ITB-24-011 Water Storage Tank Services.pdf

Invitation to Bid (ITB)

Statewide Water Storage Tank Services

FDC ITB-24-011

Tammy Shaw, Procurement Officer Florida Department of Corrections 501 S. Calhoun Street Tallahassee, FL 32399

FDC ITB-24-011 Page 2 of 69

Table of Contents

SECTION 1: Definitions

SECTION 2: Introduction

2.1 Overview

2.2 ITB Timeline

SECTION 3: Key Information

3.1 Background

3.2 Statement of Purpose

3.3 ITB Outcome

SECTION 4: Statement of Work

4.1 Scope of Work

4.2 Warranty

4.3 Performance Measures and Financial Consequences

4.4 Performance, Labor and Materials Payment Bonds

SECTION 5: Bid Process and Vendor Information

5.1 General Instructions

5.2 Vendor Questions

5.3 Vendor Ombudsman

5.4 Bid Submissions

5.5 Other Vendor Requirements

5.6 Public Bid Opening

5.7 Bid Evaluation

5.8 No Prior Participation or Conflict of Interest

5.9 Protest Procedures

SECTION 6: Other Terms and Conditions

6.1 Vendor Diversity

6.2 Environmental Considerations

6.3 Intellectual Property

6.4 Insurance

6.5 PCard Payments

6.6 Special Conditions

Attachment I – Price Sheet

Attachment II – Vendor's Contact Information

Attachment III – Certification of Drug-Free Workplace Program

Attachment IV – Security Requirements for Contractors

Attachment V – Foreign Country of Concern Attestation (PUR 1355)

Attachment VI – Forced Labor Vendor Attestation (PUR 2024)

Attachment VII – Pass/Fail Requirement Certification And Non-Collusion Certification

Attachment VIII – Vendor Certification Form (PUR 7801)

Attachment IX – Water Storage Tank Service Locations

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SECTION 1: Definitions

The terms used in this ITB, unless the context otherwise clearly requires a different construction and interpretation, have the following meanings:

1.1 Agency Term Contract (ATC or Contract): The written Contract between the Department and the successful Vendor, which results from this ITB and is mandatory for use by the entire Department.

1.2 Bid: A Vendor’s response to this ITB.

1.3 Breach of Contract: A failure of the Contractor to perform services or provide commodities in accordance with the terms and conditions of any Contract which may result from this ITB.

1.4 Business Day and Hours: Monday through Friday from 8:00 a.m. to 5:00 p.m., Local

Time, excluding State holidays or other official closures.

1.5 Contract Manager: The Department employee, or designee, who will serve as a liaison between the Vendor and Department under the Contract and will monitor the Contractor’s progress and Contract performance to ensure the procured products and services conform to the Contract’s requirements.

1.6 Contractor: The successful Vendor awarded a Contract to perform services or provide commodities to the Department.

1.7 Correctional Institution: Any prison or other facility, temporary or permanent, in which

Inmates are housed under the custody of the Department including main units, annexes, road prisons, work camps, forestry camps, community release centers, re-entry centers, and any other satellite facilities.

1.8 Corrective Action Plan (CAP): A Vendor’s written comprehensive plan to remedy deficiencies discovered in the course of Contract monitoring and/or discovered at any time during the term of the Contract.

1.9 Day: A calendar day, unless otherwise noted.

1.10 Deliverables: Those services, items, and/or materials provided, prepared, and delivered to the Department in the course of Contract performance.

1.11 Department or FDC: The Florida Department of Corrections.

1.12 Emergency Services: A situation in which maintenance and repair services are immediately required of the Contractor due to the malfunction or breakdown of a Water Storage Tank that may threaten the health and/or welfare of FDC inmates and staff.

Emergency service requests require immediate response by the Contractor during and after regular business hours, weekends, and holidays.

1.13 Holidays: Refers to State Holidays or other official closures.

1.14 Inmate: A person residing in a Correctional Institution who is incarcerated by the

Department.

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1.15 Material Deviation(s): A deviation from the requirements and specifications herein, which, in the Department’s sole discretion, is not in substantial accord with the requirements and specifications, provides a significant competitive advantage to a single Vendor over other Vendors, has a potentially significant effect on the quantity or quality of items bid, or on the cost to the Department.

1.16 Minor Irregularity: A variation from the requirements and specifications herein that does not give the Vendor a significant competitive advantage or benefit not enjoyed by other Vendors, and does not adversely impact the Department’s interests.

1.17 Non-Emergency Repairs: Any and all repair work in which the Water Storage Tank is still operable; however, if the repairs are not made, the Water Storage Tank may be further damaged or become inoperable.

1.18 Purchasing Card (PCard): The State of Florida’s purchasing card program that utilizes the Visa platform.

1.19 Purchase Order (PO): A legal form issued to the Vendor through MyFloridaMarketPlace Ariba on Demand (MFMP AOD), which is used by the Department to make purchases under the Contract.

1.20 Responsible Vendor: A Vendor who has the capability in all respects to fully perform the

Contract requirements and the integrity and reliability that will assure good faith performance.

1.21 Responsive Bid: A Bid submitted by a Responsible Vendor that conforms to all material aspects of this ITB.

1.22 Service Locations(s): Any Correctional Institution’s site receiving Water Storage Tank maintenance and repair services:

1.23 State: State of Florida.

1.24 Subcontract: An agreement entered into by the Vendor with any other person or organization, to perform any obligation or duty on behalf of the Vendor, specifically related to securing or fulfilling the Vendor’s obligations to the Department under the terms of the Contract resulting from this ITB. Subcontracts do not relieve the Vendor of any obligation or duty under the resultant Contract and shall not serve as a replacement for the Vendor in performance of that Contract.

1.25 Subcontractor: An individual, firm, or corporation that holds a Contract with the

Contractor or any other Subcontractor to perform any obligation or duty on behalf of the Vendor, specifically related to securing or fulfilling the Vendor’s obligations to the Department under the terms of the Contract resulting from this ITB.

1.26 Vendor: A legally qualified corporation, partnership, or other business entity submitting a

Bid to the Department in response to this ITB.

1.27 Water Storage Tanks: All concrete and steel ground-level, elevated, and hydropneumatic Water Storage Tanks.

1.28 Weekend: As referred herein, Saturday and Sunday.

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SECTION 2: Introduction

2.1 Overview

The Department needs to purchase services for the maintenance, repair, rehabilitation, and occasional demolition of Water Storage Tanks for Correctional Institutions throughout the State. Previously, the Department procured these services through Request for Quotes, and orders were made through MFMP AOD.

2.2 ITB Timeline

The Department has established the following Timeline for this ITB. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITB advertisement in accordance with Section

3.2.1 of this ITB. Vendors are solely responsible for monitoring the VIP website for addenda relative to this ITB. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).

Event Occurrence Location (if applicable)

ITB Advertised November 6, 2024 Vendor Information Portal https://Vendor.myfloridamarketplace.com/

Deadline for Vendors to Submit Questions and Requests to bid

Equivalent Items (if applicable)

November 20, 2024, By 5:00 p.m.

Submit via email to:

Purchasing@fdc.myflorida.com

Attn: Tammy Shaw Subject: FDC ITB-24-011

Statewide Water Storage Tank Services

Anticipated Date the Department will

Advertise its Answers to Vendors' Questions

December 17, 2024

Vendor Information Portal https://Vendor.myfloridamarketplace.com/

Bid Deadline and Time of the Department’s

Public Bid Opening

January 7, 2025, at 2:00 p.m.

Florida Department of Corrections Attn: Tammy Shaw

FDC ITB-24-011

Statewide Water Storage Tank Services 501 S. Calhoun Street Tallahassee, FL 32399

Anticipated Date the Department will Advertise its Notice of Agency Decision

February 4, 2025

Vendor Information Portal https://Vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

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SECTION 3: Key Information

3.1 Background

As Florida’s largest agency, and the third-largest state prison system in the United States, the FDC has approximately 24,000 full-time employees, incarcerates approximately 80,000 inmates, and supervises nearly 145,000 offenders in the community. The Department’s Office of Institutions manages 143 facilities statewide, including major Correctional Institutions, annexes, work camps, road prisons, forestry camps, re-entry centers, and community release centers. The Department’s Office of Community Corrections monitors and supervises adult offenders out of 130 offices within 20 judicial circuits. The Department divides its operations geographically into four (4) regions:

Region I (the Panhandle), Region II (North Florida), Region III (Central Florida), and Region IV (South Florida). Each region has a Regional Director of Institutions who supervises all Wardens in that region and a Regional Director of Community Corrections who supervises all Circuit Administrators in that region.

3.2 Statement of Purpose

The purpose of this ITB is to secure Responsive Bids from Responsible Vendors to provide quality Water Storage Tank services, including maintenance, rehabilitation, renovation, and occasional demolition, and ensure their regulatory compliance for Correctional Institutions throughout the State. The Department is issuing this ITB to establish one or more new Contract(s). Service locations may be found in Attachment IX, Water Storage Tank Service Locations, of this ITB.

3.2.1 ITB Modifications

Once the Department advertises this ITB on the Vendor Information Portal (VIP), if it needs to change, supplement, modify, or revise any portion of its contents or exhibits, attachments, or other materials, it will advertise supplemental information as an addendum to this ITB on the VIP. Interested parties are solely responsible for monitoring the VIP website for addenda relative to this solicitation.

3.2.2 Order of Precedence

All Bids are subject to the terms of this ITB, which in case of conflict shall have the following order of precedence:

a) ITB addenda, in reverse order of issuance;

b) This ITB document, including any attachments or exhibits;

c) Form PUR 1000, referenced in Section 5.1 of this ITB; then

d) Form PUR 1001, referenced in Section 5.1 of this ITB.

3.3 ITB Outcome

3.3.1 Contract Term and Renewal

As a result of this ITB, the Department will award the successful Vendor(s) a Contract up to five (5) years. The awarded Contract(s) may be renewed for up to five (5) additional years, or portions thereof, in accordance with Section 287.057(14), Florida Statutes (F.S.). Contract pricing will be fixed, as specified in the Vendor’s completed Attachment I, Price Sheet.

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3.3.2 Invoicing Requirements

a) In accordance with Section 215.422, F.S., the Vendor shall provide a single invoice detailing all applicable fees, including labor, materials, and parts in arrears for each Water Storage Tank maintenance service, repair, or project completed. All maintenance and repair services shall require a separate quote from the Vendor, and a separate PO must be submitted to the Department.

b) All invoices shall be on the Vendor’s company letterhead and must include the Vendor’s name, mailing address, Federal Employer Identification Number (FEIN), Contract number, and PO number. The dates of service shall be outlined on the invoice, as well as labor for services and repairs, materials, parts, and incidentals. Invoices shall detail services performed including the facility name, physical location, a description of the Water Storage Tank and size, and related services completed. The Vendor shall provide supporting documentation with each invoice, including parts and materials, as well as employee time records. All documents must be in English.

c) Invoices shall be submitted within 30 Days following the completion of each maintenance service, repair, or project. Invoices not submitted within 30 Days will require written justification from the Vendor and approval from the Department.

d) The Vendor shall provide the Department with a monthly invoice statement reflecting all paid and unpaid invoices.

3.3.3 Substitutions

The Vendor(s) shall provide only the services listed in Attachment I, Price Sheet, and all services must be pre-approved by the Department. Services provided without prior approval shall be at the Vendor's expense and may lead to termination of the Contract.

3.3.4 Additions and Deletions of Water Storage Tanks

a) The Department retains the right to add or delete any Water Storage Tank located within the contracted Region(s) for services outlined under this Contract, without an amendment to the Contract, upon notification to the Vendor by the Department’s Contract Manager or designee.

b) The Department’s Contract Manager or designee shall attempt to provide official written notification to the Vendor 30 Days prior to any Water Storage Tank being added to the Contract; however, the Vendor agrees that should any of the Vendor’s personnel receive an Emergency or non-Emergency Service call from the Department requesting services on a Water Storage Tank located within the contracted Region(s) that is not explicitly listed in this Contract, the Vendor shall perform any services as outlined in this Contract as if the Water Storage Tank is listed and notify the Department’s Contract Manager or designee as outlined in Section 4.1.9, Emergency Service Calls or Section 4.1.10, Non-Emergency Service Calls. The Department’s Contract Manager or designee shall respond in writing with official notification of the addition of the Water Storage Tank to the Contract, and the Vendor shall be compensated for services provided in accordance with Attachment I, Price Sheet.

c) The Department’s Contract Manager or designee shall provide official written notification 30 Days prior to removing a Water Storage Tank or Service Location from coverage under this Contract.

d) Upon request by the Department, the Vendor shall provide any services outlined under this Contract to additional Water Storage Tanks located within the contracted Region(s), of the same types and sizes, and at the same fees as listed in Attachment I, Price Sheet.

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3.3.5 Subcontracts

With prior written consent from the Department, the Vendor may enter written subcontracts to fulfill its Contract duties as indicated in this ITB. The Vendor must disclose anticipated subcontracts at the time of Bid submission and must provide a copy of the proposed subcontract to the Department with its Bid. No subcontract into which the Vendor enters for the performance of its duties under the Contract shall in any way relieve the Vendor of responsibility or liability associated with the performance of its Contract duties. All Subcontractors shall comply with the Contract requirements to the same extent as the successful Vendor, including requirements regarding background checks and other security measures.

If a Subcontractor is utilized by the Vendor, the Vendor shall pay the Subcontractor within seven (7) Business Days after receipt of full or partial payments from the Department, in accordance with Section 287.0585, F.S. The Department shall not be liable to any Subcontractor for any expenses or liabilities incurred under any subcontract. The Vendor shall be solely liable to the Subcontractor for all expenses and liabilities under the Contract. The Vendor’s failure, without reasonable cause, to pay a Subcontractor within seven (7) Business Days will result in a penalty to be paid by the Vendor to the Subcontractor in the amount of 0.5% of the amount due per Day past the expiration of the period allowed herein for payment. Such penalty shall be in addition to actual payments owed and shall not exceed 15% of the outstanding balance due.

All subcontracts shall comply with the Department's Procedure 205.002 "Contract Management", and shall include the items noted below:

• Identity of the Subcontractor (i.e., company, individual, etc.) that will be performing the subcontracted services;

• Qualifications of the Subcontractor;

• License(s) and certification(s) provided by the Subcontractor, required to perform the subcontracted services; and

• Include the specific clauses noted below from the Contract between the

Contractor and the Department:

o Cooperation with the Inspector General o Cooperation with the Florida Senate and the Florida House of

Representatives o E-Verify o Staff Background/Criminal Records Checks

Additionally, all Subcontractor agreements must include a statement from the proposed Subcontractor acknowledging acceptance of and intent to be bound by the Contract terms included in the Contract between the Department and the Contractor. See also Section 6.6.2, related to E-Verify.

[Remainder of Page Left Blank Intentionally]

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SECTION 4: Statement of Work

4.1 Scope of Work

The Vendor shall provide Water Storage Tank maintenance, rehabilitation, renovation, and occasional demolition services in compliance with all local, State, and federal regulations for Correctional Institutions throughout the State as specified in this ITB.

Attachment I, Price Sheet, reflects the requirements for the services sought. The Vendor must Bid only on the services specified in this ITB. The services sought in this ITB will be considered Deliverables in the Contract.

4.1.1 General Description of Services

The Vendor shall be responsible for services and tasks that include, but may not be limited to the following:

a) Performing annual inspections of each Water Storage Tank;

b) Performing repairs discovered through annual inspections;

c) Cleaning Water Storage Tank interiors as needed, but at a minimum every five (5) years per Florida Department of Environmental Protection (DEP) requirements;

d) Sandblasting and recoating Water Storage Tank interiors as needed, but at a minimum every 15 years per DEP requirements;

e) Pressure washing and recoating Water Storage Tank exteriors as needed, but at a minimum every eight (8) years per DEP requirements;

f) Repairing and replacing structures and parts as needed; and

g) Performing demolition of Water Storage Tanks and towers as needed.

4.1.2 Minimum Qualifications:

The Vendor must demonstrate a minimum of 10 years of experience in the water storage tank services business relative to this ITB and have no pending legal cases against its company. Vendors shall submit written documentation detailing their relevant experience along with written references, including contact information, from a minimum of five (5) current clients; a copy of their Certificate of Authority to do business in the State of Florida; and a notarized statement attesting they have no pending legal cases against their company.

4.1.3 References, Specifications, and Standards

In addition to compliance with all requirements outlined in the resultant Contract, the Vendor shall ensure all surface preparation, coating, and painting of the interior and exterior surfaces of Water Storage Tanks conform to the applicable requirements of the following regulations, specifications, and standards:

a) Manufacturer’s printed instructions;

b) Occupational Safety and Health Standards Administration (OSHA) 29 CFR

1910.1025: Lead Exposure and CFR 1910.268: Telecommunication Standards;

c) The Society for Protective Coatings (SSPC);

d) Steel Structures Painting Council;

e) American Water Work Association (AWWA) D102-97: Standard for Coating Steel Water Storage Tanks and C652-92: Standard for Disinfection of Water Storage Facilities;

f) American National Standards Institute (ANSI)/National Sanitation Foundation (NSF) Standard 61/600 Certification Standards;

g) Metal Ladder Manufacturer’s Associations – Specification for Ladders and Scaffolds;

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h) Underwriter’s Laboratory (UL) requirements for ladders and scaffolds;

i) Resource Conservation and Recovery Act (RCRA);

j) Toxic Characteristic Leaching Procedure (TCLP); and

k) Workmanship and materials shall be in accordance with the best standard practice for work of this type and shall conform to the latest DEP, State Fire Marshall, county, State, and federal codes, regulations, and standards.

4.1.4 Contractor Responsibilities

The Contractor shall provide all of the necessary skilled labor, equipment, materials, incidentals, and professional services, and obtain any licenses and permits required to successfully perform the following tasks and services, which are identified as Contractor responsibilities for purposes of the resultant Contract:

A. Staffing Requirements The Contractor shall employ a sufficient number of staff and qualified technicians to ensure the requirements outlined within this ITB are successfully met as follows:

a) Must directly employ an administrative contact located within 150 miles of each Service Location who is qualified to analyze issues and provide quick, reliable feedback on necessary repairs and perform on-site maintenance services requested by the Department;

b) Must directly employ a licensed professional engineer experienced in the design/building elements of all types of Water Storage Tanks;

c) Ensure technicians are thoroughly trained and skilled in necessary crafts and fully knowledgeable on the specific standards and methods required to complete projects in accordance with the terms of this ITB;

d) Upon request by the Department, provide written documentation identifying the name and address of the designated administrative contact person as well as a list of the key personnel assigned to work on any project resulting from this Contract, including their associated tasks, a copy of their resumes outlining related job experience, and copies of their relevant licenses and certifications to the Department’s Contract Manager or designee within an agreed-upon timeframe;

e) Ensure all staff have received background checks and proper clearance prior to being dispatched to a Correctional Institution to provide services;

f) Maintain direct oversight and full responsibility for all contractual services provided in accordance with this ITB;

g) Ensure all staff providing services under this Contract speak and understand English well enough to allow effective communication with Department staff; and

h) Ensure its staff effectively communicate with, are responsive to, and maintain good working relationships with Department employees and representatives.

The Department reserves the right to disallow any of the Contractor’s staff into any Correctional Institution.

B. Inspections and Evaluations The Contractor shall provide trained personnel or a qualified Subcontractor, directly supervised by the Contractor, to perform annual Water Storage Tank inspections and evaluations as follows:

a) Inspections shall be conducted in accordance with ANSI/AWWA D101-53 (R86), Inspecting and Repairing Steel Water Tanks, Sandpipes, Reservoirs, and Elevated Tanks for Water Storage.

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b) Inspection observations shall be documented in a concise annual inspection report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee within 30 Days following completion of the inspection.

c) Each Water Storage Tank shall be physically inspected, at a minimum, once in any 12-month period. If conditions warrant, additional physical inspections shall be performed at no additional cost to the Department.

d) Water Storage Tank repairs and/or renovations shall be inspected for regulatory compliance and quality. A qualified representative of the Contractor, acceptable to the Department, must perform physical inspections.

e) Compliance with regulatory standards and guidelines shall be documented in a single-page Regulatory Compliance Report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee within 30 Days following completion of the compliance inspection.

C. Washout Disinfection Services The Contractor shall provide Water Storage Tank washout and disinfection services, including but not limited to the following:

a) Each Water Storage Tank shall be inspected, washed out, and disinfected following AWWA C652 Standards, or as often as local conditions require.

b) Washouts shall be performed following AWWA C652-86 Spray Method 3 Standards for Potable Water Tank Disinfecting.

c) All observations shall be documented in a concise report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee within 30 Days following a completed inspection.

d) A five (5) year inspection report shall be completed, signed, and sealed by a Florida Licensed Engineer as required by DEP and provided to the Department or the Department’s designee within 30 Days following inspection.

D. Surface Preparation:

Cleaning and preparation procedures shall be performed in accordance with manufacturer’s instructions for each substrate condition.

Prior to over-coating, surface areas shall be washed with clean water at a minimum pressure of 4,000 PSI. Each pressure washer shall be equipped with constant-speed turbo nozzles and used in all areas where the coating adherence is questionable. Use of standard fan-type nozzles on pressure washers will be acceptable when conditions warrant. All rusted areas must be power tool cleaned and hand wire brushed, at a minimum, to guarantee adhesion prior to primer application. All rusted areas shall be cleaned prior to priming.

E. Paint Application:

The Contractor shall ensure paint coatings are applied in accordance with the manufacturer’s safety data sheet (SDS) as specified herein:

a) Maintain proper ventilation in work areas to alleviate volatile solvents evaporating from coating materials;

b) Coatings shall be applied using a brush, roller, mitt, or sprayer in accordance with the Scope of Work and the manufacturer’s SDS. All coatings shall be applied evenly to form a smooth, continuous, unbroken

FDC ITB-24-011 Page 12 of 69 coating. Drips, runs, sags, or pinholes shall not be acceptable;

c) Provide all the appropriate equipment, materials, and tools necessary to successfully complete each project, including ladders, scaffolding, and masking material; and

d) Ladders and scaffolding shall meet or exceed all UL and Metal Ladder Manufacturer’s Association requirements.

F. Exterior Recoating of Steel Tanks The Contractor shall properly prepare and recoat the exterior surface of steel Water Storage Tanks utilizing appropriate standards and methods in accordance with all local, State, and federal regulations, including the following:

a) Pressure wash all exterior surfaces using, at minimum, a 4,000 PSI pressure washer;

b) Clean all rusted areas using scrapers, hand, and power wire brushes in accordance with SSPC-SP2: Hand Tool Cleaning and SSPC-SP3: Power Tool Cleaning;

c) Apply one (1) spot prime coat of an epoxy-mastic primer to all bare metal surfaces at 2.5 mils to 3.5 mils dry film thickness; and

d) Apply one (1) full finish coat of polyurethane paint to all exterior surfaces at a dry film thickness of 2.0 mils to 3.0 mils.

G. Interior Recoating of Steel Tanks The Contractor shall properly prepare and recoat the interior surface of steel Water Storage Tanks utilizing appropriate standards and methods in accordance with all local, State, and federal regulations, including the following:

a) Abrasive blast all interior rusted surfaces to bare metal in accordance with SSPC-SP10: Surface Preparation Standard, Near White Metal Blast Cleaning. Abrasive blast all remaining interior surfaces in accordance with SSPC-SP7: Surface Preparation Standard, Brush-Off Blast Cleaning;

b) Apply a full prime coat of epoxy that is NSF approved for contact with potable water to all interior surfaces to 4.0 mils to 6.0 mils dry film thickness;

c) Apply a “strip coat” of epoxy that is NSF approved for contact with potable water to all weld seams and ladders using paint brushes and/or rollers;

d) Apply a full finish coat of epoxy that is NSF approved for contact with potable water to all interior surfaces at 4.0 mils to 6.0 mils dry film thickness;

e) Caulk unwelded roof lab seams using Sikaflex 1a polyurethane caulk;

f) Test abrasive blast debris for the eight (8) RCRA heavy metals using the

TCLP method; and

g) Dispose of abrasive blast debris in accordance with federal, State, and local regulations.

H. Exterior Recoating of Concrete Tanks The Contractor shall properly prepare and recoat the exterior surface of concrete Water Storage Tanks utilizing appropriate standards and methods in accordance with all local, State, and federal regulations, including the following:

a) Pressure-wash all exterior surfaces using, at minimum, a 4,000 PSI

FDC ITB-24-011 Page 13 of 69 pressure washer; and

b) Apply two (2) full-finish coats of acrylic paint to all exterior surfaces at 1.5 mils to 2.5 mils dry film thickness per coat.

I. Interior Washout and Recoating of Piping and Manways of Concrete Tanks The Contractor shall perform washout services and recoat the interior surfaces of all piping and manways of concrete Water Storage Tanks utilizing appropriate standards and methods in accordance with all local, State, and federal regulations, including the following:

a) Abrasive blast all interior piping and manway surfaces in accordance with SSPC-SP10: Surface Preparation Standard, Near White Metal Blast Cleaning;

b) Apply a full prime coat of epoxy that is NSF approved for contact with potable water to all interior surfaces at 4.0 mils to 6.0 mils dry film thickness;

c) Apply a full finish coat of epoxy that is NSF approved for contact with potable water to all interior surfaces at 4.0 mils to 6.0 mils dry film thickness;

d) Test abrasive blast debris for the eight (8) RCRA heavy metals using the TCLP method;

e) Dispose of abrasive blast debris in accordance with federal, State, and local regulations;

f) Wash out the interior of the tank to remove accumulated sediment. Clean interior floor surfaces and shell wall surfaces using, at minimum, a 4,000 PSI pressure washer; and

g) Sterilize the interior using spray method AWWA C652-02: Standard for Disinfection of Water Storage Facilities.

J. Interior Disinfection Once the interior liner has properly cured, the interior surfaces shall be disinfected per spray method AWWA C652-02: Standard for Disinfection of Water Storage Facilities (200 PPM).

The Water Storage Tank shall be sealed and made ready for service.

K. Handling and Storage of Paint Materials

The Contractor shall ensure compliance with all standards and regulations regarding the proper handling and storage of work materials outlined within this ITB, including the following:

a) Provide safe and adequate storage facilities designed specifically for the purpose of paint mixing and storage. Storage facilities shall be located away from open flames, well-ventilated, and capable of maintaining an ambient temperature of no less than 45° Fahrenheit;

b) Ensure paint, coatings, reducing agents, and other solvents are stored in original containers until opened. If not resealable, solvents must be transferred to UL approved safety containers;

c) Ensure compliance with OSHA requirements for the storage and use of painting materials and equipment; and

d) Ensure SDS are maintained on-site and immediately accessible to employees, per OSHA requirements. SDS shall be readily available and provided to the Department upon request.

L. Demolition of Existing Water Storage Tanks The Contractor shall perform Water Storage Tank demolition services in

FDC ITB-24-011 Page 14 of 69 accordance with all local, State, and federal regulations when requested by the Department, as follows:

a) Provide the Department with a written project plan detailing the Contractor’s procedures for demolition. The demolition plan shall include a statement of assurance that the sequence of demolition will not result in premature structural failure;

b) Provide experienced technicians adequately skilled with the specified requirements and methods necessary to provide Water Storage Tank demolition services in accordance with all federal, State, and local regulations and standards;

c) Protect existing structures, appurtenances, and landscaping which are not to be demolished or salvaged;

d) Verify the location of existing above and below-ground utilities prior to the start of any demolition. This includes, but is not limited to, electric, phone, and water lines. Coordinate with Department and utility personnel when disconnecting, removing, capping, or relocating a utility within the demolition area;

e) Erect and maintain temporary bracing and other means as required to safeguard the structural integrity of existing portions of the tank during demolition;

f) Conduct demolition to minimize interference with roadways, structures, or utilities;

g) Cease operations immediately and contact the Correctional Institution or the Department’s Contract Manager if structures, the public, or roadways appear to be in any danger;

h) Demolish the tank structure in an orderly and careful manner;

i) Demolish the existing concrete foundation a minimum of 24” below grade or as required by local demolition permitting;

j) Take all precautions necessary during demolition and removal of the tank structure to minimize chipping or flaking of paint and the deposit of paint particles; and

k) Plug all open ends of pipelines exposed during demolition operations with concrete. The open ends of abandoned piping shall be tightly sealed with at least 12” thick cast-in-place concrete plugs. Piping shall be disconnected, dismantled, and removed as required with prior approval from the Department.

l) The Contractor shall reimburse the Department the full amount of any compensation they may receive for the sale or disposal of scrap materials originally owned by the Department.

M. Worksite Liability and Clean-up Requirements

a) The Contractor shall be responsible for posting warning signs at worksite locations and all property entrances to alert the general public whenever Water Tank Service services are in progress.

b) The Contractor shall ensure all blasting, debris, and trash are contained to the worksite and that all surrounding structures, vehicles, equipment, hardware, fixtures, materials, bodies of water, and technologies for water storage facilities, are protected against chemical and physical debris, paint spillage, overspray, etc.

c) The Contractor shall be fully responsible for any and all damage resulting from its activities associated with the worksite and worksite performance.

Any damage shall be cleaned, repaired, refinished, restored, or replaced to the satisfaction of, and at no additional costs to the Department.

d) Upon completion of each project, the Contractor shall be responsible for

FDC ITB-24-011 Page 15 of 69 the removal of all equipment, scaffolding, staging, containers, and debris from the worksite. Restoration shall be made as required to return the site to an equivalent or better condition than existed prior to the project. This shall include redressing of disturbed areas, repairs to any paved surfaces, sodding, and restoration of any fencing temporarily taken down or damaged.

N. Annual Summary Report The Contractor shall provide the Department’s Contract Manager or designee an Annual Summary Report including a brief summary of each project that is currently in progress along with the start date of each project and their corresponding completion dates, and a summary of each project it has completed within the calendar year, in order of completion, including the beginning dates, completion dates, and total costs for each completed project.

The Department may, at its sole discretion, develop a format for the Contractor to use in reporting the required information. If so, the Contractor shall utilize any format developed by the Department for this purpose. Failure to provide an annual report within 30 Days following the end of each Contract year shall result in the assessment of financial consequences.

4.1.5 Water Storage Tank Repair Quote Requirements

a) The Contractor shall provide the Department with written documentation detailing necessary repairs, including detailed quotes for services of repairs identified through inspection, rehabilitation, Emergency, and Non-Emergency Service Calls within 24 hours of the initial assessment or as otherwise outlined in this ITB.

b) The Contractor shall provide a detailed description of identified repairs along with the recommended scope of work and a proposed schedule for project completion, along with a detailed quote for services, including all parts required for the repair and a breakdown of labor hours. All shipping costs shall be included in the quote, with any overnight delivery costs pre-approved by the Department’s Contract Manager or designee.

c) The Contractor shall provide a list of the percentage savings in prices offered, as compared to the manufacturer’s retail list published or using standard and customary prices that would be paid by any other purchaser without the benefit of a Contract resulting from this ITB. The Contractor shall provide the manufacturer’s published price list or the customary prices that any other purchaser would pay at cost for each part quoted. The prices of parts shall not exceed 100% of the Contractor’s price for the parts. All backup documentation must be provided to include a detailed invoice from the supplier with unit price, description of parts, etc., in order to verify markup. If the Contractor cannot locate needed parts, the Department reserves the right to search for and purchase the parts, and the Contractor shall install them.

d) Once approved by the Department, all quotes shall become binding between the Contractor and the Department, unless a mutually agreed upon modification is needed and is approved in writing by the Department’s Contract Manager or designee. If the actual labor or repair parts are less than the quote, the Department will pay no more than the part price and the exact number of hours of labor expended to complete the repair.

e) Should the Contractor require a modification to the original quote, an updated quote shall be provided to the Department for pre-approval.

f) The Contractor shall provide quotes for needed repairs as outlined in Section 4.1.9, Emergency Service Calls and Section 4.1.10, Non-Emergency Service Calls. All quotes will be approved by the issuance of a PO.

FDC ITB-24-011 Page 16 of 69

4.1.6 Miscellaneous Services

The Contractor shall provide all the expertise, equipment, labor, materials, support, and professional services necessary to perform long-term maintenance and safeguard stored water quality.

Miscellaneous services shall include, but not be limited to, maintenance related project consulting, management, and scheduling, as well as structural repair consulting, management, engineering, and emergency repair services.

4.1.7 Quality Assurance

All services must be performed skillfully and to the highest quality standards. The Contractor shall regularly monitor to ensure projects are completed in compliance with all applicable federal, State, and local regulations within agreed-upon timeframes and services are performed to the quality standards required by the Department as outlined in this ITB.

Upon inspection by the Department, any work determined not to be completed in accordance with specified regulations, references, standards, and methods must be corrected by the Contractor to the satisfaction of the Department within agreed-upon timeframes at no additional cost to the Department. Failure to do so may result in the assessment of a financial consequence or termination of the Contract.

4.1.8 Project Timeframe Expectations

All projects initiated from the resultant Contract shall be approved by and coordinated directly with the Department and must be completed within mutually agreed-upon timeframes or as reflected in Section 4.1.9, Emergency Service Calls and Section 4.1.10, Non-Emergency Service Calls. To validate timeframes, Department staff shall maintain a sign-in and sign-out log which shall be made available to the Department’s Contract Manager or designee upon request.

The Contractor must contact the Department’s Contract Manager or designee to report issues that may result in a project not beginning or taking longer to complete than the agreed-upon timeframe and receive written approval from the Department’s Contract Manager for an extension of time to complete the project.

Projects that are not completed as outlined herein shall be subject to financial consequences in accordance with Section 4.3, Performance Measures and Financial Consequences.

4.1.9 Emergency Service Calls

A qualified technician must be on-site to assess an emergency situation within four (4) hours of the Contractor receiving an Emergency Service call from the Department, or within a timeframe mutually agreed upon with the Department.

The Contractor shall immediately report any damage determined to be an emergency, along with recommended repairs and a quote for services, to the Department verbally, followed by email; and upon approval from the Department, make the necessary repairs within 24 hours of approval or a timeframe mutually agreed upon by the Department.

The Contractor shall send an email to the Department’s Contract Manager or designee detailing the repair services provided along with a complete invoice for services, including parts, hours of labor, mileage, and any other applicable fees, along with supporting documentation in accordance with Section 3.3.2, Invoicing Requirements and Section 4.1.5, Water Storage Tank Repair Quote Requirements. Upon receipt of the required documentation of services, the Department will process the payment to the Contractor.

FDC ITB-24-011 Page 17 of 69

Hourly labor rates for Emergency Services must be as specified in Attachment I, Price Sheet. Arrival and departure timeframes will be documented in accordance with Section 4.1.8, Project Timeframe Expectations.

4.1.10 Non-Emergency Service Calls

A qualified technician must be on-site to assess a non-emergency situation within 24 hours of the Contractor receiving a non-Emergency Services call or within a timeframe mutually agreed upon with the Department.

The Contractor shall notify the Department of any necessary repairs in accordance with Section 4.1.5, Water Storage Tank Repair Quote Requirements and, upon approval by the Department, make the necessary repairs within a timeframe mutually agreed upon by the Department.

Hourly labor rates for non-Emergency Services must be as specified in Attachment I, Price Sheet. Arrival and departure timeframes will be documented in accordance with Section 4.1.8, Project Timeframe Expectations.

4.1.11 Routine and Formal Communication

Contract communications will be in two (2) forms: routine and formal.

a) Routine: All normal, written communications generated by either party relating to Contract services. Routine communications must be acknowledged within two (2) Business Days and responded to within 30 Days of receipt via email.

b) Formal: Written communications related to significant issues such as Breach of Contract, failure to provide satisfactory performance, assessment of financial consequences, change in Service Locations, or Contract termination.

Formal communications will be clearly marked as a "formal communication" and must be acknowledged upon receipt and responded to within seven (7) Days of receipt via email. A date and numbering system will be used to track these communications.

If there is an urgent administrative problem, the Department’s Contract Manager or designee shall contact the Contractor, and the Contractor shall verbally respond to the Department’s Contract Manager or designee within two (2) hours. If a non-urgent administrative problem occurs, the Department’s Contract Manager or designee will contact the Contractor, and the Contractor shall verbally respond to the Department’s Contract Manager or designee within 48 hours.

The Contractor, or Contractor's designee, shall respond to inquiries, complaints, or grievances from or about Inmates by providing all information or records that the Department deems necessary within three (3) Business Days of receipt of the request.

4.1.12 Estimated Quantities

The quantities provided in this ITB are given as an estimate for Vendors to prepare their Bids and the Department to make an award. Quantities should not be construed as representing the actual quantities to be purchased by the Department. The Department may purchase more or fewer services than indicated in this ITB.

4.1.13 Minimum Order

There will be no minimum order under the Contract.

4.1.14 Delivery

The Vendor shall ensure project materials are purchased from one (1) manufacturer and are delivered to the work site in original, new, and unopened

FDC ITB-24-011 Page 18 of 69 containers, and, if applicable, labeled with the manufacturer’s name, stock number, product number, brand name, contents by volume, instructions for mixing and reducing, and product application instructions.

Product(s) shall be shipped as Free on Board Destination to the appropriate destination and arrive within 10 Days of PO issuance, or at the time mutually agreed upon between both Parties, as reflected in the PO. Deliveries of items or provision of services must be made between 8:30 a.m. and 4:00 p.m., local time, Monday through Friday, excluding State holidays and other official closures, unless otherwise stated herein or on a subsequent PO.

4.2 Warranty

Materials and installation workmanship shall be warrantied by the awarded Vendor against defects for a warranty period of at least two (2) years after installation. This warranty is in addition to the Manufacturer’s material warranty. Warranty is limited to repair or replacement of materials deemed to have failed under conditions of normal use and excludes failures attributed to misuse, vandalism, acts of God, fire, explosions, earthquakes, floods, lightning, acts of public enemy, war, riots, civil disturbances, or insurrections.

Should defects become evident within the warranty period, the Vendor shall either repair the defective parts and materials or replace the Contract item at no additional cost to the Department. The warranty period shall start on the date installation is complete and shall be extended to include times during which the products are out of service for warranty repair.

4.3 Performance Measures and Financial Consequences

The Department desires to contract with a Vendor who demonstrates its willingness to be held accountable for the achievement of successful Contract performance. By submitting a Bid, the Vendor agrees to the Department’s assessment of financial consequences, which are not intended to be a penalty but to incentivize the Vendor’s performance under the Contract.

The performance measures below list the key expectations most critical to the success of the Contract and the financial consequence the Department will assess if an expectation is not met. If a Vendor is unable to achieve a performance measure expectation because of unforeseen circumstances outside of its control, the Vendor may submit a written request, in advance, to the Department’s Contract Manager to waive the assessment of the associated financial consequence. The Department’s Contract Manager will then review the request to determine whether mitigating circumstances existed beyond the Vendor’s control. For the Department to approve the request, the Vendor must not have contributed to the failed expectation in any manner. The Department does not waive its ability to assess financial consequences by allowing the delivery of an item(s) or completion of services after the time allowed. Nothing in this section shall limit the Department’s right to pursue other remedies available at law or in equity.

FDC ITB-24-011 Page 19 of 69

Performance Measures (PM)

No. Description Expectation Measurement Financial

Consequence (FC)

PM-001

The Contractor shall provide proof of employee qualifications in accordance with

Section 4.1.4 A. d).

Documentation must be provided upon request to the Department’s

Contract Manager or designee within an agreed-upon timeframe.

Per Day

One percent (1%) of the invoice amount per

Day the required documentation is received after the agreed-upon

PM-002

perform annual inspections in accordance with Section

4.1.4 B. c) and

Section 4.1.8.

Annual inspections must be performed within agreed-upon timeframes.

the invoice amount per

Day an annual inspection is completed after the

PM-003

submit annual inspection reports in accordance with Section

4.1.4. B. b).

Annual inspection reports must be submitted within 30 Days of a completed inspection.

$5.00 per Day the required documentation is received after the 30th

Day.

PM-004

perform regulatory compliance inspections in accordance with Section 4.1.4 B. d).

and Section 4.1.8.

Regulatory compliance inspections must be performed within agreed-upon timeframes.

the invoice amount per

Day a regulatory compliance inspection is completed after the

PM-005

submit regulatory compliance reports in accordance with Section

4.1.4 B. e).

Regulatory compliance reports must be submitted within 30 Days of a required documentation is received after the 30th

Day.

PM-006

perform washout disinfection services in accordance with Section

4.1.4 C.