ITB 2025_015 Gateway Sign Construction_ Bid M.pdf

City of Tucker

Invitation to Bid

ITB # 2025-015

GATEWAY SIGN CONSTRUCTION

BID MANUAL

City of Tucker 1975 Lakeside Parkway, Suite 350

Tucker, Georgia 30234

City of Tucker Invitation to Bid

ITB #2025-015

INVITATION: The City of Tucker, Georgia requests that interested parties submit bids for the construction and installation of a Gateway Sign. The project consists of site preparation, monument sign construction and installation, lighting, and landscaping per the prescribed plans.

Bids will be accepted until the date and time listed below and will be awarded to the responsive and responsible bidder whose bid, conforming with all the material terms and conditions of the ITB, is the lowest in price. Addenda and updates to this bid manual will be posted on the City of Tucker website http://tuckerga.gov/bids, the DOAS/Georgia Procurement Registry Website or may be requested by emailing procurement@tuckerga.gov.

BID ACTIVITY SCHEDULE

Invitation to Bid Issued October 7, 2025 Pre-Bid Conference (non-mandatory) October 16, 2025 at 10:00am EST Deadline for Questions October 21. 2025 at 1:00pm EST Responses to Questions Posted (Addenda) October 24, 2025 Bid Deadline November 6, 2025 1:00pm EST Award at Council Meeting

December 8, 2025 TENTATIVE Expected Completion Date 90 days

SCOPE OF WORK: Refer to Exhibit A.

PRE-BID CONFERENCE: An optional pre-bid conference will be held on Wednesday, October 16, 2025, at 10:00am EST. Attend in person at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350, Tucker, Georgia 30084 or via TEAMS using the following link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3% 40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c- 6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d Meeting ID: 223 978 201 659 9 Passcode: yW3XN9Lh.

QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov with the subject line “Questions: ITB #2025-015” so they are received no later than October 21. 2025 at 1:00 pm EST.

ADDENDA: Responses to questions received will be by addenda and will be posted on the City website http://tuckerga.gov/bids and the DOAS/Georgia Procurement Registry Website. The signed acknowledgement issued with each addendum must be submitted with the bid. It is the vendor’s responsibility to verify if any addenda were created.

SUBMITTAL REQUIREMENTS: Vendor shall submit ITB Response electronically to procurement@tuckerga.gov so that is received no later than November 6, 2025, at 1:00pm EST with the subject line “Submittal: ITB #2025-015”. The email must contain the vendor’s contact information. Submittals should be one PDF file and named “<Company Name>.ITB 2025-015.Bid Submittal.pdf”. The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF file will remain unopened until the public opening.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-ccd3155714d1%22%7d

BID OPENING: Bids will be publicly opened at City Hall located at 1975 Lakeside Parkway, Tucker, GA, Suite 350 at 1:00pm EST on Thursday November 6, 2025, at 1:00pm EST.

BID SUBMITTALS: A listing of submittals received prior to the bid deadline will be posted on the City website http://tuckerga.gov/bids following the opening of the bids.

BID SUBMITTAL DOCUMENT REQUIREMENTS:

1. Cost Proposal Form (Provided)

2. W-9 Form (Provided)

3. Certificate of Current Insurance

4. Notarized Contractor Affidavit (Provided)

5. Notarized Bid Bond Form (Provided)

6. Proposed List of Subcontractors Form (Provided)

7. Related Experience and References Form (Provided)

8. Contractor License

9. Acknowledgement of Addendum issued with each Addendum

10. Notarized Oath of Non-Collusion (Provided)

11. Contact Form (Provided)

All responses must be received electronically by the Bid Deadline. (Addenda will show any schedule updates). No bids will be received orally or by phone. Late bids will not be considered.

Bids received after the bid deadline will be filed unopened. The City of Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make an award and to re-advertise in the best interest of the City. The City reserves the right to consider past performance in determining the responsibleness of bidders.

The city reserves the right to negotiate pricing and may, in its discretion, award a contract to the lowest responsible and responsive bidder submitting the proposal.

ITB #2025-015 GATEWAY SIGN CONSTRUCTION

Exhibit A: Scope of Work

PURPOSE, INTENT AND PROJECT DESCRIPTION

The City of Tucker (City), requests that interested parties submit formal electronic bids for the site preparation, monument sign construction and installation, lighting, and landscaping of our first city Gateway Sign located at 2949 Lawrenceville Highway, Tucker, GA 30084. The contractor will be responsible for providing all materials, equipment, shipping/delivery, installation, and labor to complete the required construction as described, in its entirety, to the specifications and terms of the contract, including all incidentals as directed by the City of Tucker’s Public Works director or his representative.

This document in its entirety, including the Scope of Work, specifications, and other relevant information for ITB 2025-015 is available for download on the Georgia Procurement Registry Website and the City of Tucker website http://tuckerga.gov/bids, or may be requested by emailing procurement@tuckerga.gov.

BACKGROUND

The design for the signage comes from our City Standard Guidebook and the project is being implemented to help reinforce Tucker’s brand, establish a sense of place, and enhance the resident and visitor experience.

GENERAL CONDITIONS

The contractor will be responsible for providing all labor, materials, and equipment necessary to perform the work. This is a lump sum bid. Payment will be made based on the actual work completed.

The contractor is responsible for inspecting the jobsite prior to submitting a bid. No change orders will be issued for differing site conditions.

Unless otherwise specified, the project shall be completed in compliance with the Construction Documents prepared by TSW dated and stamped October 1, 2025, and the bid documents including all appendices and addenda. It is the intent of this contract for the lump sum price bid to include all labor, materials, equipment, tools, transportation, and supplies as required to complete the work in accordance with the plans, specifications as directed, and the terms of this contract. The contractor is responsible for being thoroughly familiar with all bid and contract documents.

The successful bidder must have verifiable experience at construction of similar projects in accordance with these specifications. Bidder shall provide at least three references, including company name, project name, contact name, phone number and email address, demonstrating experience successfully completing projects of similar scope.

5% retainage will be withheld from the total amount due the contractor until Final Acceptance of work is issued by the City. The City will inspect the work as it progresses.

PROSECUTION AND PROGRESS

The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed no later than 90 (ninety) days from the receipt of the Notice to Proceed.

Once construction begins in an area, the contractor shall work diligently and without delay to complete the work in order to minimize disruption to the property owners. Delay in completion of the project results in additional management and testing costs to the City and erosion of public confidence and goodwill.

The contractor will be considered substantially complete when all work required by this contract has been completed (excluding punch list work).

Upon Notice of Award, the Contractor will be required to submit a Progress Schedule.

The normal workday for this project shall be 8:00AM to 7:00PM and the normal workweek shall be Monday through Friday. The City will consider extended workdays or workweeks upon written requests by the Contractor on a case-by-case basis. No work will be allowed on national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.).

The work will require bidder to provide all labor, administrative forces, equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon substantial completion of the work. The contractor will be allowed to participate in the Final Inspection. All repairs shall be completed by the contractor at contractor’s expense prior to issuance of Final Acceptance.

The contractor shall be assessed liquidated damages in the amount of $500.00 per calendar day for any contract work (excluding punch list items) that is not completed by expected completion date. Liquidated damages shall be deducted from the 5% retainage held by the City. The contractor will also be assessed liquidated damages in the amount of $500.00 per calendar day for not completing any required Punch List work within 45 calendar days.

The contractor shall submit a two-week advance schedule every Friday by 2:00p.m, detailing scheduled activities for the following week.

PERMITS AND LICENSES

The contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. This project will minimally require a sign permit and electrical permit from the City of Tucker. The City of Tucker will waive all permitting fees.

BONDING AND INSURANCE REQUIREMENTS

No bid may be withdrawn for a period of ninety (90) days after the time has been called on the date of opening.

All bids must be accompanied by a Bid Bond of a reputable bonding company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the bid.

Upon Notice of Award, the successful contractor shall submit a Performance Bond payable to the City of Tucker in the amount of 100% of the total contract price. The successful contractor shall also submit a Payment Bond in the amount of 100% pursuant to O.C.G.A. § 36- 91-70 and 90.

The contractor shall procure and maintain the following insurance policies:

1. Commercial General Liability coverage at their sole cost and expense with limits of not less than

$3,000,000 in combined single limits for bodily injury and/or property damage per occurrence, and such policies shall name the City of Tucker as an additional named insured.

2. Statutory Workers Compensation and Employers Liability Insurance with limits of not less than $1,000,000, which insurance must contain a waiver of subrogation against the City of Tucker and its affiliates.

3. Commercial automobile liability insurance with limits of not less than $1,000,000 combined single limit for bodily injury and/or property damage per occurrence, and such policies shall name the City of Tucker as an additional named insured.

SUBCONTRACTING

The contractor shall not subcontract the complete Work, or any portion thereof, without prior written approval. Any Contractor utilizing a subcontractor must submit a proposed list of subcontractors (form provided) and upon contract award, shall provide a Notarized Subcontractor Affidavit (form provided) for each subcontractor.

EXISTING CONDITIONS / DEVIATION OF QUANTITIES

All information given in this ITB concerning quantities, scope of work, existing conditions, etc. is for information purposes only. It is the Contractor’s responsibility to inspect the project site to verify existing conditions and quantities prior to submitting their bid. This is a Lump Sum bid and no payment will be made for additional work without prior written approval from the City. At no time will Contractor proceed with work outside the prescribed scope of services for which additional payment will be requested without the written authorization of the City.

The City reserves the right to add, modify, or delete quantities. The City may also elect to add or eliminate certain work locations at its discretion. The Contractor will not be entitled to any adjustment or any other form of additional compensation because of adjustments made to quantities and/or work locations. The contractor will be paid for actual in-place quantities completed and accepted for pay items listed in the Bid Schedule. All other work required by this ITB, plans, specs, standards, etc. but not specifically listed in the Bid Schedule shall be considered “incidental work” and included in the bid prices on the Bid Schedule.

PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE

The contractor shall be responsible for the preservation of all public and private property, crops, fish ponds, trees, monuments, highway signs and markers, fences, grassed and sodded areas, etc. along and adjacent to the highway, road or street, and shall use every precaution necessary to prevent damage or injury thereto, unless the removal, alteration, or destruction of such property is provided for under the contract.

When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the non-execution thereof by the contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The contractor shall correct all disturbed areas before retainage will be released.

CLEANUP

All restoration and clean-up work shall be performed daily. Operations shall be suspended if the contractor fails to accomplish restoration and clean-up within an acceptable period of time. Failure to perform clean-up activities may result in suspension of the work.

SAFETY

Beginning with mobilization and ending with acceptance of work, the contractor shall be responsible for providing a clean and safe work environment at the project site. The contractor shall comply with all OSHA regulations as they pertain to this project.

SPECIAL CONDITIONS

1. The contractor must meet Georgia contractor licensing requirements. A copy of the contractor’s license(s) is a required submittal document. The contractor shall have been a licensed general contractor engaged in construction and successful completion of work of similar character and magnitude for at least five years.

ITB #2025-015 GATEWAY SIGN CONSTRUCTION

Cost Proposal

LUMP SUMP COST PROPOSAL:

Furnish all labor, materials, equipment, and incidentals necessary for the construction of the Gateway Sign in accordance with the specifications as specified in the Scope of Work.

Lump Sum: $____________________________________________________ (Figures)

Please print or type

Proposal Price Certification

In compliance with the attached specification, the undersigned understands the minimum scope requirements of the City of Tucker for this project.

The undersigned offers and agrees that if this proposal is accepted by the Mayor and City Council within one hundred twenty (120) days of the date of bid opening, that the undersigned will furnish any or all of the deliverables and additional services offered, at the quoted price, to the designated point(s) within the time specified.

DATE ____________________________________________________________________

COMPANY ________________________________________________________________

ADDRESS _________________________________________________________________

AUTHORIZED SIGNATURE _________________________________________________

PRINT / TYPE NAME _______________________________________________________

PHONE NUMBER __________________________________________________________

EMAIL ADDRESS __________________________________________________________

REVISED 10.25.2022

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees.

Contractor Name:

Solicitation/Bid number or Project Description:

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services under a contract on behalf of the City of Tucker, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period as required by O.C.G.A. § 13-10-91(b) and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present and affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent of Contractor)

Signature (of Authorized Officer or Agent) Date Signed

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 20

[NOTARY SEAL]

Notary Public

My Commission Expires:

ITB 2025-015 Gateway Sign Construction

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT

(Name of Contractor) at

(Address of Contractor)

(Corporation, Partnership and / or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

A corporation of the State of __________________ , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held, and firmly bound unto

(Name of Obligee) City of Tucker Georgia

(Address of Obligee) 1975 Lakeside Parkway, Suite 350, Tucker, Georgia 30084

Hereinafter referred to as Obligee, in the penal sum of Dollars ($_______________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Tucker, Georgia, a proposal for furnishing materials, labor, and equipment for:

ITB # 2024-015

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder’s check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the bid is accepted, the Principal shall within ten days after receipt of notification of the acceptance execute a Contract in accordance with the Bid and upon the terms, conditions, and prices set forth in the form and manner required by the City of Tucker, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to the City of Tucker, Georgia, each in an amount of 100% of the total Contract Price, in form and with security satisfactory to said the City of Tucker, Georgia, and otherwise, to be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Tucker, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. § 13-10-20, et. Seg. And § 36- 91-50, et.

Seg. and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this _________day of _______________________A.D., 20____.

ATTEST:

(Principal Secretary) (Principal)

(SEAL) BY:

(Witness to Principal) (Address)

(Address) (Surety)

ATTEST:

BY:

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(SEAL)

(Address)

(Witness as to Surety)

PROPOSED SUBCONTRACTOR FORM: ITB 2025-015

Please complete this form and return it as part of the submitted bid package.

Name of Bidder

1. Subcontractor Name: _____________________________________________________

% of Bid Amount: __________________________________________________________

Description of Work provided: _______________________________________________

2. Subcontractor Name: _____________________________________________________

% of Bid Amount: __________________________________________________________

Description of Work provided: _______________________________________________

3. Subcontractor Name: _____________________________________________________

% of Bid Amount: __________________________________________________________

Description of Work provided: _______________________________________________

4. Subcontractor Name: _____________________________________________________

% of Bid Amount: __________________________________________________________

Description of Work provided: _______________________________________________

DUPLICATE IF NEEDED

REFERENCES FORM: ITB 2025-015

Please complete this form and return it as part of the submitted bid package.

Name of Bidder

REFERENCE #1

Contact Name: ___________________________________________________________

Contact Number/Email__________________________________________________________

Brief Description of work provided:___________________________________________

REFERENCE #2

Contact Name: ___________________________________________________________

Contact Number/Email:_________________________________________________________

Brief Description of work provided:___________________________________________

REFERENCE #3

Contact Name: ___________________________________________________________

Contact Number/Email:_________________________________________________________

Brief Description of work provided:___________________________________________

Please complete and submit in bid package

OATH OF NON-COLLUSION

COMES NOW, ______________________________________________ (“Contractor”), [name of Contractor] appearing by and through _______________________________________________________, [name of individual with authority to bind Contractor] its _____________________________________ (“Individual And Representative Affiant”), and [title]

[insert the names of all those required to give the oath]

(collectively, “Individual Affiants”), and each of the Individual And Representative Affiant and

Individual Affiants, after first being duly sworn, deposes and says that:

1. Contractor has not directly or indirectly violated subsection (d) of the Official Code of

Georgia Annotated Section 36-91-21, which provides as follows:

Whenever a public works construction contract for any governmental entity subject to the requirements of this chapter is to be let out by competitive sealed bid or proposal, no person, by himself or herself or otherwise, shall prevent or attempt to prevent competition in such bidding or proposals by any means whatever. No person who desires to procure such work for himself or herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal therefor by any means whatever, nor shall such person so desiring the work cause or induce another to withdraw a bid or proposal for the work.

Code Section 36-91-21(d) also applies to municipal street system contracts pursuant to

Official Code of Georgia Annotated Section 32-4-122.

2. Individual And Representative Affiant is the officer of Contractor whose duty it is to make the payment.

3. If Contractor is a partnership, then Individual and Representative Affiant and Individual

Affiants together constitute all of the partners and any officer, agent or other person who may have represented or acted for Contractor in bidding for or procuring the contract.

4. If Contractor is a corporation, then Individual and Representative Affiant and Individual

Affiants together constitute all officers, agents, or other persons who may have acted for or represented Contractor in bidding for or procuring the contract.

Further affiants sayeth not.

This ____ day of ________________, 20___.

By: _________________________________________, individually and on behalf of Contractor [signature of Individual And Representative Affiant]

Name: _____________________________ Title: ______________________________

Individual Affiants’ signatures and names:

Name: Name:

Name: Name:

Name: Name:

Subscribed and Sworn before me on this ______ day of ________________, 20_____.

NOTARY PUBLIC

My Commission Expires:

Contact Information Form

Please fill out this form with the appropriate contact information for your company.

Full Legal Name of Company:

Date:

Contractor Information:

Primary Contact Person:

Title: Telephone Number:

E-mail Address:

Secondary Contact Person:

Title: Telephone Number:

E-mail Address:

Preferred Contact for Administration: (i.e. Document Processing) (Choose one)

☐ Primary Contact ☐ Secondary Contact

Address:

City / State / Zip:

Mailing Address (If different than above):

City / State / Zip:

Federal Employee ID Number (FEIN):