Central Point School District ITB # 23-02 Page 1 of 12

CENTRAL POINT SCHOOL DISTRICT

INVITATION TO BID #23-02

Mae Richardson Elementary School Fencing Improvements

Issued on

March 13, 2023

Jackson County School District No. 6 DBA Central Point School District No. 6

ITB Bids Due: March 30, 2023 @ 2:00 PM (PT)

Late Bids will not be accepted or considered.

Submit ITB Bids to: Matt Robinson, Otak CPM (Owner’s Representative)

Email: Matt.Robinson@otak.com

Optional Pre-Bid Meeting: March 20, 2023 @ 4:00 PM (PT) Mae Richardson Elementary School

200 W. Pine Street

Central Point, OR 97502

ITB Questions and Protests due by: March 24, 2023 @ 2:00 PM (PT)

Estimated Notice to Proceed: April 10, 2023

Estimated Project Substantial Completion: July 14, 2023

Submit ITB Questions and ITB Protests to: Matt Robinson, Otak CPM (Owner’s Representative)

Email: Matt.Robinson@otak.com

Submit Contract Award Protests to: Spencer Davenport, CPSD Chief Projects Officer spencer.davenport@district6.org mailto:Matt.Robinson@otak.com mailto:Matt.Robinson@otak.com mailto:spencer.davenport@district6.org

Central Point School District ITB # 23-02 Page 2 of 12

TABLE OF CONTENTS

Page

1 ITB DOCUMENTS AND COMPONENTS 4

1.1 ITB Availability 4

1.2 ITB Attachments 4

1.3 ITB Exhibits 4

1.4 ITB Definitions 4

1.5 ITB Components 5

2 RESERVED 5

3 PROJECT INFORMATION 6

3.1 Project Description 6

3.2 Project Scope of Work 6

4 ITB PROCESS 6

4.1 ITB General Terms 6

4.2 ITB Optional Pre-Bid Meeting 7

4.3 ITB Modifications 7

4.4 ITB Questions 7

4.5 ITB Protests 7

5 BID REQUIREMENTS 7

5.1 Bid Content 7

5.2 Bid Submission 8

5.3 Bid Amendment or Withdrawal 8

5.4 Bid Period of Irrevocability 8

5.5 Bid Ownership 8

5.6 Bid Disclosure 8

5.7 Bid Opening 8

6 BID EVALUATION PROCESS 9

6.1 Bid Evaluation 9

6.2 Bid References 9

Central Point School District ITB # 23-02 Page 3 of 12

6.3 Protests of Contract Award 9

7 CONTRACT TERMS AND CONDITIONS 10

7.1 Prevailing Wages 10

7.2 Contractor’s Liability Insurance 10

7.3 Public Works Bond 11

7.4 State OCCB Registration Requirements 11

7.5 Mechanics Liens or Stop Notices 11

7.6 Background Checks 11

7.7 Contract Execution 11

Central Point School District ITB # 23-02 Page 4 of 12

1 ITB DOCUMENTS AND COMPONENTS

1.1 ITB Availability

This ITB is available electronically through the OregonBuys eProcurement System website at https://oregonbuys.gov/bso/ . Interested parties must be registered with the OregonBuys eProcurement

System to obtain and download documents. Registration is at no cost. Future notices regarding this solicitation, including solicitation addenda, will be posted to the OregonBuys eProcurement System.

1.2 ITB Attachments

ATTACHMEMT A Bid Form

ATTACHMENT B Bidder Prequalification Statement

ATTACHMENT C Statement of Assurances

ATTACHMENT D Bidder Project References

ATTACHMENT E First-Tier Subcontractor Disclosure

ATTACHMENT F Certificate of Compliance With Tax Laws

1.3 ITB Exhibits

See OregonBuys eProcurement System for the following:

EXHIBIT 1 Fencing Improvements Drawings & Gate Access Control Specifications

EXHIBIT 2 AIA Document A101-2017: Standard Form of Agreement Between Owner and Contractor

(Sample)

EXHIBIT 3 AIA Document A201TM-2017: General Conditions of the Contract for Construction

(modified)

1.4 ITB Definitions

Bid A competitive offer, which is binding on the Bidder, in which price, delivery (or project completion), and conformance to specification and the requirements of the Invitation to

Bid, will be the predominant award criteria.

Bidder An individual, firm, or corporation, which submits a Bid in response to this ITB.

Contract Documents: These Bid Documents form the Contract. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified only by a Modification.

Design Team Architects, engineers and other design professionals contracted by the District.

Key Personnel Bidder’s Project Manager and Superintendent.

Responsible Bidder A person who meets the standards described in ORS 279B.110.

Responsive Bid A Bid that substantially complies with the ITB and all prescribed procurement procedures and requirements.

Drawings Graphic and pictorial portions of the Contract Documents showing the design, location, and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams.

https://oregonbuys.gov/bso/

Central Point School District ITB # 23-02 Page 5 of 12

Project The total construction of which the Work performed under the Contract Documents may be whole or a part and which may include construction by the Owner or by separate

Contractors.

Specifications Those portions of the Contract Documents consisting of the written requirements for materials, equipment systems, standards, and workmanship for the Work, and performance of related services.

Work The construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor’s obligations. Work may constitute the whole or a part of the Contract.

1.5 ITB Components

This ITB process has several components, including but not limited to:

1) ITB Notice;

2) Optional Pre-Bid Meeting;

3) Question and Answer Period;

4) Receipt and Opening of Bid Responses;

5) Bid Evaluations;

6) Notice of Intent to Award;

7) Contract Negotiations;

8) Recommendation to the Board and Board Approval;

9) Notice to Proceed.

2 RESERVED

This Section 2 is intentionally left blank.

Central Point School District ITB # 23-02 Page 6 of 12

3 PROJECT INFORMATION

3.1 Project Description

Central Point School District 6 (District) is seeking written proposals from qualified contractors to provide all labor, materials and equipment required for the Fencing Improvements at Mae Richardson Elementary School, located at 200 W. Pine Street, Central Point, OR 97502.

3.2 Project Scope of Work

The Projects include demolition and removal of existing fencing; general excavation; concrete footings; new chain link fencing; new decorative steel fencing; gates; and access controls. Drawings for the Project are part of the ITB and available through the OregonBuys eProcurement System. Work by the District will include required Planning and Building Permit Fees; landscaping directly impacted by the Work; and irrigation directly impacted by the Work.

See Exhibit 1 for further description of the Work included in this ITB.

The Work is to be completed by the dates shown on the Cover Page of this ITB.

4 ITB PROCESS

4.1 ITB General Terms

1. News releases relating to this ITB will not be made without prior approval by, and in coordination with, the District.

2. The District is issuing this ITB for the purpose of obtaining Bids for the provision of construction services.

3. This ITB is not an offer to contract; only the execution of a written Contract will obligate the District, in accordance with the terms contained in the Contract.

4. All representations made by a Bidder in response to this ITB, whether verbal or written, will be incorporated into any Contract between the District and the Bidder.

5. Bids must conform to the requirements of this ITB and be signed in ink by a person who is authorized to make such commitments on behalf of the Bidder. Bidder’s signature on the Bid Form constitutes a certification that the Bidder has read and fully understands all Bid terms. No consideration will be given to any claim resulting from proposing without comprehending all requirements of the Bid Documents.

6. Bids lacking required signatures will be deemed “nonresponsive.” The District may disqualify nonresponsive Bidders from further evaluation. Bids submitted by fax will not be accepted.

7. All costs a Bidder incurs in preparing and submitting its Bid or in negotiating and signing a Contract shall be the sole responsibility of the Bidder. Any due diligence conducted by a Bidder is at the Bidder’s expense.

8. All Bids become the property of the District upon delivery to the District. The District reserves the right to share the ITB and any Bids the District receives with any third party of their choosing in order to secure expert opinion.

9. The District reserves the right to reject any or all Bids.

10. The District reserves the right to postpone or cancel the ITB without liability to the District any time prior to executing Contract if the District determines, in its sole discretion, it’s in the District’s best

Central Point School District ITB # 23-02 Page 7 of 12 interest to do so.

11. Successful Bidder may commence Work only after the District delivers a fully executed Contract to that Bidder and Notice to Proceed.

4.2 Optional Pre-Bid Meeting

An optional pre-bid meeting and tour will be held as listed on the Cover Page.

4.3 ITB Modifications

The District reserves the right to make changes to the ITB. Changes will be made only by written addendum, which will be posted on the OregonBuys eProcurement System.

Statements made by the District’s representatives are not binding unless issued by written addendum.

4.4 ITB Questions

Prospective Bidders may request or suggest any change to the ITB by submitting a written request. The request shall specify the provision of the ITB in question and contain an explanation for the requested change. The District will evaluate all requests submitted but will not be obligated to accept requested changes.

Questions and suggestions pertaining to this ITB shall be presented via email to the Owner’s Representative listed on the Cover Page.

Questions and suggestions must be received by date and time stated on the Cover Page.

Reponses to questions and suggestions will be compiled and collectively addressed in addendum format on the OregonBuys eProcurement System.

4.5 ITB Protests

Prospective Bidders may protest the procurement process or the solicitation document by filing a written

ITB Protest. To be considered, an ITB Protest must contain a detailed statement of the legal and factual grounds for the protest, a description of the resulting prejudice to the prospective Bidder, the relief sought by the Bidder, and the other matters required under OAR 137-049-0260.

An ITB Protest must be submitted in writing no later than the date and time shown on the Cover Page. ITB

Protests must be filed as shown on the Cover Page.

The District will evaluate all ITB Protests submitted. ITB Protests will be resolved in writing. The District will make any changes to the process or to the solicitation documents by written addendum via the

OregonBuys eProcurement System.

An issue that could have been, but was not, raised pursuant to a request for clarification or ITB Protest is not a ground for a Protest of Award.

5 BID REQUIREMENTS

5.1 Bid Content

1. Attachment A: Bid Form. Completed and signed.

2. Attachment B: Bidder Prequalification Statement. Completed and signed.

3. Attachment C: Statement of Assurances. Completed, signed and notarized.

4. Attachment D: Bidder References. Completed.

Central Point School District ITB # 23-02 Page 8 of 12

5. Attachment E: First-Tier Subcontractor Disclosure. Completed and signed.

6. Attachment F: Certificate of Compliance With Tax Laws. Completed and signed.

5.2 Bid Submission

Each submission in response to this ITB must be:

1) Submitted via email with a subject line: “CPSD ITB #23-02: Mae Richardson Elementary Fencing Improvements”

2) Delivered by the date and time stated on the Cover Page;

3) Delivered to the individual listed on the Cover Page;

4) The file format must be in PDF format and not exceed 10 MB.

5.3 Bid Amendment or Withdrawal

A Bidder may amend or withdraw its Bid any time prior to the time and date established for submission of Bids. Bids may be withdrawn in writing on company letterhead signed by an authorized representative if received by CPSD before the Bid Closing.

5.4 Period of Irrevocability

Bids shall be offers that are irrevocable for a period of thirty (30) calendar days after the date Bids are due.

5.5 Bid Ownership

All documents, reports, submittals, working papers or other material submitted to the District from Bidders shall become the sole and exclusive property of the District, the public domain (except for materials deemed to be excluded as trade secrets), and not the property of the Bidders. Bidders shall not copyright, or cause to be copyrighted, any portion of any said documents submitted to the District as a result of this solicitation.

5.6 Bid Disclosure

Any information provided to the District pursuant to this ITB is subject to public disclosure pursuant to Oregon Revised Statute (ORS) 192.311-192.478.

The general requirement for public disclosure is subject to several exemptions. Each page containing information deemed by the Bidder as necessary to remain exempt from public disclosure after Bids have been evaluated (e.g., pages containing trade secret, economic development information, etc.) should be plainly marked as such. Marked pages should be placed in a group separate from the remainder of the Bid.

The fact that a Bidder marks and segregates certain information as exempt from disclosure does not mean that the information is necessarily exempt. The District will make an independent determination regarding exemptions applicable to information that has been properly marked and segregated. Information that has not been properly marked and segregated may be disclosed in response to a public records request.

When exempt information is mixed with nonexempt information, the non-exempt information must be disclosed. The District will redact pages that include both exempt and nonexempt information to allow disclosure of the nonexempt information.

Unless expressly provided otherwise in this ITB or in a separate communication, the District does not agree to withhold from public disclosure any information submitted in confidence by a Bidder unless the information is otherwise exempt under Oregon law. The District considers Bids submitted in response to this ITB to be submitted in confidence only until the District’s evaluation is complete and the District has acted on the Notice of Intent to Award.

5.7 Bid Opening

Central Point School District ITB # 23-02 Page 9 of 12

There will be no public Bid Opening. Email Owner’s Representative to receive bid results.

6 BID EVALUATION PROCESS

6.1 Bid Evaluation Criteria

Contract will be awarded to the lowest responsible, responsive Bidder and based on CPSD’s project budget. Without limiting the foregoing, the District specifically reserves the right to award a

Contract, in its sole discretion, to be in its best interests.

6.2 Bid References

The District reserves the right to investigate references, including customers other than those listed in a

Bidder’s submission. This inquiry may include without limitation, investigation of past performance of any Bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, completion, or delivery of a project on schedule, and its lawful payment of employees and Subcontractors.

1) Completed previous contracts of a similar nature with a satisfactory record of performance. For purposes of this subparagraph, a satisfactory record of performance means that to the extent that the costs associated with and time available to perform a previous contract remained within the Bidder’s control, the Bidder stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner. The District shall document the

Bidder’s record of performance if the District finds under this subparagraph that the Bidder is not responsible.

2) The Bidder must have a satisfactory record of integrity. The District in evaluating the Bidder’s record of integrity may consider, among other things, whether the Bidder has previous criminal convictions for offenses related to obtaining or attempting to obtain a contract or subcontract or in connection with the Bidder’s performance of a contract or subcontract. The District shall document the Bidder’s record of integrity if the District finds under this subparagraph that the

Bidder is not responsible.

6.3 Contract Award Protests

Bidders wishing to protest their Bid rejection as non-responsive and/or the Intent to Award a Contract, may do so providing:

1) Bidder is adversely affected because Bidder would be eligible to be awarded the Contract if the protest were successful: and

2) The reason for the protest is:

a) The District demonstrated bias toward a Bid or Bidder;

b) The District abused its direction in rejecting the protester’s Bid as nonresponsive;

c) The evaluation of the Bids is otherwise in violation of any provisions of ORS 279A or ORS 279B of 279C.; and/or

d) All higher ranked Bids are nonresponsive.

An affected Bidder may only protest if the Bidder is responsible and submitted a responsive Bid.

All Contract Award Protests must be in writing and received by the individual listed on the Cover Page via email no later than 2:00 PM Pacific Time within seven days after the posted Notice of Intent to Award.

Central Point School District ITB # 23-02 Page 10 of 12

Contract Award Protests must specify the grounds for the protest including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

Contract Award Protests not filed within the time specified above, or which fail to cite the specific law, rule, regulation, or procedure upon which the protest is based shall be dismissed. An issue that could have been raised by request for clarification or protest of specifications is not grounds for Contract Award Protests.

7 CONTRACT TERMS AND CONDITIONS

The District specifically reserves the right to award a Contract for the Project, whichever the District determines, in its sole discretion, to be in its best interests. The Contract term or terms, as the case may be, will be through completion and final acceptance of the Project and expiration of the warranty period.

The District will negotiate with the Contractor using a standard AIA Agreement. Contract terms which may be negotiated include the details of Contract performance, methods of construction, timing assignments of risk, fees and costs, and other matters that affect cost or quality.

Bidders are advised to thoroughly review and familiarize themselves with the sample Contractor AIA Agreements and General Conditions incorporated as exhibits to this ITB. The successful Bidder(s) will be invited to enter into a Contract in substantially the form attached hereto as Exhibit 2 and Exhibit 3.

Any Contract(s) resulting from this ITB shall be based on the ITB documents.

This Contract is for a Public Work and Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838 or ORS 279C.840.

7.1 Prevailing Wages

The Contractor and all Subcontractors shall comply with ORS 279C.800 through 279C.870. The hourly rate of wage to be paid by the Contractor or any Subcontractor to workers in each trade or occupation required for the public works employed in the performance of this Contract shall not be less than the specified minimum rate of wage in accordance with ORS 279C.838 and ORS 279C.840 for each trade or occupation as defined by the Commissioner of the Oregon Bureau of Labor and Industries ("BOLI"). The BOLI prevailing wage rates that will apply to the Contract shall be those in effect on the date that construction is first authorized to begin under the Contract. The prevailing wage rates that will apply can be found at https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx.

Construction Phase Services will take place in Jackson County, Oregon.

The fee required by ORS 279C.825(1) will be paid by the District to the Commissioner of the Bureau of Labor and Industries under the administrative rules of the Commissioner.

The Contract and every subcontract must contain a provision that states that workers will not be paid less than the applicable prevailing wage rate for the type of work being performed. The successful Bidder(s) and every subcontractor must post the applicable prevailing wage rates and fringe benefit plan information in a conspicuous place at the work site so the workers have ready access to the information.

7.2 Contractor’s General Liability Insurance

General Liability insurance is required by the District with a combined single limit, or the equivalent, of not less than $2,000,000 each occurrence, $4,000,000 for multiple claimants, for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under the Contract. It shall provide that the District and its directors, officers, employees and agents are additional insureds but only with respect to the Contractor’s services to be provided under the Contract;

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

Central Point School District ITB # 23-02 Page 11 of 12

Automobile Liability insurance is required by the District with a combined single limit, or the equivalent, of not less than the Oregon Financial Responsibility Law (ORS 806.060), $2,000,000 each accident or $4,000,000 for multiple claims, for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable.

Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days written notice from the Contractor or its insurer(s) to the District.

Certificates of insurance. As evidence of the insurance coverages required by the Contract, the Contractor shall furnish acceptable insurance certificates to the District prior to its issuance of a Notice to Proceed.

The certificate will specify all of the parties who are additional insureds. Insuring companies or entities are subject to approval by the District. If requested by the District, complete copies of insurance policies, trust agreements, etc. shall be provided to the District. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance.

7.3 Public Works Bond

Before starting Work, the successful Bidder shall file with the Oregon Construction Contractors Board (“OCCB”), and maintain in full force and effect, the separate public works bond required by ORS 279C.836, unless otherwise exempt under those provisions. The successful Bidder shall also include in every Subcontract a provision requiring each Subcontractor to have a public works bond filed with the OCCB before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work.

A disadvantaged, minority, women or emerging small business enterprise certified under ORS 200.055 may, for up to four years after certification, elect not to file a public works bond as required under section 279C.836 (1).

7.4 State OCCB Registration Requirements

Bidders shall be licensed with the OCCB prior to submitting a Bid on this Project. Failure to comply with this requirement shall result in Bid rejection. Any Bid received from a Bidder identified by the OCCB as ineligible to hold public contracts in accordance with ORS 701.227 shall be disqualified from consideration.

Landscaping contractors and all Subcontractors participating in this Project shall be licensed respectively, by the State Landscape Contractors Board, as required by ORS 671.530 and with the OCCB, as required by ORS 701.026, at the time they propose to engage in subcontract Work.

7.5 Mechanics Liens or Stop Notices

The resultant Contract shall at all times indemnify and hold the District harmless from all claims, losses, demands, damages, cost, expenses or liability costs for labor or materials in connection with construction, repair, alteration or installation of structures, improvements, equipment or facilities, and from the cost of defending against such claims, including attorney’s fees and costs.

7.6 Background Checks

Background checks are mandatory for all employees and contractors working on the site. It is the responsibility of the contractor to alert the District of any changes to the list of employees including sub-contractors.

7.7 Contract Execution

After receipt and acceptance of the properly executed Contract, Performance Bond, Payment Bond, and

Central Point School District ITB # 23-02 Page 12 of 12

Certificates of Insurance, the District will execute the Contract and issue a Notice to Proceed. No Work shall be performed until the Contract is fully executed and a written Notice to Proceed is issued.

End of ITB – Attachments follow

Central Point School District ITB # 23-02 Attachment “A”

ATTACHMENT “A” - BID FORM

ITB #23-02: Mae Richardson Elementary School

Fencing Improvements

The following Bid Form shall be part of Contract Work.

The Undersigned, having visited the Site(s) of the proposed construction and having become familiarized with the conditions affecting the cost of the Work and all requirements of the Contract Documents, hereby proposes and agrees to provide any and all labor, materials, equipment, transportation, and services, and otherwise perform all Work for the Mae Richardson Elementary School Fencing Improvements for not more than the amount of the Base Bid(s) set forth in this Bid. The Undersigned also agrees to perform all Work in strict accordance with the Plans and Specifications included in the Contract Documents and any Addenda issued prior to Bid closing date.

The Undersigned further agrees not to withdraw the Bid for a period of thirty (30) days after the scheduled closing time. If awarded the Contract, the Undersigned further agrees to be bound by the Agreement with the Owner.

Bidder has made inspection of the Site: Yes ___________ No____________

Bidder's Name __________________________________________________

Bidder's Address ________________________________________________

Federal Tax I.D. # ________________________________________________ Responders must hold current State Licensing applicable to any work they may be performing.

State of Oregon CCB # ___________________ Expiration Date ___________

Telephone _____________________________________________________

If Firm Is Corporation, State in Which Incorporated ______________________

Base bid for Mae Richardson Elementary School Fencing Improvements – All materials, services, and equipment necessary for completion of the Work shown on the Drawings and in the Specifications. Bid shall include the cost of required performance bond and labor and material bond. The work will be completed by July 14, 2023.

The Bidder specifically agrees to the provisions required by ORS 279C.840 that are required by this Contract.

Mae Richardson Elementary School Fencing Improvements Base Bid:

________________________________________Dollars ($______________) (Bid Price in Words) (Numerically)

Mae Richardson Elementary School Fencing Improvements Alternate #1 Bid:

________________________________________Dollars ($______________) (Bid Price in Words) (Numerically)

Mae Richardson Elementary School Fencing Improvements Alternate #2 Bid:

________________________________________Dollars ($______________) (Bid Price in Words) (Numerically)

Central Point School District ITB # 23-02 Attachment “A”

Mae Richardson Elementary School Fencing Improvements Total Bid:

________________________________________Dollars ($______________) (Bid Price in Words) (Numerically)

__________________________________Date ________________________ Signature of Bidder

Signing Officer __________________________________________________

Office Held_______________ Date _________________________________ If a Partnership, Members of Firm ___________________________________

Central Point School District ITB # 23-02 Attachment “B”

ATTACHMENT “B”

BIDDER PREQUALIFICATION STATEMENT

Bidders must meet certain minimum prequalification criteria for their Bids to be evaluated. In the interest of expediting the contract awards and reducing preparation expense to potential

Bidders, the District will allow Bidders to self-certify they meet the following pass/fail criteria and are therefore eligible to propose on this ITB:

1) Bidder and its Subcontractors shall be licensed to do business in the State of Oregon. This means that the Bidder must have current Oregon Construction Contractors Board registration.

2) Bidder shall have five or more years continuous experience as a currently incorporated construction company that has completed at least three (3) other projects of comparable size, cost and complexity during that time.

3) Bidder shall have demonstrated success with completing fast-paced, time-limited construction such as working on school projects during summer.

4) Bidder shall be capable of providing, and if Bidder’s Bid is selected and a Contract awarded shall provide, a 100% performance bond and a 100% labor and material bond for the Project.

Bidder’s Bid shall include the price of such bonds.

5) Bidder shall have Key Personnel available to the Owner’s Representative and Design Team for the time of the Project throughout its duration. Key Personnel assigned to the Project shall maintain their assigned position throughout the Project unless otherwise approved by

Owner’s Representative.

CHECK ONE: Bidder ( ) Does ( ) Does not meet all criteria above.

If not, which criteria does Bidder not meet, and how will Bidder conform to meet all requirement?

Authorized Signature

Printed Name and Title

Proposing Company

Date

Central Point School District ITB # 23-02 Attachment “C”

ATTACHMENT “C”

STATEMENT OF ASSURANCES

1) The undersigned attests that he/she has the authority and/or responsibility to represent the organization submitting this Bid in all phases of the ITB process and in this Statement of Assurances.

2) The Bidding Company understands that this ITB is considered an integral part of the ITB process, and

ITB terms shall be binding on the Bidding Company. Failure of the successful company to accept these obligations in a Contract as authorized by the Statement of Assurances may result in cancellation of an award.

3) The Bidding Company accepts all terms and conditions contained in this ITB. The ITB and Bid Response, and any modifications will be made, part of the Contract Documents.

4) The undersigned understands that any false or substantially incorrect statement in the ITB or

Statement of Assurances may disqualify this Bidder from further consideration or any further

Contract.

5) Bidding Company understands that in responding to the ITB, it agrees to comply with all applicable federal, state, and local laws, regulations and requirements related to the ITB and performance of any resulting Contract, including but not limited to those referenced in this ITB.

6) The undersigned acknowledges receipt of and agrees to be bound by addenda numbered through inclusive, and any additional addenda issued until Intent of Award has been posted.

7) The Bidding Company certifies that it can meet the insurance requirements outlined in Section 7.2 of this ITB and that the Firm understands that such coverage must be kept active during the entire term of the Contract if selected. Successful Contractor shall commence no work under this contract until the Contractor and every Subcontractor has a public works bond filed with the Oregon

Construction Contractors Board in accordance with ORS 279C.830, and all other bonding and insurance requirements have been met and a Notice to Proceed has been issued.

8) Non-Collusion: The undersigned certifies that:

a) This Bid has been arrived at independently and is being submitted without collusion with any other vendor of materials, supplies, equipment or services to limit independent bidding or competition, and

b) The contents of this Bid have not been communicated by the undersigned or its employees or agents to any person not an employee or agent of the undersigned or its surety on any bond furnished with the bid, and will not be communicated to such person prior to the official opening of the Bid.

9) Bidding Company is a ( ) resident Contractor or ( ) nonresident Contractor of Oregon as defined in

ORS 279A.120.

10) The undersigned certifies that the Bidding Company is in compliance with requirements for construction contractors or landscape contractors and is registered and bonded with the State of

Oregon Construction Contractors Board.

11) The undersigned agrees, if awarded a contract, that the Bidding Company will comply with the provisions of ORS 279C.800 – 279C.870 pertaining to the payment of the prevailing wage rates. The undersigned further agrees, if awarded a contract, to file the required public works bond with the

Central Point School District ITB # 23-02 Attachment “C”

Oregon Construction Contractors board (CCB) before beginning work on the Project. The public works bond must provide that the contractor or subcontractor will pay claims ordered by the Oregon

Bureau of Labor and Industries to workers on the Project.

12) The undersigned agrees, if awarded a Contract, to comply with ORS 279C.505 which requires that all public contracts contain a provision requiring Contractors and Subcontractors to demonstrate that an employee drug-testing program is in place.

13) By signing this page, Bidding Company hereby certifies that it has not discriminated against minority, women or emerging small business enterprises in obtaining any required Subcontracts, and Bidding

Company hereby certifies that to the best of undersigned’s knowledge, Bidding Company is in compliance with all Oregon tax laws described in ORS 305.380(4).

I, the undersigned, have read and thoroughly understand the requirements, special provisions, bid instructions and all other conditions of ITB #23-02 issued by Central Point School District for

Invitation to Bid for Mae Richardson Elementary School Fencing Improvements.

I have read and understand the entire Contract provisions included in the ITB and agree to abide by and fulfill the requirements thereof if awarded the Contract as a result of this ITB.

Firm Name:

Firm Address:

Firm Phone:

Authorized Representative’s Signature

Printed Name and Title:

Date: Federal Business ID No.:

NOTARY:

Subscribed and sworn before me this day of , 20 .

Notary Public for the State of .

My Commission expires .

Central Point School District ITB # 23-02 Attachment “D”

ATTACHMENT “D”

BIDDER REFERENCES

List three (3) projects, commenced or completed within five years of the date of this application, in which the Bidder performed or is performing as general contractor for paving projects with initial contract values over $250,000. Bidder may supply the required information in a different format if all required information is provided.

PROJECT

#1

Name, Address, Contact Name & Phone No. of Owner Contract Value

(initial contract price)

Month/Year

Commenced

Month/Year

Completed

Architect/Engineer Name & Phone No. (if applicable) Description of Project Project Location

#2

(initial contract price)

Month/Year

Commenced

#3

(initial contract price)

Month/Year

Commenced

Central Point School District ITB # 23-02 Attachment “E”

ATTACHMENT “E”

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Per ORS 279C.370, within two working hours after the date and time of the deadline when bids are due, Bidder shall submit a disclosure of the first-tier Subcontractors that will be furnishing labor or will be furnishing labor and materials in connection with the public improvement contract and will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid.

This form must be submitted at the location specified in the Invitation to Bid on the advertised bid closing date and within two working hours after the advertised bid closing time. Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A nonresponsive bid will not be considered for award.

Project Name: Mae Richardson Elementary School Fencing Improvements

Bid #: ITB 23-02

Bid Closing: March 30, 2023 @ 2:00 PM (PT)

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF NEEDED.)

BIDDER DISCLOSURE:

Subcontractor Name Category of Work Dollar Value

Form Submitted By (Bidder Name):

Contact Name: Phone #:

Central Point School District ITB # 23-02 Attachment “F”

ATTACHMENT “F”

CERTIFICATE OF COMPLIANCE WITH TAX LAWS

CONTRACTOR DATA AND CERTIFICATION

Name (tax filing): ____________________________________________________________________

Address: ___________________________________________________________________________

Citizenship, if applicable:

Non-resident alien ____ yes ____ no

Business Designation (check one):

_______ Corporation ________Partnership

_______Sole Proprietorship _______ Governmental/Non-Profit

Federal Tax ID#______ -______ - ______OR SSN______ - ______- ______

Above payment information must be provided prior to contract approval. This information will be reported to the Internal Revenue Service (IRS) under the name and taxpayer I.D. number submitted. (See IRS 1099 for additional instructions regarding taxpayer ID numbers.) Information not matching IRS records could subject contractor to 31 percent backup withholding.

Certification: I, under penalties of perjury, do hereby certify that (a) the number shown on this form is my correct taxpayer ID (or I am waiting for the number to be issued to me) and (b) I am not subject to backup withholding because (i) I am exempt from backup withholding or (ii) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified me that I am no longer subject to backup withholding.

I, the undersigned also (a) certify under penalty of perjury that I/my business am not/is in violation of any Oregon tax laws; and (b) certify I am an independent contractor as defined in ORS 670.600.

I, the undersigned, being first duly sworn, hereby certify under penalty of perjury that I am authorized to act on behalf of _________________________ [insert Bidder’s name] and to the best of my knowledge, __________________[insert Bidder’s name] is not in violation of any Oregon Tax Laws. For purposes of this Certificate, “Oregon Tax Laws” are those laws and programs listed in ORS 305.380(4), namely ORS Chapters 118, 314, 316, 317, 318, 320, 321 and 323 and Sections 10 to 20, Chapter 533, Oregon Laws 1981, as amended by Chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS

310.630 to 310.706; and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620. I will continue to comply with the tax laws of this state, or a political subdivision of this state, during the term of the public contract, and provide that my failure to comply with the tax laws, of this state or a political subdivision of this state, before I have executed the public contract or during the term of the public contract is a default for which the contracting agency may terminate the public contract, and seek damage and other relief available, under the terms of the public contract or under applicable law.

Contractor’s Authorized Agent:

Signature/Title

Print Name Date

Contractor: ___________________________________________________

Contact Person: ________________________________________________

Address: _____________________________________________________

Address: _____________________________________________________

Phone: _______________________________________________________

Email Address: ________________________________________________