ITB_2026-16_McFee_Dog_Park_Addendum_1_102225.pdf

Town of Farragut

Addendum 1

RFP No. 2026-16

McFee Dog Park 10/22/2025

The proposer acknowledges this addendum shall modify and become a part of the original solicitation document. The Proposer further acknowledges that should it be determined at the time of the bid opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between Proposer’s representatives and any Town personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

The due date for this solicitation has changed to October 30th, 2025 @2:00PM. Delivery address is Town of Farragut, 11408 Municipal Center Dr, 2nd Floor, Farragut, TN 37934.

It is the sole responsibility of the bidder to ensure that their bid is delivered to the designated address by the specified due date and time. This includes all arrangements related to mailing or courier services. The procurement entity will not be responsible for any delays or errors in delivery, regardless of the method used. Bids received after the closing date and time will be considered late and will not be accepted or evaluated under any circumstances.

i. Utility Connection permits and inspection fees will be paid for by the Town of Farragut. Since the construction of the associated building will be scheduled after the substantial completion date of the Dog Park (June 1, 2026), the selected contractor should plan to stub out water at a point 5' outside the future building location. Coordination of the two projects will be required for final water connections.

ii. The existing two trees near the entry to the dog park will be removed by the Town of Farragut prior to construction.

iii. Imported suitable soil will be required to establish slopes as shown. This will be paid for by the cubic yard as a unit price negotiated with the selected contractor.

iv. Topsoil to establish seeded areas will be a unit price negotiation with the selected contractor.

Bidders should include topsoil as part of landscape plans (Add Alternate #2) but not include topsoil for the remaining portions of the project area.

v. No electrical fixtures, services, poles or bases should be included in this scope of work and bid.

Contractors should remove all scope relating to installation of proposed LED area lights, uplights for signage, and power pedestals (Details 3,4 and 6 sheet C.31). Sleeves needed for future electrical installation will be provided as a unit price during contract negotiations with the selected contractor.

vi. Exhibit A to this Addendum is an updated Bid Form. Please use it instead of the one within the ITB Bid Documents.

Q1. Will the list of bidders be included in Addendum 1?

A1. We do not know who is bidding on the project. There was a non-mandatory meeting on October 15th, 2025, and that sign in sheet is posted to our website.

Q2. Is the Stick building going to be bid out by the Town as a separate project or built in house?

A2. The restroom building is currently in the design phase. Bids for construction will be issued by the Town of Farragut at a later date.

Q3. Who is responsible for the Tap, meter and service fees for the KUB coordination?

Would you consider adding an allowance for this item?

A3. Utility Connection permits and inspection fees will be paid for by the Town of Farragut.

Since the construction of the associated building will be scheduled after the substantial completion date of the Dog Park (June 1, 2026), the selected contractor should plan to stub out water at a point 5' outside the future building location. Coordination of the two projects will be required for final water connections. No electrical fixtures, services, poles or bases should be included in this scope of work and bid. Contractors should remove all scope relating to installation of proposed LED area lights, uplights for signage, and power pedestals (Details 3,4 and 6 sheet C.31). Sleeves needed for future electrical installation will be provided as a unit price during contract negotiations with the selected contractor.

Q4. Can you provide more detail on the electrical / Power - Stub Out? It is typical to provide the stub out 5' outside the building.

A4. Since the construction of the associated building will be scheduled after the substantial completion date of the Dog Park (June 1, 2026), the selected contractor can and should at a minimum provide carrier pipe underneath the sidewalk for future utility installation. L.A. to provide location and size of carrier pipe. No electrical connections or fixtures are required for this project.

Q5. I noticed the plans mentioned handrails but a detail was not included, can you provide more information on this?

A5. The notes regarding handrails were included as part of the TDEC and LPRF standard notations and are not shown or desired. Vertical obstructions should be minimized in a dog park. The intent and goal is to provide ADA compliant surfaces that don't require ramps and associated handrails. If handrails are required details and pricing will be decided per change order.

Q6. Would you consider adding unit prices for some of the plan items?

A6. Unit prices will be negotiated with the selected contractor and should be based on the plans as shown. The sample contract and project manual require a schedule of values from the low bidder which will be used to help determine unit price amounts.

Q7. Do we need to include concrete edging for the gravel surfaces?

A7. Contractors should bid per plans as shown with natural surface supporting the stone walkways.

Q8. Who is the shade structure canopy manufacturer?

A8. The manufacturer is Skyways, which is the shade division of Landscape Structures. The local provider is Recreational Concepts in Crossville. However, there will be a process for submittals and substitutions, but at this time bids should reflect current plans and details.

Q9. There is a large tree in the way of the sidewalk as shown, should we plan for the removal of that tree as part of this scope of work.

A9. No, the Town of Farragut will remove the tree(s) at the entry of the dog park to improve construction access and sidewalk installation.

Q10. Did you intend to have the fences at two different heights, 5' and 4'?

A10. Yes, this was an intentional decision to visually distinguish from the large dog and small dog areas.

Q11. Can we consider replacing the hinges on the double leaf maintenance gates?

A11. Yes, there will be a process for submittals and substitutions, but at this time bids should reflect current plans and details.

Q12, Is the entry vestibule to the large and small dog 4' or 5'?

A12. The height of the dog park entry vestibule should be 5' as shown.

Q13. Where do you anticipate the on-site stockpile of materials?

A13. That is a means and methods understanding that the existing site shall be returned to the original pre-construction condition. The larger dog park area is out of sight and may be a great nearly flat area to store materials. Contractors will be responsible for costs of damages to the existing site which should be minimized as feasible. Selective demolition may be necessary to allow for the construction access and material delivery.

Q14. Can cedar be accepted as a substitution for the treated poplar?

A14. Yes, there will be a process for submittals and substitutions, but at this time bids should reflect current plans and details.

Q15. Based on the plans and existing conditions, this seems to require import fill to obtain these ADA compliant slopes?

A15. The contractor is responsible for calculating and estimating all quantities and take-offs and provide bids per plans. A unit price for imported suitable fill will be negotiated with the selected bidder during contract negotiation.

Q16. Will we be able to cut and impact the existing irrigation system?

A16. Yes, if that is required. The system should be repaired at the end of the project and returned to the owner in the original condition prior to construction.

Q17. how much top soil is needed (Est)

A17. The contractor is responsible for calculating and estimating all quantities and take-offs. A unit price for imported topsoil will be negotiated with the selected bidder during contract negotiation.

Q18. There doesn't appear to be much topsoil or any left existing on-site. Can you consider adding a unit price for import if that is required.

A18. See note 17 above. A unit price for importing and spreading of topsoil will be negotiated with the selected contractor and should not be included in this bid. Topsoil for landscape plans (Add Alternate #2) should include topsoil per plans and details.

Q19. Can you provide more information or details for the rock dust/decomposed limestone as shown on the detail (Detail 2/C.30)? The lowest my vendor said they can provide is #10 stone, would this work?

A19. The 6" depth of stone should be approximately 2"- 3" in diameter, while the upper section should be free of larger aggregate sizes which can / is called multiple things in the industry. Yes, #10 should be acceptable as the final 2" top surface. The intent is to have a smooth and even surface. The sifting and screening process and sizes varies from vendor and suppliers.

Q20. There are two different linear footages included on the plans for the 4' fence heights, can you verify which is correct?

A20. The contractor is responsible for calculating and estimating all quantities and take-offs and provide bids per plans.

Q21. Sheet C.01 Grading note 4 - "Under the direction of a qualified Soils Engineer" Who is paying for these services? And will concrete testing be required? Who is paying for that service?

A21. The Contractor is responsible for scheduling and payment for both soils and concrete testing.

Q22. Where the new fencing is installed in the woods and outside of the grading operations is it the intent to clear/mulch/bushhog the small trees and underbrush before installing?

What is the look expected to be in the areas that do not get disturbed? Do we need to plan to remove existing grasses/disrupt the area to receive new seed/straw?

A22. The areas outside limits of final disturbance will be left as is, in a natural state to provide as much screening as possible to the adjacent neighborhood. Existing grasses on the open lawn areas can remain if grades and limits of disturbance permit. The site lacks existing topsoil, which will be coordinated and included as a unit price item during contract negotiation.

Q23. Is there an irrigation plan? If Alt 2 is accepted, who waters the new plantings? Landscape contractors are hesitant to warranty plants without irrigation or some sort of watering period.

A23. There is not an irrigation plan provided at this time. If Alt 2 is accepted, the contractor / sub-contractor will be responsible for keeping the plants alive during the warranty period, which typically is one-year from final acceptance of the project by the owner. The TOF included hose-bibs at the entry of the dog park to help with the service and supply for temporary and/or permanent irrigation if Alt 2 is desired, which will be based on final bids for the dog park and restroom building (to be bid at a later date as a separate ITB # and project).

Q24. The Utility Plan U.10 does not show sewer. If I remember correctly the existing is a pump system not gravity. Please clarify.

A24. The proposed plans do not include modifications or connections to the existing sewer line. At the time the survey was provided, a house was still on-site with septic lines only.

Selected contractor should coordinate with Tennessee One-Call (811) and the owner to locate and avoid impacts to existing utilities as required.

Q25. I see that you have a single post cantilever on the plans for the McFee Dog park improvements. Are alternates to the Skyways line excepted?

A25. Yes, there will be an opportunity to provide a substitution submittals at a later date with the selected contractor.

All communications regarding this RFP must be submitted via email to the Finance Department representative identified below:

Anissa Pratte, Staff Accountant apratte@townoffarragut.org

The Staff Accountant will be the sole point of contact for this RFP.

Proposers’ contact with anyone else in the Town is forbidden and may result in disqualification of the Proposer’s bid. Further, any oral communication will be considered unofficial and non-binding on the Town. Proposers should rely only on written statements issued by the Finance

Department representative.

mailto:apratte@townoffarragut.org

CONTRACTOR’S FORM OF PROPOSAL

for

ITB# 2026-16 McFee Dog Park Build

Updated 10/22/25

To: Town of Farragut

11408 Municipal Center Dr

2n, Floor, Attn: Anissa Pratte

Farragut, Tennessee 37934

From: (Contractor)

The undersigned, having carefully familiarized himself (or themselves) with the existing conditions at the site and with the Drawings and Specifications prepared by Canopy Land Design, LLC, 1522

Branson Ave, Knoxville, TN hereby proposes to furnish all labor, materials and equipment, and to perform all work required to construct the interior renovation of McFee Dog Park, located in

Farragut, Tennessee; in accordance with Drawings and Specifications for the sum of: hereinafter referred to as the Base Bid.

The job site Superintendent for this project if the undersigned is selected shall be:

Base Bid (numeric): $______________________________ Base Bid (written in words):

Add Alternate Costs

Skyways shade structures (5 total) mixed heights, color to be determined by owner through submittals by the contractor. Includes all footings, reinforcing, and labor required for installation.

Site landscape: Including all trees, shrubs and ground covers included on sheets L1.0 abd L2.0, per details on L.30 and L.31. *NOTE:Site

Stabilization (seed and straw of all disturbed areas) still required as part of base bid and state erosion control and site stabilization requirements.

( e - mail add re ss) apratte Text Box Exhibit A

BID DEPOSIT

Each bid shall be accompanied by a Bid Guaranty in the form of cash deposit or certified check drawn on a bank or a Bid Bond completed by a trust company insured by the FDIC or a surety company’s standard form and properly executed by a corporate surety licensed under the laws of Tennessee to execute such bonds. The amount of the bid bond shall be equal to five percent (5%) of the total of the base bid. The bid deposit shall be retained by the Owner if the successful bidder fails to execute the contract or fails to provide the required bonds, as stated above, within fifteen (15) calendar days after the proper notice of award of the contract.

It is understood and agreed that, should the undersigned fail to enter into a contract with the

Owner or furnish acceptable contract security, (Performance Bond, and Labor and Materials

Payment Bond) within the time and in the manner herein provided, the bid deposit shall be retained by the Owner as liquidated damages and not as a forfeiture. As it is impossible to determine precisely the exact amount of damages the Owner will sustain, it is agreed that the bid deposit is a fair and equitable estimate of such damages.

STIPULATIONS:

In submitting the bids, the undersigned agrees:

1. Bids will not be withdrawn within the period of sixty (60) calendar days following the opening thereof.

2. If notified of the acceptance of this bid, execute a contract for the work and deliver to the

Owner the performance and payment bond specified, within 7 calendar days after such notification.

3. That the Owner reserves the right to award the Contract to his best interests, to reject any or all bids, to waive any informalities in bidding, and to hold all bids for the bid guarantee period.

4. The Contractor warrants, by submission of this Bid that he has complied to the fullest extent with all requirements of the Bid Document without exclusion of any sort.

5. In submitting this Bid, the bidder recognizes that the right is reserved by the Town of Farragut to accept the Total Bid or any part, to negotiate with any Bidder, waive any formalities in the bidding, or to reject any or all bids.

6. All work items not specifically mentioned above as an alternate or unit allowance, but required by the contract documents, shall be considered included in the Base Bid.

RECEIPT OF DRAWINGS:

Receipt is acknowledged of the Drawings identified by “McFee Dog Park, ITB No. 2026-16” and addenda.

ORGANIZATION: (Bidder to check type of organization)

The undersigned is organized as a ( ) corporation, ( ) partnership, ( ) individual, ( ) sole proprietorship, ( ) joint venture, ( ) other in the State of __________________________________________

FEDERAL IDENTIFICATION NUMBER:

______________________________________________ [TENNESSEE] CONTRACTORS

LICENSE NUMBER: _____________________________________ CONTRACTOR

CLASIFICATION, SUBCLASSIFICATION, AND LIMITATION:

(Classification) (Subclassification) (Limitation)

FIRM NAME: _______________________

STATE OF INCORPORATION ___________

BY _________________

TITLE DATE ____