FDC ITB-24-011 Addendum #001.pdf

Responses to Written Questions

FDC ITB-24-011

Statewide Water Storage Tank Services

ADDENDUM #001

Solicitation Number: FDC ITB-24-011

Solicitation Title: Statewide Water Storage Tank Services

Bids due by: January 7, 2025, at 2:00 p.m. Eastern Time

Addendum Number: 001

Addendum Date: December 17, 2024

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A Notice of Protest should be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399, Fax: (850) 922-4355, Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised the information below is applicable to the original specifications of the above-referenced solicitation and any subsequent addenda. Added language to the ITB is highlighted in yellow, while deleted language is stricken.

This Addendum includes the Department’s written answers to the written questions received.

This Addendum includes the following changes:

Change No. 1

Section 4.1.4, Contractor Responsibilities, A. Staffing Requirements, is revised as follows:

A. Staffing Requirements

The Contractor shall employ a sufficient number of staff and qualified technicians to ensure the requirements outlined within this ITB are successfully met as follows:

a) Must directly employ an administrative contact located within 150300 miles of each Service Location who is qualified to analyze issues and provide quick, reliable feedback on necessary repairs and perform on-site maintenance services requested by the Department;

b) Must directly employ a licensed professional engineer experienced in the design/building elements of all types of Water Storage Tanks;

c) Ensure technicians are thoroughly trained and skilled in necessary crafts and fully knowledgeable on the specific standards and methods required to complete projects in accordance with the terms of this ITB;

d) Upon request by the Department, provide written documentation identifying the name and address of the designated administrative contact person as well as a list of the key personnel assigned to work on any project resulting from this Contract, including their associated tasks, a copy of their resumes outlining related job experience, and copies of their relevant licenses and certifications to the Department’s Contract Manager or designee within an agreed-upon timeframe;

e) Ensure all staff have received background checks and proper clearance prior to mailto:CO-GCAgencyClerk@fdc.myflorida.com

Addendum #001 Page 2 of 18 FDC ITB-24-011 being dispatched to a Correctional Institution to provide services;

f) Maintain direct oversight and full responsibility for all contractual services provided in accordance with this ITB;

g) Ensure all staff providing services under this Contract speak and understand English well enough to allow effective communication with Department staff; and

h) Ensure its staff effectively communicate with, are responsive to, and maintain good working relationships with Department employees and representatives.

The Department reserves the right to disallow any of the Contractor’s staff into any Correctional Institution.

Change No. 2

Section 4.1.4, Contractor Responsibilities, B. Inspections and Evaluations, is revised as follows:

B. Inspections and Evaluations

The Contractor shall provide trained personnel or a qualified Subcontractor, directly supervised by the Contractor, to perform annual Water Storage Tank inspections and evaluations as follows:

a) Inspections shall be conducted in accordance with ANSI/AWWA D101-53 (R86), Inspecting and Repairing Steel Water Tanks, Sandpipes, Reservoirs, and Elevated Tanks for Water Storage.

b) Inspection observations shall be documented in a concise annual inspection report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee within 30 Days following completion of the inspection or within a timeframe mutually agreed upon with the Department.

c) Each Water Storage Tank shall be physically inspected, at a minimum, once in any 12-month period. If conditions warrant, additional physical inspections shall be performed at no additional cost to the Department.

d) Water Storage Tank repairs and/or renovations shall be inspected for regulatory compliance and quality. A qualified representative of the Contractor, acceptable to the Department, must perform physical inspections.

e) Compliance with regulatory standards and guidelines shall be documented in a single-page Regulatory Compliance Report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee within 30 Days following completion of the compliance inspection or within a timeframe mutually agreed upon with the Department.

Change No. 3

Section 4.1.4, Contractor Responsibilities, C. Washout Disinfection Services, is revised as follows:

C. Washout Disinfection Services

The Contractor shall provide Water Storage Tank washout and disinfection services, including but not limited to the following:

a) Each Water Storage Tank shall be inspected, washed out, and disinfected following AWWA C652 Standards, or as often as local conditions require.

b) Washouts shall be performed following AWWA C652-86 Spray Method 3 Standards for Potable Water Tank Disinfecting.

c) All observations shall be documented in a concise report, along with supporting photographs, and submitted to the Department’s Contract Manager or designee

Addendum #001 Page 3 of 18 FDC ITB-24-011 within 30 Days following a completed inspection or within a timeframe mutually agreed upon with the Department.

d) A five (5) year inspection report shall be completed, signed, and sealed by a Florida Licensed Engineer as required by DEP and provided to the Department or the Department’s designee within 30 Days following inspection or within a timeframe mutually agreed upon with the Department.

Change No. 4

Section 4.1.4, Contractor Responsibilities, N. Annual Summary Report, is revised as follows:

N. Annual Summary Report

The Contractor shall provide the Department’s Contract Manager or designee an Annual Summary Report including a brief summary of each project that is currently in progress along with the start date of each project and their corresponding completion dates, and a summary of each project it has completed within the calendar year, in order of completion, including the beginning dates, completion dates, and total costs for each completed project.

The Department may, at its sole discretion, develop a format for the Contractor to use in reporting the required information. If so, the Contractor shall utilize any format developed by the Department for this purpose. Failure to provide an annual report within 30 Days following the end of each Contract year, or within a timeframe mutually agreed upon with the Department, shall result in the assessment of financial consequences.

Change No. 5

Section 4.3, Performance Measures and Financial Consequences, is revised as follows:

4.3 Performance Measures and Financial Consequences

The Department desires to contract with a Vendor who demonstrates its willingness to be held accountable for the achievement of successful Contract performance. By submitting a Bid, the Vendor agrees to the Department’s assessment of financial consequences, which are not intended to be a penalty but to incentivize the Vendor’s performance under the Contract.

The performance measures below list the key expectations most critical to the success of the Contract and the financial consequence the Department will assess if an expectation is not met. If a Vendor is unable to achieve a performance measure expectation because of unforeseen circumstances outside of its control, the Vendor may submit a written request, in advance, to the Department’s Contract Manager to waive the assessment of the associated financial consequence. The Department’s Contract Manager will then review the request to determine whether mitigating circumstances existed beyond the Vendor’s control. For the Department to approve the request, the Vendor must not have contributed to the failed expectation in any manner. The Department does not waive its ability to assess financial consequences by allowing the delivery of an item(s) or completion of services after the time allowed. Nothing in this section shall limit the Department’s right to pursue other remedies available at law or in equity.

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Performance Measures (PM)

No. Description Expectation Measurement Financial

Consequence (FC)

PM-001

The Contractor shall provide proof of employee qualifications in accordance with Section 4.1.4 A. d).

Documentation must be provided upon request to the Department’s

Contract Manager or designee within an agreed-upon timeframe.

Per Day

One percent (1%) of the invoice amount per Day the required documentation is received after the agreed-upon timeframe.

PM-002

perform annual inspections in accordance with Section

4.1.4 B. c) and Section

4.1.8.

Annual inspections must be performed within agreed-upon timeframes.

invoice amount per Day an annual inspection is completed after the

PM-003

submit annual inspection reports in accordance with Section 4.1.4. B. b).

Annual inspection reports must be submitted within 30 Days of a completed inspection or within

$5.00 per Day the required documentation is received after the 30th Day or the agreed-upon timeframe.

PM-004

perform regulatory compliance inspections in accordance with

Section 4.1.4 B. d). and Section 4.1.8.

Regulatory compliance inspections must be performed within agreed-upon timeframes.

invoice amount per Day a regulatory compliance inspection is completed after the agreed-upon

PM-005

submit regulatory compliance reports in accordance with Section

4.1.4 B. e).

Regulatory compliance reports must be submitted within 30 Days of a completed inspection or within an agreed-required documentation is received after the 30th Day or the agreed-

PM-006

perform washout disinfection services in accordance with Section

4.1.4 C. and Section

4.1.8.

Washout disinfection services shall be completed invoice amount per Day a repair project is completed after the

Addendum #001 Page 5 of 18 FDC ITB-24-011

PM-007

submit Washout

Inspection Reports in accordance with Section

4.1.4 C. c).

Washout Inspection Reports must be submitted within 30 Days of a completed inspection or within required documentation is received after the 30th

Day or the agreed-

PM-008

submit five (5) year inspection reports in accordance with Section 4.1.4.C. d).

Five (5) year inspection reports must be submitted to the Department or the Department’s designee within 30 Days of a completed inspection or within required documentation is received after the 30th

Day or the agreed-

PM-009

perform all assigned projects as specified and in accordance with

Sections 4.1.4 D. through

4.1.4 M.

and Section 4.1.8.

Projects shall be completed within agreed-upon

Per Project

One percent (1%) of the invoice amount per

Day a project is completed after the

PM-010

submit an annual summary report in accordance with Section

4.1.4 N.

An annual summary report shall be submitted to the Department’s

Contract Manager or designee within 30 days following each Contract year or within an agreed-

Annual Summary Report is received after the 30th Day or the agreed-upon

PM-011

ensure all projects are completed as specified in accordance with Section 4.1.4 and

Section 4.1.7.

All projects shall be completed in accordance with specified regulations, references, standards, and methods.

Per Project

Five percent (5%) of the invoice amount for projects not completed in accordance with outlined quality assurance standards.

PM-012

perform Water Storage Tank repairs identified through inspections and rehabilitation services in accordance with Section

4.1.5 and Section 4.1.8.

Repair projects shall be completed

One percent (1%) per Day a repair project is completed after the

Addendum #001 Page 6 of 18 FDC ITB-24-011

PM-013

ensure Emergency Service calls are responded to in accordance with Section

4.1.9.

A qualified technician shall be on-site within four (4) hours or within an agreed-upon timeframe of receiving an Emergency Service call.

Per Hour

$100.00 per hour the Contractor arrives after four (4) hours or every hour after the agreed upon

PM-014

ensure Emergency Service repairs are completed in accordance with Section

4.1.9.

Emergency Service repairs must be completed within 24 hours or within a mutually

$100.00 per hour repairs are completed after 24 hours or after the agreed-upon

PM-015

ensure non-Emergency

Service Calls are responded to in accordance with Section 4.1.10.

A qualified technician shall be on-site within 24 hours or within a mutually agreed-upon timeframe of receiving a Non-

Emergency Service Call.

$50.00 per hour the Contractor arrives after the 24th hour or every hour after the agreed upon

PM-016

ensure non-Emergency

Service repairs are completed in accordance with Section 4.1.10.

Non-Emergency Service repairs shall be completed

One percent (1%) of the invoice amount per Day a repair project is completed after the agreed-upon

Change No. 6

Section 5.4, Bid Submissions, is revised as follows:

5.4 Bid Submissions

Before submitting a Bid, Vendors should check the VIP for any ITB modification(s) as outlined in Section 3.2.1. Vendors are solely responsible for monitoring the VIP website for addenda relative to this ITB. Neither the Department nor the State of Florida is liable for any costs incurred by a Vendor in response to this ITB.

A Vendor must prepare its Bid simply and economically, providing a straightforward, concise delineation of the Vendor's capability to satisfy the requirements of this ITB.

Elaborate bindings, colored displays, and promotional materials are discouraged. Bids must be complete and clear. To expedite the Department’s review of Bids, Vendors must adhere to the following instructions:

a) Bids must be sent by U.S. Mail, Courier, Overnight, or hand-delivered to the location indicated in the Timeline. Electronic submission of Bids will not be accepted.

Addendum #001 Page 7 of 18 FDC ITB-24-011

b) Bids must be submitted in a sealed envelope/package with FDC ITB-24-011 and the date/time of the Public Bid Opening clearly marked on the outside of the envelope/package.

c) It is the Vendor's responsibility to ensure its Bid is delivered properly packaged, in the required formats, to the correct location, and by the deadline date as stipulated in the Timeline.

d) Bids received after the Bid Deadline provided in the Timeline will nownot be accepted.

e) Vendors shall submit one (1) original hard copy Bid and one (1) electronic Bid copy in searchable PDF format on a USB flash drive. The electronic copy must contain the entire Bid as submitted, including all supporting and signed documents.

Submitted USB flash drives must not be password protected.

f) If the Vendor considers any portion of its Bid to be confidential, trade secret, or otherwise exempt from disclosure under Chapter 119, F.S., the Florida Constitution, or another legal authority, the Vendor must also simultaneously provide the Department a redacted copy of its Bid in both hard copy and electronic forms and provide a brief written description of its grounds for claiming exemption from public record, including the specific statutory citation for such exemption. This redacted copy shall be titled “Redacted Copy.” The redacted copy must be provided to the Department at the same time the Vendor submits its Bid and must only exclude or redact those exact portions of the Bid claimed confidential, proprietary, or trade secret. The Vendor shall be responsible for defending its assertion that the redacted portions of its Bid are confidential, trade secret, or otherwise exempt from disclosure.

Further, the Vendor shall protect, defend, and indemnify the Department for any claims arising from, or relating to, the Vendor’s determination that the redacted portions of its response are confidential, proprietary, trade secret, or otherwise exempt from disclosure. If the Vendor fails to submit a redacted copy with its Bid, the Vendor explicitly authorizes the Department to produce its entire Bid contents in answer to a request for public records. In no event shall the Department, or any of its employees, or agents, be liable for disclosing, or otherwise failing to protect, the confidentiality of information submitted in response to this Bid.

Change No. 7

Attachment IX – WATER STORAGE TANK SERVICE LOCATIONS, is revised as follows:

[Remainder of Page Left Blank Intentionally]

Addendum #001 Page 8 of 18 FDC ITB-24-011

Attachment IX – Water Storage Tank Service Locations

Region Facility Name Tank Type Tank Size (Gallons)

Tank Height (feet)

Address

Apalachee CI

Steel, Elevated

60,000 13’

35 Apalachee Drive Sneads, FL

32460

Apalachee CI

50,000 120’

52 West Unit Drive Sneads, FL

32460

Gulf CI

150,000 135’

500 Ike Steele Road Wewahitchka, Florida

32465-0010

1 Gulf Forestry Camp

Steel, Hydropneumatic

1,100 8’

3222 DOC Whitfield Rd White City, FL

32465

Jackson CI

150,000 145’

5563 10th Street Malone, FL

32445

Jefferson CI

200,000 150’

1050 Big Joe Road Monticello, FL 32344

Liberty CI

200,000 135’

11064 NW Dempsey Barron Road Bristol, FL

32321

Northwest Florida Reception Center

(NWFRC)

Steel, Ground

183,000 35’

4455 Sam Mitchell Drive Chipley, FL

32428

NWFRC

200,000 155’

4455 Sam Mitchell Drive Chipley, FL

32428

Okaloosa CI

150,000 140’

3189 Colonel Greg Malloy Road Crestview, FL

32539

Walton CI

150,000 155’

691 Institution Road Defuniak Springs, FL

32433

Baker CI

175,000 140’ 20706 US Hwy 90 West

Sanderson, FL 32087

Addendum #001 Page 9 of 18 FDC ITB-24-011

(Gallons)

Tank Height (Feet)

Dinsmore W.R.C

4,000 7’

Dinsmore W.R.C

1,500 5’

Florida State Prison

(FSP)

200,000 140’

23916 NW 83rd Avenue Raiford, FL

32083

Hamilton CI

100,000 150’

10650 SW 46th Street Jasper, FL

32052

Lancaster CI

10,000 9’

3449 SW State Road 26 Trenton, FL

32693

Lancaster CI

150,000 35’

3449 SW State Road 26 Trenton, FL

32693

Mayo C.I.

Concrete, Ground

50,000 15’

8784 US 27 West Mayo, FL

32066

7,500 9’

100,000 35’

New River CI (Alligator Creek)

315 <10’

8000 NW 80th Place Raiford, FL

Reception and Medical

Center (RMC)

7765 S County Road 231 Lake Butler, FL

32054

RMC

200,000 15’

7765 S County Road 231 Lake Butler, FL

32054

Taylor CI

24,300 16’

8501 Hampton Springs Rd Perry, FL

32348

Addendum #001 Page 10 of 18 FDC ITB-24-011

(Gallons)

Tank Height

Taylor CI

250,000 170’

8501 Hampton Springs Rd Perry, FL

32348

Union CI

25636 NE State Rd 16 Raiford, FL

Avon Park CI

100,000 20’

8100 Hwy 64 East Avon Park, FL

33825

60,000 6,000

7’ 8100 Hwy 64 East

Ground, Steel

100,000 20’

Hardee CI

Ground, Steel

18,000 12’

6901 State Road 62 Bowling Green, FL 33834

Hardee CI

200,000 160’

6901 State Road 62 Bowling Green, FL 33834

Lake CI

200,000 135’

19225 US Hwy 27 Clermont, FL

34715

Lowell CI

11120 NW Gainesville Road Ocala, FL

34482

Marion CI

3269 NW 105th Street Lowell, FL

32663

250,000 20’

40,000 10’

Addendum #001 Page 11 of 18 FDC ITB-24-011

(Gallons)

Tank Height

Polk CI

10800 Evans Road Polk City, FL

33868

Sumter CI

250,000 20’

9544 County Road 476B Bushnell, FL

33513

Sumter CI

15,000 9’

9544 County Road 476B Bushnell, FL

33513

Charlotte CI

200,000 165’

33123 Oil Well Road Punta Gorda, FL

33955

Everglades CI

Academy

400 15’

1599 SW 187th

Avenue Miami, FL 33194

18500 SW 424th Street Florida City FL

33034

Okeechobee CI

225,000 125’

3420 NE 168th Street Okeechobee, FL

34972

Okeechobee CI

183,000 35’

3420 NE 168th Street Okeechobee, FL

34972

Responses to Written Questions

FDC ITB-24-011

Statewide Water Storage Tank Services

Addendum #001 Page 12 of 18 FDC ITB-24-011

Question Number

Question Answer

Do you have the actual heights of each of your elevated and ground storage tanks?

Please refer to Change No. 7, of this Addendum.

To provide accurate and responsible pricing for the exterior & interior coatings for each tank listed, whereas each tank will be unique in its current condition, it will be imperative to conduct a site visit in order to assess current tank condition and overall surface area of each tank to determine actual square footage for the purposes of pricing exterior/interior coatings. Will the Department mandate verified site visits for each tank listed to improve accuracy of this specific scope of work?

No, the Department will not mandate site visits prior to the Bid Deadline.

To accurately price each tank at each location, in order to reflect the varying conditions from one tank to the next, can the department incorporate the following format to be used as column headings for Attachment I - Price Sheet, this will provide an accurate method to price since no 2 tanks are identical in the work needing to be performed.

For example:

No changes will be made to Attachment I - Price Sheet established in the ITB.

Please refer to Change No. 7, of this Addendum for Information regarding the region, facility name, location address, tank type, and tank size for each water storage tank.

Has a budget been established for this ITB and, if so, can that dollar figure be shared?

The Department has the need to accomplish the outlined services and will utilize the pricing provided by the awarded Vendor(s) to fulfil the needs of the Department.

Will a proposed schedule of work based on current conditions be required (it is recommended and changes the price; this is the value of a maintenance program) A schedule of work allows for greater efficiency in performing the specific scopes.

Can the department require a timeline schedule of work?

The Department will coordinate with the successful

Vendor(s) to compile a schedule of work and timeline on a project-by-project basis.

Addendum #001 Page 13 of 18 FDC ITB-24-011

Question Answer

Can the department provide a past work history on all of the tanks, i.e. most recent inspection reports, so that a competent schedule is developed to ensure compliance with the required 5-year washout cycle? A past history on the Hydroneumenatic tanks is imperative due to the fact a visual inspection of the interior is not possible for these tanks.

The Department will provide relevant work history information of Water Storage Tanks to the successful

Vendor(s) prior to project assignments.

Under Minimum Qualifications Section 4.1.2, to ensure only qualified contractors with relevant experience bid this ITB, can this section be re-worded to read:

“Vendors shall submit written documentation detailing their relevant experience along with written references, including contact information, from a minimum of twenty (20) current maintenance program clients for steel elevated tanks

No, the minimum requirements outlined in Section 4.1.2, Minimum Qualifications, shall remain as established in the

ITB.

On page 23 Bid Submission, section d), it reads “Bids received after the Bid Deadline provided in the Timeline will now be accepted.” Is “now” a typo and should it instead read “not”? Please make this correction

Please refer to Change No. 6, of this Addendum.

Does the Dept. know which tanks have acceptable/above regulated levels of lead base and if lead is found, will that be addressed via a change order?

The Department will provide any relevant work history information of Water Storage Tanks to the successful Vendor(s) prior to project assignments. Issues determined to require service repairs outside of the standard processes outlined in the ITB will be handled in accordance with Section 4.1.5, Water Storage Tank Repair Quote Requirements, of the ITB.

If the exterior is found in need of a full exterior blast how will that be addressed, currently only spec'd for overcoat?

Please refer to Section 4.1.5, Water Storage Tank Repair Quote Requirements, of the ITB.

Per the Performance Measures on pages 19-21, specifically PM-013, PM-014 & PM-015, can this be worded to require a 24-hour response time to Emergency Service Calls, Emergency Service repairs & Non-Emergency Service calls in order to assess the situation and then develop an accelerated solution?

No, the timeframes specified in Section 4.3, Performance Measures, PM-013, PM-014, and PM-015, shall remain as established and may only be modified upon mutual agreement with the Department, as outlined in the ITB.

Addendum #001 Page 14 of 18 FDC ITB-24-011

Question Answer

What tanks are behind extra secured facilities that require extended measures to access and approval from the Warden?

Apalachee Correctional Institution has the only water storage tank located inside a secured perimeter.

Please refer to Section 6.6.16, Security Requirements and Attachment IV - Security Requirements for Contractors, of the ITB.

Are there any tanks that are anticipated to be demolished within the contract window?

There will be Water Storage Tanks that require demolition services during the term of the Contract(s) resulting from the ITB.

Can we extend the turnaround from 30 to 60 days on Inspection, Washout, etc reports?

Please refer to Change No. 2, Change No. 3, Change No.

4, and Change No. 5, of this Addendum.

How will the contractor provide pricing for the soil remediation during cleaning operations and sediment removal, without knowing the existing quantities?

Vendors are responsible for anticipating all costs associated with performing the tasks and services outlined in the ITB but will only be responsible for remediation expenses resulting directly from the services they provide.

If additional sediment or debris is found during the cleaning operations inside of any tank, how will additional costs be factored?

The Department will not reimburse the Contractor for additional costs. Bids must be firm prices inclusive of all relevant and related charges, including any expenses the Contractor may incur in the performance of Water Storage Tank cleaning operations.

Can divers or robots be used to clean and inspect tanks while they remain in service?

Yes.

How much and what type of sediment is to be expected inside each tank?

A minimal amount of sediment is expected based on the average five (5) year washout schedule for Water Storage Tanks.

Can the sediment removed during cleaning services be released on-site near each tank's location?

Yes.

Are there certain procedures that need to be followed with the removal of sediment?

Please refer to Section 4.1.4 C., Washout Disinfection Services, of the ITB.

Will the contractor be responsible for any off-site disposal? Please refer to Section 4.1.4 M., Worksite Liability and

Clean-up Requirements, of the ITB.

Addendum #001 Page 15 of 18 FDC ITB-24-011

Question Answer

Will there be an annual inflationary adjustment or should these costs be accounted for in our proposal?

Bids must be firm prices inclusive of all relevant and related charges, including any expenses the Contractor may incur in the performance of the Contract. Prices shall remain fixed throughout the term of the Contract.

Section 4.1.1 General Description of Services states that interiors should be blasted and recoated every 15 years and exteriors should be recoated every 8 years. Is there a current list of last painted dates to reference, or will the clock start during this first 5-year contract, then every 15 or 8 years following the initial coating?

The Department will provide the successful Vendor(s) with relevant painting history of Water Storage Tanks prior to project assignments and coordinate the schedule of work and a timeline on a project-by-project basis.

Given the unknown state of each tank interior, what percentage of corrosion will justify a change in the specification from SP-7 to a full SP-10 and an appropriate adjustment in price?

The Department will coordinate with the successful Vendor(s) to make this determination on a project-by-project basis. Issues determined to require service repairs outside of the standard processes outlined in the ITB will be handled in accordance with Section 4.1.5, Water Storage Tank Repair Quote Requirements, of the ITB.

If the existing coating system is determined to incompatible with the single urethane coat specification, will a change order be issued to change the specification?

Please refer to Section 4.1.5, Water Storage Tank Repair Quote Requirements, of the ITB.

If it is determined the exterior coating system does not pass an adhesion test and is not suitable for an overcoat system, will a change order be issued to switch to a full SP-6 blast with containment?

Please refer to Section 4.1.5, Water Storage Tank Repair Quote Requirements, of the ITB.

How should the need for exterior containment (during an overcoat) be addressed? The proximity to buildings (not to be painted), other equipment, inmate areas, or other facilities may require the use of containment.

Please refer to Section 4.1.4 M., Worksite Liability and Clean-up Requirements, of the ITB.

Addendum #001 Page 16 of 18 FDC ITB-24-011

Question Answer

For repair services, will the clock start round-trip from the contractor’s shop? How will travel time be accounted for repair services covered under Group II line items 22-29.

The Department will not reimburse the Contractor for travel expenses. Bids must be firm prices inclusive of all relevant and related charges, including any expenses the Contractor may incur in the performance of the Contract. The hourly rate will begin upon the Contractor’s arrival at the facility and will end upon the Contractor's departure from the facility.

a. What are the security requirements for working at each of these sites?

b. Are some tanks inside the wire, and would require daily equipment removal?

c. Are the levels of security different at each location?

d. What are the standard working hours at each location?

a. Please refer to Section 6.6.16, Security Requirements and Attachment IV - Security Requirements for Contractors, of the ITB.

b. Please refer to the Department’s Answer to Question Number 12, of this Addendum.

c. No.

d. Business hours are defined in Section 1 - Definitions, of the ITB.

a. In the event of a tank demolition, to what degree would the site need to be restored to?

b. Hydro Mulching?

c. Sod?

d. Would we have to account for maintaining regular water till new turf has been established?

a. Please refer to Section 4.1.4 L., Demolition of Existing Water Storage Tanks, and Section 4.1.4 M., Worksite Liability and Clean-up Requirements, of the ITB.

b. Please refer to Section 4.1.4 M., Worksite Liability and Clean-up Requirements, of the ITB.

c. Please refer to the Department’s Answer to Question Number 30 b., of this Addendum.

d. No.

For emergency service calls can the 4 hour window to have a technician on-site be extended? Given the time the emergency call and location of the emergency this may be difficult to adhere to.

No, the response time for emergency service calls shall remain as established and may be modified only upon mutual agreement with the Department as outlined in Section 4.1.9, Emergency Service Calls, of the ITB.

32 Do Davis Bacon wages apply to this contract? No.

For the demolition items, will a change order be issued due to obstructions around the tank that require protection, i.e power lines, buildings, fencing, inmate areas, etc.?

Please refer to Section 4.1.4 L., Demolition of Existing Water Storage Tanks, and Section 4.1.4 M., Worksite Liability and Clean-up Requirements, of the ITB.

Addendum #001 Page 17 of 18 FDC ITB-24-011

Question Answer

Do you have a list of the tank heights? Please refer to the Department’s Answer to Question

Number 1, of this Addendum.

Since this is a 5 year agreement with the option to renew for 5 additional one year terms(10 year total), is it possible that we can be allowed to modify our pricing each year for CPI inflation? There is not a set schedule of work so we do not know what years the tanks will be painted.

Please refer to the Department’s Answer to Question Number 22, of this Addendum.

In Group 2 Hourly Rate Pricing, when does the clock start for the hourly rate? Does it start when we begin to mobilize or when we get to the jobsite? There is not a separate section for mobilization costs.

Please refer to the Department’s Answer to Question Number 28, of this Addendum.

Under section 4.1.4, it requires that the contractor must directly employ an administrative contact located within a 150 miles of each Service Location (Tank Site). Is it possible to get this extended to possibly 300 miles? It will be very difficult for any contractor to meet this requirement especially since the tanks are spread out over such a large area.

Please refer to Change No. 1, of this Addendum.

Is it possible to get the height for each of the 45 tanks? Please refer to the Department’s Answer to Question

Number 1, of this Addendum.

a. Are all of the tank sites located outside the fence of the actual prison compound?

b. If not, which tank sites are inside the prison compound and are there any additional requirements, limitations of equipment, special working hours, security detail, etc for those sites?

a. All Water Storage Tanks are located outside the secured perimeter of the correctional institutions, except one (1).

b. Please refer to the Department’s Answer to Question Number 12, of this Addendum.

The timeframe of 4 hours to actually be onsite in an emergency situation is an extremely short notice. Is it possible to get this timeframe extended?

Please refer to the Department’s Answer to Question Number 31, of this Addendum.

Addendum #001 Page 18 of 18 FDC ITB-24-011

Question Answer

The industry standard for renovating the interior of a water storage tank is to perform a SSPC-SP10 blast to near white metal on all interior surfaces which removes all existing coating. Currently, the specification calls for a SSPC-SP 10 on just the rusted areas and a SSPC-SP7 brush blast on all other areas which is typically 90% of the interior surfaces and does not remove the existing paint coating. I am not aware of any paint manufacturers that recommends this method and they actually recommend against it due to high percentage of premature failures. Would you consider changing the specification to a SSPC-SP10 blast rather than a SSPC-SP7 blast?

No, the specifications outlined in Section 4.1.4 G., Interior Recoating of Steel Tanks, shall remain as established in the ITB.

Please refer to the Department’s Answer to Question Number 24, of this Addendum.