis within 7 calendar days after a delay occurs or authorized change in work is given to the Contractor. If the Contractor does not submit a written analysis for specific Change Order(s) or Delay(s) within the specified period of time, then it is mutually agreed that the particular Change Order of Delay has no time impact on the Project CPM Schedule and no time extension is required.

The Engineer will accept or reject each Time Impact Analysis within 14 calendar days after submission, unless subsequent meetings and negotiations are necessary. Upon the Engineer’s acceptance, the Contractor will incorporate fragnets illustrating the influence of the Change Orders and Delays into the Detailed CPM Schedule during the first update after agreement is reached.

1.13 SUBMITTAL PROCEDURES

A. Procedures.

1. Deliver submittals to the City’s Project Manager: TBD at 401 6th Street

S.W., Winter Haven, FL 33880. Electronic submittals are preferred.

Submit all electronic submittals to Project Manager, Todd Gooding at tgooding@mywinterhaven.com .

2. Transmit each item with a transmittal form identifying project, Contractor, subcontractor, major supplier; identify pertinent drawing sheet and detail number, and Specification section number, as appropriate. Submittals shall only be accepted from the Contractor.

3. Comply with progress schedule for submittals related to Work progress. Submit all shop drawings, product data, and samples in a prompt and timely manner so that there will be no delay to Work due to absence of data. Coordinate submittal of related items.

4. Review shop drawings, product data and samples prior to submission.

Contractor shall stamp, date and sign each submittal to indicate that the subject matter conforms to the requirements of the Contract mailto:tgooding@mywinterhaven.com

Documents.

5. Determine and verify:

a. Field measurements.

b. Field construction criteria.

c. Catalog numbers and similar data.

d. Conformance with specifications.

6. Coordinate each submittal with requirements of the Work and of the

Contract Documents.

7. Notify the Owner in writing, at time of submission, identifying any deviations in the submittals from requirements of the Contract Documents.

8. Should any submitted item require modification to any surrounding structure or appurtenance detailed on the drawings, details of the modifications shall also be submitted. The cost of any modifications shall be completed at no additional cost to the Owner.

9. Begin no fabrication or Work which requires submittals until return of submittals with Owner review comments.

10. Provide submittals in a prompt and timely manner so as not to delay the Work. Delays in Work caused by incomplete or incorrect submittals or re-submittals shall not be grounds for time extensions or additional costs to the Owner.

11. After Owner review of submittal, revise and resubmit as required, identifying changes made since previous submittal.

12. Distribute copies of reviewed submittals to concerned persons.

Instruct recipients to promptly report any inability to comply with provisions.

13. Provide reasonable assurance that materials and equipment delivered to worksite conforms to the reviewed shop drawings. Notify the Owner of any observed deviations from the shop drawings.

B. Shop Drawings.

1. Shop drawings shall be assigned a sequential number for ease in identification. Re-submittals shall retain the assigned number with an alphabetic suffix.

2. Drawings shall be presented in a clear and thorough manner. Details shall be identified by reference to drawing and detail number, and Specification section number.

3. Minimum sheet size: 8-1/2" x 11".

4. After review, distribute in accordance with Procedures, above.

C. Product Data.

1. Preparation:

a. Clearly mark each copy to identify pertinent products or models.

b. Show performance characteristics and capacities.

c. Show dimensions and clearances required.

d. Show wiring or piping diagrams and controls.

2. Manufacturer's standard schematic drawings and diagrams:

a. Modify drawings and diagrams to delete information which is not applicable to the Work.

b. Supplement standard information to provide information specifically applicable to the Work.

3. After review, distribute in accordance with Article on Procedures above.

D. Manufacturer's Instructions.

1. When required in individual Specification sections, submit manufacturer's printed instructions for delivery, storage, assembly, installation, start-up, adjusting and finishing in quantities specified for product data.

2. Identify conflicts between manufacturer's instructions and Contract Documents.

E. Manufacturer's Certifications.

1. When specified in individual Specification sections, submit manufacturer's certificate to Owner for review.

2. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference date, affidavits, and certifications as appropriate.

3. Certificates may be recent or previous test results on material or Product, but must be acceptable to Owner.

F. Samples.

1. Submit samples to illustrate functional and aesthetic characteristics of the Product, with integral parts and attachment devices. Coordinate sample submittals for interfacing Work.

2. Submit samples of finishes from the full range of manufacturer’s standard colors and textures for Owner's selection.

3. Include identification on each sample, with full Project information.

4. Reviewed samples which may be used in the Work are indicated in individual Specification sections.

G. Submission Requirements.

1. Number of submittals required:

a. Shop Drawings: Submit electronically if practical, if hard copies are needed, submit the number of opaque reproductions which the Contractor requires, plus two (2) copies which will be retained by the Owner.

b. Product Data: Submit electronic if practical, if hard copies are needed. submit the number of copies which the Contractor requires, plus two (2) which will be retained by the Owner.

c. Samples: Submit the number of samples which the Contractor requires (minimum three), plus two (2) which will be retained by the Owner.

2. Submittals shall contain:

a. The date of submission.

b. The Project number and title, per City’s provided project information.

c. Contract identification.

d. The names of:

i. Contractor

ii. Subcontractor

iii. Supplier

iv. Manufacturer

e. Identification of the product, with the Specification section number.

f. Field dimensions, clearly identified as such.

g. Relation to adjacent or critical features of the Work or materials.

h. Applicable standards, such as ASTM or Federal Specification numbers.

i. Identification of deviations from Contract Documents.

j. A 4" x 4" blank space for Owner stamps.

k. Contractor’s stamp, initialed or signed, certifying to review of submittals, verification of products, field measurements and field construction criteria, and coordination of the information within the submittal with requirements of the Work and of Contract Documents.

3. Resubmissions shall contain:

a. Date of previous submission.

b. Revised drawings and data responding to comments of initial review.

c. Identification of other revisions made on shop drawings and reason for revisions.

4. Failure of Contractor to comply with these requirements shall be cause for rejection of any non-complying submittal.

SPECIAL CONDITIONS

CONTRACTOR’S QUALIFICATIONS:

1. The Contractor must possess a General Contractor or Underground Utility & Excavation Contractor license and a FDEP Water Well Contractor License, per Chapter 373 Part III Florida Statutes, Chapter 62-531 F.A.C., Florida Statutes.

2. The Contractor must have at least five (5) year experience in LFA production well construction and with Chapter 62-532, F.A.C.

PRE-CONSTRUCTION:

1. The Contractor shall coordinate all work with the City's assigned project manager.

2. The Contractor shall take a video of the project site including the adjoining areas pre and post construction. A copy of the digital video shall be submitted to the City Engineer's office prior to start of construction and the post construction.

3. The Contractor shall conduct a pre-construction meeting with the City’s Project

Manager. The Contractor shall contact and invite representatives of affected utilities to attend the pre-construction meeting.

4. The Contractor shall provide a preliminary 90-day construction schedule prior to the pre-construction meeting.

5. Contractor shall obtain all required well construction, electrical, ROW, plumbing and any regulatory required permits to construct the wells as described from associated issuing authorities prior start of construction. Permit fees shall be responsibility of the Contractor.

6. Contractor shall obtain dewatering permit from the Southwest Florida Water

Management District. Permit fees shall be responsibility of the Contractor. Note:

There shall be no direct discharge of water from the dewatering activities into the canal or lake. The Contractor shall ensure that construction activities do not adversely impact the background water quality and trophic state index (TSI) conditions of the canal and lake.

7. Contractor shall submit shop drawing for all materials and products to be used in the project for review and approval by the City’s Engineer.

8. The Contractor shall familiarize themselves on the materials to be furnished by the

City.

DURING CONSTRUCTION:

1. Contractor shall contact 8-1-1 for utilities locate, in accordance with Chapter 556, Florida Statutes, prior to start of construction.

2. Work under this contract shall not be prosecuted on Saturdays, Sundays, or on State and/or National or City holidays, except when planned through prior owner approval, in time of emergency only under pre-approved permission from the Owner who shall be the sole judge as to the urgency of that situation. On weekdays, (Monday through Friday) the workday shall be limited to normal working hours, between 7:00 a.m. and 3:30 p.m.

3. If the contractor deems it necessary to work on Saturdays, Sundays, holidays, or beyond daylight hours to comply with his construction schedule or because of an emergency, the contractor shall request permission of the Owner to do so.