ITB 2025-011-JP_FINAL.pdf

Invitation to Bid (ITB)

2025-011-JP

ELECTRIC LEAF BLOWERS AND ACCESSORIES

TABLE OF CONTENTS

SOLICITATION SECTIONS:

0100 INSTRUCTIONS TO BIDDERS

0200 GENERAL TERMS AND CONDITIONS

0300 BID SUBMITTAL INSTRUCTIONS & FORMAT

APPENDICES:

APPENDIX A CERTIFICATION, QUESTIONNAIRE, & REQUIREMENTS AFFIDAVITS

APPENDIX B MINIMUM REQUIREMENTS, SPECIFICATIONS, AND SPECIAL CONDITIONS

APPENDIX C COST PROPOSAL FORM

APPENDIX D INSURANCE REQUIREMENTS

SECTION 0100 INSTRUCTIONS TO BIDDERS

1. GENERAL.

This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City") as the means for prospective Bidders to submit their qualifications, proposed scopes of work, and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidders and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award.

The City utilizes Bidnet Direct (Government Bids Opportunities and RFP | BidNet Direct) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the proposal submitted.

2. BACKGROUND/PURPOSE.

For approximately five (5) years, the City has had an agreement for the purchase and delivery of electric leaf blowers and accessories for the Sanitation Division of the Public Works Department, in accordance with Invitation to Bid (ITB) 2020-224-WG. The agreement has exhausted all renewal options and will expire on September 15, 2025.

In order to replace the expiring contract, this Invitation to Bid (ITB) seeks bids from qualified suppliers to provide the City with electric leaf blowers and accessories on an “as-needed” basis during the term of this contract. The requirements and specifications are further detailed herein and, more specifically, in Appendix A. The City’s average annual expenditure for these products is approximately $176,500.00.

3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:

ITB Issued June 13, 2025 Pre-Bid Meeting June 30, 2025, at 2:00 pm ET

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 326 830 47#

Deadline for Receipt of Questions July 14, 2025, at 5:00 pm ET Responses Due July 28, 2025, at 3:00 pm ET

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami https://www.bidnetdirect.com/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_Mjk2YmE5MTUtNzk4MC00MDVmLTg1NGYtZTI0MTE2ZGM3NWE5%40thread.v2/0?context=%7b%22Tid%22%3a%22551608f9-48f3-4871-808a-a969ec5cf48a%22%2c%22Oid%22%3a%22ea97ca1f-0dd9-431f-ae0b-9b06e9e65525%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDIyZmZiZDUtZGE5NS00YmVjLWJmNWItYTFiMDRjODg1ZDI2%40thread.v2/0?context=%7b%22Tid%22%3a%22551608f9-48f3-4871-808a-a969ec5cf48a%22%2c%22Oid%22%3a%22ea97ca1f-0dd9-431f-ae0b-9b06e9e65525%22%7d

Phone Conference ID: 463 883 575# Tentative Commission Approval Authorizing

Award

TBD

4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below:

Procurement Contact: Telephone: Email:

Julissa Perez 305-673-7490 Ext. 26943 Julissaperez@miamibeachfl.gov Additionally, copy the City Clerk on all communications via email at RafaelGranado@miamibeachfl.gov or via facsimile at 786-394-4188.

The Bid title/number shall be referenced in all correspondence. All questions or requests for clarification must be received no later than fifteen (15) calendar days before the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Bidders as an addendum.

5. PRE-BID MEETING OR SITE VISIT(S). A pre-bid meeting or site visit(s) may be scheduled. Attendance for the pre-bid meeting shall be via web conference and recommended as a source of information but is not mandatory. Bidders interested in participating in the pre-bid meeting must follow these steps:

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 326 830 47#

Bidders participating via telephone should email the contact person listed in this ITB expressing their intent to participate via telephone.

6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City. They will be without legal effect, including any information received at the pre-submittal meeting or site visit(s). The City, through Addenda, will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addenda will be released through Bidnet Direct. Any prospective bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the bid submittal. Written questions should be received no later than the date outlined in the Anticipated ITB Timetable section.

7. BIDDER'S RESPONSIBILITY. Before submitting a response, each Bidder shall be solely responsible for making all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, or failure to make such evaluations, investigations, and examinations, will not relieve the Bidder from any obligation to comply with every detail and with all provisions and requirements of the contract and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Bidder.

mailto:RafaelGranado@miamibeachfl.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_Mjk2YmE5MTUtNzk4MC00MDVmLTg1NGYtZTI0MTE2ZGM3NWE5%40thread.v2/0?context=%7b%22Tid%22%3a%22551608f9-48f3-4871-808a-a969ec5cf48a%22%2c%22Oid%22%3a%22ea97ca1f-0dd9-431f-ae0b-9b06e9e65525%22%7d

8. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations, once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager, are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited, with the exception of communications with the Procurement Director or their administrative staff responsible for administering the procurement process for this solicitation, providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.

9. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the City's best interest. The City Commission shall consider the City Manager's recommendation(s) and may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best Bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following:

• The Bidder's ability, capacity, and skill to perform the contract.

• Whether the Bidder can perform the contract within the time specified, without delay or interference.

• The Bidder's character, integrity, reputation, judgment, experience, and efficiency.

• The quality of performance of previous contracts.

• The previous and existing compliance by the Bidder with laws and ordinances relating to the contract.

10. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group, or in its entirety, beginning with the lowest, responsive, responsible Bidder (primary), followed by the second lowest, responsive, responsible Bidder (secondary), and continuing with other responsive, responsible bidders in order of the next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to comply with any contract or delivery requirement; 2) it is in the best interest of the City to do so, regardless of reason.

Bidder acknowledges and agrees that this contract and the award of any work hereunder is non-exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a co-primary contractor or as secondary or tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be authorized under this Agreement, except at the City's sole discretion. The Contractor shall have no entitlement to perform any services hereunder or to be compensated for any services unless set forth in a written Purchase Order.

11. E-VERIFY. As a Contractor, you are obligated to comply with the provisions of Section 448.095, Fla.

Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the contract to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.

12. OMITTED OR ADDITIONAL INFORMATION. Failure to include the Bid Price Form and the Bid Bond (if applicable) shall render a bid non-responsive. Non-responsive bids will not be considered. With the exception of the Bid Price Form and the Bid Bond, if applicable, the City reserves the right to seek any omitted information/documentation or any additional information from the Bidder or other source(s), including but not limited to any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Bidder to perform in accordance with contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in the proposal being deemed non-responsive.

13. BIDNET DIRECT. The Procurement Department utilizes Bidnet Direct, as its electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City, you must register through Bidnet Direct, www.bidnetdirect.com/florida/cityofmiamibeach. Registration is easy and will only take a few minutes. For detailed instructions on registering and submitting electronic bids, visit https://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/.

If you have any questions regarding this system or registration, please visit the link above or contact Bidnet Direct at support@Bidnet.com or 1-800-835-4603 option 2.

14. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF-SERVICE (VSS). In addition to registering with Bidnet Direct, the City encourages vendors to register with our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The VSS webpage https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx will also provide purchase orders and payment information.

Should you have any questions, please submit them to vendorsupport@miamibeachfl.gov.

15. SUPPLIER DIVERSITY. The City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC), and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here.

If your company is certified as an LGBT-owned business by NGLCC or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Bidnet Direct, Supplier-to-Government). These are two different systems, and you must register for both.

Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/.

16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the Bidder, which shall be deemed accepted upon award of the bid by the City Commission or as delegated by the City Commission.

Said award shall constitute a binding Contract between the City and the awarded Bidder (s). In case of default on the part of the successful Bidder, after said award, the City may take such action as it deems appropriate, http://www.bidnetdirect.com/florida/cityofmiamibeach https://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/ mailto:support@Bidnet.com https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx mailto:vendorsupport@miamibeachfl.gov https://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/ https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/ including legal action, for damages or specific performance. The contract shall include the solicitation, all addenda issued by the City, and the Bid Proposal submitted by the Bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful Bidder, the City may procure the items or services from other sources and hold the Bidder responsible for any excess cost occasioned or incurred thereby.

Balance of Page Intentionally Left Blank

SECTION 0200 GENERAL TERMS AND CONDITIONS

FORMAL SOLICITATIONS TERMS & CONDITIONS - GOODS AND SERVICES. By virtue of submitting a bid in response to this ITB, Bidder agrees to be bound by and in compliance with the Solicitation Terms and Conditions (dated 10.27.2022), incorporated herein, located at:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/ https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT

1. ELECTRONIC RESPONSES ONLY. Bids must be submitted electronically through Bidnet Direct on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are unacceptable and will be rejected.

A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the deadline for bid submittals. The City will only consider the latest version of the bid.

Electronic bid submissions may require the uploading of attachments. All documents should be attached as separate files per the instructions included in Section 4 below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all attachments, is uploaded successfully.

Only bid submittals received and time stamped by Bidnet Direct prior to the bid submittal deadline shall be accepted as submitted in a timely manner. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time to submit bids and upload attachments. Any technical issues must be submitted to Bidnet Direct by contacting 1-800-835-4603, option 2, or support@bidnet.com. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in Bidnet Direct prior to the deadline for bid submittals.

2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-responsiveness. Non-responsive bids will not be considered.

1. Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct).

2. Cost Proposal Form (Appendix C)

3. Failure to comply with the Minimum Eligibility Requirements (if applicable).

3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct), the Cost Proposal, and the bid bond (if applicable) with the bid and by the deadline for submittals shall render the bid non-responsive. Non-responsive bids will not be considered. With the exception of the Certification, Questionnaire & Requirements Affidavit, and Cost Proposal Form, completed as required, or Bid Bond (if applicable) completed as required and fully executed, the City reserves the right to seek any omitted information/documentation or any additional information from the Bidder or other sources, including but not limited to any firm or principal information, applicable licensure, resumes or relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Bidder to perform in accordance with the contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in the Proposal being deemed non-responsive.

4. ELECTRONIC BID FORMAT. In order to maintain comparability and facilitate the review process, it is strongly recommended that bids be organized and tabbed in accordance with the tabs and sections specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic bid shall be submitted through the "Documents Tab" in Bidnet Direct.

mailto:support@bidnet.com

BID PROPOSAL. The Bid Proposal is to include the following:

• TAB 1 - Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct) (Appendix A)

• TAB 2 - Documentation indicating compliance with Minimum Eligibility Requirements.

• TAB 3 - Cost Proposal Form (Appendix C). The Cost Proposal Form (Appendix C) shall be completed in its entirety. All corrections on the Cost Proposal Form shall be initialed.

FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN

THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN THE BID BEING

DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED.

APPENDIX A

Certification, Questionnaire &

Requirements Affidavits

(Attached Separately to Bidnet Direct)

ELECTRIC LEAF BLOWERS AND

ACCESSORIES

PROCUREMENT DEPARTMENT

1755 Meridian Avenue, 3rd Floor

Miami Beach, Florida 33139

APPENDIX B

Minimum Requirements, Specifications, and Special Conditions

C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit the required submittal(s) documenting compliance with each minimum requirement. Bidders who fail to comply with minimum requirements shall be deemed non-responsive and shall not have their bid considered.

1. BRAND AUTHORIZATION. Bidder shall provide documentation they are an approved, certified or designated agent, dealer, representative, or distributor of OEM products for the brand(s) of the manufacturer for which it has submitted a bid listed in the bidder’s submittal.

The proof may be in the form of:

a) Current letters from the manufacturer, on the manufacturer’s letterhead, designating the bidder as a manufacturer, agent, dealer, representative or distributor of the OEM products listed in the bidder’s submittal. The letters shall be dated within six (6) months of the bid submittal and it shall be signed by an authorized manufacturer’s representative. OR

b) A copy of the signed agreement between the manufacturer and the bidder designating the bidder as an agent, dealer, representative or distributor of the OEM products listed in the bidder’s submittal. OR

c) Reference to the manufacturer’s internet website, where the manufacturer clearly lists the bidder as an agent, dealer, representative or distributor of the OEM products listed in the bidder’s submittal.

C2. Statement of Work Required.

The resulting agreement shall include the furnishing and delivery of electric leaf blowers and accessories on an “as needed” basis. Bidder(s) shall submit a percentage mark-up or discount percentage based on the manufacturer's suggested retail price (MSRP). All orders or requests for items covered by the subsequent agreement will require the issuance of a purchase order prior to any delivery, unless otherwise approved in writing by the City. The awarded bidder(s) must make available to the City product support or assistance throughout the term of the agreement in accordance with manufacturer's warranty guidelines.

All goods supplied to the City shall be unused, new, and of legitimate fabrication. No gray market, expired, fraudulent, remanufactured, or refurbished products shall be accepted. Awarded bidder(s) must be authorized U.S. dealers in accordance with Special Conditions No. 10.

C3. Specifications

The City currently uses 2600-Watt mobile inverters for charging leaf blower equipment. However, the City reserves the right to request any other Stihl goods that may replace obsolete equipment and, further, additional Stihl goods not limited to product descriptions listed below:

Product Descriptions

STIHL BGA 100 LEAF BLOWER1

BLOWING FORCE*-5/10/14/17 (Level 1/2/3/Boost Mode)

AIR VOLUME AT NOZZLE**- 840 m3/h (494 cfm) - In Boost Mode MAX. AIR VELOCITY**- 75 m/sec. (168 mph) - In Boost Mode AVG. AIR VELOCITY**- 63 m/sec. (141 mph) - In Boost Mode SOUND PRESSURE RATING** -56 dB(A) - Excludes Boost Mode POWER SOURCE- Battery BATTERY SERIES- AP Series WEIGHT (w/Recommended Battery)- w/ AP 300 4.2 kg (5.5 lbs.)

RUN TIME (w/ AP 100)- Up to 21/11/7/7 minutes (Level 1/2/3/Boost Mode) RUN TIME (w/ AP 300)- Up to 83/33/21/16 minutes (Level 1/2/3/Boost Mode) (Recommended combination) RUN TIME (w/ AR 1000)- Up to 225/95/60/45 minutes (Level 1/2/3/Boost Mode) RUN TIME (w/ AR 2000)- Up to 300/130/80/60 minutes (Level 1/2/3/Boost Mode) RUN TIME (w/ AR 3000)- Up to 395/160/100/75 minutes (Level 1/2/3/Boost Mode)

AR 3000 Backpack Battery1

WEIGHT- 8.1 kg (17.9 lbs. complete with carrying system) BATTERY ENERGY CONTENT*- 1148 Wh RATED VOLTAGE- 36 volt BATTERY CAPACITY- 29.3 Ah BATTERY SERIES -AP Series

AL 500 High-Speed Battery Charger1

WATTS- 570

COOLING FAN- Yes BATTERY SERIES- AP Series

1The model number information contained in this solicitation is being used for the sole purpose of establishing the minimum requirement of level of quality, standard of performance, and design.

C4. Special Conditions

1. TERM OF CONTRACT. The term of the Agreement resulting from this ITB shall be for an initial term of three (3) years.

2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for one (1) two-year renewal term or two (2) one-year renewal terms at the City Manager's sole discretion. The successful Contractor shall maintain the exact terms and conditions included within the originally awarded contract for the entirety of any renewal period. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative and not a right of the successful Contractor.

3. CONTRACT ROADMAP. Award of products by manufacturers will be made to the responsive, responsible bidders who offer the lowest percent mark-up or discount from the manufacturer's suggested retail price (MSRP).

While the award will be made to multiple Vendors by manufacturers to assure availability, the first opportunity to perform will be given to the Vendor who provides the lowest percentage mark-up or discount from the manufacturer suggested retail price (MSRP) and is able to meet the delivery requirements as specified in Section 3, Special Conditions. Other vendors may be utilized at the discretion of the department based on timeliness and previous quality of work.

4. ADMINISTRATIVE MARK-UP/DISCOUNT FOR PARTS/EQUIPMENT. Awarded Bidder(s) shall provide the City with the project's invoice, a quote(s), or Contractor's invoice(s) showing the MSRP for all items, based on the cost of parts and materials, plus the agreed to mark-up or discount. The mark-up or discount shall not apply to taxes paid by the vendor(s). See the example below:

Description Unit Quantity Unit Price Total

Electrical Repair at 1755 Meridian 2nd Floor Restroom

Labor per Contract Hourly Rate

5 $25.00 $125.00

Materials (w/out tax) - Lump Sum

6 $100.00 $600.00

7% Sales tax on Materials only

1 - $42.00

10% Mark-up on Materials only (excluding taxes)

1 - $60.00

Total $827.00

Further, in determining the cost of materials to which the mark-up or discount may be applied, the City may require the Vendor to seek and document competition from its sources for the required parts or materials or obtain any data available from primary or other secondary sources and use that data to determine a fair and reasonable price.

The cost of any ancillary third-party services provided by the Vendor, with the prior written approval of the City, may be determined in the manner prescribed above and pursuant to City of Miami Beach Citywide Procedure 03.02, as amended. The requesting Department shall provide justification in order to create the Purchase Order.

5. METHOD OF PAYMENT. The City shall provide partial payments for units delivered by the vendor. The vendor shall provide a fully documented invoice to the City user department(s) that requested the units through a purchase order. The invoices shall show critical, descriptive data including, but not limited to, model numbers and serial numbers. It shall be understood that such invoices shall not be authorized for payment until such time as a City representative has inspected and approved the units.

6. PURCHASE ORDERS: A purchase order is required for all work, unless otherwise approved in writing by the City. All invoices shall reflect the accurate purchase order number. Failure to do so will result in rejection of invoice.

7. DELIVERY REQUIREMENTS. The Bidder shall enclose a complete packing slip or delivery ticket with any item being delivered in conjunction with this solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the City’s authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered.

Vendor shall pay all transportation charges and the City will not be responsible for merchandise delivered to any destination other than that specified within each request/purchase order.

8. BACK ORDER ALLOWANCES. Subject to approval by City’s authorized representative.

9. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS. The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this solicitation and a resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event, any of the materials supplied to the City by the Bidder are found to be defective or do not conform to specifications: (1) the materials may be returned to the Bidder at the Bidder’s expense and the contract cancelled or (2) the City may require the Bidder to replace the materials at the Bidder’s expense.

APPENDIX C

Cost Proposal Form

APPENDIX C

COST PROPOSAL FORM

Failure to submit Appendix C, Cost Proposal Form, in its entirety by the deadline established for the receipt of bids will result in the bid submittal being deemed non-responsive and being rejected.

Bidder affirms that the prices stated on the proposal price form below represent the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications, and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix C) shall be completed in its entirety. All corrections on the Cost Proposal Form (Appendix C) shall be initialed.

Item Manufacturer Estimated Annual Expenditure1

State whether Mark-up or Discount

Percentage (%) Mark-Up or Discount

1 STIHL $176,500.00

1The estimated amounts stated herein are for calculation purposes only. Actual amounts may be greater or less than the estimated amounts.

APPENDIX D

Insurance Requirements

The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract.

A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida

Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt Vendor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers’ Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or (ii) a copy of a Certificate of Exemption.

B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $300,000 per occurrence.

C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $300,000 combined per accident for bodily injury and property damage.

Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.

Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e.

FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

Verification of Coverage – Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

CERTIFICATE HOLDER MUST READ:

City of Miami Beach c/o Exigis Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564

Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at:

Certificates-miamibeach@riskworks.com

Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement.

mailto:Certificates-miamibeach@riskworks.com