ITB 2025_24 CCPW Fleet Vehicles.pdf

2025-24 CCPW Fleet Vehicles

Invitation To Bid

CATOOSA COUNTY – 2025-24 CCPW FLEET VEHICLES

Submittal Deadline:

Thursday, December 18, 2025, at 2:00 PM

Catoosa County Board of Commissioners

Attention: Projects Administration Department 800 LaFayette Street Ringgold, GA 30736

Table of Contents

Document Section Page(s)

Project Introduction 3 Submittal Deadline 3 Pre-Proposal Conference 3 Inquiries 3 Conduct of Work 4 Right of Refusal 4 Protection and Damages 4 Indemnification 4 Terms and Conditions 5-6 Specifications 6 Detailed Specifications 7-11 Bid Fee Form 12 Local Vendor Privilege 13-14 Non-Collusion Affidavit 15 Respondent Checklist 16 Vendor’s Identification Form 17

I. Introduction:

Catoosa County Board of Commissioners are seeking sealed written bids, from qualified vendors, to provide (2) Ford F-150 XL SuperCab pickup trucks or equal, (1) F-250 XL SuperCab pickup truck or equal, (1) F-350 XL SuperCab pickup truck or equal, and (1) F-350 Chassis SuperCab with Service Body. The vehicles shall be delivered to 929 Shope Ridge Rd, Ringgold, GA 30736

II. Submittal Deadline:

TWO (2) Copies of your Bid must be sealed and delivered in person, by mail or overnight delivery service to the office of the Board of Commissioners, 800 Lafayette Street, Ringgold, GA 30736 no later than 2:00 p.m. EST on Thursday, December 18, 2025. Bids will be publicly opened and read aloud.

Bids received after said time will not be accepted.

Bids shall include a cover letter that includes your plan for accomplishing the Scope of Work.

The envelope shall state “ITB- 2025-24 CCPW Fleet Vehicles to prevent accidental opening.

Bids shall be identified on the exterior of the sealed envelope with all the information required by law, including the name of the project and the Respondent's name, address and license number, expiration date and classification (as applicable).

Please address the submittal to:

Projects Administrator Catoosa County Board of Commissioners

Ringgold, GA 30736

III. Pre-Proposal Conference:

N/A

IV. Inquiries:

All questions concerning this ITB and all questions arising prior to award are to be addressed via email to BidQuestions@catoosa.com

Deadline for questions is: 12:00 P.M. EST on Friday, December 12, 2025.

Responses and/or Addendum will be published on the Catoosa County Website on:

Monday, December 15, 2025.

It is the sole responsibility of the bidder to review the Catoosa County website at www.catoosa.com/bids before submitting their Bid.

mailto:BidQuestions@catoosa.com http://www.catoosa.com/bids

V. Conduct of Work:

Any work that is unsatisfactory to the County’s representative will be called to the attention of the Contractor, and the Contractor will be required to properly service the area in question and take steps to improve the overall results. Failure by the Contractor to comply with such requests will result either in the correct work being done by others, with the cost charged to the Contractor, or in deductions being imposed. If the Contractor fails to rectify the unsatisfactory conditions, the County has the right to hire professionals at Contractor’s expense.

To avoid interruption in, or interference with the proper execution of County business, the Contractor will provide a Construction Schedule for the entirety of the work, with a minimum of two days’ notice to the Project Administrator of specific activities with potential of affecting county business.

Failure to provide services in accordance with the specifications may result in nonpayment of services by adjustment of fee.

VI. Right of Refusal:

Catoosa County reserves the right to accept or reject any and all proposals, to waive formalities, technicalities or irregularities and to re-advertise if necessary.

VII. Protection and Damages:

The successful Contractor shall without additional expense to the County, be responsible for all damages to persons or property that occurs as a result of the contractor’s fault or negligence in connection with the execution of the work and shall be responsible for the proper care and protection of the work performed. Breakage or loss of equipment or other property, including that of a County employee, shall be repaired or replaced at the Contractor’s expense.

The successful Contractor shall take all precautions necessary for the protection against injury of all persons engaged at the site in the performance of the work. The Contractor shall observe all pertinent safety practices and comply with applicable safety regulations. i.e. (O.S.H.A.).

VIII. Indemnification:

The County shall be held harmless against any and all claims for bodily injury, sickness, disease, death or personal injury, or damage to property or loss of use of any property or assets resulting therefrom, arising out of resulting from the performance of the products or from the services, of which, the County is contracting hereunder, provided such is caused in whole or in part by any negligent act or omission of the Contractor, or any subcontractor or any of their agents or employees, or arises from any job-related injury. The Contractor agrees to indemnify the County and pay the cost of the County’s legal defenses, including the fees of attorneys as may be selected by the County, for all claims described in the hold harmless clause herein. Such payment on behalf of the County shall be in addition to any and all other legal remedies available to the County and shall not be considered to be the County’s exclusive remedy.

It is agreed by the parties hereto that specific consideration has been received by the Contractor under this agreement for this hold harmless/indemnification provision.

IX. Terms and Conditions:

A. All Bids and supporting materials as well as correspondence relating to this ITB and/or RFP become property of Catoosa County Board of Commissioners (CCBOC) when received. Any proprietary information contained in the submittal should be so indicated. However, a general indication that the entire contents, or a major portion, of the Bid is proprietary will not be honored.

B. All applicable State of Georgia and Federal Laws, County and County ordinances, licenses and regulations of all agencies having jurisdiction shall apply to the Respondent, the Contractor and Project throughout and are herein incorporated. The Agreement with the Contractor, and all questions concerning the execution, validity or invalidity, capability of the parties, and the performance of the Agreement, shall be interpreted in all respects in accordance with the laws of the State of Georgia.

C. Professionals requiring special licenses must be licensed in the State of Georgia and shall be responsible for those portions of the work as may be required by law.

D. From the date CCBOC receives a Respondents Bid through the date a contract is awarded to a contractor, no Respondent may make substitutions, deletions, additions or other changes in the configuration of Respondent's Bid.

E. All materials submitted in connection with this ITB and/or RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of Catoosa County. All such materials shall remain the property of Catoosa County and will not be returned to the respondent.

F. Failure to submit all the mandatory forms for this ITB and/or RFP package shall be just cause for the rejection of the qualification package. However, Catoosa County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a Bid as non-responsive.

G. In case of failure to deliver goods in accordance with the contract terms and conditions, Catoosa County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Catoosa County may have.

H. By submitting a Bid package, the Contractor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting Bids on contracts by any agency of the State of Georgia.

I. Any contract resulting from this ITB and/or RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of Catoosa County in the State of Georgia. The Contractor shall comply with applicable federal, state, and local laws and regulations.

J. It is understood and agreed between the parties herein that Catoosa County shall only be bound to accept a bid and enter into a contract with the successful bidder for the Project advertised hereunder to the extent of the amount of funds allocated and available, or which may hereafter be allocated or become available, for the Project by the Catoosa County Board of Commissioners.

K. Following review of all qualified Bids, selection of a suitable Contractor, a recommendation will be made to the Catoosa County Board of Commissioners by the project representative.

L. Contractor must have minimum Worker’s Comp and General Liability Insurance in full force and effect. No Bid will be considered unless it is accompanied by satisfactory evidence that the Contractor holds any and all necessary or required Federal, State or local licenses and/or permits.

Pursuant to O.C.G.A. § 13-10-91, all contractors and sub-contractors performing work within the State of Georgia on a contract with a public employer must register and participate in a federal work authorization. Each Respondent shall submit with its bid a copy of current Business License &/or Occupational Tax Certificate issued in Georgia. If Contractor cannot provide this License, it will be required to obtain one from Catoosa County if it is the Awarded Respondent.

M. Catoosa County reserves the right to accept the lowest responsive & responsible Bid that is determined to be in the best interest of the County. Catoosa County reserves the right to accept or reject any and all bids, to waive formalities, technicalities or irregularities and to re-advertise if necessary

X. Specifications:

The Catoosa County Board of Commissioners reserve the right to make individual awards for each specific vehicle or line item, rather than awarding a single contract for all vehicles in a “lump sum” or all-or-none basis. Bids will be evaluated on a per-item or per-group basis to determine the lowest responsive and responsible bidder for each specific item or group. Bidders responding to such ITB must ensure their pricing and terms for each individual vehicle are competitive, as they cannot rely on winning the entire bid.

Detailed Specifications TWO (2) F-150 XL SuperCab

The purpose of this specification is to describe a new 2025 or Current Production Model 1/2-ton pickup truck. The pickup truck should be a Ford F-150 SuperCab or Equal. The use of the brand name does not imply a preference for any brand. It is intended to establish a level of quality, functionality, and reliability. The equipment should be delivered to Catoosa County Public Works located at 929 Shope Ridge Rd, Ringgold, GA 30736 complete and ready to operate.

Year: Make: Model: Miles:

*All standard equipment included in 101A equipment group unless upgraded with optional features.

Minimum Specifications

Bidders Response (Yes/No) (If No Explain)

1. Ford F-150 XL Extended Cab

2. 6 1/2 Foot Pickup Box

3. Exterior Color: White

4. Vinyl Seats: Gray 40/20/40 Split Bench

5. Engine: 3.5L V6 EcoBoost

6. 10 Speed Automatic Transmission

7. 4WD, Electronic Shift-On-The-Fly with Neutral Tow Capability

8. Tow/Haul Package

9. Class IV Trailer Hitch

10. 3.55 Electronic Locking Rear Axle

11. Power Windows, Locks, and Mirrors

12. 17” Steel Wheels

13. 265/70/17 All-Terrain Tires

14. Integrated Trailer Brake Controller

15. 12 Volt Auxiliary Power Outlet

16. AM/FM Radio, with Bluetooth

17. Black Vinyl Floor Covering with Rubber Floor Mats

18. Factory Spray-In Bed Liner

One (1) F-250 XL SuperCab

The purpose of this specification is to describe a new 2025 or Current Production Model 3/4-ton pickup truck. The pickup truck should be a Ford F-250 SuperCab or Equal. The use of the brand name does not imply a preference for any brand. It is intended to establish a level of quality, functionality, and reliability. The equipment should be delivered to Catoosa County Public Works located at 929 Shope Ridge Rd, Ringgold, GA 30736 complete and ready to operate.

*All standard equipment is included unless upgraded with optional features.

1. Ford F-250 XL Extended Cab

2. 6 3/4 Foot Pickup Box

3. Exterior Color: White

4. Vinyl Seats: Gray 40/20/40 Split Bench

5. Engine: V8 Gas

6. 10 Speed Automatic Transmission

7. 4WD, Electronic Shift-On-The-Fly Transfer Case with Skid Plate

8. 3.73 Electronic Locking Rear Axle, SRW

9. XL Off-Road Package

10. 17” Steel Wheels

11. LT 285/70/17 All-Terrain Tires

12. Leaf Spring Rear Suspension

13. Snowplow Prep Package

14. Factory Installed Class V Trailer Hitch

15. Power Windows, Locks, and Mirrors

16. Instrument Panel Mounted Auxiliary Upfitter Switches

17. Integrated Trailer Brake Controller

18. 400-Watt Auxiliary In-Dash Mounted Power Outlet

19. AM/FM Radio, with Bluetooth

20. Black Vinyl Floor Covering with Rubber Floor Mats

21. 360-degree Dual Beacon LED Warning Signal (Amber/White)

22. Review Camera and Prep Kit

23. Factory Spray-In Bed Liner

24. LED Roof Marker Lights

One (1) F-350 SuperCab

The purpose of this specification is to describe a new 2025 or Current Production Model 1-ton pickup truck. The pickup truck should be a Ford F-350 SuperCab or Equal. The use of the brand name does not imply a preference for any brand.

It is intended to establish a level of quality, functionality, and reliability. The equipment should be delivered to Catoosa County Public Works located at 929 Shope Ridge Rd, GA 30736 complete and ready to operate

1. Ford F-350 XL Extended Cab

2. 8 Foot Pickup Box

3. Exterior Color: White

4. Vinyl Seats: Gray 40/20/40 Split Bench

5. Engine: V8 Gas

6. 10 Speed Automatic Transmission

7. 4WD, Electronic Shift-On-The-Fly Transfer Case with

8. 3.73 Electronic Locking Rear Axle, SRW

9. XL Off-Road Package

10. 17” Steel Wheels

11. LT 285/70/17 All-Terrain Tires

12. Leaf Spring Rear Suspension

13. Snowplow Prep Package

14. Factory Installed Class V Trailer Hitch

15. Power Windows, Locks, and Mirrors

16. Instrument Panel Mounted Auxiliary Upfitter Switches

17. Integrated Trailer Brake Controller

18. 400-Watt Auxiliary In-Dash Mounted Power Outlet

19. AM/FM Radio, with Bluetooth

20. Black Vinyl Floor Covering with Rubber Floor Mats

21. 360-degree Dual Beacon LED Warning Signal

22. Review Camera and Prep Kit

23. Factory Spray-In Bed Liner

24. LED Roof Marker Lights

One (1) F-350 SuperCab with Service Body The purpose of this specification is to describe a new 2025 or Current Production Model 1-ton Chassis Cab Truck with a Service Body. The chassis cab should be a Ford F-350 SuperCab or Equal. The Service Body should be a Knapheide- 69660-B or Equal. The use of the brand name does not imply a preference for any brand. It is intended to establish a level of quality, functionality, and reliability. The equipment should be delivered to Catoosa County Public Works located at 929 Shope Ridge Rd, Ringgold, GA 30736 complete and ready to operate

Chassis Year: Make: Model: Miles:

Service Body: Year: Make: Model:

Chassis

1. Ford F-350 Chassis Cab with Extended Cab

2. Exterior Color: White

3. Vinyl Seats: Gray 40/20/40 Split Bench

4. Engine: Diesel Engine

5. 10 Speed Automatic Transmission

6. 4WD, Electronic Shift-On-The-Fly Transfer Case with

7. 3.73 Electronic Locking Rear Axle, SRW

8. Leaf Spring Rear Suspension

9. Power Windows, Locks, and Mirrors

10. Instrument Panel Mounted Auxiliary Upfitter Switches

11. 18” Steel Wheels

12. LT 275/70/18 All-Terrain Tires

13. Snowplow Prep Package

14. Integrated Trailer Brake Controller

15. 400-Watt Auxiliary In-Dash Mounted Power Outlet

16. AM/FM Radio, with Bluetooth

17. Black Vinyl Floor Covering with Rubber Floor Mats

18. LED Roof Marker Lights

19. 360-degree Dual Beacon LED Warning Signal

20. Review Camera and Prep Kit

(Continued)

Service Body

1. Service Body on 56” CA Chassis using factory hitch

2. Crane Ready Service Body

3. Back-Up Alarm Installed

4. Install Factory Back-Up Camera

5. Class 5 Receiver Hitch

6. Service Body Electronic Locking System

7. Service Body Compartment Lights Installed with a

Switch

8. One (1) Pair of Grab Handles Installed at Rear of Body

9. Mechanics Vise Bracket

10. Side Mount Ladder Rack

11. Cargo Tie Down Kit – AL Hansen 263054

12. 2000-Watt Inverter – 12 VDC Pure Since Wave Inverter

CATOOSA COUNTY BOARD OF COMMISSIONERS

BID FEE FORM

DESCRIPITON OF BID: 2025-24 CCPW Fleet Vehicles

Item/Description

Bid Item/Description Bid

Quantity Unit Price Bid Total Price Bid

Delivery

Time (Weeks)

F-150 XL

SuperCab 3.5L V6 or Equal

2 $ $

F-250 XL

SuperCab V8 or Equal

1 $ $

F-350 XL

SuperCab V8 or Equal

F-350 Chassis SuperCab Diesel with Service Body or Equal

THIS BID FEE SHALL REMAIN EFFECTIVE FOR ______60_____ DAYS.

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

CONTACT: ____________________________________ CELL: ________________________

EMAIL: ______________________________________________________________________

ACKNOWLEDGEMENT OF ADDENDA: _______#1, _______#2, _______#3, _______#4

Authorized Representative/Name & Title Authorized Representative Date (Print or Type) (Signature)

Catoosa County Chairman Catoosa County Chairman Date (Print) (Signature)

LOCAL VENDOR PRIVILEGE

QUALIFICATIONS

Pursuant to the Catoosa County Purchasing Policy, a local vendor privilege gives qualifying vendors, who are within 4% of the lowest cost, the opportunity to agree to match the lowest cost within 24 hours. (If more than one local vendor meets the qualifications, the lowest local vendor will be given the first opportunity to agree to match the lowest cost. If they refuse, the next lowest vendor will get the opportunity and so on until all local vendors within the 4% range have been given an opportunity.)

A. IN THE CASE OF A PROPOSAL, AWARD IS MADE BASED ON MANY CRITERIA OTHER

THAN JUST THE LOWEST COST, SO THIS PRIVILEGE MAY OR MAY NOT COME INTO

CONSIDERA- TION DEPENDING ON THE PROPOSAL SCORE BEFORE COST IS FACTORED IN.

In order to qualify for this privilege, a vendor must meet all of the following criteria:

1. The contractor must have an established place of business within Catoosa County.

2. The contractor must have at least two (2) employees who have been working for six (6) months or longer before requesting a local vendor privilege.

Bidders claiming local vendor privilege for any Bid, Price Quote, or RFP must submit an Affidavit of Eligibility with their bid or quote response.

For questions or assistance relating to the County’s local vendor preference policy, call us at 706-965-2500.

Preference for Georgia Products

In accordance with the provisions of O.C.G.A. §36-84-1, et. seq., when contracting for or purchasing supplies, materials, equipment or agricultural products, excluding beverages for immediate consumption, Catoosa County shall give preference, as far as may be reasonable and practicable under the circumstances and without otherwise sacrificing quality, to such supplies, materials, equipment and agricultural products which are manufactured and/or produced in the State of Georgia.

LOCAL VENDOR PRIVLEGE

AFFIDAVIT NEXT PAGE

CATOOSA COUNTY GOVERNMENT

Finance Department

Ringgold, Georgia 30736

LOCAL VENDOR PRIVILEGE

AFFIDAVIT OF ELIGIBILITY

Complete all areas below. Submit with your Bid, Quote or Proposal Documents.

1. LEGAL NAME OF FIRM:

Mailing Address: Physical Address (if different):

2. Month and Year your business was established in Catoosa County: _____________________

3. Does your business have more than two (2) or more employees who have worked at the above location for six (6) months or longer? YES NO

4. All employees working at the firm are legally authorized to work in the United States? YES NO

5. Bid or RFP # for which that firm is requesting the local vendor privilege:

Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local privilege shall be prohibited from bidding on Catoosa County products and services for a period of one (I) year.

Authorized Signature:

Date:

Printed Name & Title: Phone:

Email:

CATOOSA COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT OF RESPONDENT

DESCIPTION OF BID: 2025-24 CCPW Fleet Vehicles LOCATION: Catoosa County, Georgia

STATE OF: __________________________ COUNTY OF: ________________________

______________________________________________, being first duly sworn, deposes and says that:

(1) He/She is ______________________________ (Owner, Partner, Officer, Representative, or Agent) of ___________________________, the Respondent that has submitted the attached Proposal;

(2) He/She is fully informed respecting the preparation and contents of the attached RFP and of all pertinent circumstances respecting such Proposal;

(3) Such Respondent’s Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has not colluded, conspired, connived, or agreed, directly or indirectly, with another Respondent or person, to put in a sham Bid, or that such other person shall refrain from responding to the Request for Bids, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference, with any person to fix the Contract Price of affiant or any other Respondent, or to fix any overhead, profit, or cost element of said Contract Price, or of that of any other Respondent, or to secure an advantage against the Catoosa County Board of Commissioners or any other person interested in the proposed contract; and that all statements contained in said Bid are true, and further, that such Respondent has not directly or indirectly submitted this Bid, or contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by a collusion, conspiracy, connivance or unlawful agreement on the part of the respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Affiant)

Subscribed and sworn to before me this ___________day of ________________, 20____

(Notary Public in and for)

(County) [NOTARY SEAL HERE]

My commission expires _____________________, 20__

RESPONDENT’S CHECKLIST

___________ Two (2) Copies (one (1) original and one (1) photocopy) contain the following documents: all documents shall be fully completed, signed, and dated:

___________ Bid Fee Form (See Page 12)

___________ All Applicable Affidavit Forms (See Page 15)

___________ Local Vendor Privilege (If Applicable: See Pages 13-14)

___________ Copy of W9

___________ Proof of Business License and/or Occupational Tax Certificate

VENDOR’S IDENTIFICATION

THIS FORM SHALL BE ATTACHED TO THE SEALED ENVELOPE CONTAINING YOUR BID.

Failure to provide the following information on the sealed envelope could be considered a non-responsive bid.

BIDDER INFORMATION:

Company Name: ________________________________________________

Address: _______________________________________________________

Phone Number: ________________________________

SEALED BID FOR CATOOSA COUNTY GOVERNMENT

PROJECT INFORMATION:

Project Name: 2025-24 CCPW Fleet Vehicles

Bid Opening Date: Thursday, December 18, 2025

Bid Opening Time: 2:00 PM EST