ITB 2023-1002 Eugene Public Library Roofing and Exterior Improvments Addendum 1.pdf
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- Solicitation number
- S-KS0043-00005339
- Issued by
- Marion County, Oregon
About this file
This Addendum No. 1, dated January 13, 2023, modifies the original contract documents for ITB 2023-1002 issued by the City of Eugene for roofing and exterior improvements to the Eugene Public Library located at 100 W 10th Avenue, Eugene, OR 97401. The addendum documents a mandatory pre-bid conference held on January 10, 2023, and provides clarification on bidding requirements and project schedule. Key deadlines include bid submissions due January 24, 2023, at 2:00 p.m. through the OregonBuys website, first-tier subcontractors list due January 24, 2023, at 4:00 p.m., substitution requests due January 14, 2023, at 2:00 p.m., and final questions due 24 hours prior to the last possible addenda with no later addenda issuance than January 20, 2023, at 2:00 p.m. The project requires attendance of prime bidders at the mandatory pre-bid conference, with a full-time superintendent requirement and a project schedule calling for final completion 165 days after the coordinated start date. The contract will be executed using a modified AIA A101 form of agreement with AIA A201 general conditions as modified by the City of Eugene.
The addendum indicates that prevailing wage requirements apply to this public works project, with public works bonds including performance and payment bonds required. Owner-furnished materials and coordination items including site logistics, permits, and owner operations require contractor attention. Bidding documents are available through the OregonBuys website and various plan centers. The specific project scope, pricing terms, and funding information are contained in the original contract documents dated December 30, 2022, which this addendum modifies.
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Text version
Addendum No. 1 13 January 2023
Architect Project No. 2207 City of Eugene GJN # 51252
Addendum No. 1-1
Permit No. 23-00057-01
City of Eugene ITB 2023-1002 Eugene Public Library Roofing and Exterior Improvements 100 W 10th Avenue Eugene, OR 97401
Robertson/Sherwood/Architects pc 132 East Broadway – Suite 540 Eugene, Oregon 97401
This Addendum forms a part of the Contract Documents and modifies the original Documents dated 30 December 2022 as noted below. Acknowledged receipt of this Addendum is required.
Failure to do so may subject the Bidder to disqualification.
G E N E R A L
1. MANDATORY PRE-BID CONFERENCE
A. Attached to this Addendum are the Sign-In sheet and Meeting Minutes/Agenda from the Mandatory Pre-Bid Conference held on January 10, 2023. Clarification: For information only.
END OF ADDENDUM NO. 1
EPL Roofing
PRE-BID MEETING AGENDA
Pre-Bid Meeting Time and Date: Tuesday, January 10, 2023, 10:00 am
Pre-Bid Meeting Location: On-Site, EPL, Eugene, OR
1. Sign-In Sheet
a. Attendance of Prime Bidders is mandatory and shall be noted on the sign-in sheet.
2. Introductions and Welcome
a. Architect, Prime Consultant
b. Owner’s Project Manager
c. Consultants
3. Bidding/Contract Requirements
a. Availability of Bidding documents
i. Through OregonBuys website
ii. Various plan centers
b. Bid Schedule Bids due Jan 24th, 2023 2:00 p.m. through OregonBuys Website First Tier Subcontractors list due Jan 24th, 2023, 4:00 p.m. – emailed as outlined in Invitation to Bidders Substitution Requests due January 14st, 2:00 p.m.
Final Questions due 24 hours prior to last possible addenda Last addenda issued no later than January 20, 2023 at 2pm (72 hours), unless for some reason bidding will be postponed
b. Prevailing Wage
c. Public Works Bond, Performance and Payment Bonds
d. Full-time Superintendent requirement
e. Form of Agreement AIA A101, modified by City of Eugene
f. General Conditions, AIA A201, modified by City of Eugene
4. Project Scope
a. General Description of Work
b. Owner furnished materials
c. Coordination Items
i. Site logistics
ii. Other ??
d. Permits
e. Owner’s Operations / Contractor Access / Security
5. Project/Construction Schedule
a. Start date coordinated with awarded bidder with final completion 165 days after start date
6. Questions / Comments / Other Items
7. Adjourn to Site Walk Through
End of Meeting Agenda
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