ITB-24-016 AD#001 Q&A - FINAL.pdf

Responses to Written Questions

FDC ITB-24-016

ADA Monitoring Services

ADDENDUM #001

Solicitation Number: FDC ITB-24-016

Solicitation Title: ADA Monitoring Services

Bids due by: February 15, 2024, at 2:00 p.m. Eastern Time

Addendum Number: 001

Addendum Date: February 1, 2024

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised that information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation and any subsequent Addenda.

This Addendum includes the Department’s written answers to the written questions received.

[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com

Responses to Written Questions

FDC ITB-24-016

ADA Monitoring Services

Addendum #001 2 FDC ITB-24-016

Question Number

Question Answer

1 Do you feel I meet your criteria to bis on this RFP?

The Department will assess Responsibility and Responsiveness for Bidders submitting Bids in accordance with the criteria specified in Section 5.4.1, Mandatory Documentation, of the ITB, after the Bid deadline.

As I am now retired, and would be returning to active duty status, without a Major Corporations support, is it possible to circumvent the Performance Bond. I/ve never failed at anything but I know this would be an issue for me to provide.

All Bidders must meet the requirements specified in Section 4.3, Performance Bond, of the ITB.

What will be the representive sample size of FDC selected institutuons to be monitored from each of the four (4) regions semi-annually?

Approximately four (4) to five (5) institutions per region.

Are the items/areas listed in ITB Section 4.1.3 Service Requirements, an exhaustive list of areas to be monitored (unless otherwise modified in accordance with Section 3.3.3 Addition/Deletion of Items or Service Locations)?

a. Are there other parts of the Settlement

Agreement (or a consent decree or implementation plan) that is subject to be monitored?

The scope of the Service Requirements and the Department’s authority to modify the same are specified in the relevant provisions of the ITB. Occasionally, the Department must add or delete locations in accordance with Section 3.3.3.

a. All monitoring requirements are outlined in Attachment V, Settlement Agreement Monitoring Checklist.

Addendum #001 3 FDC ITB-24-016

Question Number

Question Answer

Approximately how many of telecommunications devices are at each installed and activated at each facility?

The number of telecommunication devices installed and activated varies between each facility. For TTYs, there are between approximately two (2) and twenty-two devices per facility. For CapTels, there are between approximately two (2) and twenty-two devices per facility. For VRS devices, there are between approximately one (1) and seventeen devices per facility. For lightboards, there are between approximately one (1) and eleven devices per facility.

With repect to institutions that may be found to be in noncompliance, what are the required compliance ratings? Or, have they been established yet?

Please see Attachment V, Settlement Agreement Monitoring Checklist, of the ITB.

Are the employee classifications identified in Section 4.1.3 an exhaustive list of staff classifications that may be interviewed, or will their be flexibility, as needed (e.g., housing unit officers and others)?

No. The list of employee classifications set forth in the ITB is not intended to be exhaustive.

Will the awarded contract include FDC covering the Vender’s expenses (e.g., travel hours worked, travel costs and other per diem costs at actual cost)?

The Department will not reimburse the Contractor for any expenses.

Bids must be firm prices inclusive of all relevant and related charges, including any expenses the Vendor may incur in the performance of the Contract.

Approximately how many telecommunications devices and auxiliary aids devices (as listed in Section 4.1.3) are at each facility?

Please see the Department’s Answer to Question Number 5.