INVITATION TO BID

BID NUMBER: 2027-04

The Emerald Coast Utilities Authority (ECUA) invites your company to submit a bid on item(s) as listed in this bid request. It is the intent of the ECUA to receive bids that will be publicly opened at 2:00 p.m.

central time (CT), November 12, 2026, for the following:

BNR BASIN 3 CLEANING

Sealed (hard copy or electronic) bids will be received until Thursday, November 12, 2026, 2:00 p.m., CT. If submitting a hard copy via mail or hand delivery, proposals must be delivered to the Purchasing and Stores Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, FL 32514. If submitting electronically, bids must be submitted through www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

Sealed bids will be received until 2:00 p.m., CT, November 12, 2026, by the Purchasing and Stores

Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, Florida 32514. The bids received will then be publicly opened and read. The Emerald Coast Utilities

Authority reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; re-bid a project, in whole or in part; and to accept a bid that in its judgment is the lowest and best bid of a responsible bidder. In accepting a bid, ECUA may award a contract based only on the base bid, the base bid plus all alternates, or the base bid plus any alternates which ECUA selects – with all decisions being made based upon what ECUA believes to be in the best interests of its ratepayers, in the reasonable exercise of its discretion. ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which was bid.

Bid opening is also available online at the link below:

ITB 2027-04 BNR 3 BASIN CLEANING

ITB 2027-04 Bid Opening Thursday, November 12, 2026

2:00 PM - 2:30 PM (CST)

Meeting link: ITB 2027-04 Bid Opening | Microsoft Teams | Meetup-Join

ITB 2027-04 Page 1 of 41 http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority https://teams.live.com/meet/9360342790451?p=BtGMo3XnI5Vikt9eci

TABLE OF CONTENTS

STATEMENT OF NO BID

INSTRUCTIONS TO BIDDERS

SPECIFICATIONS

SCHEDULE

RISK MANAGEMENT POLICY AND STANDARDS

GENERAL PROVISIONS

REQUIRED BID DOCUMENT FORMS

BID PLAN SET

ITB 2027-04 Page 2 of 41

Emerald Coast Utilities Authority Purchasing and Stores Division

9255 Sturdevant Street Pensacola, Florida 32514-7038

850-969-6531

STATEMENT OF NO BID

If you do not intend to bid on this commodity/service, please return this form to the above address immediately. If this statement is not completed and returned, your company may be deleted from the Emerald Coast Utilities Authority Vendors’ list for this commodity/service.

We the undersigned, have declined to bid on requested commodity/service ITB 2027-04 BNR 3 BASIN

CLEANING

for the following reasons:

_____ Specifications too “tight,” i.e. geared toward one brand or manufacturer only (explain below).

_____ Insufficient time to respond to the Invitation to Bid.

_____ We do not offer this product or service.

_____ Our schedule would not permit us to perform.

_____ Unable to meet bond/insurance requirements.

_____ Specifications are unclear (explain below).

_____ Remove us from your vendors’ list for this commodity/service.

_____ Other (specify below).

Remarks: __________________________________________________________________

Company Name: ________________________________

Signature: ________________________________

Telephone: _______________ Date: _________

NOTE: Statement of No Bid may be faxed to the Purchasing Division (850-969-3384) Attention: Wes Pavlicek or emailed to Bids@ecua.fl.gov.

ITB 2027-04 Page 3 of 41 mailto:Bids@ecua.fl.gov.

INSTRUCTIONS TO BIDDERS

General

1. Schedule. The following deadlines apply to this solicitation:

a. Bids are presently scheduled to be publicly opened and read at 2:00 p.m. (CT) on November 12, 2026, in the Finance Conference Room (Rm #2202), 9255 Sturdevant Street, Ellyson Industrial Park. Virtual attendance at the bid opening is also available via the following link:

ITB 2027-04 Bid Opening Thursday, November 12, 2026

2:00 PM - 2:30 PM (CST)

Meeting link: ITB 2027-04 Bid Opening | Microsoft Teams | Meetup-Join

b. Within two (2) business days following the bid opening, a bid tabulation showing the list of bidders along with the proposed prices and methods of submittable, if applicable, will be posted to BidNet Direct at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

c. Upon completing review of all bids, ECUA staff will publish a notice of intent to award the bid via BidNet Direct. ECUA staff may, at the sole discretion of the ECUA Executive Director and in accordance with the governing documents of ECUA, forward their recommendation of award to the ECUA Citizens’ Advisory Committee presently scheduled to meet at 3:00 p.m. (CT) on December 08, 2026, in the ECUA Board Room, 9255 Sturdevant Street, Ellyson Industrial Park. The recommendation of ECUA Staff and/or Citizens’ Advisory Committee is presently scheduled to be presented to the ECUA Board at their meeting scheduled for 3:00 p.m. (CT) on December 15, 2016, in the ECUA Board Room, 9255 Sturdevant Street, Ellyson Industrial Park.

2. Submission. All bids must be in the possession of ECUA as follows to be considered:

a. All bids must be made on the required bid form included herewith. All blank spaces for bid prices must be filled in, in ink or typewritten, and the form must be fully completed and executed when submitted.

b. In order to allow ECUA to fully evaluate the bid, the bidder must include product literature, data, and/or information as indicated in the specifications. Any deviation from the specifications or exceptions to the requirements contained herein must be clearly identified, in writing, separately from the product literature provided. Failure to comply with this provision shall be grounds for rejection of any bid.

c. Bids may be submitted electronically, by U.S. Mail, or by hand delivery. If submitting electronically, the bid must be submitted via www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority. If submitting by U.S. Mail or hand delivery, the bid must be delivered in a sealed envelope (or other sealed packaging) clearly marked with the project name and bid number and must contain one (1) original hard copy of the submission and one (1) electronic copy (stored on electronic media such as a USB flash drive). U.S. Mail and hand delivery bids must be delivered to the Finance Conference Room (Rm #2202), 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, Florida 32514. If there are any discrepancies between the submitted versions of the bid, the hard copy shall govern.

d. Regardless of the method of delivery, each bidder shall be responsible for delivery of the bid prior to the start of the bid opening, and ECUA assumes no responsibility for same.

e. Bids offered or received after the start of the bid opening will be rejected.

f. Bidders must satisfy themselves as to the accuracy of the estimated quantities in the bid schedule by examination of the site and reviewing the drawings and specifications including any addenda. After bids have been submitted the bidder shall not assert that

ITB 2027-04 Page 4 of 41 https://teams.live.com/meet/9360342790451?p=BtGMo3XnI5Vikt9eci there has been any misunderstanding concerning the quantities of work or of the nature of the work to be done.

3. Award. ECUA reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; re-post a project, in whole or in part; and to accept a bid that, in ECUA’s judgment, is the lowest responsive and responsible bid. In accepting a bid, ECUA may award a contract based on the base bid, the base bid plus any or all alternates, or the base bid less any or all deductions, which ECUA selects in its sole discretion. All decisions made by ECUA shall be based upon what ECUA believes to be the best interests of its ratepayers, in its sole discretion. ECUA further reserves the right to increase or decrease quantities, as may be required to meet the needs of ECUA, at the unit price which was bid, and to award the contract to, or purchase items from, a single or multiple bidder(s). ECUA may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to ECUA all such information and data for this purpose that ECUA may request.

ECUA reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy ECUA that such bidder is properly qualified to carry out its obligations and to complete the work contemplated herein.

4. Documents. The official documents relating to this solicitation can be obtained via BidNet Direct at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority, which contains all information deemed pertinent to this project in ECUA’s possession. The BidNet Direct service will also provide notification of updates and/or addenda when tracking this project is selected.

Each potential bidder shall be responsible for selecting tracking in BidNet Direct, and ECUA assumes no responsibility for same. Absent a specific request in writing via email to the Purchasing and Stores Division at Bids@ecua.fl.gov, potential bidders will only be advised of updates and/or addenda when tracking is initiated by the potential bidder in BidNet Direct.

ECUA advises potential bidders, suppliers, and sub-contractors to rely only on information personally obtained from BidNet Direct and not from third parties.

5. Manufacturer’s Name and Approved Equivalents. Unless otherwise specified, any manufacturers’ names, trade names, brand names, information, or catalog numbers listed in a specification are descriptive, not restrictive. With ECUA’s prior approval, the bidder may provide any product that meets or exceeds the applicable specifications. The bidder shall demonstrate comparability in the form of catalog materials, literature, specifications, test data, etc., as applicable. ECUA shall determine, in its sole discretion, whether a product is acceptable as an equivalent. Any such request by a bidder must be submitted to ECUA by the question submission deadline.

6. Questions. All questions must be submitted to ECUA, in writing via email, by November 04, 2026 by 12:00PM CT. Questions received after this time frame will not be answered.

Interpretations or clarifications in response to such questions will be issued by addenda via BidNet Direct, and only questions answered by addenda will be binding. Other interpretations or clarifications, whether issued orally or in writing, will be without legal effect. Questions must be submitted in writing via email to the Purchasing and Stores Division at Bids@ecua.fl.gov or during the pre-bid conference.

7. Withdrawal. Any bid may be withdrawn prior to the start of the bid opening. No bids may be withdrawn within 90 days after the actual date of the opening thereof.

8. Modification. A bidder may not modify its bid after the start of the bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition, or subtraction in a bid may be corrected by ECUA prior to award. In such cases, unit prices shall not be changed. Additionally, in the event of a conflict between a written number and a numerically listed number, the written number shall control, and ECUA may correct the numeric number, so it conforms to the written number prior to award

9. Addenda. No information obtained from any source shall affect the risks or obligations assumed by the bidder or relieve the bidder from fulfilling any of the conditions of the contract, unless properly documented by an issued addendum.

ITB 2027-04 Page 5 of 41 mailto:Bids@ecua.fl.gov

10. Limitation on Contact During Solicitation Period. There shall be a Cone of Silence in place during the period of time beginning when the bids/proposals for solicitations (Invitation to Bid or the Request for Proposal), or Requests for Letters of Interest, Qualifications, or Invitation to Negotiate, as applicable, are advertised and ending once the ECUA Board awards the contract, and any resulting Bid Protest is resolved or the Solicitation is otherwise cancelled. All communications concerning any aspect of any Solicitation, during the Cone of Silence period, shall be sent in writing and only to the sole point of contact identified in the Specifications included in the Solicitation. Conduct inconsistent with this section may be grounds for disqualifying the offending proposer from consideration or from submitting any future proposal.

11. Bonds.

a. Each bid must be accompanied by a bid bond payable to ECUA for five percent (5%) of the total amount of the bid. Electronic bid bonds shall be accepted if submitted through BidNet Direct.

b. Upon execution of an agreement for this contract, a public construction bond in the amount of one hundred percent (100%) of the maximum contract price with a corporate surety will be required for the faithful payment and performance of the contract. Pursuant to Section

255.05 of the Florida Statutes, before commencing the work, the contractor shall record the bond and provide ECUA with a certified copy of the recorded bond.

c. An attorney-in-fact who signs a bond required herein must submit with each bond a certified copy of their power of attorney, which provides that it is current or effective as of the date of execution of the bond.

d. Pursuant to Section 255.05 of the Florida Statutes, a contractor may provide an alternative form of security in the form of cash; a money order; a certified check; a cashier's check;

or a domestic corporate bond, note, or debenture as authorized in Section 625.317 of the Florida Statutes.

12. Subcontractors and Suppliers. A bidder shall include in its bids the names and addresses of the subcontractors and suppliers it has solicitated or whose prices were used to calculate the bid.

Unless specifically approved in writing by ECUA, the low bidder will be required to perform at least fifty percent (50%) of the cost of the services (excluding material costs) required by the contract by using its own employees. A bidder to whom the contract is awarded shall supply the names and addresses of subcontractors and suppliers used for the project when requested by ECUA.

13. Insurance. The bidder shall be required to certify it currently has, or has the ability to obtain, the insurance required for the solicitation. Certificate(s) of insurance, as specified herein, shall be submitted at the time of execution of the contract.

14. Safety. The bidder shall conform to all ECUA safety policies and procedures applicable to this solicitation.

15. Taxes. A bidder shall not include taxes in its bid. ECUA is exempt from federal, state, and local taxes, and the tax-exempt number 85-8012640152C-4 applies.

16. Contract Formation.

a. No contract shall be formed between ECUA and a Bidder until ECUA and the bidder have fully executed the Standard Form of Agreement. ECUA shall not be liable for any costs incurred by a bidder in preparing or producing its response or for any work performed before the contract is effective.

b. This ITB shall be incorporated into the final contract between ECUA and the Bidder.

c. The Bidder to whom the contract is awarded shall execute the contract and obtain the bond and insurance certifications within fifteen (15) business days following delivery of the Notice of Award to the Bidder. If the Bidder fails to properly execute the agreement or obtain the required bond or insurance within the allotted time, ECUA may consider the Bidder in default, in which case the bid bond or check accompanying the Bid shall become payable to ECUA, the contract may be awarded to the next highest responsive bidder, ITB 2027-04 Page 6 of 41 and the Bidder may not be considered as a responsive bidder for future contracts for a period of at least one (1) year.

d. ECUA, within twenty (20) business days of receiving acceptable public construction bond, insurance certificate(s), and the executed Standard Form of Agreement, shall sign the agreement and return to the Bidder an executed duplicate of the agreement. Should ECUA not execute the agreement within such period, the Bidder may withdraw the signed agreement by providing written notice to ECUA of its election to withdraw.

e. A notice to proceed, executed by an authorized ECUA representative, shall be issued by ECUA and delivered to the Bidder when the Bidder may begin work on the project.

Notwithstanding, before commencing any work, the Bidder shall record the public construction bond in the public records of Escambia County, Florida, and provide ECUA with a certified copy of the recorded bond.

17. Terms and Conditions. ECUA objects to and shall not consider any additional terms, modifications, or conditions submitted by a bidder, including but not limited to any additional terms, modifications, or conditions appearing in documents attached as part of a response.

In submitting its response, the bidder agrees that any additional terms, modifications, or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to comply with terms and conditions of the contract, including those specifying information that must be submitted with a response, shall be grounds for rejection of the response.

18. Conflict in Solicitation. In the event of a conflict between any documents related to this Solicitation, the conflict shall be resolved in the following order of priority (highest to lowest):

a. Addenda to this ITB, if any (in reverse order of issuance)

b. Plans and Specifications

c. Standard Form of Agreement

d. Special Conditions

e. Supplementary General Conditions

f. EJCDC C-700, Standard General Conditions of Construction Contract (2018)

g. ECUA Engineering Manual

h. This ITB document.

19. Public Records. Article 1, Section 24, Florida Constitution, guarantees every person access to all public records, and Section 119.011, Florida Statutes, provides a broad definition of public record. As such, all responses to a competitive solicitation are public records unless exempt by law. Bidder is required to comply with public records laws codified in Chapter 119, Florida Statutes, and is specifically required to:

a. Keep and maintain public records required by the public agency to perform the service.

b. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records.

ITB 2027-04 Page 7 of 41

All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency.

IF THE BIDDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850)

969-3302, publicrecordsrequest@ECUA.FL.GOV, AND/OR 9255 Sturdevant Street, Pensacola, Florida 32514.

20. Conflict of Interest. ECUA is subject to Part III, Chapter 112 of the Florida Statutes.

Accordingly, bidders shall disclose with their response the name of any officer, director, employee, or other agent who is also an employee, officer, board member, or committee member of ECUA. Bidders shall also disclose the name of any ECUA employee, officer, or director who owns, whether directly or indirectly, an interest of five percent (5%) or more in the bidder or its affiliates.

21. Social, Political, or Ideological Interests. Pursuant to Section 287.05701 of the Florida Statutes, ECUA may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor and may not give preference to a vendor based on the vendor’s social, political, or ideological interests.

22. Convicted Vendor. Pursuant to Section 287.133 of the Florida Statutes, no person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may do any of the following: submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; submit bids, proposals, or replies on leases of real property to a public entity; be awarded a contract with any public entity or perform work thereunder as a contractor, supplier, subcontractor, or consultant; or transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

23. Scrutinized Entities. Pursuant to Section 287.135 of the Florida Statutes, a company or other entity is ineligible to and may not bid on, submit a proposal for, or enter into or renew a contract with ECUA for certain goods or services if the company or other entity: is on the Scrutinized Companies or Other Entities that Boycott Israel List, is engaged in a boycott of Israel, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, or is engaged in business operations in Cuba or Syria.

24. Lumber, Timber, or Other Forest Products. Pursuant to Section 255.20 of the Florida Statutes, any lumber, timber, or other forest products used in this project should be those produced and manufactured in this state, so long as such products are available and their price, fitness, and quality are equal to those produced or manufactured outside this state.

See Special Conditions for applicability.

25. United States-Produced Iron and Steel. Any iron or steel product permanently incorporated into this project must be produced in the United States as provided in Section 255.0993(2) of the Florida Statutes and Chapter 60D-16 of the Florida Administrative Code.

See Special Conditions for Applicability.

ITB 2027-04 Page 8 of 41 mailto:publicrecordsrequest@ECUA.FL.GOV

Bid Protest Procedures

Any person whose substantial interests are directly and adversely affected by any portion of a

Solicitation (including plans, specifications, or other requirements) or any decision based thereon (the “Protestor”) may file a Protest in accordance with the following rules. Failure of a Protestor to comply with the times provided herein shall constitute a waiver of proceedings under these rules.

Notice of Protest of any portion of a Solicitation or intended decision based thereon shall be delivered to ECUA within three (3) business days of the protestor’s receipt of the Solicitation or notice of any intended decision based thereon. A Notice of Protest shall be in writing, shall state the subject matter of the Protest, and shall be submitted to the following via hand delivery, registered or certified mail, postage prepaid, or electronic mail with the subject line clearly identifying the communication as a protest and the Solicitation number (e.g. Bid Protest – ITB 2045-500) to:

Attn: Executive Director 9255 Sturdevant Street Pensacola, FL 32514 Bidprotest@ecua.fl.gov

With copies provided to:

ECUA General Counsel 40 Palafox Place, Suite 300 Pensacola, FL 32502 ROBservice@lawpensacola.com

A formal written Protest shall be delivered to ECUA within ten (10) business days after the submitting of Notice of Protest. A formal written Protest shall state with particularity the facts and the law on which the Protest is based.

Upon receipt of a Notice of Protest, which has been timely delivered to ECUA, the Executive

Director shall pause all actions of ECUA related to the Solicitation and subsequent award based thereon until the Protest has been resolved. However, if the Executive Director, at his/her sole discretion, determines that such a delay would be detrimental to the interests of ECUA or the public health, safety, or welfare, the Executive Director may direct that the Solicitation proceed and/or recommend to the ECUA Board that the Solicitation be awarded despite the pending Protest. In such an event, the award based on such Solicitation shall be subject to the outcome of the Protest, and if ECUA does not prevail in the Protest, ECUA may take such action as it considers appropriate, which may include, but shall not be limited to, award based on the Solicitation to the prevailing party, cancellation of the awarded Solicitation, or readvertisement.

The Executive Director shall provide a reasonable opportunity to resolve a Protest by agreement.

If an agreement is not reached within such time as the Executive Director considers reasonable under the circumstances, the Executive Director shall review the facts and the law on which the Protest is based and shall render a decision which shall be in writing and shall be promptly transmitted to the protestor.

If the protestor wishes to continue the Protest beyond the decision of the Executive Director, the protestor shall submit a petition for review by the ECUA Board. This petition shall be made in writing and delivered to the Executive Director within ten (10) business days after notice of the decision of the Executive Director. Such petition shall state the particular grounds on which it is based and may include pertinent documents and evidence relating thereto. Any grounds not stated shall be deemed

ITB 2027-04 Page 9 of 41 mailto:Bidprotest@ecua.fl.gov mailto:ROBservice@lawpensacola.com to have been waived by the protestor. This petition must also be accompanied by a Bond of an amount equal to five percent (5%) of the value of the Bid/proposal (“Protest Bond”). This bond shall be in the form required by the Solicitation for other bonds. Failure of the protestor to timely deliver a petition for review by the ECUA Board or required Bond shall constitute a waiver, and the decision of the Executive Director shall immediately be final and binding.

The Protest Bond shall be conditioned upon the payment of all costs and charges which may be adjudged against the protestor. If the protestor prevails in a Protest, the bond shall be returned to the protestor. If ECUA prevails in a Protest, ECUA shall be entitled to recover the costs and charges incurred as a result of the Protest. Notwithstanding, the prevailing party of a Protest shall not be entitled to recover its reasonable attorney’s fees unless allowed by Florida Statutes.

ITB 2027-04 Page 10 of 41

EMERALD COAST UTILITIES AUTHORITY

BID NUMBER: 2027-04

CWRF Basin Cleaning

SPECIFICATIONS

Contract Effective: December 19, 2026 through March 31, 2027

BNR BASIN CLEANING:

1. OBJECTIVE

It is the intent of the Emerald Coast Utilities Authority (ECUA) to secure a single contractor for one-time cleaning services for one biological nutrient removal (BNR) basin at the Central Wastewater Reclamation Facility (CWRF). The CWRF is located at 2980 Old Chemstrand Rd., Cantonment, Florida, 32533.

2. GENERAL REQUIREMENTS

The contractor must have demonstrated a minimum of three (3) years continuous operations in the cleaning of tankages. The contractor must provide documentation illustrating the successful completion of three or more similar projects within the last three years.

3. SCOPE

The ECUA is seeking sealed, competitive bids from qualified contractors for the removal, transportation, and disposal of sludge, grit, vegetative matter, and/or other materials found within a one biological nutrient removal (BNR) basin.

The BNR basin is a pre-stressed concrete tank separated into five selector zones. The overall dimensions of the basin are approximately 508’6½” x 144’4” (S-301) and the height of its walls is 18’ (S-304). The floors are generally flat and there is no access except by extension ladder to the floor.

Please see the attached illustrations at the rear of this package for a visual representation of work area.

ECUA Water Reclamation Operations Staff will drain the basin prior to December 19, 2026 however up to 30” of thickened sludge may remain in areas of the basin due to limited drain locations. Cleaning of the BNR basin must be completed no later than February 13, 2027 to ensure that operations are available for spring flows.

The selected contractor will be responsible for providing all necessary tools, equipment, and labor to successfully complete the scope.

The contractor shall extract the sludge, grit, vegetative matter, and/or other materials. The contractor may return the liquid from the BNR basin to the plant’s sanitary sewer system. The return flow to the plant’s sanitary sewer shall not exceed 250 gpm, must not contain sand, and shall not exceed 2.5% total solids.

Disposal of materials removed from the basin, though location is at the selected contractor’s discretion, must fully comply with all applicable rules and requirements of the Florida Department of

ITB 2027-04 Page 11 of 41

Environmental Protection and the Environmental Protection Agency.

ECUA maintains an FDOT-certified scale at the CWRF. Contractor vehicles removing debris will be required to weigh-in and weigh-out with each load to accurately calculate material removed.

Representative sampling will be done from each load by the contractor and given to the scale house when weighing out. ECUA will analyze these samples to determine percent solids in each load. These two values will be used to convert to dry tons of material removed.

Project completion will be determined by the removal of all grit and inorganic settleable solids from the basin.

4. OPERATING HOURS

All work shall be accomplished during normal work hours, 7:00 a.m. to 4:00 p.m., Monday through Friday. Exceptions to these times and dates shall be listed in the bid response for review by ECUA.

During the course of the contract, work may be performed outside of normal working hours with prior arrangements with ECUA personnel.

5. COORDINATION

The Contractor shall not commence work until disposal methods and work schedules are approved by ECUA. A pre-commencement meeting with ECUA representatives shall be conducted to discuss the proposed work schedule for the cleaning. The Contractor shall coordinate with the appropriate ECUA representative to schedule specified start dates for work on the cleaning of the basin and pond.

The Contractor shall schedule and coordinate its operations in a manner to facilitate the continuous wastewater treatment operations at this plant.

6. INTERRUPTED PROJECT WORK

If an emergency failure of a wastewater system process is encountered or an extreme weather event occurs causing an increase in influent flow to the plant, ECUA shall have the discretion and authority to immediately suspend on-going Contractor operations.

Likewise, in the event of an emergency, such as a tropical storm or hurricane, ECUA may implement the Emergency Response Plan. This plan has been developed to establish operational conditions, levels of readiness, and action items to be performed in the event of a pending emergency. If ECUA deems that implementation of the plan is necessary, the Contractor may be required to secure all equipment and material under its control, and vacate the site for the duration of the emergency. The Contractor is encouraged to review and be familiar with the ECUA Emergency Response Plan, which is available for review at the offices of ECUA.

7. USE OF FACILITIES

Use of existing power and water shall be coordinated with ECUA. If Contractor requirements exceed ECUA capabilities, the Contractor shall bear the responsibility for securing utilities for the project. 120-

ITB 2027-04 Page 12 of 41 volt power is available as well as reclaimed water via fire hydrants and 1” hoses at approximately 70 psi.

Contractor shall supply and service portable restrooms in an adequate quantity to support the size of the work crew.

Contractor shall be responsible for providing all equipment, tools, storage, refuse collection, and transportation to accomplish the work outlined.

The shipment, receiving, and storage of Contractor materials and equipment is the sole responsibility of the Contractor. ECUA equipment shall not be utilized for this project, except as specifically outlined herein.

8. SAFETY

Contractor and its employees shall employ standard safety practices, rules, and industry guidelines during contract operations. ECUA reserves the right to stop work if, in the opinion of the ECUA representative, unsafe conditions exist. This right in no way makes ECUA responsible for safety procedures, unsafe working practices, or enforcement of safety rules or guidelines.

All temporary platforms, scaffolding, etc., shall be constructed in accordance with federal, state, and local laws, and the manual of accident prevention of the Associated General Contractors of America.

Contractor shall provide ventilation as necessary and egress to safely access the work areas.

Contractor shall take all steps necessary to fully comply with all applicable rules and requirements of the Florida Department of Environmental Protection and the Environmental Protection Agency. Any violation fines assessed, as a result of the Contractor’s non-compliance with the applicable rules, shall be the contractor’s sole responsibility and paid by the Contractor.

9. SITE VISIT

ECUA recommends a site visit by all potential bidders to ensure the scope of the project is understood.

Site visits can be coordinated with Randy Sears at (850) 969-6686 or email at randy.sears@ecua.fl.gov.

10. FACILITY SECURITY

ECUA has adopted policies and procedures to protect its facilities, customers, employees, and contractors. These actions have resulted in control of access to ECUA facilities and requires the cooperation of our vendors in meeting this goal.

11. PROJECT WORK/EMPLOYEES

Since the Contractor’s employees may not be accompanied at all times while on-site, Contractors must provide a list of employees requiring access to the site and have passed a background check and drug screening prior to being allowed on-site. In addition, ECUA properties are designated non-smoking facilities. No smoking will be allowed on-site.

For security purposes, contractor personnel requiring access to ECUA facilities must submit to, and/or provide the results of, a criminal history background check to ECUA prior to initiation of on-site work.

Criminal history checks must be conducted by/through a law enforcement agency, or agency having

ITB 2027-04 Page 13 of 41 access to such information. Public records checks are not acceptable. Additionally, an ECUA background/criminal history information form must be completed by all personnel requiring access to an ECUA facility. Completed materials will be submitted to the ECUA Risk Manager, and will be protected from disclosure to the extent allowable by law. ECUA is constrained by section 119.0721, F.S.

in the collection, storage, and dissemination of social security numbers and other personal information.

12. PAYMENT REQUESTS

The Contractor’s representative shall review requests with the appropriate ECUA representative prior to submittal.

13. POINT OF CONTACT

The sole point of contact for this ITB is Wesley Pavlicek, 850-969-6531 or email Bids@ecua.fl.gov.

Please submit all questions regarding this ITB to the sole point of contact via email.

14. FINAL INSPECTION

Perform a final inspection to determine whether the cleaning work meets the requirements of the scope of services. ECUA staff will conduct final inspection with the Contractor.

15. CLEANUP

Upon completion of work, the Contractor shall remove surplus materials, equipment, protective coverings, and accumulated rubbish, and thoroughly clean all surfaces and repair any work-related damage. The surrounding surface areas including roadways and all other surfaces shall be restored to their pre-project condition.

ADDITIONAL REQUIREMENTS

16. All exceptions to the specifications and the associated requirements must be clearly stated in writing. Failure to do so will be cause for rejection.

17. VENDORs must supply all of the information requested. Missing information may be cause for rejection.

18. The bid must be signed by an officer of the VENDOR. Signatures from anyone other than an officer may be cause for rejection.

INSURANCE

Vendor awarded this contract will supply ECUA with an insurance certificate complying with insurance requirements prior to the start of the contract. (See Risk Management/Insurance Requirements) A review by Risk Management will be conducted of all contractors utilizing chemicals in their work process prior to commencement of work. This review will include any known site conditions and hazards, ITB 2027-04 Page 14 of 41 how the material will be used, the contractors’ safety policies and practices (including material containment and clean up procedures), disposition of unused material, and disposition method of any waste material generated.

All contractors/vendors/delivery personnel will conform to all ECUA safety policies and procedures while on ECUA premises.

All contractors/vendors/delivery personnel will conform to all local, state, federal and ECUA safety policies and procedures while on ECUA premises.

SAFETY: All Vendor/delivery personnel will conform to all ECUA safety policies and procedures while on ECUA premises.

ECUA CONTACT: The sole point of contact for this ITB is Wes Pavlicek, 850-969-6531 or email bids@ecua.fl.gov. Please submit all questions regarding this ITB to the sole point of contact via email.

The proposed time schedule as related to this procurement is as follows:

Event Date/Time Release of ITB October 27, 2026 Pre bid conference N/A Deadline for Questions/Requests for Clarification*

November 04, 2026 - 12:00 pm central time

Estimated issuance of Addendum: Questions Answered

November 05, 2026

Bid Due Date/Time (Deadline)* Bid Opening

November 12, 2026 - 2:00 pm central time ITB 2027-04 Bid Opening | Microsoft Teams | Meetup-Join

Recommendation to Citizens’ Advisory Committee/Board of Directors**

December 08, 2026

Anticipated Contract Approval/Award** December 15, 2026 Estimated Issue of Purchase Order** After December 19, 2026

* An addendum to this ITB will be issued if any of these dates/times change.

** These dates are after the bids are due and subject to change. However, an addendum to this ITB will not be issued if any of these dates change. Specific dates/times will be determined at each phase.

ITB 2027-04 Page 15 of 41 mailto:bids@ecua.fl.gov

RISK MANAGEMENT POLICY AND STANDARDS

FOR

AGREEMENTS, CONTRACTS AND LEASES

DEFINITIONS

The following definitions apply to these Risk Management Provisions:

Contract - The contract or agreement of which these Risk Management Provisions are a part for the construction, alteration, repair, or demolition of a structure or facility.

Organization - The Emerald Coast Utilities Authority, an independent Special District created by the Laws of Florida, its Board, officers, employees, volunteers, representatives, and agents.

Other Party - The other party to the Contract of which these Risk Management Provisions are a part, any subsidiaries or affiliates, officers, employees, volunteers, representatives, agents, Contractors, and subcontractors.

HOLD HARMLESS

The Other Party agrees to hold the Organization and the members of its governing board and its other officers and employees harmless against all claims for bodily injury, sickness, disease, death, personal injury, or damage to property or loss of use resulting therefrom, arising out of or related to the Contract, to the extent such claims are caused by the negligence, recklessness, or intentional wrongful misconduct of the Other Party and persons or entities employed or utilized by the Other Party in the performance of the Contract.

PAYMENT ON BEHALF OF ORGANIZATION

The Other Party agrees to pay on behalf of the Organization all claims described in the above "Hold Harmless" paragraph, and to pay the reasonable costs and fees of the attorneys selected by the Organization, at trial and on appeal, to defend the Organization and its officers and employees against such claims. Provided, however, that the total liability of the Other Party to the Organization under the above "Hold Harmless" paragraph and this "Payment on Behalf of Organization" paragraph shall not exceed the sum of One Million Dollars ($1,000,000) per claim or occurrence.

Such payment on behalf of the Organization shall be in addition to any and all other legal remedies available to the Organization and shall not be considered to the exclusive remedy of the Organization.

LOSS CONTROLS/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including employees, and property. The Other Party shall comply with all laws, regulations, or ordinances relating to safety and health, and shall make special effort to detect hazardous conditions and shall take prompt action where loss control/safety measures should reasonably be expected.

ITB 2027-04 Page 16 of 41

The Organization may order work to be stopped if conditions exist that present immediate danger to persons or property. The Other party acknowledges that such stoppage will not shift responsibility for any loss or damages from the Other Party to the Organization.

SEVERABILITY

The provisions of these Risk Management Provisions are severable. In the event a court of competent jurisdiction should declare any provision of these Risk Management Provisions to be void or contrary to public policy such provision shall be stricken from these Risk Management Provisions, and the remaining provisions shall be enforced as though the provision determined to be void or contrary to public policy had not been included herein.

INSURANCE - BASIC COVERAGES REQUIRED

The Other Party shall procure and maintain the following described insurance, except for coverages specifically waived by the Organization, on policies and with insurers acceptable to the Organization.

These insurers shall have A.M. Best (or equivalent) rating of no less than A: VII unless otherwise agreed to by the Organization.

These insurance requirements shall not limit the liability of the Other Party. The Organization does not represent these types or amounts of insurance to be sufficient or adequate to protect the Other Party’s interests or liabilities, but are merely minimums.

Except for workers compensation, the Other Party waives its right of recovery against the Organization, to the extent permitted by its insurance policies.

The Other Party’s deductibles/self-insured retentions shall be disclosed to the Organization and may be disapproved by the Organization. They shall be reduced or eliminated at the option of the Organization.

The Other Party is responsible for the amount of any deductible or self-insured retention.

Insurance required of the Other Party or any other insurance of the Other Party shall be considered primary, and insurance of the Organization, if any, shall be considered excess, as may be applicable to claims which arise out of the Hold Harmless, Payment on Behalf of Organization, Insurance, Certificates of Insurance and any Additional Insurance provisions of this agreement, contract or lease.

Additional Insured

Except for workers compensation and professional liability, the Other Party’s insurance policies shall be endorsed to name the Organization as an additional insured for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by the Other Party’s acts or omissions; or the acts or omissions of those acting on the Other Party’s behalf; in the performance of the Other Party’s ongoing operations for the Organization. The preferred Commercial General Liability coverage endorsement is ISO Form CG 20 10.

ITB 2027-04 Page 17 of 41

Workers Compensation Coverage

The Other Party shall purchase and maintain workers compensation insurance for all workers compensation obligations imposed by state law and employer’s liability limits of at least $100,000 each accident and $100,000 each employee/$500,000 policy limit for disease.

The Other Party shall also purchase any other coverages required by law for the benefit of employees.

General, Automobile and Excess or Umbrella Liability Coverage

The Other Party shall purchase and maintain coverage on forms no more restrictive than the latest editions of the Commercial General Liability and Business Auto policies of the Insurance Services Office.

Minimum limits of $1,000,000 per occurrence for all liability must be provided, with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employers liability required in the Workers Compensation Coverage section) and the total amount of coverage required.

Commercial General Liability Coverage - Occurrence Form Required

Coverage A shall include bodily injury and property damage liability for premises, operations, products and completed operations, independent Contractors, contractual liability covering this agreement, contract or lease, broad form property damage, and property damage resulting from explosion, collapse or underground (x,c,u) exposures.

Coverage B shall include personal injury.

Coverage C, medical payments, is not required.

The Other Party is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract or lease, for a minimum of three years beyond the Organization’s acceptance of renovation or construction projects.

Business Auto Liability Coverage

Business Auto Liability coverage is to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, nonowner and hired automobiles and employee no ownership use.

Excess or Umbrella Liability Coverage

Umbrella Liability insurance is preferred, but an Excess Liability equivalent may be allowed. Whichever type of coverage is provided, it should be at least “following form” and shall not be more restrictive than the underlying insurance policy coverages.

ITB 2027-04 Page 18 of 41

EVIDENCE/CERTIFICATES OF INSURANCE

Required insurance shall be documented in Certificates of Insurance, including indication that the policy(s) is endorsed to provide the Organization at least 30 days in advance notice of cancellation, nonrenewal or adverse change.

New Certificates of Insurance are to be provided to the Organization at least 15 days prior to coverage renewals.

If requested by the Organization, the Other Party shall furnish complete copies of the Other Party’s insurance policies, forms and endorsements.

For Commercial General Liability coverage, the Other Party shall, at the option of the Organization, provide an indication of the amount of claims payments or reserves chargeable to the aggregate amount of liability coverage.

Receipt of certificates or other documentation of insurance or policies or copies of policies by the Organization, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of the Other Party’s obligation to fulfill the insurance requirements herein.

ADDITIONAL INSURANCE

If checked below, the Organization requires the following additional types of insurance.

Property Coverage for Leases

The Other Party shall procure and maintain for the life of the lease, all risk/special perils (including sinkhole) property insurance (or its equivalent) to cover loss resulting from damage to or destruction of the building, improvements and personal property/contents. The policy shall cover 100% replacement cost, and shall include an agreed value endorsement to waive coinsurance.

Coverage shall also include continued full payment of rents to the Organization for up to one year after damage or destruction of the property.

Commercial General Liability Coverage Project Aggregate

Because the Commercial General Liability form of coverage includes an annual aggregate limitation on the amount of insurance provided, a separate project aggregate limit of $_________ is required by the Organization for this agreement or contract.

Liquor Liability Coverage

In anticipation of alcohol being served, the Other Party shall provide evidence of coverage for liquor liability in an amount equal to the general/umbrella/excess liability coverage. If the general liability insurance covers liquor liability (e.g. host or other coverage), the Other Party's agent or insurer should provide written documentation to confirm that coverage already applies to this agreement, contract or lease. If needed coverage is not included in the general/umbrella/excess

ITB 2027-04 Page 19 of 41 liability policy(ies), the policy(ies) must be endorsed to extend coverage for liquor liability, or a separate policy must be purchased to provide liquor liability coverage in the amount…