ITB 2025_015 City of Tucker Gateway Signage P.pdf

24062 / City of Tucker Gateway Signage

00 0101 - 1 Project Title Page

SECTION 00 0101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

CITY OF TUCKER GATEWAY SIGNAGE

PREPARED FOR:

CITY OF TUCKER

2949 LAWRENCEVILLE HWY

PROJECT LOCATION ADDRESS 2

TUCKER, GEORGIA30084

DATE: OCTOBER 1, 2025

PREPARED BY:

END OF SECTION

00 0103 - 1 Project Directory

SECTION 00 0103

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: City of Tucker B. Primary Contact: All correspondence from the Contractor to the Landscape Architect will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: Community Development Director.

2. Name: Courtney Smith.

3. Email: csmith@tuckerga.gov.

1.03 CONSULTANTS:

A. Landscape Architect: Design Professional of Record. All correspondence from the Contractor regarding construction documents authored by Landscape Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Company Name: TSW.

a. Address Line 1: 1447 Peachtree Street NE.

b. City: Atlanta.

c. State: GA.

d. Zip Code: 30309.

e. Telephone: 470-751-2438.

2. Primary Contact:

a. Title: Project Manager / Landscape Architect.

b. Name: Chris Morphis.

c. Email: cmorphis@tsw-design.com.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

00 0110 - 1 Table of Contents

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 - Project Title Page B. 00 0103 - Project Directory C. 00 0110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 2000 - Price and Payment Procedures B. 01 2200 - Unit Prices C. 01 2500 - Substitution Procedures D. 01 2600 - Contract Modification Procedures E. 01 3000 - Administrative Requirements F. 01 4000 - Quality Requirements G. 01 4219 - Reference Standards H. 01 5000 - Temporary Facilities and Controls I. 01 5639 - Temporary Tree and Plant Protection J. 01 5713 - Temporary Erosion and Sediment Control K. 01 6000 - Product Requirements L. 01 7000 - Execution and Closeout Requirements M. 01 7419 - Construction Waste Management and Disposal N. 01 7800 - Closeout Submittals

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. 02 4100 - Demolition

2.03 DIVISION 03 -- CONCRETE

A. 03 1000 - Concrete Forming and Accessories B. 03 2000 - Concrete Reinforcing C. 03 3000 - Cast-in-Place Concrete

2.04 DIVISION 04 -- MASONRY

A. 04 0511 - Masonry Mortaring and Grouting B. 04 4313 - Stone Masonry Veneer

2.05 DIVISION 05 -- METALS

A. 05 1200 - Structural Steel Framing B. 05 5000 - Metal Fabrications

2.06 DIVISION 09 -- FINISHES

A. 09 9113 - Exterior Painting and Staining B. 09 9723 - Concrete and Masonry Coatings

2.07 DIVISION 31 -- EARTHWORK

A. 31 1000 - Site Clearing B. 31 2200 - Grading

00 0110 - 2 Table of Contents

C. 31 2316 - Excavation D. 31 2316.13 - Trenching E. 31 2323 - Fill

2.08 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 32 9223 - Sodding B. 32 9300 - Plants

2.09 DIVISION 34 -- TRANSPORTATION

2.10 DIVISION 40 -- PROCESS INTEGRATION

01 2000 - 1 Price and Payment Procedures

SECTION 01 2000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Change procedures.

C. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 01 2200 - Unit Prices: Monetary values of unit prices; Payment and modification procedures relating to unit prices.

B. Section 01 7800 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Landscape Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values in duplicate within 7 days after date established in Notice to

Proceed.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section.

F. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

G. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Landscape Architect for approval.

D. Forms filled out by hand will not be accepted.

E. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. For each item, provide a column for listing each of the following:

a. Item Number.

1) Description of work.

2) Scheduled Values.

3) Previous Applications.

4) Work in Place and Stored Materials under this Application.

5) Authorized Change Orders.

6) Total Completed and Stored to Date of Application.

7) Balance to Finish.

8) Retainage.

b. Execute certification by signature of authorized officer.

c. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

d. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

01 2000 - 2 Price and Payment Procedures

e. Submit one electronic and three hard-copies of each Application for Payment.

f. When Landscape Architect requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Landscape Architect will issue instructions directly to Contractor.

B. For other required changes, Landscape Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Landscape Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 7 days.

D. Contractor may propose a change by submitting a request for change to Landscape Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation. Document any requested substitutions in accordance with Section 01 6000.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Landscape Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Landscape Architect.

3. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

4. For change ordered by Landscape Architect without a quotation from Contractor, the amount will be determined by Landscape Architect based on the Contractor's substantiation of costs as specified for Time and Material work.

F. Substantiation of Costs: Provide full information required for evaluation.

1. On request, provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

G. Execution of Change Orders: Landscape Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

01 2000 - 3 Price and Payment Procedures

H. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

J. Promptly enter changes in Project Record Documents.

K. Application for Payment at Substantial Completion: After Architect issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for

Owner occupancy of designated portions of the Work.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 7000.

PART 2 PRODUCTS - NOT USED

01 2200 - 1 Unit Prices

SECTION 01 2200

UNIT PRICES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. List of unit prices, for use in preparing Bids.

1.02 RELATED REQUIREMENTS

A. Section 01 2000 - Price and Payment Procedures: Additional payment and modification procedures.

1.03 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.04 UNIT QUANTITIES SPECIFIED

A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.

1.05 MEASUREMENT OF QUANTITIES

A. Take all measurements and compute quantities. Measurements and quantities will be verified by Landscape Architect.

B. Assist by providing necessary equipment, workers, and survey personnel as required.

1.06 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Landscape Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from the transporting vehicle.

4. Products placed beyond the lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected Products.

PART 2 PRODUCTS - NOT USED

01 2500 - 1 Substitution Procedures

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 01 2200 - Unit Prices, for additional unit price requirements.

B. Section 01 6000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, equipment, and methods of construction.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

D. Limit each request to a single proposed substitution item.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

B. Instructions to Bidders specifies time restrictions for submitting requests for substitutions during the bidding period, and the documents required.

C. Submittal Form (before award of contract):

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution Request.

See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

01 2500 - 2 Substitution Procedures

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request (After Bidding/Negotiating). See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Landscape Architect, in order to stay on approved project schedule.

C. Submit request for Substitution for Convenience immedately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Landscape Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Landscape Architect for any required redesign, time spent processing and evaluating the request.

b. Other construction by Owner.

c. Other unanticipated project considerations.

3.04 RESOLUTION

A. Landscape Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Landscape Architect will notify Contractor in writing of decision to accept or reject request.

1. Landscape Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 01 7800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

01 2600 - 1 Contract Modification Procedures

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.03 MINOR CHANGES IN THE WORK

A. Landscape Architect will issue supplemental instructions authorizing minor changes in the

Work, not involving adjustment to the Contract Sum or the Contract Time, on form included in Project Manual.

1.04 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Landscape Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Landscape Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 7 business days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner. Sample copies are included in Project Manual.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Landscape Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

01 2600 - 2 Contract Modification Procedures

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form provided by Owner. Sample copy is included in Project Manual.

1.05 ADMINISTRATIVE CHANGE ORDERS

A. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.06 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Landscape Architect will issue a

Change Order for signatures of Owner and Contractor on form included in Project Manual.

1.07 CONSTRUCTION CHANGE DIRECTIVE

A. Change Directive: Landscape Architect may issue a Change Directive on form included in Project Manual. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.08 P2 PRODUCTS (NOT USED)

1.09 P3 EXECUTION (NOT USED)

01 3000 - 1 Administrative Requirements

SECTION 01 3000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Construction progress schedule.

G. Contractor's daily reports.

H. Progress photographs.

I. Coordination drawings.

J. Submittals for review, information, and project closeout.

K. Number of copies of submittals.

L. Requests for Information (RFI) procedures.

M. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 00 7200 - General Conditions: Dates for applications for payment.

B. Section 00 7200 - General Conditions: Duties of the Construction Manager.

C. Section 01 6000 - Product Requirements: General product requirements.

D. Section 01 7800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 REFERENCE STANDARDS

A. AIA G810 - Transmittal Letter; 2001.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 7000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Landscape Architect:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.05 PROJECT COORDINATOR

A. Project Coordinator: Construction Manager.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for vehicular access, traffic, and parking facilities.

01 3000 - 2 Administrative Requirements

C. Coordinate with the local electrical utility provider for power service routing, metering, and trenching requirements. Coordination shall also include any communications or fiber-optic, cable, or telecommunications providers affected by site excavation. Contractor shall confirm utility jurisdictions and obtain written approvals prior to commencing related work.

D. During construction, coordinate use of site and facilities through the Project Coordinator.

E. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

F. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 01 1000 - Summary.

G. Coordinate field engineering and layout work under instructions of the Project Coordinator.

H. Make the following types of submittals to Landscape Architect through the Project Coordinator:

1. Requests for Information.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Landscape Architect and their consultants.

3. Contractor and major subcontractors, suppliers, and other concerned parties.

C. Agenda:

1. Tentative construction schedule.

2. Phasing.

3. Critical work sequencing and long-lead items.

4. Designation of key personnel and their duties.

5. Lines of communications.

6. Procedures for processing field decisions and Change Orders.

7. Procedures for RFIs.

8. Procedures for testing and inspecting.

9. Procedures for processing Applications for Payment.

10. Distribution of the Contract Documents.

11. Submittal procedures.

12. Retain first subparagraph below for projects with sustainable design documentation requirements. Delete below if separate sustainable design coordination conference is required.

13. Sustainable design requirements.

14. Preparation of record documents.

15. Use of the premises and existing building.

01 3000 - 3 Administrative Requirements

16. Work restrictions.

17. Working hours.

18. Owner's occupancy requirements.

19. Responsibility for temporary facilities and controls.

20. Procedures for moisture and mold control.

21. Procedures for disruptions and shutdowns.

22. Construction waste management and recycling.

23. Parking availability.

24. Office, work, and storage areas.

25. Equipment deliveries and priorities.

26. First aid.

27. Security.

28. Progress cleaning.

D. Entity responsible for conducting meeting will record minutes and distribute copies within two days after meeting to participants, with two copies each to Landscape Architect, Owner, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A. Project Coordinator will schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. Owner.

3. Landscape Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls provided by Owner.

4. Temporary utilities provided by Owner.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Landscape Architect, Owner, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Coordinate dates of meetings with preparation of payment requests.

D. Attendance Required:

1. Contractor.

2. Owner.

3. Landscape Architect.

4. Special consultants.

01 3000 - 4 Administrative Requirements

5. Contractor's superintendent.

6. Major subcontractors.

E. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

F. Record minutes and distribute copies within two days after meeting to participants, with two copies to Landscape Architect, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.05 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. In addition to transmitting electronically a copy to Owner and Landscape Architect, submit two printed copies at monthly intervals.

3.06 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Maintain one set of all photographs at project site for reference; same copies as submitted, identified as such.

C. Photography Type: Digital; electronic files.

D. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Landscape Architect.

E. Preconstruction Photographs: Before commencement of work, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points.

1. Flag construction limits before taking construction photographs.

2. Take photographs to sufficiently show existing conditions adjacent to property before starting the Work.

01 3000 - 5 Administrative Requirements

3. Take photographs of existing buildings either on or adjoining property to accurately record physical conditions at start of construction.

4. Take additional photographs as required to record settlement or cracking of adjacent structures, pavements, and improvements.

F. In addition to periodic, recurring views, take photographs of each of the following events:

1. Completion of site clearing.

2. Final completion, minimum of ten (10) photos.

G. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Landscape Architect for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

5. Point of View Sketch: Provide sketch identifying point of view of each photograph.

H. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

4. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

5. Hard Copy: Printed hardcopy (grayscale) of PDF file and point of view sketch.

I. Photographer Quality Prints: Full color; three prints of each view.

1. Glossy; smooth texture; white tint; single weight; high contrast.

2. Size: 8 by 10 inch; mounted for binder and tabs.

3. Identify each print on back. Identify name of Project, contract number, phase, orientation of view, date and time of view, name and address of photographer, and photographer's numbered identification of exposure.

4. Point of View Sketch: Include printed copy of point of view sketch with each submittal;

include point of view identification on each print.

3.07 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.

B. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

2. Retain first subparagraph below for projects requiring integrated coordination drawings showing information prepared by multiple contractors.

3. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

4. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

5. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

01 3000 - 6 Administrative Requirements

6. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

7. Indicate required installation sequences.

8. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

C. Review drawings prior to submission to Landscape Architect.

3.08 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

a. Use AIA G716 - Request for Information .

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 6000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Landscape Architect, and any of its consultants, due to processing of such RFIs.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Landscape Architect's, and Contractor's names.

01 3000 - 7 Administrative Requirements

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

G. Review Time: Landscape Architect will respond and return RFIs to Contractor within seven working days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 1:00 pm will be considered as having been received on the following regular working day.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Landscape Architect within seven working days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.09 SUBMITTAL SCHEDULE

A. Submit to Landscape Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

01 3000 - 8 Administrative Requirements

3.10 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Landscape Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 7800 - Closeout Submittals.

3.11 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Landscape Architect's knowledge as contract administrator or for Owner.

3.12 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 7800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.13 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Extra Copies at Project Closeout: See Section 01 7800.

C. Samples: Submit the number specified in individual specification sections; one of which will be retained by Landscape Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.14 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

01 3000 - 9 Administrative Requirements

4. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

5. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

6. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Deliver submittals to Landscape Architect at business address.

7. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor.

b. For sequential reviews involving Landscape Architect's consultants, Owner, or another affected party, allow an additional 7 days.

8. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

9. Provide space for Contractor and Landscape Architect review stamps.

10. When revised for resubmission, identify all changes made since previous submission.

11. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

12. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

13. Submittals not requested will not be recognized or processed.

B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.15 SUBMITTAL REVIEW

A. Submittals for Review: Landscape Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Landscape Architect will acknowledge receipt and review. See below for actions to be taken.

C. Landscape Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

D. Landscape Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

01 3000 - 10 Administrative Requirements

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

c. "Approved as Noted, Resubmit for Record", or language with same legal meaning.

2. Not Authorizing fabrication, delivery, and installation:

E. Landscape Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

01 4000 - 1 Quality Requirements

SECTION 01 4000

QUALITY REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Submittals.

B. Quality assurance.

C. References and standards.

D. Testing and inspection agencies and services.

E. Control of installation.

F. Mock-ups.

G. Defect Assessment.

1.02 RELATED REQUIREMENTS

A. Section 01 3000 - Administrative Requirements: Submittal procedures.

1.03 REFERENCE STANDARDS

A. ASTM C1021 - Standard Practice for Laboratories Engaged in Testing of Building Sealants;

2008 (Reapproved 2014).

B. ASTM C1077 - Standard Practice for Agencies Testing Concrete and Concrete Aggregates for

Use in Construction and Criteria for Testing Agency Evaluation; 2016.

C. ASTM C1093 - Standard Practice for Accreditation of Testing Agencies for Masonry; 2015a.

D. ASTM D3740 - Standard Practice for Minimum Requirements for Agencies Engaged in the

Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction;

2012a.

E. ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection; 2014a.

F. ASTM E543 - Standard Specification for Agencies Performing Nondestructive Testing; 2015.

G. IAS AC89 - Accreditation Criteria for Testing Laboratories; 2010.

1.04 SUBMITTALS

A. See Section 01 3000 - Administrative Requirements, for submittal procedures.

B. Design Data: Submit for Landscape Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for Owner's information.

C. Test Reports: After each test/inspection, promptly submit two copies of report to Landscape Architect and to Contractor.

1. Include:

a. Date issued.

b. Project title and number.

c. Name of inspector.

d. Date and time of sampling or inspection.

e. Identification of product and specifications section.

f. Location in the Project.

g. Type of test/inspection.

h. Date of test/inspection.

i. Results of test/inspection.

j. Compliance…