ITB 24-03

City of Norcross Department of Public Works, Utilities & Parks

John Davis, Public Works Superintendent

C i t y o f N o r c r o s s

Request for Proposal

(ITB 24-03)

Street Resurfacing

The City of Norcross is soliciting competitive sealed bids from qualified contactors for 2023 Street resurfacing for the department of Public Works.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the Invitation to Bid (ITB 24-03) number and Company name. Bids will be received until

10:00 A.M. local time on March 24, 2023, at the Department of Public Works, located at 345

Lively Avenue, Norcross, Georgia 30071. Any bid delivered after this date and time will not be accepted. Bids will be publicly opened and read at 11:05 A.M. Apparent bid results will be available the following business day on the City’s website www.norcrossga.net

A Pre-Bid conference will be held at 9:00 A.M., March 17, 2023, at the City of Norcross

Department of Public Works, conference room located at 345 Lively Avenue, Norcross, Georgia

30071. The conference will include a review of the Bid documents, and a question-and-answer period. Attendance at the pre-Bid Conference is required. Bidders are expected to be familiar with the Bid documents and to provide the city with any questions regarding the Bid documents at the

Pre-conference or by the deadline for questions to be submitted.

Questions regarding the bids should be directed to John Davis, Public Works Superintendent, at

Jdavis@norcrossga.net no later than March 15, 2023. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. The City of Norcross reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. The City of Norcross reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

All companies submitting a bid will be notified in writing of award.

We look forward to your bid and appreciate your interest in the City of Norcross.

John Davis

Public Works Superintendent http://www.norcrossga.net/ mailto:Jdavis@norcrossga.net

Scope of Work

2022 LMIG paving scope: The contractor shall furnish all materials, equipment, and labor to complete the required construction as described in its entirety to the specifications as directed and the terms of this contact including all incidentals as directs by the City of Norcross Director of

Public Works, Utilities & Parks, or her representative. Unless otherwise specified all work shall be completed in accordance with Georgia Department of Transportation Standard Specifications

(Current Edition). The work location and descriptions follow but are not limited to:

1. Northbelt Parkway NW from North Norcross Tucker Rd. to North Belt Dr. (7,292 SY).

2. Pinnacle Court from Pinnacle Way to End (2,349SY)

3. Academy Street NW from Lawrenceville Street to Born St. (1,329 SY)

4. Northbelt Dr. NW from Jimmy Carter Blvd to cuz-de-sac (3,058)

5. Norcross Ind. Court from Buford Highway to End (2,949 SY)

Mill asphalt pavement 2”, Overlay with 12.5mm Superpave. Patching as needed, striping as directed.

Streets scheduled for milling and resurfacing will include repairing the existing pavement base, resurfacing of adjacent driveways to meet street pavement grades, adjustments of water valves & manholes, and the installation of pavement markings.

All sealed bids must be submitted by Friday March 24, 2023 @ 10:00 AM to the address below:

Please submit two hard (paper) copies and one soft (PDF or other electronic document) copy of your bid package to:

John Davis

ITB 24-03

Department of Public Works, Utilities & Parks

345 Lively Avenue

Norcross, GA 30071

Questions must be submitted by March 15, 2023 to jdavis@norcrossga.net mailto:jdavis@norcrossga.net

REQUIREMENT

Estimates must include labor and all materials as specified; no substitutions for materials are allowed unless approved by owner.

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL

CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR BID.

I. General Conditions

A. Qualifications

1. Bids will be considered only from experienced and well-equipped

Contractor(s) engaged in work of this type and magnitude.

2. Bidders may be required to submit evidence setting forth qualifications, which entitle his or her company for consideration as a responsible contractor. A list of work of similar character successfully completed within the last two years may be required giving the location, size and listing of equipment available for use on this work. Before accepting any bid, the City may require evidence of the Contractor’s financial ability to successfully perform the work to be accomplished under the contract.

3. Status as a State D.O.T. certified contractor is one of the factors to be considered in determining qualification for this bid.

B. Guarantee to Accompany Bid

1. Bids must be accompanied by a certified check or cashier’s check or acceptable bid bond in an amount not less than five percent (5%) of the amount bid per section, failure to submit a bid bond or certified - cashier’s check will be cause for rejection.

C. Joint Ventures

1. Joint Ventures between two contractors will not be allowed. The General

Contractor shall be required to perform 100% of the actual resurfacing/paving work and will not be allowed to sublet these items.

Subletting of the additional items (milling, structure adjustment, crack filling, etc.) shall be in accordance with Section 108.01 of the Standard

Specifications of the Georgia Department of Transportation.

D. Authority to Sign

1. The Bidder should ensure that the legal proper name of his proprietorship, firm, partnership and/or corporation is printed or typed in the space provided on the Schedule of items.

E. Rights Reserved

1. City of Norcross reserves the right to reject any and all Bids, to waive informalities or to re-advertise. It is understood that all Bids are made subject to this agreement, that City of Norcross reserves the right to decide which Bid it deems lowest and best. In arriving at this decision, full consideration will be given to the reputation of the Bidder, their financial responsibility, and work of this type successfully completed and past performance with the City of Norcross.

2. Bidders are advised to examine Plans and Specifications carefully and to make examinations of the site of the proposed work as are necessary to familiarize themselves with location conditions, which may affect the proposed work. Bidders are also advised to inform themselves fully in regard to conditions under which the work will be performed. The City of

Norcross will not be responsible for the Bidders errors or misjudgment, nor for any information on location conditions or general laws and regulations.

3. Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render it informal and may be cause for rejection.

II. Award of Contract

A. The contract will be awarded to the lowest responsive and responsible bidder whose bid will be most advantageous to the City, price and other factors considered. The City is to make the determination.

B. The bid evaluation will be made on the following criteria:

• Bid price

• Compliance with specification

• Ability to deliver product and service

• Availability of warranty on service and parts

• Start Date

• References

C. Prior to award of the Contract, the successful bidder will be required to submit a construction schedule to the City, demonstrating the bidder’s ability to commence and proceed in a timely manner on the entire City’s resurfacing contracts for which they are the successful bidder. Due to time constraints on this contract, it is mandatory that the work be performed simultaneously and immediately. A bidder’s failure to demonstrate the ability to proceed as required may result in the award of one or all of those sections to the next lowest, responsive and responsible bidder, as deemed in the City’s best interest.

D. Failure to demonstrate the ability for simultaneous contract execution and progression will result in, at the City’s discretion, the award of any and/or all of the Bidder’s contracts to the next lowest responsible bidder or the re-advertisement and re-bidding of any and/or all of these contracts.

E. Prior to execution of a Contract, a Contract Performance Bond and a Payment

Bond, each equal to 100% of the Contract amount per section, must be provided by the successful bidder by a surety company qualified to do business in the

State of Georgia with an AM Best rating of B+ or higher and satisfactory to the

City of Norcross. Bonds given shall meet the requirements as listed in this Bid package.

III. Production Requirements

A. Time is of the utmost importance of this project. The successful bidder will be required to commence work within ten (10) calendar days from the receipt of the Notice to Proceed and must carry on with utmost diligence in order to complete the work within 90 Days. Contractor must resurface streets within 72 hours of milling.

IV. Progress Payments and Retainage

1. After work has commenced, progress payments shall be made least monthly, based on the value of work completed as provided in the contract documents plus the value of materials and equipment suitably stored, insured, and protected at the construction site, less retainage.

2. The City shall retain a maximum of 10 percent of each progress payment;

provided, however, when 50 percent of the contract value including change orders and other additions to the contract value provided for by the contract documents is due and the manner of completion of the contract work and its progress are reasonably satisfactory to the City, the City shall withhold no more retainage. At the discretion of the City and with the approval of the

Contractor, the retainage of each subcontractor may be released separately as the subcontractor completes his or her work.”

V. Location and Site

A. The site of the proposed work is at the stated location(s) within City of

Norcross, Georgia. A list of proposed roads is included in the specifications.

B. The Contractor shall accept the site in its present condition and carry out all work in accordance with the requirements of the specifications as indicated on the drawings or as directed by the Department of Public Works.

C. The Contractor, before submitting a bid is required to visit the site and acquaint himself with the actual conditions and the location of any and/or all obstructions that may exist on the site. The site visits must be confirmed by the

Superintendent of Public Works.

D. The Contractor is responsible for the location of above and below ground utilities and structures, which may be affected by the work.

VI. Compliance with OSHA Standards and Regulations

The work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the City of Norcross.

VII. Materials

All materials furnished and/or installed by the Contractor shall be furnished only

Georgia Department of Transportation certified source and shall be within the limits, tolerances, formulae, etc. as established by the Georgia Department of

Transportation.

VIII. Inspection

City of Norcross does not commit to have a full-time inspection or testing of work while in progress or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the Contractor of his responsibility to provide quality workmanship in accordance with the specifications. Any test ordered under the supervision of the City that fails to meet standards and retesting that is required will be at the Contractors expense.

XI. Contract Requirements

A. Successful vendor is required to do the following within ten (10) days of Notice:

1. Return to Department of Public Works contract documents executed by the authorized representative attested by the corporate Secretary Treasurer.

2. Provide Insurance Certificates as specified in the bid documents.

3. Provide bonding as required by the bid documents.

B. Failure to execute the Contract, Contract Performance Bond and Payment Bond, or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the bid guaranty of City of Norcross, not as a penalty, but as liquidation of damages sustained. At the discretion of the City, the award may then be made to the next lowest, responsible bidder, or the work may be re-advertised or constructed by City forces. The Contract and Contract Bonds shall be executed in duplicate to: Georgia Department of Transportation unless otherwise directed. All work performed shall be in accordance with: The

Department of Transportation, State of Georgia, Standard Specifications, Construction of Transportation Systems, 2001 Edition, dated June 21, 2001, and any applicable revisions that apply thru 2021.

X. General Construction Guidelines

A. The General Contractor shall be required to perform 100% of the actual resurfacing, paving work, and will not be allowed to sublet this item. Subletting of the additional items: milling, structure, adjustment, cracks filing, etc. shall be in accordance with

Section 108.01 of the Standard Specifications of the Georgia Department of

Transportation.

B. The Contractor shall be required to give 24 hours’ notice to City of Norcross or its

Representatives before proceeding with paving on any road in writing, submitted via fax, email or hand delivery.

C. Prior to beginning the patching work (or paving work if there is no patching), the

Contractor shall install the appropriate post-mounted road construction signs on each non-residential road they are resurfacing. These signs will remain in place until approved for removal by the Department of Public Works.

D. The Contractor shall furnish, install, maintain, and remove all necessary traffic signs, barricades, lights, signals, cones and other traffic control devices, and all flagging and other means of traffic protection and guidance as required by Standard

Specifications of the Georgia Department of Transportation. Such work shall be considered incidental to the overall contract, and no additional compensation will be made.

XI. Miscellaneous Provisions

A. Permits

No permits are anticipated for this project.

B. Construction Schedule

If applicable, the Contractor shall provide to the Public Works superintendent a schedule indicating the order in which the streets will be resurfaced and an approximate schedule of when the work will be completed on each street. The schedule must be presented at least seven (7) days prior to work commencing in order to notify residents. Contractor is required to notify Homeowners and business merchants via flyers.

C. Work Hours

The daily hours are 8am-10pm on weekdays and 10am-8pm on weekends

D. Detour/Closures

All road closures and detours shall be approved by the Norcross Department of

Public Works.

E. Residential Refuse

The Contractor is required to contact Norcross Public Works, Utilities & Parks

Department at 678-421-2069, to obtain sanitation schedules in an attempt to reduce inconveniences to the citizens of Norcross.

F. Project Briefing

All bidders are required to schedule an appointment with the Public Works

Superintendent in order to inspect each work site. The superintendent can be reached at jdavis@norcrossga.net or 678-421-2069.

G. Disposal of Refuse

The Contractor shall be solely responsible for disposing of materials and shall take into account, before bidding the compliance with the above stated ordinances and regulations. Disposal of debris must be done in a lawful manner, in accordance with all applicable federal, state and/or local laws, statutes, rules, ordinances, and/or regulations. All trash and debris shall be collected and removed from the site(s) on a daily basis. The Contractor will not be permitted to burn any of the materials on site or within the boundary limits of Norcross Georgia.

Requested Content

All questions must be answered, and the information given must be clear and comprehensive.

Add separate sheets if necessary. The written request should provide background information about the company, its employees, and its experience with related projects and related clients

(especially governmental). The statement shall be submitted with bid.

a. Name of Bidder

b. Permanent main office address, email address, pertinent contact numbers.

c. How long (years) has your firm been in the construction business under your present name; also state names and dates of previous firm names, if any; where organized?

d. Attach a list of your employees with job titles, responsibilities, and years of experience as they relate the requirements of this bid document.

e. How long do you warrant a project?

f. Does your professional liability insurance coverage extend past the completion date and warrant of any project? If yes, for how long

g. Contract on hand (schedule – showing gross amount of each contract and the approximate anticipated dates of completion).

h. General character of work performed by your company.

I. Have you ever failed to complete any work awarded to you, if so, where and why?

j. Have you ever defaulted on a Contract, if so, where and why?

k. Have you ever failed to complete a project in the time allotment according to the

Contract documents, if so, where and why?

l. List the most important contracts recently executed by your company, stating approximate cost for each, and the month and year completed.

m. List your major equipment available for this contract.

n. List any subcontractors whom you would expect to use for the contract.

o. With what bank do you do business? Do you grant the City permission to contract this/these situations? Latest Financial Statements, certified audit, if available, prepared by an independent certified public accountant, and may be requested by City. If requested, such statements must be provided within five (5) business days or the bid proposal will be rejected. Certified audited statement is preferred. Internal statements may be attached only if independent statements were not prepared.

NON-COLLUSION: VENDOR(S), BY SUBMITTING SIGNED BID, CERTIFY THAT

THE ACOMPANYING BID IS NOT THE RESULT OF, OR

AFFECTED BY, ANY UNLAWFUL ACT OF COLLUSION WITH

ANY OTHER PERSON OR COMPANY ENGAGED IN THE SAME

LINE OF BUSINESS OR COMMERCE, OR ANY OTHER

FRAUDULENT ACT PUNISHABLE UNDER GEORGIA OR

UNITED STATE LAW

Street Listings:

Milling 2” / 12.5mm Super-pave asphalt, patching as needed,

• Northbelt Pkwy NW

• Pinnacle Court

• Academy Street NW

• Northbelt Dr.

• Norcross Ind. Ct

SPECIFICATIONS

The street scheduled for milling and resurfacing will include repairing the existing pavement base, resurfacing of adjacent driveways to meet street pavement grades, adjustments of water valves & manholes, and the installation of pavement markings/striping.

The pavement to be placed after milling the existing wearing course is two-inch (2) inch - 12.5mm

Super-pave asphalt.

Patching shall include 8” GAB over compacted subgrade, 2” of 19MM super-pave, and 2” of 12.5

MM super-pave surface course.

Bid Quantities. For your information, see attached LMIG Project Report for the project limits and asphalt quantities the City used in preparing the bid form.

Road Name Limit 1 Limit 2 Length Width Area Area

Tonnage of 2"

12.5mm

(ft) (ft) (sf) (sy) (ton)

Northbelt

Parkway NW

N. Norcross

Tucker Rd.

Northbelt

Drive 2344 28 65,632 7,292 802.2

Pinnacle Court Pinnacle Way End 755 28 21,140 2,349 645.9

Academy

Street

Lawrenceville

St. Born Street 598 20 11,960 1,329 146.2

Northbelt

Drive

Jimmy Carter

Blvd End 983 28 27,524 3,058 336.4

Norcross Ind.

Court

Buford

Highway End 948 28 26,544 2,949 324.4

The bidder shall round up to 23,000 tons for the purpose of preparing a sealed bid. The contractor will be responsible for providing resurfacing for the project limits and length and area measurements as denoted above.

Contractor is responsible for accounting for all valve and manhole concrete collars.

Manhole Adjustment and Water Valve Box Adjustment

The following procedures shall be used in the adjustment of structures:

a. It shall be the Contractor’s responsibility to note and mark the location of each water valve box and manhole covers on the streets to be resurfaced, prior to the resurfacing work then locate and adjust each of these after resurfacing.

b. Structures shall be adjusted within 10 days after the road is resurfaced.

c. The existing pavement will be removed a minimum of 9” outside of the most exterior points of the structures.

d. Structures will be adjusted to pavement grade using bricks, shims or other non-organic material.

e. Concrete having a minimum compressive strength of 3000 p.s.i. at 28 days shall be placed around the adjusted structure, consolidated to fill the voids, and finished to pavement grade. Care should be taken to prevent concrete from falling into manholes, with any such material being removed by the contractor as soon as possible.

f. Concrete shall be protected from traffic for a minimum of 3 days with steel plates, or other measures as approved by the Engineer or Department of Public Works.

g. The unit prices bid for Manhole adjustment and Walter Valve Box Adjustment will be for all work performed, including excavation and disposal of existing material, adjustment of structure, traffic control, and protection of the concrete.

h. The contractor will give the City at least 24 hours’ notice as to the locations to be adjusted to allow for inspection scheduling.

i. The City reserves the right to adjust any structures using in-house labor as deemed practicable.

j. In the event an existing casting or structure is found to be structurally deficient it shall be reported to the Department of Public Works for evaluation.

Note:

Please request bidding documents/specifications and submit questions via e-mail only. Submit questions/requests to John Davis via e-mail at jdavis@norcrossga.net.

All questions/requests must be submitted via e-mail prior to March 15, 2023.

Bid Packages are due March 24, 2023 at 10:00 a.m.

The City of Norcross reserves the right to reject any or all bids, to waive technicalities and to make an award as deemed in its best interest. We appreciate your interest in the City of

Norcross.

BID FORM

This form is mandatory, and must be included in your bid, addressed to:

City of Norcross

345 Lively Avenue

Norcross, GA 30071

CATEGORIES

SUBTOTAL

1. ASPHALT PAVING Unit Price per ton $_________ * 23,000 tons = $__________________

2. MILLING Unit Price per SY $ _________ * __ ____ SY = $ _________________

3. PATCHING Unit Price per SF $_________ * _____ SF = $__________________

4. TRAFFIC CONTROL Lump Sum = $__________________

5. CONCRETE COLLARS

VALVES Unit Price per each_______ * valves = $__________________

MANHOLES Unit Price per each * manholes = $__________________

6. STRIPING Lump Sum = $__________________

7. MOBILIZATION, OH&P Lump Sum = $__________________

TOTAL (sum of items 1 thru 7) $__________________

Written Amount: _________________________________________________________________

Company: _________________________________________________________________

Authorized Signature/Date: __________________________________________________________

Printed Name: _________________________________________________________________

References:

The Contractor must provide at the time of bid opening a list of contact numbers, addresses and a contact person from three (3) jobs completed having similar specification within the metro Atlanta area.

City of Norcross requests a minimum of three (3) references where work of a similar size and scope has been completed.

1. Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ____________________________ Fax: ________________________

Email address: ________________________________________________________

2. Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ___________________________ Fax: ____________________________

Email address: _________________________________________________________

3. Company Name: ______________________________________________________

Description of Project: _________________________________________________

Completion Date: _____________________________________________________

Contact Person: _______________________________________________________

Telephone: ____________________________ Fax: ___________________________

Email address: ________________________________________________________

Street Resurfacing / Q & A’s

1) I understand the city wants two hard copies of the bid. Does one need to be marked ORIGINAL and one COPY? The City requires two hard copies, it does not have to be marked original or copy.

2) Will the City consider using construction signs on tripods instead of post mounted signs? Yes, during or while work is in progress (on site).

3) Under the Work Hours section, is the 10am-8pm hours intended for weekend work?

Yes, weekend hours, weekly work may begin as early as 10am

4) Does the city want all the striping to be done in Thermoplastic? Yes

5) Does the city want the millings brought to a city facility? No, we do not have a facility that housed milling

6) On page 10, under the specifications, it states “The pavement to be placed after milling the existing wearing course is an inch and half (2) inch - 9.5mm Super-pave asphalt”. Can the city please clarify the paving thickness? Resurfacing will be 2”

7) Is the milling intended to be 2” or variable? Milling of 2” is required where possible

8) Does the city want the milling cost to be included in the 800 tons of resurfacing price?

No, (keep these two separates) there is a line for milling on the form attached

9) Can the city please provide the limits of each project road? The limits are attached

10) Northbelt Drive dead ends in a Cuz-de-sac, but another section of it continues east toward Vitel Electronics, Can the city please clarify the limits? The Cuz-de-sac is included, NOT the additional section that heads east toward Vitel

11) On the Bid Form, can you please clarity what OH&P stand for? Overhead & Profit Overhead costs are operating expenses for necessary equipment and facilities. Profit is what allows the General Contractor to earn their living.

12) How long does the city want the contractor to warranty the work? 12 months / (Asphalt topical lasts 8-10 years depending on traffic flow.)

13) What material is to be used for the pavement markings? Thermos

14) Will all striping be replaced as currently exists? Yes

15) The ITB states that bids must be accompanied by a certified check or cashier’s check, do I need to include a check? A bid bond or a Certified or Cashier’s check in the amount not less than five percent (5%) of the amount bid per section is required.