itb_2026-08.pdf

INVITATION TO BID

PARKS AND REC POLE BARN

For

CITY OF WILDWOOD

ITB# 2026-08

City of Wildwood 100 N Main Street

Wildwood, FL 34785

PRE-BID MEETING: NONE

LAST DAY FOR QUESTIONS: MAY 28, 2026 | 12:00 PM

SUBMITTAL DUE DATE: JUNE 4, 2026 | 3:00 PM

For all requests or questions relating to this solicitation, please contact:

Tika Black, Procurement Program Manager

Phone:352-932-3053 or E-Mail: tblack@wildwood-fl.gov

ITB 2026-08 | Page 1 of 34

ITB # 2026-08 PARKS AND REC POLE BARN

TABLE OF CONTENTS

City of Wildwood Cover Sheet for Invitation to Bid……………………………………………. 1

Table of Contents…………………………………………………………………………………….. 2

Part 1- Vendor Information Form…………………………………………………………………… 3

Intent and General Information…………………………………………………………….. 4-8

Part 2- Introduction…………………………………………………………………………………… 9-12

Scope of Work………………………………………………………………………….……… 13

Development Order……………………………………………………………………………. 14-15

Plans……………………………………………………………………………………………… 16-24

Bid Form………………………………………………………………………………………… 25-26

Part 3- Required Documents & Forms………………………..…………………………………… 27-33

Statement of Terms and Conditions……………………………………….……………

Pre-Bid Teams Info

NONE

Bid Opening Teams Info Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/221087333179096?p=35he0ziovw0jylb1zi Meeting ID: 221 087 333 179 096

Passcode: cs6CK7mU

ITB 2026-08 | Page 2 of 34

PART 1 - VENDOR INFORMATION FORM

Name of Firm, Entity or Organization:_________________________________________________

Federal Employer Identification Number (FEIN):________________________________________

State of Florida License Number (If Applicable):________________________________________

Name of Contact Person:___________________________________________________________

Title:____________________________________________________________________________

E-Mail Address:___________________________________________________________________

Mailing Address:__________________________________________________________________

Street Address (if different):________________________________________________________

City, State, Zip:________________________________________________________________

Telephone: __________________________ Fax:___________________________

Organizational Structure – Please Check One:______________________________________

Corporation Partnership Proprietorship Joint Venture Other

If Corporation:________________________________________________________

Date of Incorporation: ____________ State of Incorporation:_______________

States Registered in as Foreign Corporation:____________________________________

Authorized Signature:____________________________________________________

Print Name: ______________________________________________________

Signature: _______________________________________________________

Title: ____________________________________________________________

Phone: __________________________________________________________

This document must be completed and returned with your Submittal.

ITB 2026-08 | Page 3 of 34

PART 1 - INTENT AND GENERAL INFORMATION

INVITATION TO BID

Sealed BIDS will be received by the CITY OF WILDWOOD at City Hall located at 100 N Main Street, Wildwood, Florida 34785 until 3:00 PM on June 4, 2026. Sealed bids shall be delivered to the “Utilities Department” window in City Hall. Proposers shall take careful notice of the following conditions of this Invitation to Bid:

Submissions by FAX or other electronic media other than via DEMANDSTAR will NOT be accepted under any circumstances. Late submissions will NOT be accepted under any circumstances.

Submitters may withdraw and/or replace qualifications at any time until the deadline for submission of bids.

All questions received by May 28, 2026 by 12:00 p.m., will be considered. Questions will not be answered over the phone. Questions regarding the ITB process must be in writing and emailed to Tika Black, tblack@wildwood-fl.gov.

Do not attempt to contact any staff member or any person other than Tika Black for questions relating to this project. Anyone attempting to lobby CITY OF WILDWOOD representatives may be disqualified.

Any bidder affected adversely by an intended decision with respect to the award of any bid, shall file with the City Clerk’s Office for the CITY OF WILDWOOD, a written notice of intent to file a protest not later than 3 business days (excluding Saturdays, Sundays, and legal holidays), after the posting of the Notice of Intent to Award. Bid protest procedures may be obtained in The City Clerk’s Office, City Hall, 100 N Main Street, Wildwood, Florida 34785 between 8:00 A.M. to 5:00 P.M. Monday through Friday.

IT IS THE SOLE RESPONSIBILITY OF EACH RESPONDENT TO MONITOR WILDWOOD’S

WEBSITE (WWW.WILDWOOD-FL.GOV) FOR ANY AND ALL BID DOCUMENTS, INCLUDING

ADDENDUMS.

CONFLICT OF INTEREST

If any officer, director, or agent of your organization is also an employee of the City of Wildwood, then you shall clearly identify in your response the name of the individual(s) and the position he or she holds in your organization. Further, you shall disclose the name(s) of any City employee(s) who owns, directly or indirectly, any interest in your organization or any of its branches. This does not include stock in a publicly traded organization unless the individual holds more than a ten- percent (10%) stake. You shall complete and have notarized a Conflict of Interest Form (Form A-1) and include it in your qualifications package.

If there is a conflict of interest as defined above and by Florida Statutes, Chapter 112, Part III, Code of Ethics for Public Officers and Employees, then the respondent cannot be considered for award

RESTRICTED DISCUSSIONS

From the date of issuance of the ITB until final CITY OF WILDWOOD action, the Respondent shall not discuss the ITB or any part thereof with any employee, agent, or representative of the CITY OF WILDWOOD except as expressly authorized by the CITY OF WILDWOOD point of contact identified in this ITB above for this solicitation. Violation of this restriction will result in REJECTION of the Respondent’s qualifications package.

No negotiations, decisions, or actions shall be initiated or executed by the Respondent as a result of any

ITB 2026-08 | Page 4 of 34 discussions with any CITY OF WILDWOOD employee. Only those communications that are in writing from the authorized CITY OF WILDWOOD point of contact, Tika Black, shall be considered pertinent to this ITB.

Only communications from the Respondent that are signed and in writing will be recognized by the CITY OF WILDWOOD as duly authorized expressions on behalf of the Respondent.

AWARD

It is understood that the CITY OF WILDWOOD is not obligated to make an award under or as a result of this ITB or to award such contract. The CITY OF WILDWOOD reserves the right to award such contract, if any, to the best qualified Respondent(s).

The CITY OF WILDWOOD has the sole discretion and reserves the right to cancel this ITB, and to reject any and all qualifications packages, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the CITY OF WILDWOOD's best interests to do so.

STANDARD INSURANCE REQUIREMENTS

The Contractor shall maintain, on a primary basis and at its sole expense, at all times while performing work for the City of Wildwood, the “Standard Insurance Requirements” described herein. Contractors responding to a Request for Proposal, Request for Qualifications, or an Invitation to Bid shall provide with their submittal, a Certificate of Insurance (COI) or a letter from the insurance company stating required coverage is obtainable.

Prior to commencement of any work being done for the City of Wildwood, a COI will be required. Work is defined as any service provided to the City of Wildwood by a vendor/Contractor who must access City property in order to provide the service(s). The requirements contained herein, as well as the City’s review or acknowledgement, is not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor under this contract.

Financial Rating of Insurance Companies All insurance companies must have financial rating of A or higher by A.M. Best Company, Inc. with the exception of self-insured insurance companies.

Commercial General Liability Insurance The Contractor shall maintain Commercial General Liability Insurance at a limit of liability not less than $1,000,000 each occurrence and $2,000,000 annual aggregate.

Due to the nature of the work involved, Contractors performing program and / or contract management services are required to maintain $1,000,000 each occurrence and $1,000,000 annual aggregate. The coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Independent Contractors, Broad Form Property Damage, X-C-U Coverage, Contractual Liability or Cross Liability. The self-insured retention or deductible shall not exceed $25,000.

Business Automobile Liability Insurance The Contractor shall maintain Business Automobile Liability Insurance at a limit of liability not less than $500,000 each occurrence. Coverage shall include liability for owned, non-owned & hired automobiles. In the event the Contractor does not own automobiles, the Contractor shall maintain coverage for hired & non-owned auto liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Worker’s Compensation Insurance & Employers Liability Insurance The Contractor shall maintain its own Worker’s Compensation Insurance & Employers Liability in accordance with Florida Statute Chapter

440. (NOTE: Elective exemptions or coverage through an employee leasing arrangement will be on a case by case basis).

Umbrella or Excess Liability Insurance (needed for large contracts) The Contractor shall maintain either a Commercial Umbrella or Excess Liability Insurance at a limit of liability not less than $2,000,000 each occurrence and $2,000,000 aggregate. The Contractor shall endorse the CITY OF WILDWOOD as an “Additional Insured” on the Umbrella or Excess Liability Insurance, unless the Commercial Umbrella/Excess Liability Insurance provides coverage on a pure “True Follow-Form” basis, or the CITY OF WILDWOOD is

ITB 2026-08 | Page 5 of 34 automatically defined as an additional protected person. Any self-insured retention or deductible shall not exceed $25,000.

Professional or Errors & Omissions Liability Insurance (when applicable) The Contractor shall maintain a Professional Liability or Errors & Omissions policy at a limit of liability no less than $2,000,000. The Contractor shall endorse the CITY OF WILDWOOD as an “Additional Insured” on the Professional and/or Errors & Omissions Liability Insurance.

Additional Insured The Contractor shall endorse the CITY OF WILDWOOD as an Additional Insured on the Commercial General Liability Insurance with a CG 2010 Additional Insured – CITYs, Lessees, or Contractors, or CG2026 Additional Insured – CITYs, Lessees, or Contractors – Scheduled Person or Organization endorsement, or similar endorsement providing equal or broader Additional Insured coverage.

In addition, the Contractor shall endorse the CITY OF WILDWOOD as an Additional Insured under the Contractor’s Commercial Umbrella/Excess Liability as required herein.

Indemnification The Contractor shall indemnify and hold harmless the CITY OF WILDWOOD and their elected officials, employees and volunteers from and against all claims, damages, losses and expenses, including legal costs, arising out of or resulting from the performance of this contract, provided that any such claim, damage, loss or expenses is attributed to bodily injury, sickness, disease, personal injury or death, or to injury to or destruction of tangible property including the loss or loss of use resulting there from and is caused in whole or in part by any negligent act or omission of the Contractor. .

Deductibles, Coinsurance Penalties, & Self-Insured Retention The Contractor shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, coinsurance penalty, or self-insured retention; including any loss not covered because of the operation of such deductible, coinsurance penalty, self-insured retention, or coverage exclusion or limitation. For deductible amounts that exceed the amounts stated herein that are acceptable to the CITY OF WILDWOOD, the Contractor shall, when requested by the CITY OF WILDWOOD, maintain a Commercial Surety Bond in an amount equal to said deductible amount.

Waiver of Subrogation The Contractor shall provide a Waiver of Subrogation in favor of the CITY OF WILDWOOD, Contractor, subContractor, architects, or engineers for each required policy providing coverage during the life of this Contract. When required by the insurer, or should a policy condition not permit the Contractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then the Contractor shall notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or an equivalent endorsement. This Waiver of Subrogation requirement shall not apply to any policy which includes a condition specifically prohibiting such an endorsement, or voids coverage should the Contractor enter into such an agreement on a pre-loss basis.

Right to Revise or Reject The CITY OF WILDWOOD reserves the right, but not the obligation, to review and revise any insurance requirement, not limited to limits, coverages and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the CITY OF WILDWOOD reserves the right, but not the obligation, to review and reject any insurance policies failing to meet the criteria stated herein, or any insurer(s) providing coverage due to its poor financial condition or failure to operate legally. In such events, the CITY OF WILDWOOD shall provide the Contractor written notice of such revisions or rejections.

No Representation of Coverage Adequacy The coverages, limits or endorsements required herein protect the primary interests of the CITY OF WILDWOOD, and these coverages, limits or endorsements shall in no way be required to be relied upon when assessing the extent or determining appropriate types and limits of coverage to protect the Contractor against any loss exposures, whether as a result of the Project or otherwise.

Certificate(s) of Insurance (COI) The Contractor shall provide the CITY OF WILDWOOD with a COI clearly

ITB 2026-08 | Page 6 of 34 evidencing that all coverage, limits and endorsements required herein are maintained and in full force and effect. A minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage shall be identified on each Certificate of Insurance. In the event the CITY OF WILDWOOD is notified that a required insurance coverage will cancel or expire during the period of this Contract, the Contractor agrees to furnish the CITY OF WILDWOOD prior to the expiration of such insurance, a new Certificate of Insurance evidencing replacement coverage. When notified by the CITY OF WILDWOOD, the Contractor agrees not to continue work pursuant to this Contract, unless all required insurance remains in effect.

The CITY OF WILDWOOD shall have the right, but not the obligation, of prohibiting the Contractor from entering the Project site until a new COI is provided to the County evidencing the replacement coverage. The Contractor agrees the CITY OF WILDWOOD reserves the right to withhold payment to the Contractor until evidence of reinstated or replacement coverage is provided to the CITY OF WILDWOOD. If the Contractor fails to maintain the insurance as set forth herein, the Contractor agrees the CITY OF WILDWOOD shall have the right, but not the obligation, to purchase replacement insurance, and the Contractor agrees to reimburse any premiums or expenses incurred by the CITY OF WILDWOOD.

The Contractor agrees the Certificate(s) of Insurance shall:

1. Clearly indicate the CITY OF WILDWOOD has been endorsed on the Commercial General Liability Insurance with a CG 2010 Additional Insured – CITYs, Lessees, or Contractors, or CG 2026 Additional Insured – CITYs, Lessees, or Contractors – Scheduled Person or Organization endorsement, or similar endorsement providing equal or greater Additional Insured coverage.

2. Clearly indicate the CITY OF WILDWOOD is endorsed as an Additional Insured, or Loss Payee, on the Builder’s Risk Insurance, and when applicable, Additional Insured on the Commercial Umbrella/Excess Liability Insurance as required herein.

3. Clearly identify each policy’s limits, flat & percentage deductibles, sub limits, or self-insured retentions, which exceed the amounts or percentages set forth herein.

4. Clearly indicate a minimum thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage.

5. Forward original to and clearly indicate Certificate Holder and Additional Insured as follows:

City of Wildwood 100 N Main Street Wildwood, FL 34785

The Contractor shall be responsible for all sub-Contractors and their insurance.

All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to approval by the CITY. At the option of the CITY, the insurer shall reduce or eliminate such deductible or self-insured retention;

or the Contractor shall be required to procure a bond guaranteeing payment of losses and related claims expenses.

All insurance companies must be authorized to transact business in the State of Florida.

The CITY shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor and/or subContractor providing such insurance.

Failure to obtain and maintain such insurance as set out above will be considered a breach of contract and

ITB 2026-08 | Page 7 of 34 may result in termination of the contract for default.

Neither approval by the CITY of any insurance supplied by the Contractor, nor a failure to disapprove that insurance, shall relieve the Contractor of full responsibility of liability, damages and accidents as set forth herein

ITB 2026-08 | Page 8 of 34

PART 2 - INTRODUCTION

PURPOSE

The City of Wildwood, Florida (“the CITY”) is issuing this Invitation to Bid (ITB) to solicit sealed bids from qualified and responsive vendors for the goods and/or services described herein. The CITY intends to award a contract to the lowest responsive and responsible bidder meeting the requirements set forth in this ITB.

PROJECT OBJECTIVES

The City of Wildwood is seeking competitive sealed bids from qualified vendors to provide the goods and/or services as specified in the Scope of Work contained in this ITB. The objective of this solicitation is to obtain high-quality services and/or materials at the lowest responsive and responsible bid price, in accordance with applicable Florida law and CITY procurement policies

SELECTION PROCESS

Selection of the successful bidder shall be made in accordance with applicable provisions of the Florida Statutes and the City of Wildwood procurement requirements through the following process:

1. Invitation to Bid (ITB). Award shall be made to the lowest responsive and responsible bidder whose bid conforms to the requirements of this ITB.

2. Bids will be publicly opened at the time and place specified in this ITB.

3. The CITY reserves the right to waive minor informalities or irregularities in bids received, to request clarification of bid information, and to determine bidder responsibility.

Following review and verification of responsiveness and responsibility, the CITY intends to award a contract to the lowest responsive and responsible bidder

BID SUBMISSION FORMAT AND REQUIREMENTS

To be considered, prospective bidders must submit a complete bid package as required by the ITB checklist of items found in Part 1. Bidders must provide all requested forms, certifications, pricing information, and supporting documentation necessary to demonstrate compliance with the ITB requirements.

Failure to submit all required documentation may result in the bid being deemed non-responsive

GENERAL SELECTION CRITERIA

Award of this contract shall be made to the lowest responsive and responsible bidder whose bid meets the requirements and specifications set forth in this ITB and is determined to be in the best interest of the CITY.

In determining responsiveness and responsibility, the CITY may consider:

Compliance with all bid submission requirements.

Ability, capacity, and skill of the bidder to perform the contract.

Whether the bidder can perform the contract within the time specified.

The quality, availability, and adaptability of the goods or services to the particular use required.

The bidder’s experience and past performance on similar projects.

References, if requested.

Any other factors permitted by applicable law that demonstrate the bidder’s responsibility and capability

ADDITIONAL CONDITIONS

Right to Reject: The CITY reserves the right to reject any or all bids received, to waive informalities or irregularities, to request additional information, or to extend the deadline for submittals when determined to be in the best interest of the CITY.

Confidentiality of Documents: Upon receipt by the CITY, bids shall become the property of the CITY without compensation to the bidder, for disposition or usage by the CITY at its discretion. Bid

ITB 2026-08 | Page 9 of 34 documents are subject to public records laws of the State of Florida.

Costs to Prepare Bids: The CITY assumes no responsibility or obligation to the bidders and will make no payment for any costs associated with the preparation or submission of bids.

Equal Employment Opportunity: During the performance of this Contract, the Contractor agrees as follows: The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, place of birth, or physical handicap.thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the work to be performed under the Contract. Ignorance on the part of the CONTRACTOR will in no way relieve him/her of the obligations and responsibilities assumed under the Contract.

Should a vendor find discrepancies or ambiguities in, or omissions from the Scope of Work, or should he/she be in doubt as to their meaning, he/she shall at once notify the City of Wildwood in writing.

EXAMNINATION OF BID DOCUMENTS

Each bidder shall carefully examine the Scope of Work, specifications, and all other applicable documents and shall thoroughly familiarize themselves regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the Contract. Ignorance on the part of the Contractor will in no way relieve them of the obligations and responsibilities assumed under the Contract.

Should a bidder find discrepancies, ambiguities, or omissions in the Scope of Work or other documents, or be in doubt as to their meaning, the bidder shall notify the City of Wildwood in writing prior to the deadline for questions.

INTERPRETATIONS, CLARIFICATIONS AND ADDENDA

No oral interpretations will be made to any bidder as to the meaning of the ITB/Contract Documents.

Any questions or requests for interpretation must be received IN WRITING by the City of Wildwood before the stated deadline to be considered. All such changes or interpretations will be made in writing in the form of an addendum and, if issued, will be distributed prior to the established bid opening date.

Each bidder shall acknowledge receipt of such addenda in the space provided on the Bid Form.

In the event any bidder fails to acknowledge receipt of such addenda, the bid will nevertheless be construed as though the addenda had been received and acknowledged, and submission of the bid shall constitute acknowledgment of receipt of same. All addenda are part of the ITB Documents, and each bidder will be bound by such addenda, whether or not received. It is the responsibility of each bidder to verify that all addenda have been received prior to the established bid deadline.

GOVERNING LAWS AND REGULATIONS

The vendor is required to be familiar with and shall be responsible for complying with all federal, state and local laws, ordinances, rules and regulations that in any manner affect the work.

PREPARATION OF QUALIFICATION

Signature of the Vendor: The Vendor must sign the Bid Cover Sheet in the space provided for the signature.

If the Vendor is an individual, the words “Doing Business As ______________,” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words, “Member of the Firm” should be written beneath such signature. If the Vendor is a corporation, the title of the officer signing the Bid on behalf of the corporation must be stated and evidence of his authority to sign the Bid forms must be submitted. The Vendor shall state in the Bid Cover Sheet the name and address of each person interested therein.

FISCAL YEAR FUNDING APPROPRIATION

Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of

ITB 2026-08 | Page 10 of 34 time deemed to be in the best interest of the City of Wildwood, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the City of Wildwood funds thereafter.

When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.

TAX EXEMPT STATUS

The City of Wildwood is a governmental agency under Florida law and exempt from Florida sales tax. The tax exempt number will be provided upon request. This exemption does not apply to goods and services purchased separately by a Contractor in connection with its contract obligations. The Contractor shall be responsible for paying any taxes, fees, or similar payments that are required to be paid in connection with the contract work.

PROTECTION OF RESIDENT WORKERS

The City of Wildwood actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e. citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. The Contractor must be able to verify an employee’s eligibility to work in the U.S.

upon demand by the City of Wildwood throughout the duration of the contract.

CITY OF WILDWOOD

The City of Wildwood is a unit of local government and as such reserves the right to reject any and/or all ITB packages, reserves the right to waive any informalities or irregularities in the ITB or examination process, and reserves the right to award the ITB and/or contracts in the best interest of the City of Wildwood.

CONFLICT OF INTEREST DISCLOSURE

Each Respondent shall complete and have notarized the attached disclosure form of any potential conflict of interest that the Respondent may have due to ownership, contracts, or interest associated with this project.

PUBLIC ENTITY CRIMES

Pursuant to Section 287.132 and 287.133 Florida Statutes, the City, as a public entity, may not consider a qualifications package from, award any contract to, or transact any business in excess of the threshold amount set forth in Section 287.017 Florida Statutes with any person or affiliate on the convicted contractor list for the time periods specified unless such person has been removed from the list pursuant to law.

ITB 2026-08 | Page 11 of 34

TRUTH IN NEGOTIATIONS

The Respondent certifies to Truth-in- negotiations and the wage rates and other factual unit cost supporting the compensation are accurate, complete, and current at the time of contracting. Further, the original contract amount and any additions thereto shall be adjusted to exclude any significant sums where the City determines the contract price was increased due to inaccurate, incomplete or non-current wage rates and other factual unit costs. Such adjustment must be made within one (1) year following the end of the contract.

RIGHT TO AUDIT RECORDS

The City of Wildwood shall be entitled to audit the books and records of the Contractor or any sub-Contractor to the extent that such books and records relate to the performance of the Agreement or any sub-contract to the Agreement. Such books and records shall be maintained by the Contractor for a period of three (3) years from the date of final payment under the Agreement and by the sub-Contractor for a period of three (3) years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing.

ITB 2026-08 | Page 12 of 34

PART 2 - SCOPE OF WORK

NOTICE IS HEREBY GIVEN that the City of Wildwood will receive sealed bids for construction of CITY OF WILDWOOD

PARKS AND REC POLE BARN.

All contractors licensed by the State of Florida are hereby invited to submit a bid on the above referenced project. Bids will be received until 3:00 PM on JUNE 4, 2026, at the City Commission Chambers at the Wildwood City Hall, 100 North Main Street, Wildwood, Florida 34785 and via Demandstar.

DESCRIPTION OF WORK: Bids shall be submitted for furnishing, delivering, and installing all materials, equipment, and services, including labor for the Work, which generally involves the following activities:

The character and intended use of this proposed development shall be for the construction of a new 4,000 S.F. pole barn at Millennium Park.

Under this bid the contractor shall include all work necessary for the following components:

1. 40’ x 100’ pole barn building meeting all current building code requirements.

2. Concrete foundation (footings, column pads, slab, anchor bolts).

3. Concrete finish: Interior slab: smooth trowel finish.

4. Fire hydrant assembly (tapping sleeve, gate valve, 6” C900, DR-14 PVC)

5. Perimeter fencing (demo existing and install new fencing per site plan to match existing)

6. Engineered building plans and building permit will be required.

7. Site plan drawing and site plan permit are completed and included in the specifications package.

The contractor shall include all work, costs, labor, etc. to provide a fixed price for the above building including, but not limited to:

1. Review of building shop drawings with City of Wildwood for approval

2. All design calculations and permit plans

3. Building permit

4. Final certificate of occupancy

The successful bidder shall include a description of the building that will be provided under this proposal, including manufacturer information and structural details.

CONTRACT TIME: Construction time to achieve Substantial Completion is 60 consecutive calendar days from the date of the Notice to Proceed, with an additional 30 consecutive calendar days to achieve Final Completion. Total construction duration is 90 consecutive calendar days

PRE-BID MEETING: A pre-bid meeting will not be conducted.

ITB 2026-08 | Page 13 of 34

CITY OF WILDWOOD

DEVELOPMENT ORDER

PROJECT NUMBER 26-0059

THIS APPROVAL IS SUBJECT TO THE CITY’S RECEIPT OF ALL REQUIRED

PERMITS PRIOR TO COMMENCING CONSTRUCTION.

The City of Wildwood hereby finds that, after a review of the development plans, the proposed development is consistent with the goals, objectives, and policies of the City’s Comprehensive Plan, Land Development Regulations, and Design District Standards.

This Development Order is issued this 6th day of April 2026, to The City of Wildwood.

The project is generally located 0.08 miles south of the intersection of Huey St. and S.

St. Clair St., and legally described as follows:

DESCRIPTION: PARCEL(S) G08A100 and G08-D05

All of Gardendale, LESS Lots 1, 2, 3, 4, 5, 6, 9 and 10, Block A and ALSO LESS Lot 1, Block E, a subdivision according to the plat thereof recorded in Plat Book 2, page 31, Public Records of Sumter County, Florida.

AND

Begin at the Southeast corner of the NW ¼ of the NE ¼, run North 425.5 feet, thence run West 993.6, feet, thence run North 82.5 feet, thence run West 331 feet, thence South 508 feet, thence East to Point of Beginning, LESS the West 210 feet thereof, AND LESS begin 70 yards East of SW corner of NW ¼ of NE ¼ of Section 8, Township 19 South, Range 23 East, run East 140 yards, thence North 70 yards, thence West 140 yards, thence South 70 yards to Point of Beginning, being in Section 8, Township 19 South, Range 23 East, Sumter County, Florida.

CONTAINING 27 ACRES, MORE OR LESS.

This Development Order authorizes the construction of Parks and Rec Pole Barn including infrastructure and associated improvements for 26-0059.

Development plans were received on January 5th, 2026, and were approved on April 6th, 2026, by the Development Services Department. This Development Order is effective for one year with construction to begin from the issuance of the Development Services Department approval. The Engineer of record is Mohammed Nabil Murad, P.E. with Kimley-Horn and Associates, Inc. whose principal address is 1700 SE 17th St., Suite 200, Ocala, FL 34471.

Notes:

Disclaimer in accordance with House Bill 7019: No portion of the property lies within portions of Flood Zone as per FEMA FIRM MAP 12119C0132D, Dated September 26th, 2013.

Approval of this site plan does not approve any sign or its location; a separate sign application and fee is required.

ITB 2026-08 | Page 14 of 34

DEVELOPMENT ORDER

PROJECT NUMBER 26-0059

THIS APPROVAL IS SUBJECT TO THE CITY’S RECEIPT OF ALL REQUIRED

PERMITS PRIOR TO COMMENCING CONSTRUCTION.

4/6/2026 DATE Melanie D. Strickland, AICP, CPM

Development Services Director City of Wildwood

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ITB 2026-08 | Page 24 of 34

BID 2026-08

PARKS AND REC POLE BARN

BID FORM

ACCEPTANCE OF TERMS: Acceptance of the terms and conditions is a mandatory aspect of being considered responsive. Bidders wanting to challenge any of the Terms and Conditions or question alternatives to Specifications as listed herein must do so during the period before the Last Day for Questions. If the City does not authorize a change prior to bid closing via addendum, the Terms and Conditions or Specifications stand; any counter-proposal on Terms and Conditions, or Specifications will be rejected, as will the bid.

PUBLIC RECORDS: Florida Statutes was amended June 2, 2011 to provide that sealed bids, proposals, or replies received by a Florida public agency shall remain exempt from disclosure until an intended decision is announced or until 30 days from the opening, whichever is earlier. This means that bidders will not be able to procure a copy of their competitor's bids until an intended decision is reached or 30 days has elapsed since the time of the bid opening.

UNIT PRICES: Shall be tabulated to calculate no more than two (2) decimal places. Unit prices less than $0.005 will be rounded off to the cent; unit prices equal to or greater than $0.005 will be rounded up to the next cent. Unit prices on the bid form will be used to correct any extensions, and if adjusted, shall be identified on the detailed tabulation as corrected. If the Contractor fails to include a unit price and only includes the total, the City reserves the right to mathematically calculate the unit cost and enter (using the rounding method above) to establish a price for the contract and potential additional purchases of affected line items.

{Bid Form On Following Page}

ITB 2026-08 | Page 25 of 34

PARKS AND REC POLE BARN BID FORM

BID

NUMBER

FDOT

PAY

ITEM

NUMBER

ITEM DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

SITE IMPROVEMENTS

1 N/A SITE PREPARATION AND

EARTHWORK

1 LS $ $

2 N/A CONCRETE

FOUNDATION

(FOOTINGS, COLUMN

PADS, SLAB, ANCHOR

BOLTS)

1 LS $ $

3 N/A POLE BARN BUILDING

(FURNISH AND

INSTALL)

1 LS $ $

4 N/A FIRE HYDRANT

ASSEMBLY (TAPPING

SLEEVE, GATE VALVE, 6"

C900, DR-14 PVC)

1 LS $ $

5 N/A PERIMETER FENCING

(DEMO EXISTING AND

INSTALL)

1 LS $ $

6 N/A ENGINEERING AND

PERMITTING

1 LS $ $

SUBTOTAL FOR PROJECT = $

PAYMENT AND PERFORMANCE BOND = $

BID GRAND TOTAL = $

Name of Firm Submitting Bid __________________________________________________________

Name of Person Submitting Bid ________________________________________________________

This document must be completed and returned with your Submittal

ITB 2026-08 | Page 26 of 34

PART 3 - QUALIFICATION DOCUMENTS

ADDENDUM ACKNOWLEDGEMENT

Submit To: City of Wildwood

100 N Main Street Wildwood, FL 34785 352-330-1330 352-330-1338 (fax)

INVITATION TO BID (ITB) CERTIFICATION

AND ADDENDA ACKNOWLEDGMENT

DUE DATE: DUE TIME: ITB #

TITLE:

VENDOR NAME: PHONE NUMBER:

VENDOR MAILING ADDRESS: FAX NUMBER:

CITY/STATE/ZIP: E-MAIL ADDRESS:

“I, the undersigned, certify that I have reviewed the addenda listed below (list all addenda received to date). I understand that timely commencement will be considered in award of this ITB and that cancellation of award will be considered if commencement time is not met, and that untimely commencement may be cause for termination of contract. I further certify that the services will meet or exceed the ITB requirements. I, the undersigned, declare that I have carefully examined the ITB, specifications, terms and conditions as applicable for this Request, and that I am thoroughly familiar with all provisions and the quality and type of coverage and services specified. I further declare that I have not divulged, discussed, or compared this ITB with any other Offeror and have not colluded with any Offerors or parties to an ITB whatsoever for any fraudulent purpose.”

Addendum # Addendum # Addendum # Addendum # Addendum #

“I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an ITB for the same material, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this ITB and certify that I am authorized to sign this response and that the offer is in compliance with all requirements of the ITB, including but not limited to certification requirements. In conducting offers with an agency for CITY OF WILDWOOD, respondent agrees that if this ITB is accepted, the respondent will convey, sell, assign, or transfer to the City of Wildwood all rights, title and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by the CITY. At the City of Wildwood discretion, such assignment shall be made and become effective at the time the purchasing agency renders final payment to the respondent.”

Authorized Agent Name, Title (Print) Authorized Signature Date

This form must be completed and returned with your Submittal

ITB 2026-08 | Page 27 of 34

BID CERTIFICATION & ACKNOWLEDGEMENT FORM

Name of Firm Submitting Bid ______________________________________

Name of Person Submitting Bid ____________________________________

SUMBITTAL ACKNOWLEDGMENT

"The undersigned hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the ITB and Specifications for the work and comments hereto attached. The Vendor proposes and agrees, if this submission is accepted, to contract with the City of Wildwood to furnish all necessary materials, equipment, labor and services necessary to complete the work covered by the ITB and Contract Documents for this Project. The Vendor agrees to accept in full compensation for each item the prices named in the schedules incorporated herein.”

Signature

Date

ITB Number

[ __ ] Check if exception(s) or deviation(s) to Specifications. Attach separate sheet(s) detailing reason and type for the exception or deviation.

ITB 2026-08 | Page 28 of 34

HOLD HARMLESS AGREEMENT

The Contractor agrees to hold the City of Wildwood harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting there from, arising out of the agreement, to the extent that such claims are attributable, in whole or in part, to a negligent act or omission by the Contractor.

The Contractor shall purchase and maintain workers’ compensation insurance for all workers’ compensation insurance and employers’ liability in accordance with Florida Statute Chapter 440.

The Contractor shall also purchase any other coverage required by law for the benefit of employees.

Required insurance shall be documented in Certificates of Insurance and shall be provided to the City representative requesting the service.

By signature upon this form the Contractor stipulates that he/she agrees to the Hold Harmless Agreement, and to abide by all insurance requirements.

Contractor-Print Name Signature

Project Name Date

The effective date of this Hold Harmless Agreement shall be for the duration of this project.

ITB 2026-08 | Page 29 of 34

DRUG FREE WORKPLACE CERTIFICATE

I, the undersigned, in accordance with Florida Statute 287.087, hereby certify that, (print or type name of firm)

Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition.

Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that my be imposed upon employees for drug use violations.

Gives each employee engaged in providing commodities or contractual services that are under ITB or bid, a copy of the statement specified above.

Notifies the employees that as a condition of working on the commodities or contractual services that are under ITB or bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, please or guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt.

Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

Makes a good faith effort to continue to maintain a drug free work place through the implementation of the drug free workplace program.

“As a person authorized to sign this statement, I certify that the above named business, firm or corporation complies fully with the requirements set forth herein”.

Authorized Signature

Date Signed

State of: _____________________

County of: ___________________

Sworn to and subscribed before me this ________day of _____________, 20__

Personally known _______ or Produced Identification ___________________________ (Specify Type of Identification)

Signature of Notary

My Commission Expires _______________

(seal)

ITB 2026-08 | Page 30 of 34

SWORN STATEMENT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES FORM

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to City of Wildwood

By____________________________________________________________________________ {print individual’s name and title} for__________________________________________________________________________ {print name of entity submitting sworn statement} whose business address is__________________________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________ (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:________________________.)

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

c. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to…