ITB 2026-09 HIstoric Newberry Power Plant Construction.pdf

City of Newberry Restoration of the Historic

Historic Newberry Power Plant 120 NW 260th Street

Newberry, FL 32669 for the

City of Newberry 25493 NW 1st Avenue

Newberry, Florida 32669

ITB 2026-09

Bid Documents for Construction

Project No. 2505 April 2026

Loci Architects, LLC Architect 1450 Flagler Avenue, Suite 15 Phone: 904-803-8301 Jacksonville, FL 32207

GSE Engineering & Consulting, Inc. Structural Engineer 5590 SW 64th Street, Suite B Phone: 352-377-3233 Gainesville, FL 32608

Mitchell Gulledge Engineering, Inc. MEP Engineer 204 SW 4th Avenue Phone: 352-745-3991 Gainesville, FL 32601

TABLE OF CONTENTS

List of Drawings

Invitation to Bid

Schedule of Events

AIA A701-2018 Instructions to Bidders

Supplemental Instructions to Bidders

Screening for Lead Results

Bid Form

City of Newberry Bid Documents

City of Newberry Insurance Requirements

E-Verify Form

Scrutinized Companies Certification

Certification Regarding Debarment

Human Trafficking Affidavit

AIA A310-2010 Bid Bond Sample Form

AIA A312 Payment Bond Sample Form

AIA A312 Performance Bond Sample Form

AIA A101-2017 Standard Form of Agreement Between

Owner and Contractor Sample Form

AIA G702-1992 Application for Payment Sample Form

AIA G703-1992 Continuation Sheet Sample Form

AIA A201-2017 General Conditions

Division 1 - General Requirements

Phase 1 Restoration Project

Division 4 – Masonry

04210 – Brick Masonry Repointing

04500 –Masonry Restoration Cleaning

Division 5 – Metals

050370 – Metal Restoration

Division 6 – Wood & Plastics

06200 – Finish Carpentry

Division 7 – Thermal and Moisture Proofing

07920 – Joint Sealants

Division 8 – Doors and Windows

08212 – Wood Doors

081520 – Wood Window Restoration 087100 – Door Hardware

Division 9 – Finishes

09910 –Painting

Division 26 – Electrical

00 00 00 - Table of Contents

26 00 00 – Electrical General

26 05 01 - Electrical Codes and Standards

26 05 02 – Electrical Related Works

26 05 26 – Grounding and Bonding

26 05 31 - Wires and Cables

26 05 33 – Raceways

26 05 34 – Boxes and Fittings

26 05 31 - Electrical Identification

26 05 60 – Electrical Access Doors

26 05 90 – Electrical Excavation and Backfill

26 24 20 – Panelboards

26 27 26 – General Wiring Devices

26 51 00 – Building Lighting

Restoration of the Historic Newberry Power Plant

Loci Architects, LLC

Job No. 2505

LIST OF DRAWINGS

1. The following drawings accompany this specification and are hereby made a part thereof.

Drawing No. Dated Title

Architectural Drawings

A-0 3-27-2026 Cover Sheet, Site Plan and Project Summary

A-1 3-27-2026 Floor Plan and Details

A-2 3-27-2026 Exterior Elevations, Window Survey and Door Schedule

E-1 3-27-2026 Bid Alternate #2: Lighting Plan

Structural Drawings

S0.0 3-6-2026 General Notes & Wind

S1.0 3-6-2026 Repair Plan & Details

S2.0 3-6-2023 Wall Isometric and Repair Elevation

S2.1 3-6-2023 Wall Isometric and Repair Elevation

Electrical Drawings

E-1 3-3-2026 Electrical Legend, Codes & Abbreviations

E-2 3-3-2026 Electrical Plans – New Work

INVITATION TO BID

City of Newberry Restoration of the Historic Power Plant Phase I

City of Newberry, FL (“Owner”) invites Bidders to electronically submit sealed Bids for the Invitation to Bid 2026-09 (“ITB 2026-09”) Restoration of the Historic Newberry Power Plant Phase I (Construction).

Bids must be submitted by 2:00 PM EST, Tuesday, June 9, 2026.

Bidding Documents may be obtained electronically at no cost by registering for Bid Express through the following link: htps://www.bidexpress.com/businesses/88473/home

A non-mandatory Pre-Bid Conference and Site Visit will be held:

• Thursday, May 14, 2026 at 10:00 AM EST

Location:

Historic Newberry Power Plant 120 NW 260th Street Newberry, FL 32669

Bidders are encouraged to attend and participate in the conference, however, attendance at this conference is not required to submit a Bid.

Questions will be accepted through Thursday, May 28, 2026, at 6:00 PM EST. Bidders shall not contact employees of Owner regrading this ITB until after the Contract is awarded. For any technical issues, please contact Bid Express or City Purchasing Specialist.

Bids will be opened and read aloud at a virtual Public Bid Opening on Tuesday, June 9, 2026, at 2:00 PM EST. https://events.teams.microsoft.com/event/76cec8e8-c82a-4688-9aff-428ca90b40c3@d2b1c167-7795-4a72-b0b0-7bcf15b02ffb

Owner will post the Notice of Intent to Award online at: https://newberryfl.gov/finance/page/notice-intent-award-bid

*All dates specified herein are tentative and subject to change at the discretion of the Owner* https://newberryfl.gov/finance/page/notice-intent-award-bid https://newberryfl.gov/finance/page/notice-intent-award-bid

SCHEDULE OF EVENTS

The table below contains the Anticipated Schedule of Events for this Bidding. It is the responsibility of the Respondent to check for any changes. The dates and times within the Schedule of Events may be subject to change. All changes to the Schedule of Events will occur through an addendum to the solicitation and notice on Bid Express at https://www.bidexpress.com/businesses/88473/home.

Schedule of Events

Event Event Time Event Date

Pre-Bid Conference/Site Visit 10:00 AM ESDT Thursday, May 14, 2026

Submit Written Questions By 6:00 PM ESDT Thursday, May 28, 2026

Submit Proposals By 2:00 PM ESDT Tuesday, June 9, 2026

Virtual Bid Opening 2:00 PM ESDT Tuesday, June 9, 2026

* Construction on the Historic Newberry Power Plant must be completed by December 31, 2026.

Non-Mandatory Site Visit

Date: 5/14/2026 Time: 10:00 AM Eastern Standard Daylight Time

Instructions: Bidders are encouraged to attend and participate in a pre-bid conference/site visit on Thursday, May 14, 2026. Attendees to meet promptly at 10:00 AM Eastern Standard Daylight Time, at the Historic Newberry Power Plant, located at 120 NW 260th Street, Newberry, FL 32669.

Document A701

– 2018 Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

Restoration of the Historic Newberry Power Plant, Phase 1 120 NW 260th Street Newberry, FL 32669

THE OWNER:

(Name, legal status, address, and other information)

City of Newberry C/O Dallas Lee, Assistant City Manager / CFO 25493 NW 1st Avenue Newberry, FL 32669

THE ARCHITECT:

(Name, legal status, address, and other information)

Loci Architects, LLC 1450 Flagler Avenue, Suite 15 Jacksonville, FL 32207

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

Bidding Documents are available on Bid Express at https://www.bidexpress.com/businesses/88473/home

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

Requests for clarification or interpretation of the Bidding Documents to be submitted in writing on Bid Express at https://www.bidexpress.com/businesses/88473/home.

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

Addenda will be available on Bid Express at https://www.bidexpress.com/businesses/88473/home.

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

A bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, treasurer’s or cashier’s check, or money order, or a Bid bond on or consistent with the AIA A310-2010 issued by a surety.

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567) be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security shall not be forfeited to the Owner.

§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginnin60 days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

Bids shall be electronically submitted on Bid Express https://www.bidexpress.com/businesses/88473/home.

§ 4.3.2

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows:

(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)

The Bid security of the apparent Successful Bidder will be retained until the Owner awards the Contract to such Bidder, and such Bidder has furnished the required Contract security, insurance documentation and met the other conditions of the Notice of Intent to Award or Notice of Award, and executed the Contract Documents, whereupon the Bid security will be released. If the successful Bidder fails to furnish the required Contract security, insurance documentation, and meet the other conditions as stated in the Notice of Intent to Award or Notice of Award, and execute and deliver the Contract Documents, Owner may consider Bidder to be in default, annul the Notice to Intent to Award or Notice of Award and the Bid security of that Bidder will be forfeited. Such forfeiture shall be the Owner’s exclusive remedy of Bidder defaults.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

The Bid security of the other Bidders that the Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Agreement or 60 days after Bid Opening, whereupon Bid security furnished by such Bidders will be returned.

The Bid security of the other Bidders that the Owner believes do not have a reasonable chance of receiving the award will be returned within 7 days after the Bid opening.

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Owner’s Financial Capability A Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567) acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.

(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

Payment and Performance Bonds shall be in the amount of 100% of the Contract Sum.

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

AIA Document A101-2017

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

AIA Document A310-2010 Bid Bond AIA Document A312- 2010 Performance Bond AIA Document A312 – 2010 Payment Bond

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 15:24:04 ET on 04/29/2026 under Order No.500043914 which expires on 04/22/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1380020567)

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

AIA Document A201-2017

.4 Building Information Modeling Exhibit, if completed:

.5 Drawings

Number Title Date See list of Drawings located in Project Manual, Section 3

.6 Specifications

Section Title Date Pages See Table of Contents located in Project Manual, Section 2.

.7 Addenda:

Number Date Pages

.8 Other Exhibits:

(Check all boxes that apply and include appropriate information identifying the exhibit where required.)

[ ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:

(Insert the date of the E204-2017.)

[ ] The Sustainability Plan:

Title Date Pages

[ ] Supplementary and other Conditions of the Contract:

Document Title Date Pages

.9 Other documents listed below:

(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 1

1.1 WORK INCLUDED:

A. Project Overview: Phase I for the restoration of the Historic Newberry Power Plant project includes the following scope of work:

• Removal and disposal of the temporary aluminum screens over the existing windows;

• Restore, reglaze and paint (8) eight, historic wood double-hung windows and (2) two arched transoms windows to good, sound, operable condition. Provide new screens in wood frames to fit windows;

• Restore (2) two sets of security bars at windows E and F. Sand to remove loose paint and rust and paint;

• Replicate (3) three existing pairs of swinging wood doors and (1) one sliding door, paint, and install new door hardware;

• Masonry brick repairs, and repointing and cleaning of exterior brick surfaces in area of brick repairs;

• Burying new electrical service from power pole to building and electrical panel upgrades.

• Painting of existing and new door and window wood trim.

B. Project Objectives: Accomplish the Restoration of the Historic Newberry Power Plant Phase 1 in accordance with these specifications and the accompanying drawings, and under the administration of Loci Architects, LLC. This project is sponsored in part by the Department of State, Division of Historical Resources and the State of Florida. All project work shall be in compliance with the Secretary of the Interior’s Standards and Guidelines available online www.nps.gov/tps/standards.htm.

The Historic Newberry Power Plant is located within the Public Works Department City Yard in Newberry, Florida. This important National Register property was built in 1913 as the City’s first electrical plant. The one-story brick masonry building was constructed to serve as the City of Newberry’s first power plant.

The goal of this project is to preserve and protect this building for future generations. The project’s success not only benefits the City of Newberry but also contributes to Florida’s architectural heritage. The City of Newberry has tremendous pride in the building’s history, masonry craftmanship and design.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 2

C. Intent: The drawings and specifications indicate arrangements and results to be accomplished and may be diagrammatic. The Contractor shall furnish all accessories and fittings, or anything reasonably implied for a complete job. During construction, the contractor shall keep the building secure and watertight at all times.

D. Project Location: Historic Newberry Power Plant

120 NW 260th Street Newberry, FL 32669

E. Client/Owner: City of Newberry c/o / Dallas Lee, Assistant City Manager / CFO 25493 NW 1st Avenue

F. Contract Documents: The Restoration of the Historic Newberry Power Plant

F. Contractor’s Services: Procure and pay for permits, licenses, inspections, and insurance, bonds. Furnish materials, products, superintendence, equipment, transportation, tools, scaffolds, and incidentals necessary. Pay applicable taxes and fees. Upon completion, all equipment, fixtures and devices shall be in operating condition with final testing and cleaning made thereto, inspected, and approved.

1.2 TIME AND PLACE OF RECEIPT OF BIDS:

A. The City of Newberry, Florida (“Owner”) is inviting firms to electronically submit sealed bids for Invitation to Bid 2026-09 (“ITB 2026-09”) City of Newberry Restoration of the Historic Power Plant Building Phase I.

Bidding Documents may be obtained electronically at no cost by registering for Bid Express at https://www.bidexpress.com/businesses/88473/home.

B. Submittals shall be submitted via Bid Express only and shall include the information identified below.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 3

• Bidder’s registration with the Florida Department of State, Division of Corporations showing evidence that Bidder is authorized to transact business in Florida.

• Bidder’s Certified General Contractor’s license for the State of Florida

• Certificate of Insurance evidence that Bidder has the insurance coverage required by the Contract Documents.

• Bid Form

• City of Newberry Bid Documents

• E-Verify Form

• Scrutinized Companies Certification

• Certification Regarding Debarment

• Human Trafficking Affidavit

• AIA A310-2010 Bid Bond

Bidder’s Acknowledgements Bidder accepts all of the terms and conditions of the Bidding Documents including, without limitation.

• Bid security;

• Supplementary Instructions to Bidders;

• Lead Coated Testing Results;

• Insurance and bonding requirements (Payment Bond and Performance Bond each equal to 100% of the total Contract Price) set forth in the General Conditions and Supplementary Conditions;

• Contract Times as set forth in the Supplementary Instructions to Bidders and in the Agreement;

• AIA A312 Payment Bond and AIA A312 Performance Bond;

• AIA A101-2017 Standard Form of Agreement Between Owner and Contractor.

The Bid will remain subject to acceptance for 60 days after the Bid opening or such longer period of time that Bidder may agree to in writing upon request of Owner.

Proposals shall be electronically submitted no later than 2:00 p.m. E.S.D.T. on Tuesday, June 9, 2026. after which time they will be publicly opened and read aloud at a virtual Public Bid Opening on Tuesday, June 9, 2026, at 2:00 PM EST.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 4

Critical updated information may be included in Addenda to this ITB. It is important that all proposers bidding on this ITB periodically check the City of Newberry website at https://www.newberryfl.gov/finance/page/purchasing and Bid Express at https://www.bidexpress.com/businesses/88473/home for any Addenda that may be issued prior to the bid opening date. All proposers shall be deemed to have read and understood all information in this ITB and all Addenda thereto.

1.3 BID SUBMITTAL:

A. Before submitting a bid, each contractor shall thoroughly review all drawings and specifications and should visit the site to acquaint himself with all conditions relevant to the work, including the general conditions of the existing structure and any local conditions that may in any manner affect the work. Ignorance on the part of the Contractor will in no way relieve him of the obligations and responsibilities assumed under the Contract. Neither Owner nor Architect assumes any responsibility for errors or misinterpretations resulting from the use of noncomplete sets of Bidding Documents.

B. Bid security in the amount of 5 percent of the Bid must accompany the Bid in accordance with the Instructions to Bidders.

C. No consideration will be given at a later date for all alleged misunderstandings as to the requirements of the work, protections, or schedules.

D. The submission of a bid will be considered an acknowledgment on the part of the Contractor of his review of the drawings and specifications and visitation of the site.

1.4

1.5

BASE BID PRICE:

Each bidder shall state their Base Bid Price for performing all work shown and specified, excepting only work specifically shown or noted as not in contract and work included in bid alternates.

SPECIAL CONDITIONS:

A. HAZMAT Abatement: The existing building materials contain lead materials. See Exhibit A for

Screening for Leaded Coatings. All HAZMAT abatement is the Contractor’s responsibility. The Contractor shall comply with all current regulations per all/any agencies having jurisdiction in the proper testing, removal and disposal of all/any lead containing materials as part of the base bid.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 5

1.6 BID ALTERNATES:

A. Each bidder shall state in their bid their bid for performing each of the items of work, complete, as listed below. Bid price for each alternate shall include adjustments in the work of all trades, which will be affected by the work of the alternate.

B. The Owner shall accept bid alternates as project funding permits. Bid alternates may be accepted in random order. The low bid from qualified bidders shall be based on the sum of the base bid and bid alternates selected by the owner.

C. Definition: An alternate is an amount proposed by Bidders and stated on the Bid Form that will be added to the Base Bid amount if the Owner decides to accept a corresponding change in either scope of work or in products, materials, equipment, systems or installation methods described in Contract Documents.

D. Coordination: Coordinate related work and modify or adjust adjacent work as required to ensure that work affected by each accepted alternate is complete and fully integrated into the project.

E. Notification: Immediately following award of Contract, prepare and distribute to each party involved, notification of the status of each alternate. Indicate whether alternates have been accepted, rejected, or deferred for consideration at a later date. Include a complete description of any negotiated modifications to alternates.

F. Include as part of each alternate, miscellaneous devices, appurtenances and similar items incidental to or required for a complete installation whether or not mentioned as part of the alternate.

G. Provide Bid Alternate as follows:

Bid Alternate No. 1: Remove existing sliding panel door and hardware at door #5 from south elevation and install swinging double doors in new jamb to match original historic doors. See Architectural Drawings Sheet A-1 for details and Sheet A-2 for door schedule.

Bid Alternate No. 2: Install new interior and exterior lighting, see sheet E-1 and Electrical Drawings.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 6

Bid Alternate No 3: Repoint and clean all exterior brick masonry wall surfaces. See Brick

Masonry repointing 04210 and Masonry Cleaning 04500 Specifications.

Bid Alternate No 4: Repoint and clean all interior brick masonry wall surfaces. See Brick

Masonry repointing 04210 and Masonry Cleaning 04500 Specifications.

1.7 SUBCONTRACTORS:

Each bidder should include the names of the proposed subcontractors with their bids.

1.8 BID SECURITY

A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, treasurer’s or cashier’s check or money order, or a Bid bond on or consistent with the form AIA A310-2010.

1.9 PERFORMANCE AND PAYMENT BOND:

The successful Contractor shall be required to secure a Payment and Performance Bond duly executed by the Contractor as principal and having as surety thereon a duly authorized surety company in the amount of 100% of the contract value.

1.10 PROJECT TIMELINE:

This project is sponsored in part by the Department of State, Division of Historical Resources and the State of Florida and is required to be complete by December 31, 2026.

1.11 LIQUIDATED DAMAGES

All work must be complete by the grant deadline of December 31, 2026.

Failure to meet deadline: $250 per calendar day As a result of failing to meet deadline the City may:

Withhold payment Perform corrective work Back-charge contractor

1.12 BIDDER MINIMUM QUALIFICATIONS:

Contractor must:

1. Hold a valid Florida Certified or Registered General Contractor License

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 7

2. Have a minimum of five (3) years of experience as a licensed general contractor in the State of Florida under its present business name.

4. Maintain:

General Liability Insurance Workers Compensation Automobile Liability

5. Provide a Payment and Performance Biond (100% of contract value) Failure to meet minimum qualifications may result in disqualification.

The City of Newberry reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be qualified, responsive, or eligible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project or the public to make an award to that Bidder. Owner also reserves the right to waive all informalities.

1.13 CONTRACT DOCUMENTS DEFINED

A. CONTRACT DOCUMENTS

1. The Contract Documents consist of the following:

a. The Drawings and Specifications;

b. AIA A101-2017 Standard Form of Agreement Between Owner and Contractor

c. Modifications and Additions to Agreement and General Conditions

d. Addenda

e. Change Orders, and Field Orders issued after execution of the Contract.

2. The Contracting Requirements contain information necessary for completion of every part of the Restoration of the Historic Newberry Power Plant Phase 1 and are applicable to each section of the Specifications.

3. Where items of Work are done under subcontracts, each item shall be subject to these provisions.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 8

B. STANDARD REFERENCES: References such as Federal, ASTM, AISC, etc. shall be the latest editions in effect on date of this specification. The description of material or procedure contained therein is by reference made a part of these specifications.

C. PERMITS, FEES, AND EXPENSES: The Contractor shall be responsible for all permits, fees, and other expenses associated with building the project as described or covered in these contract documents, unless specifically stated otherwise.

1.14 INQUIRIES AND ADDENDA

Upon review of the ITB documents, proposers may have questions to clarify or interpret the ITB in order to submit the best response possible. To accommodate the bid questions process, Proposers shall submit any such questions by 6:00 PM ESDT on Thursday, May 28, 2026.

Written questions shall be submitted through Bid Express by the date and time specified above.

Questions submittals will include a reference to the applicable ITB section.

Questions received prior to the submission deadline date, the City of Newberry’s response, and any additional terms deemed necessary by the City will be posted in the form of an addendum via the designated communication method, and shall become an Addendum to this ITB. No information, instruction or advice provided orally or informally by Architect, any City personnel, whether made in response to a question or otherwise concerning this ITB, shall be considered authoritative or binding. The successful general contractor shall rely only on written material contained in an Addendum to this ITB.

1.15 MEANING AND INTENT OF CONTRACT DOCUMENTS

A. The intent of the Contract Documents is to describe and provide for a functionally complete and operational Project (or part thereof) to be constructed in accordance with the Contract Documents.